Birdville ISD
Purchasing Department
DATE:
SUBJECT:
April 21, 2017
Addendum 1 for RFCSP 029-17 Produce for Child Nutrition Services
The following items clarify the plans and specifications and shall become a part of the contract documents.
Persons wishing to submit Proposal 029-17 Produce for Child Nutrition Services will have until 2:00 PM CST,
May 4, 2017 to submit their proposal in writing to Shelley Freeman in the Purchasing Department at 3124 Carson
Street, Haltom City, TX 76117. Only sealed proposals will be accepted. Faxed, emailed and/or late proposals
will not be accepted for any reason.
Answers to questions and clarifications are made in the below sections. Clarifications are bolded and
underlined:
DEFINITIONS
1. TRUE COST is defined as cost paid by supplier to wholesaler and includes FOB pricing plus
freight. Under no circumstances may any additional cost of doing business by included in TRUE
COST.
2. FIXED FEE is defined as a fixed price to deliver the items specified for the contract period each
year. FIXED FEE may be changed at time of yearly renewal.
3. WEEKLY PRICE QUOTES will be the TRUE COST plus FIXED FEE for the next week’s
delivery to BISD.
DUE DATE CHANGE
Sealed RFCSP’s will be received in accordance with the attached specifications. The sealed envelope
containing your RFCSP should be plainly marked with the RFCSP title, number, and opening date and time.
RFCSP’s are publicly opened and you are invited to attend. Mail or deliver complete RFCSP packets to
Birdville ISD, Purchasing Department, 3124 Carson Street, Haltom City, TX 76617 by May 4, 2017 at 2:00
p.m. CST.
INVOICING
Terms of payment to the successful Proposer will be contingent upon the terms offered based on invoices
submitted to and approved by the District for payment. Invoices shall be in accordance with the individual pricing
for each item.
Invoices will be paid upon completion of delivery and acceptance. Invoices must reflect only the amount due for
goods or the portion of the services performed, materials and equipment furnished for the period covered by each
invoice. Invoices shall be priced per unit prices as awarded.
Please include the following items on your invoice document:





Company Name and Name of Contact
Remit Address
Invoice Number
Invoice Date
Prompt Pay Discount, if proposed




Ship to Information
Details of items shipped and/or services rendered
Total amount due
TRUE COST documentation
RFCSP #029-17 Produce for Child Nutrition Services Addendum #1 RFCSP
It is preferred that you email your invoices to [email protected]; however, if you do not
have this capability, you may mail your invoice to the following address:
Birdville ISD
ATTN: Accounts Payable
P. O. Box 14689
Haltom City, Texas 76117
AUDIT
Birdville ISD reserves the right to audit any and all invoices to verify TRUE COST. In the case of an
audit deficiency, the vendor will be required to reimburse BISD for any overcharge. In the case where
the vendor may have undercharged, BISD will not be liable.
PRICING
Replace Proposal Pricing Form with the attached document. Note that pricing is now requested using the
FIXED FEE and TRUE COST method as described in the definitions above.
RFCSP #029-17 Produce for Child Nutrition Services Addendum #1 RFCSP
SECTION II
PROPOSAL PRICING
The amounts listed below are forecasted annual usage based on the prior year.
For the purposes of evaluation, only FIXED FEE will be utilized to determine pricing percentage points.
Company Name__________________________________________________________________
Item
No.
BISD
No.
Item Description
Qty
FIXED FEE
Brand/ Number
1
1347
Apples, small, green,
Fancy, Washington
State, 125 ct., per each
49762
Ea
$_________
____________________
_______________________
2
1343
Apples, small, red,
Fancy, Washington
State, 125 ct., per each
52393
Ea
$_________
____________________
_______________________
3
1346
Bananas, Dole, per
each
5991 Ea
$_________
____________________
_______________________
4
13461
Bananas, per 40 LB.
case
927
Case
$_________
____________________
_______________________
5
1541
Broccoli, 14 ct., per
head
1758 Ea
$_________
____________________
_______________________
RFCSP #029-17 Produce for Child Nutrition Services Addendum #1 RFCSP
UOM/Case Pack
Item
No.
BISD
No.
Item Description
Qty
FIXED FEE
Brand/ Number
6
1348
Cantaloupe, 12 ct., per
each
390 Ea
$_________
____________________
_______________________
7
13482
Cantaloupe, 9 ct., per
case
115
Case
$_________
____________________
_______________________
8
1279
Carrot Coins, per 5 LB.
bag
487 Bag
$_________
____________________
_______________________
9
12792
Carrot Sticks, per 5 LB.
bag
1473
Bag
$_________
____________________
_______________________
10
127912
Carrot Mini, per 5 LB.
bag
2448
Bag
$_________
____________________
_______________________
11
Carrots, mini, 3 oz.
1279122 bag, per case of 100
bags
1708
Bag
$_________
____________________
_______________________
RFCSP #029-17 Produce for Child Nutrition Services Addendum #1 RFCSP
UOM/Case Pack
Item
No.
BISD
No.
