Summer Salary Guidance for Completing Faculty Summer Salary Supplementation Form
A faculty member can request approval for compensation of effort devoted from sponsored projects
during the months of July and August by completing the Faculty Summer Salary Supplementation form.
“All effort devoted and corresponding salary charged to a sponsored project(s) must be in compliance
with sponsor and University policies. Committed effort on a sponsored project should be devoted
exclusively to the activity supported by that sponsored project. Other activities performed during the
summer months, e.g. any administrative or academic activities, vacations, or writing new proposals, may
not be charged to sponsored projects.”
In conjunction with your department manager complete the Summer Supplementation Form.
Please start the form by entering your name and your department name.
Question 1: Please indicate what if any professional activities you will be engaging in for the
summer. Please indicate YES or NO next to each of the choices (i.e. research, grant writing,
administration, committees, and/or teaching).
Question 2: Please indicate whether you plan summer supplementation of your academic year base
salary. Please indicate YES or NO.
Question 3: Please indicate if you plan on taking vacation in July and/or August. If the answer is Yes,
please indicate the month and the number of buisness days in July and August you anticipate taking.
Question 4: Indicate the sources (i.e., grant or GIP) and % effort for each in July and August for
maximum of 95%. List the grant account number(s), the grant account name(s), percent effort
devoted to each, and the dollar amount for each grant. Please use NIH cap sheet if over cap.
In addition, if funds are available, please indicate the appropriate GIP account in order to receive
100% summer compensation.
Lastly, obtain the appropriate signatures.
BIO MED RESEARCH ADMINISTRATION
Rev April 2016
DIVISION OF BIOLOGY & MEDICINE 20__ FACULTY SUMMER SALARY SUPPLEMENTATION NAME: ____________________________________ DEPT: _________________________________ 1.What professional activities do you plan to engage in this summer? a.) Research Yes ___ No ___ b.) Grant Writing Yes ___ No ___ c.) Administration (i.e., Chair, Graduate Program Director) Yes ___ No ___ d.) Departmental/university service committees, IRB, IACUC or other research committees Yes___ No ___ Yes ___ No ___ e.) Teaching (A list of allowable research activities can be found on the BMRA webpage (Unallowable Activities) 2.Do you plan summer supplementation of your AY base salary from grants? Yes
No
3.Do you plan on taking vacation? If a vacation is planned in July or August indicate an appropriate GIP account in order
to receive 100% summer compensation. Use of start up in general is not allowed. Yes___ No ___ Month (Jul/Aug) ______ Number of Days ______ 4.For planned summer activities indicate sources and effort below. Grant effort cannot be greater than 95%.
Estimate effort in relation to research activity if more than one grant.
*Attach NIH Salary Cap Worksheet for any PI over NIH Cap.
July Grant Account #
_________________
_________________
_________________
_________________
_________________
Grant Account Name
% Effort
_____________________________ ______
_____________________________ ______
_____________________________ ______
_____________________________ ______
_____________________________ ______
$ Amount*
_______
_______
_______
_______
_______
Aug Grant Account #
_________________
_________________
_________________
_________________
_________________
Grant Account Name
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
$ Amount*
_______
_______
_______
_______
_______
% Effort
______
______
______
______
______
I attest my planned summer effort is reasonable and only activities directly related to the research project(s) such as research, writing progress reports, attending research‐related conferences and/or holding research meetings will be charged. _________________________________________ Faculty Signature _________________________________________ Department Chair/Center Director _________________________________________ Associate Dean Approval ____________ Date ____________ Date ____________ Date Plans with greater than 95% summer effort proposed require an approved Summer Work Plan
4/29/2016