MOUNT AIRY, NORTH CAROLINA REGULAR MEETING MINUTES September 4, 2014 MEMBERS PRESENT: Mayor Deborah Cochran, Commissioners Jim Armbrister, Shirley Brinkley, Dean Brown, and Steve Yokeley MEMBER ABSENT: Commissioner Jon Cawley APPROVAL OF AGENDA: On motion by Commissioner Brinkley, seconded by Commissioner Yokeley and passed unanimously, the agenda was approved. CONSENT AGENDA: On motion by Commissioner Brinkley, seconded by Commissioner Yokeley and passed unanimously, the following items were approved by way of consent agenda: APPROVAL OF AUGUST 7, 2014 REGULAR MEETING MINUTES; AUGUST 21, 2014 REGULAR MEETING MINUTES RESOLUTION #2015-014-ABC BOARD APPOINTMENT: RESOLUTION NUMBER 2015-014 RESOLUTION MAKING ABC BOARD APPOINTMENT WHEREAS, Mr. JD Bartley served as a member of the ABC Board until his untimely passing; and WHEREAS, Mr. Bartley’s term will expire March 7, 2015 and it is recommended that Tommy Brannock be appointed to fill the unexpired term of Mr. Bartley; and WHEREAS, it is also recommended that JT Palmer be appointed as Chairman of the ABC Board: NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF MOUNT AIRY BOARD OF COMMISSIONERS MEETING IN OPEN SESSION THAT: Section 1. Tommy Brannock is hereby appointed to the ABC Board to fill the unexpired term of JD Bartley which shall expire March 7, 2015. Section 2. JT Palmer is hereby appointed as Chairman of the ABC Board. Section 3. This resolution shall become effective upon approval. Approved and adopted this the 4th day of September, 2014. RESOLUTION #2015-015-APPROVING REDEVELOPMENT COMMISSION MEMBER TERM LIMITS: RESOLUTION NUMBER 2015-015 RESOLUTION APPROVING REDEVELOPMENT COMMISSION MEMBER TERMS WHEREAS, the City of Mount Airy Board of Commissioners approved the creation of a Redevelopment Commission in April 2014; and WHEREAS, on May 15, 2014, the Board of Commissioners approve Resolution Number 2014-062 making the Appointments to the Redevelopment Commission; and WHEREAS, the term limits for the Redevelopment Commission shall be staggered five-year terms with no member serving more than two consecutive terms: NOW, THEREFORE BE IT RESOLVED BY THE CITY OF MOUNT AIRY BOARD OF COMMISSIONERS MEETING IN OPEN SESSION THAT: Section 1. Alton Gaither’s appointment to the Redevelopment Commission shall expire August 30, 2015. Section 2. Jarod Simmons’s appointment to the Redevelopment Commission shall expire August 30, 2016. Section 3. Tom Webb’s appointment to the Redevelopment Commission shall expire August 30, 2017. Section 4. Marie Wood’s appointment to the Redevelopment Commission shall expire August 30, 2018. Section 5. Chip Pulliam’s appointment to the Redevelopment Commission shall expire August 30, 2019. Section 6. This resolution shall become effective upon approval. Approved and adopted this the 4th day of September, 2014. TAX COLLECTOR’S ANNUAL REPORTING: 1. Sworn Report on Unpaid Real and