Item Description
Qty
FIXED FEE
Brand/ Number
12
1543
Cauliflower, 12 ct., per
head
1332 Ea
$_________
____________________
_______________________
13
1280
Celery, per stalk
10 Ea
$_________
____________________
_______________________
14
1281
Celery Sticks, per 5 LB.
bag
1589
Bag
$_________
____________________
_______________________
15
1282
Celery, chopped, per 2
LB. bag
513 Bag
$_________
____________________
_______________________
16
1295
Cole Slaw Mix, per 5
LB. bag
326 Bag
$_________
____________________
_______________________
17
1283
Cucumbers, per each
5854 Ea
$_________
____________________
_______________________
RFCSP #029-17 Produce for Child Nutrition Services Addendum #1 RFCSP
UOM/Case Pack
Item
No.
BISD
No.
Item Description
18
1016
19
Qty
FIXED FEE
Brand/ Number
Eggs, Grade A Large,
per dozen
1633 Dz
$_________
____________________
_______________________
1544
Grapes, green,
seedless, per pound
5244 LB
$_________
____________________
_______________________
20
1351
Grapes, red, seedless,
per pound
7610 LB
$_________
____________________
_______________________
21
1352
Honeydew, per each
103 Ea
$_________
____________________
_______________________
22
13520
Honeydew, 6 ct., per
case
113
Case
$_________
____________________
_______________________
23
1290
Jalapeno, diced, per 5
LB. container
5 LB
$_________
____________________
_______________________
RFCSP #029-17 Produce for Child Nutrition Services Addendum #1 RFCSP
UOM/Case Pack
Item
No.
BISD
No.
24
1345
25
Qty
FIXED FEE
Brand/ Number
Kiwi, per pound
471 LB
$_________
____________________
_______________________
1353
Lemons, 165 ct.,
Sunkist or approved
equal, per each
1724 Ea
$_________
____________________
_______________________
26
1286
Lettuce, leaf, per head
38 Ea
$_________
____________________
_______________________
27
12851
Lettuce, chopped,
romaine, per 2 pound
package
13969
Pkg
$_________
____________________
_______________________
28
2881
Lettuce,
chopped/salad, per 5
pound package
2881
Pkg
$_________
____________________
_______________________
1291
Limes, 165 ct., Sunkist
or approved equal, per
each
1291 Ea
$_________
____________________
_______________________
29
Item Description
RFCSP #029-17 Produce for Child Nutrition Services Addendum #1 RFCSP
UOM/Case Pack
Item
No.
BISD
No.
30
12871
31
Item Description
Qty
FIXED FEE
Brand/ Number
Onions, yellow,
chopped, per two
pound bag
668 Bag
$_________
____________________
_______________________
1287
Onions, yellow,
medium, per pound
137 LB
$_________
____________________
_______________________
32
13541
Oranges, Small, 138
ct., per each
131,494
Ea
$_________
____________________
_______________________
33
1289
Peppers, Bell, green,
per each
5313 Ea
$_________
____________________
_______________________
34
1299
Pico de Gallo, per 5
pound container
93 Cntr
$_________
____________________
_______________________
35
1357
Pineapple, 7 ct., per
each
859 Ea
$_________
____________________
_______________________
RFCSP #029-17 Produce for Child Nutrition Services Addendum #1 RFCSP
UOM/Case Pack
Item
No.
BISD
No.
Item Description
36
1292
Potatoes, baking, 70
ct., per each
37
1291
38
Qty
FIXED FEE
Brand/ Number
58009
Ea
$_________
____________________
_______________________
Potatoes, per 10
pound bag
223 Bag
$_________
____________________
_______________________
1296
Spinach, baby, per 2.5
bag
519 Bag
$_________
____________________
_______________________
39
111
Spinach, baby, per
case (4/2.5 pound)
111
Case
$_________
____________________
_______________________
40
12984
Squash, yellow, per
pound
638 LB
$_________
____________________
_______________________
41
1359
Strawberries, per
pound.
1967 LB
$_________
____________________
_______________________
RFCSP #029-17 Produce for Child Nutrition Services Addendum #1 RFCSP
UOM/Case Pack
Item
No.
BISD
No.
Item Description
Qty
FIXED FEE
Brand/ Number
42
3587
Tomatoes, cherry, per
pint
3587
Pint
$_________
____________________
_______________________
43
12971
Tomatoes, slicers, per
pound
18252
LB
$_________
____________________
_______________________
44
129820
Watermelon, per each
4 Ea
$_________
____________________
_______________________
45
12983
Zucchini, per pound
3408 LB
$_________
____________________
_______________________
UOM/Case Pack
46
Catalog discount for other items
not listed above. Provide catalog
or price sheet for which the
discount applies. Provide
additional sheets if necessary.
__________________________________________________________________
47
Prompt Pay Discount
__________________________________________________________________
RFCSP #029-17 Produce for Child Nutrition Services Addendum #1 RFCSP
Please sign and acknowledge Addendum 1. Return with the proposal or under separate sealed envelope.
Company Name
___________________________________
_____________________________________
Company Representative Printed
Date
___________________________________
_____________________________________
Company Representative Signed
Bids/Proposals can be accessed by visiting the Public Purchase web site at www.publicpurchase.com or the Birdville ISD web site at www.birdvilleschools.net.
RFCSP #029-17 Produce for Child Nutrition Services Addendum #1 RFCSP