Agenda
• Overview – What is PowerPoint?
• PowerPoint Vocabulary
• Toolbars | Tool Tabs
• File Tab – “Office Backstage”
• Printing
• Going Forward
CLPL Beginning PowerPoint 2013
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Overview – What is PowerPoint?
• It is presentation software that allows you to create slide
shows that can integrate images, video, narration, charts,
and more.
• Use it to convey a message or a story that is broken down
into slides. “Think of each slide as a blank canvas for the
pictures, words, and shapes that will help you build your
story.” [Microsoft]
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PowerPoint Vocabulary
 Slide: the building blocks for any presentation, slide show, or photo album
 Clip Art: A single piece of ready-made art
 Layout: The arrangement of elements, such as title and subtitle text, lists, pictures, tables,
charts, AutoShapes, and movies, on a slide.
 Placeholders: A placeholder is simply a space on your slide where you eventually put
things. It’s a box with dotted borders, and these boxes hold your titles, text, and objects,
such as charts, images, and tables.
 Template: a file that contains the styles in a presentation, including the type and size of
bullets and fonts; placeholder sizes and positions; background design; fill color schemes;
and more. Using a template is the best way to make sure that your entire presentation has
a uniform look and feel.
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This is the opening slide for a PowerPoint presentation.
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Exercise #1
On the first slide:
1. Type PowerPoint Class in place of the Title
Placeholder
2. In place of the subtitle, type Created by
YourName
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Toolbar: HOME
Clipboard
•Copy
•Cut
•Paste
CLPL Beginning PowerPoint 2013
Slides
•Adding slides
•Selecting slide layout
•Deleting slides
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Font
•Font & style
•Size Size
•COLOR
Size
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Adding Slides
The arrangement of placeholders on a slide is called a
layout. PowerPoint also includes other types of
placeholders like the one pictured here. This is a quick way
to add tables, charts, and pictures.
When you add a slide to your presentation, you can select
the layout for the new slide at the same time:
o On the Home tab, in the Slides group, click the arrow next to
New Slide.
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Exercise #2
1. Now, add a slide to your presentation –
choose the Title and Content Layout
2. Type Practice for the Title
3. Type 3 names for the Content [press
ENTER after each name]
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Exercise #3
1. Add another slide without choosing the layout first. [It should default to
the same layout as the previous slide.]
2. Click on Layout and select the Two Content layout.
3. Type More Practice in the Title area.
4. In the left content area, type the days (Monday – Friday) of the week,
pressing Enter after each day, so that it is a list.
5. In the right content area, type Saturday [Enter] and then Sunday [Enter]
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Toolbar: INSERT
Images
•Pictures
•Screenshot
•Photo Album
CLPL Beginning PowerPoint 2013
Slides
Text
•Text Box
•WordArt
•Slide Number
•Shapes
•SmartArt
•Chart
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Exercise #4
1. Add a New Slide with a layout of Picture with Caption.
2. On the Insert tab, click Picture, double-click the Sample
Pictures folder, then select and insert a picture.
3. Add an appropriate title in place of the title placeholder.
4. Add “Picture taken by Your Name”
to the text placeholder.
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Tools tabs
• When you click some parts
of your slides, such as
pictures, shapes, SmartArt
or text boxes, you might see
a colorful new tab appear.
CLPL Beginning PowerPoint 2013
• Picture Tools appears when you
select a picture.
• Drawing Tools appears when you
click a shape or text box.
• Other tabs include: SmartArt
Tools, Chart Tools, Table Tools
and Video Tools.
• These tabs disappear or change
when you click something else in
your presentation.
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Tool tab: PICTURE TOOLS
Adjust
•Picture brightness
•Recolor
•Add artistic effects
CLPL Beginning PowerPoint 2013
Picture Styles
Size
•Add a border or frame
•Change shape
•Add picture effects
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•Crop
•Resize
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Exercise #5
1. Click on the picture you selected in Exercise #4 to
activate the Picture Tools tab.
2. Select a Picture Style. [Notice that it “previews” each
selection as you mouse over it.]
3. Adjust the color and add an artistic effect. You can also
Reset Picture to revert back to original picture.
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Tool tab: DRAWING TOOLS
Insert Shapes
•Lines
•Arrows
•Boxes
•Geometric shapes
CLPL Beginning PowerPoint 2013
Shape Styles
•Change shape
•Add color or an outline
•Add shape effects
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•Make text stand out
with special effects
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Exercise #6
Let’s add a shape to a slide.
1. Add a New Slide with a Blank layout.
2. In the Illustrations group, select a Shape and click
anywhere on your slide. This opens the Drawing
Tools tab.
3. Add other shapes.
4. Experiment with the various tools.
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Toolbar: DESIGN
Using the Design toolbar, you can select:
• An overall theme
• Color scheme
• Slide and handout orientation
(landscape vs. portrait)
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Toolbar: SLIDE SHOW
Using the Slide Show toolbar, you can:
• View your presentation from the Beginning
• View from Current Slide
• Set up your presentation to manually advance
slides, use predetermined timings, or loop
continuously
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File Tab – Office Backstage
• Open
• Save | Save As
• Print (including Print Preview)
• Share
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File Tab – Save | Save As
 While you’ll use Save to save an existing presentation
in its current location, you need to use Save As to
save your presentation in a different location or to
create a copy of your presentation in the same or
another location.
 Click File > Save As
 Pick the place where you want to save your
presentation. For example, to save to your desktop
or in a folder on your computer, click Computer.
 Select the desired location
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File Tab - Open
•
Click the File tab
Click Open
Choose from the list of the
recently used presentations,
or
Search other locations
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File Tab – Print | Print Preview
• Click on the File Tab and select Print
• You get a Preview of your presentation
and have access to Print Settings:
• Print layouts
• Handouts
• Printing in color, grayscale, or black and white
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File Tab – Share
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PowerPoint Templates
Microsoft offers templates for
business, education and personal use
One advantage is that all of the
formatting has been done for you –
you just need to fill in the blanks
To see these templates, click on the
File Tab and select New
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CLPL - Beginning Excel 2013
Going Forward
Learning Express Library and lynda.com
Online computer skills tutorials.
The Crystal Lake Public Library subscribes to these services. Enter the
tutorial through the Library’s website or here in the Library.
Set up your own personal account to manage your online courses.
Take home a reminder card to find your way to these services.
gcflearnfree.org
free online tutorials on wide range of subjects
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