Personal Property Taxes: Sworn Report to the Board of Commissioners Of the City of Mount Airy On Unpaid Real and Personal Property Taxes For the Year Ended June 30, 2014 The following is a report, as required by North Carolina General Statute 105-373(a)(1), of persons owning real property whose taxes for the fiscal year ended June 30, 2014 remain unpaid as of June 30, 2014: Account ID 2906 Owner Name Parcel Street Address ACOSTA, RITA BLEVINS 502012852941 413 JUNCTION ST 15442 10368 20286 18976 20474 4970 16254 8364 25232 3064 6732 5764 2098 20932 ADAMS, PHYLLIS A ALLEN, GENESTER M ALLEN, OPAL HEIRS ALLEN, PRISCILLA KING ALLEN, PRISCILLA KING ANGEL, JENNELL URPS ATKINS, APRIL ATKINS, JAMES CLEVELAND ATKINS, WILLIAM EDGAR BEASLEY, BERTIE HEIRS BECK, PATSY A BELTON, JOHNIE R BENITEZ, RODRIGO ESCOBAR BENNETT, JAMES ALLEN 502009153647 502009263025 501108885409 502108873924 502200821026 502020910889 592910265657 592911567884 592909264902 502014332384 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SECUNDINO VARGAS, GABRIEL SECUNDINO VERBA, JOSEPH MICHAEL VIPPERMAN, FLOSSIE Q HEIRS VS LEARNING CENTERS - MA LLC 503101155536 501108884031 502007586421 502016924917 502016925832 502020829128 502008992495 502007688331402 2200 2210 20490 WARDEN, EARL E WARDEN, EARL E WATSON, RICHARD ALLAN 502008995281 502008996402 502218305214 237 KATIE LN 257 GRAVELY ST 245 GORDON ST 126 CHURCHILL LN 255 GORDON ST 152 CHATHAM RD 749 W LEBANON ST 641 FACTORY ST 335 PRICE ST 322 PENDER ST 161 W POPLAR ST 814 N MAIN ST 808 N MAIN ST 165 FAIRLANE DR 128 BROOKBERRY RD 1253 BROOKLEN AVE 2261 WARDS GAP RD 688 ALLRED MILL RD 1170 VIEWLAND AVE 1130 VIEWLAND AVE 656 S SOUTH ST 740 ALLRED MILL RD 316 LINVILLE RD 607 SUNSET DR 230 ORCHARD ST 1396 FORREST DR 829 MERITA ST 1500 S MAIN ST 2133 N MAIN ST 536 RIVERSIDE DR 126 WELCH RD 450 FRANKLIN ST 159 MOUNT VIEW DR STEA 155 MOUNT VIEW DR 1598 FANCY GAP RD 229 ORCHARD ST 119 HAMBURG ST 124 HAMBURG ST 145 WORTH ST 405 LINVILLE RD 101 W LEBANON ST STE102 418 NELSON HILL RD 419 NELSON HILL RD 1286 GREENHILL RD 10.47 319.19 263.10 198.27 191.28 463.97 521.71 230.93 60.57 366.92 331.29 212.24 387.71 301.92 868.87 434.40 176.91 216.24 40.77 347.07 454.68 78.17 246.11 270.58 467.27 182.54 452.05 100.16 172.70 337.83 372.91 323.37 534.93 259.11 247.86 146.46 187.65 204.09 47.37 517.71 578.79 53.97 53.97 339.48 3840 3090 3100 3108 14438 WHITTINGTON, CASEY G WIDENER, SHERMAN B WIDENER, SHERMAN B WIDENER, SHERMAN B WIDENER, SHERMAN B 502016847945 502014335950 502014336977 502014338928 502014336712 105 706 704 700 219 S GILMER ST E BLUEMONT RD E BLUEMONT RD E BLUEMONT RD CRESTVIEW ST 438.13 157.35 328.42 514.29 69.37 The following is a report, as required by North Carolina General Statute 105-373(a)(1), of persons owning personal property whose taxes for the fiscal year ended June 30, 2014 remain unpaid as of June 30, 2014: Account ID 33589 Owner Name Tax Due $2.50 CRYSTAL CLEANERS 95.60 31110 ADAME, TAMMY COCKERHAM 54.77 33291 ADRIAN’S HAIR-TIQUE 43.30 34006 33711 34009 33342 33502 33503 32598 32280 30475 33322 30489 31275 32500 33725 33579 33393 32903 32747 34028 33136 32908 33863 32083 33563 33387 33193 33740 32294 33217 33511 33879 32660 ARMENTA, MARIA INES ARREAZOLA, ONESIMO VARGAS AUTO SERVICES CENTER OF MT AIRY B & L CUSTOM JEWELERS BANDY, SHERRY LYNN BENNETT, BRENDA HENDRICKS BLACKBURN, MARY FRYE BODDIE-NOEL ENTERPRISES INC BONDURANT, LEON C BONDURANT, LEON CLARK BOWMAN, ROBERT C JR BROOKS, GEORGE BILLY BROWN, FRED COOLIDGE JR BUENO-ROMERO, OSCAR BUENO, ROMERO OSCAR B52S BAR & GRILL LLC CALLAWAY, TERRY RAY CAROLINA ROOFING CO CASAD, DAVID LEE JR & MARY B CEMEX CONSTRUCTION MATERIALS CHANDLER, JAMES DAVID CHANDLER, MARTHA ANN CHILE ROJO INC CIFUENTES, SOPHIA NICOLE CIRCLE T RANCH INC COLLINS, DEBORAH L COLLINS, DOROTHY MARIE COOK, JOHN DAVID JR CPI IMAGES LLC CUMBY, THOMAS JACKSON III D & M HAULING AND CONSTRUCTION DAVIS ROOMS APTS OFFICES LLC 27.58 6.15 23.33 8.67 67.50 23.48 18.15 289.36 7.78 1.82 15.19 87.54 16.63 1.82 3.63 5.10 88.99 2.05 1.65 1,506.58 10.39 20.81 292.64 27.58 2.71 17.31 3.02 39.37 16.05 1.82 27.38 4.78 32690 34173 34037 32507 31354 33197 33746 33747 31245 33568 33513 DAVIS, PATSY ANNETTE DE-STRESS MASSAGE THERAPHY DEERE-HITACHI CONSTRUCTION DIXON, GARVIE ROE III DOLLYHIGH, ALPHA W DOWELL, JOHN J DRAUGHN, ELLIOTT ANDREW DUKE'S AUTO SALE DUNCAN, DONALD GRAY EARLS, KENNETH EUGENE JR EAST, WILLIAM EDWARD JR 31262 31854 31188 32508 32695 33515 34054 33516 33648 32700 33760 33016 32821 33352 33083 33015 34081 31268 31425 32216 33766 31370 31446 32515 32942 31463 31496 34087 34170 34159 33142 31637 32947 32948 EASTER, TROY LEE EPLUS GROUP INC ESTES, DONALD DAVID FRANCE, ROGER WILLIAM GALLOWAY, WILLIE HERMAN GALLOWAY, WILLIE HERMAN GERALDS, NANNIE G HEIRS GOMEZ, RICARDO TOVAR GRANITE CITY CAB GUNNELL, DAVID RICHARD GUYNN, JOSEPH MARTY GWYN, MICHAEL BUFORD GWYN, RICHARD SCOTT HANCOCK, LARKIN H HARDY, JOHN MICHAEL HAROLD, TYLER LEE HARRIS, ELIZABETH SECHRIST LIFE ESTATE HEMRIC, JEFFERY ALTON & SUSAN HENREDON FURNITURE INDUSTRIES HERNANDEZ, JOSE M HERNANDEZ, JUAN LUIS LUGO HIATT, JAMES WILLIAM HIATT, R STEVE HODGES, DAREL & JODIE L HORTON, ELLIS DAVID HORTON, HARVEY R HUTA LEASING COMPANY ISAACS, DONNA MCBRIDE JAMES H WELLS DDS PA JCB PHOTOGRAPHY, LLC JEB MOTORS JOHNSON, JANET WOOD JONES, EDDIE LANE & LINDA JONES, ERIC GRAY 23.00 12.30 983.33 3.02 3.02 61.30 1.06 8.67 3.02 1.82 4.84 3.45 17.45 1.82 1.82 35.03 4.07 50.00 67.98 19.05 2.75 7.57 45.37 79.90 42.28 7.56 75.80 8.25 1.65 3,037.08 90.64 24.17 3.02 86.36 3.63 15.05 6.65 138.86 25.15 90.95 164.50 1.82 3.13 3.02 1.82 33358 33611 33399 33602 33562 34092 33028 33913 33523 33704 33304 33560 31787 30559 31514 30563 34095 30829 30589 34097 31348 33802 33430 33595 34100 32654 33321 30960 31932 33036 33457 32895 31706 34105 31794 32198 32584 33042 