Reporting to Parents at Bayfield School
Goal Setting Conferences Term One
These are held for all children in mid-term one. At this conference parents come with their children and meet
their guardian teacher for a 15-minute conference. Learning goals are set in key learning areas and around
the key competencies, attitudes and behaviour. These goals are a derived from the previous year’s
achievement report as well as the information teachers have discovered about learning and behaviour since
the beginning of the year. Parents may ask to talk to the teacher alone for the last five minutes of these
conferences if they would like to.
Goal Setting Conferences Term Three
These are held for all students but have a different format than the earlier ones. Like the term one
conferences, are not ‘Parent Teacher Conferences’, they are ‘Learning Conferences’. The child attends and
discusses their learning, their achievements and next steps (goals) with their parents and teachers.
Conferences are thirty minutes in duration and all the team teachers will be present as it is likely that the child
will be taught by more than one teacher in our ILS (Innovative Learning Spaces).
At any time of the year parents are welcome to request a ‘Parent Teacher Conference’ where they come and
meet the teacher without the child present. Please email or speak to a teacher about setting up a meeting
either before or after school at a mutually agreed time.
Written Reports
Progress Reports: Teams 4 – 6 Mid-Year Reports; Year 1 – 3 Six Month Reports
For teams 4 – 6 students there is a written mid-year report, similar in format to the end of year report which is
sent home at the end of term two, prior to the mid-year learning conferences. This report is designed to give
parents a snap shot of how your child is tracking against the National Standards1 at the mid-year point. As National
Standards are an end-of-year-standard, there is no actual mid-year standard so teachers work together within their
teams to determine an overall teacher judgement (OTJ) of how well your child is going so far, and whether or not they
are likely to meet the standard after two more terms of learning.
If a child is unlikely to reach the end of year standard they are marked as Causing Concern. Parents are contacted by
their child’s guardian teacher if children are likely to be in this category. At this time, it will be possible for parents to be
told how far below the standard they are and what steps the school has put in place to support the learning.
The progress report also bullet points the key learning that has been achieved in the first two terms, and lists the key
next steps for learning. This is individual for each child. Additionally, the key competencies are included in the midyear or progress report, as well as being part of the end of year report. These indicate the behaviours and attitudes we
look for in classrooms. By reporting on them at mid-year it will allow children to set goals around changing their
behaviour and attitude to support their learning, if needed.
Finally, there is a short general comment which will summarise the first six months of learning for your child.
Year 1 – 3 students will receive this progress report at the end of the month their six-month mid-point (of their birthday)
falls in.2
Achievement Reports: Year 4 – 6 End-of Year; Year 1 – 3 Birthday Anniversary
Achievement reports are a detailed report that reports against the National Standards in Reading, Writing and
Mathematics, as well as other curriculum areas: Science, Technology, Social Sciences, Heath, Physical
Education and The Arts. The report also includes key competencies and a general comment. It outlines next
steps for learning as well as a ‘How Parents Can Help’ section.
Year 4 – 6 achievement reports are sent home in the last week of the school year; Year 1 – 3 achievement
reports are sent home at the end of the month the child’s birthday falls in.2
Teams 0 - 3
For Teams 0-3 Students measuring and reporting against the National Standards is complicated.
The National Standards requires measuring students after their



first 40 weeks of school (or after 1 year at school)
next 80 weeks of school (or after 2 years at school)
120 weeks of school (or after 3 years at school).
As students turn five and start school at different times, these anniversaries and mid-points come all through
the year.
The achievement report comes home at the end of the month of the child’s anniversary or birthday,
whenever that is during the year. They will then get a progress mid-point report, six months after that.
2 For
example a child whose birthday is 3 March will get an achievement report in the last week of March and a
progress report six months later at the end of September.
Birthday
January Birthday
Progress Report
Last week of July
February Birthday
March birthday
April Birthday
May Birthday
June Birthday
Last week of August
Last week of September
Last week of October
Last week of November
December (end of school
year)
December (end of school
year)
Last week of February
Last week of March
Last week of April
Last week of May
Last week of June
July Birthday
August Birthday
September Birthday
October Birthday
November Birthday
December Birthday
Achievement Report
December (end of school
year)
Last week of February
Last week of March
Last week of April
Last week of May
Last week of June
Last week of July
Last week of August
Last week of September
Last week of October
Last week of November
December (end of school
year)
Reporting Cycles
Teams 4 – 6 Reporting Cycle:
 Goal Setting Conferences mid-term 1 – student & parent with guardian teacher
 Mid-year Progress Report comes home end of term 2
 Learning Conferences early term 3 – student & parent with all teachers of the team as a follow up from
the report.
 End-of-Year Achievement report comes home end of term 4
Teams 0 - 3 Reporting Cycle:




Parent-Teacher interview with guardian teacher after a child’s first six weeks since starting school
Goal Setting Conferences mid-term 1 – student & parent with guardian teacher
Achievement report sent home after 40/80/120 weeks against National Standards as above2
Progress report how children are tracking against National Standards sent home after 60/100/140
weeks as above
 Learning Conferences early term 3 – student & parent with all teachers of team
1
National Standards are aspirational i.e. if a child has reached the relevant National Standard at the end of the year they
are in, they are considered to be doing well.