32395 33891 33663 33828 32206 33830 32207 JOYCE, DORIS CRITZ HEIRS JSO ENTERTAINMENT LLC KENNINGTON, ANDREA HARVIN KENNINGTON, MARGARET ANDREA HA LARKINS, WILLIAM THOMAS LEFTWICH, MAXWELL LANCE LEWIS, KATHY FOREST & THOMAS G LINVILLE, GARY DALE LMAF SYSTEMS LUNA, VICTOR MAJURE SKINCARE AND WELLNESS MARCH, VIVIAN GWYN MARLIN LEASING MARTIN, LOWELL D MARTIN, LOWELL DELANO MASSEY, GEORGE EDWARD MASTEC NORTH AMERICA INC MCCRAW, MICHAEL LYNN MCHONE, DELBERT WAYNE MCMILLIAN, EARLY HAMPTON JR MCMILLIAN, GILBERT S & PHYLLIS MEARS, CHRISTY L MICHELLES CUT N STYLE MITEL LEASING INC MITEL LEASING INC MORENO, MARIA LARA MT AIRY FOOT & ANKLE CTR, PLLC MT AIRY MIRROR & GLASS CO INC MUZAK LLC MUZAK LLC NC TIRE CENTER NEALIS, KAREN ZETTLE NICHOLS, KAY FRANCES NOAH, CECIL EUGENE NORTHERN LEASING SYSTEMS INC NORTHERN LEASING SYSTEMS INC NORTHERN LEASING SYSTEMS INC OAKWOOD MOBILE HOMES INC OFFICE VISION INC OLDE MILL MUSIC INC ONEAL, SUSAN SUMMERS ORTEGA, HERCULANO BUENO PACK, JAMIE GARLAND PAINTBALL MADNESS, LLC PAUL WATSON DRYWALL INC 3.02 619.61 4.98 1.87 1.82 1.65 1.82 23.48 1.65 61.46 744.93 4.53 56.71 19.10 3.02 13.79 3.55 9.07 25.16 6.03 3.02 24.17 10.28 23.44 8.61 17.31 79.57 7.84 10.37 17.77 15.55 4.57 16.94 5.45 47.82 2.16 26.56 32.57 137.29 29.96 28.19 1.82 1.25 1.99 12.71 32713 33934 32417 33693 31437 31466 34112 31421 33559 33609 30988 32727 33616 31005 33945 32173 31304 33949 33950 33363 33698 34123 33954 33492 31353 33782 33674 32366 30848 30095 32148 30257 30321 32991 31879 32992 33960 33366 32780 33050 32997 32642 33578 32813 34162 PAYNE, BONITA COLESON PAYNE, DONNA SHINAULT PAYNE, WILLIAM M PENN, RONNIE KAY PIKE, OPAL FORREST PRUETT, TERRY DOUGLAS & WANDA PUCKETT, BRIAN SCOTT RADCLIFF, MARGARET M HEIRS RAWLEY, GRANVILLE ELLIS REAL D RICHARD C BOWMAN PRIVATE INVESTIGATIONS ROCK SOLID DIMENSIONAL STONE RODRIGUEZ, SAUL TORRES ROGERS, RICHARD ROMERO, SERGIO FERNANDO BUENO ROSALES-SALAS, SERGIO ROWINSKY, BOB ALLEN & BONNIE RUG DOCTOR INC RUG DOCTOR INC SANDLIN, THERESA MARIE SANTIAGO, SERAFIN DE JESUS SAWYERS, JAMES D SAWYERS, KIMBERLY DAWN SCARLET BEGONIAS SECHRIST, BETTY JANE SEMONES, JONATHAN ERIC SHEETS WAREHOUSING & STORAGE SHELTON, ROGER FRANKLIN SHOES ‘N STUFF SLATE, PAMELA BOWMAN SMITH, WILLIAM BOYD & JUDY SOUTHERN & NEWMAN INC SPEEDY CHEF INC STANLEY, JEFFREY CARTER STONE, BILLY JACK SR & BARBARA STRICKLAND, MELVIN DOUGLAS & GLENDA SURRATT, JERRY LEE SURRY WELL DRILLING CO INC T & K SERVICE CENTER TARHEEL TOBACCO STORE #12 TATE, ERIC DALE TATE, MYRA MCCANN TAYLOR, LEE WINFREE THE DREAM MILL MUSIC CO, LLC THE PAINTED PALACE SPA & BOUTIQUE 3.02 6.77 65.10 3.63 15.55 108.06 3.90 5.50 1.82 149.70 7.22 2,549.76 18.04 42.59 1.82 1.82 5.69 4.59 12.03 54.77 28.40 54.38 7.71 57.42 7.56 4.40 17.32 3.02 16.72 3.02 43.63 158.42 149.50 3.02 39.84 28.13 6.73 3.02 46.12 22.91 6.05 25.32 1.65 15.59 23.74 30054 30942 31427 33644 33184 33683 33436 33002 33972 32683 33800 33171 33022 32384 34149 33532 33840 32385 33973 33819 32400 33822 33848 31491 THIEU, NGUYEN THOMAS C PAYNE PC THOMPSON, WILLIAM RONALD TORRES BROTHERS BUCKING BULLS TRUBAN, CRYSTAL DAWN UNITED DAIRY OF NC INC UNITED SLEEP MEDICINE UTT, JOSHUA LEE VAFIAS LLC VILLA, EFRAIN HERNANDEZ VILLANUEVA, RUBEN GALICIA VIPPERMAN, DANIEL LEE VIPPERMAN, SANDRA JENNINGS WALKER, JOHN TAYLOR WALSER, JAMES BARKLEY WARD, KENNETH A WATKINS, REBECCA LYNN WEST PINE KITCHEN INC WESTMORELAND, LUCILLE WILLIS, VINCENT ALLEN WILSON, AMBER D WISHART FAMILY RESTAURANTS, LLC YESTERDAYS YOUNG, WADE LEON & JANICE K 13.68 12.68 4.18 6.19 4.89 33.52 66.13 1.96 83.48 69.78 58.54 3.63 43.13 3.76 1.82 6.05 24.17 10.70 3.47 1.82 90.49 202.26 6.06 4.95 For these personal property taxes, I affirm the following: 1. 2. 3. 4. I have made a diligent effort to collect these taxes out of the personal property of the taxpayers concerned. I have made use of other means available to me for collection. Where applicable, I have tried to make collection outside the City of Mount Airy. I have included any information concerning these taxpayers that may be of interest to or required by the governing body. For both these unpaid real and personal property taxes, these reports represent unpaid amounts as of June 30, 2014. I have and am continuing collection efforts on these balances. Respectfully Submitted, Tamara D. Dawson Revenue Collection Supervisor 2. Tax Collector’s Annual Settlements: CITY OF MOUNT AIRY, NORTH CAROLINA Tax Collector's Annual Settlements 1 For the Year Ended June 30, 2014 (In Accordance with GS 105-373(a)(3) and GS 105-373(b)) City-Wide Tax Levy Uncollected Uncollected Balance Balance July 1, Tax Year Fiscal Year 2013 $ Additions $ 2014 2013 - 2014 2012 2012 - 2013 104,682.73 - 45,948.10 58,734.63 2011 2011 - 2012 63,730.72 - 15,226.67 48,504.05 2010 2010 - 2011 47,885.70 - 11,034.89 36,850.81 2009 2009 - 2010 26,168.41 - 3,732.05 22,436.36 2008 2008 - 2009 17,105.78 - 1,771.85 15,333.93 2007 2007 - 2008 11,109.46 - 663.50 10,445.96 2006 2006 - 2007 9,088.97 - 192.10 8,896.87 2005 2005 - 2006 5,299.42 - 403.05 4,896.37 2004 2004 - 2005 4,082.69 - 40.35 4,042.34 2003 2003 - 2004 6,277.08 - 6,277.08 295,430.96 $ 5,231,263.82 June 30, 2013 $ - Collections and Credits $ 5,231,263.82 $ $ 5,201,804.11 $ 5,115,042.24 5,200,331.88 Additions: Original levy - Discoveries 41,212.34 - Abatements (11,752.63) - Collections and Credits: Collections - 5,183,891.30 Release of prior Year taxes - 10,147.91 Amounts less than $1 written off - 15.59 Insolvent writeoffs - - Ten year statutory writeoffs $ 5,231,263.82 Current Year Collection Rate 6,277.08 $ 5,200,331.88 97.78% $ 116,221.58 $ 326,362.90 MSD Fund-Real & Personal Uncollected Uncollected Balance Balance July 1, Tax Year Fiscal Year 2013 Additions 2013 2013 - 2014 $ - 2012 2012 - 2013 254.70 2011 2011 - 2012 95.74 2010 2010 - 2011 2009 2009 - 2010 2008 2008 - 2007 2007 - 2006 2006 - 2005 2005 - 2004 2004 2003 2003 $ $ June 30, and Credits 2014 70,387.02 1,185.86 - 151.42 103.28 - 38.43 57.31 56.05 - 12.72 43.33 39.48 - 13.21 26.27 2009 12.14 - - 12.14 2008 15.71 - - 15.71 2007 6.13 - - 6.13 2006 15.32 - - 15.32 - 2005 47.62 - - 47.62 - 2004 22.15 - 22.15 - 565.04 71,572.88 Collections 71,572.88 70,624.95 1,512.97 Additions: Original levy $ Discoveries 71,217.83 $ 359.92 Abatements - (4.87) - Collections and Credits: Collections - 70,596.90 Release of prior Year taxes - 4.87 Amounts less than $1 written off - 1.03 Insolvent writeoffs - - Ten year statutory writeoffs - 22.15 $ Current Year Collection Rate 1 71,572.88 $ 70,624.95 98.34% Amounts do not include property taxes on vehicles, which by law are billed and collected by the County Tax Collector. th Respectfully submitted this 27 day of August, 2014 Tamara D. Dawson Revenue Collection Supervisor 3. Resolution #2015-016-Accepting Tax Collector’s Annual Settlements: RESOLUTION NUMBER 2015-016 RESOLUTION ACCEPTING TAX COLLECTOR’S ANNUAL SETTLEMENTS Be it resolved by the Board of Commissioners of the City of Mount Airy, that the Tax Collector’s Annual Settlements for the Year Ended June 30, 2014 is accepted and approved in accordance with G.S. 105-373(a)(3) and G.S. 105(b). Adopted this 4th day of September, 2014. 4. Resolution #2015-017-Authorizing Order of Collection: RESOLUTION NUMBER 2015-017 ORDER OF COLLECTION State of North Carolina City of Mount Airy To the Tax Collector of the City of Mount Airy In accordance with G.S. 105-321(b), you are hereby authorized, empowered, and commanded to collect the taxes set forth in the tax records filed in the office of the Finance Department of the City of Mount Airy and in the tax receipts herewith delivered to you, in the amounts and from the taxpayers likewise therein set forth. Such taxes are hereby declared to be a first lien upon all real property of the respective taxpayers in the City of Mount Airy, and this order shall be a full and sufficient authority to direct, require, and enable you to levy on and sell any real or personal property of such taxpayers, for and on account thereof, in accordance with law. In accordance with G.S. 105-373(a)(4), you are hereby recharged with uncollected taxes which have been included in your annual settlement dated August 27, 2014 and are hereby authorized, empowered, and commanded to collect these taxes. Such taxes have previously been declared to be a first lien upon all real property of the respective taxpayers in the City of Mount Airy, and this order shall be a full and sufficient authority to direct, require, and enable you to levy on and sell any real or personal property of such taxpayers, for and on account thereof, in accordance with law. Witness my hand and official seal, this 4th day of September, 2014. RESOLUTION #2015-019-DEDICATING THE MAIN-OAK MINI PARK IN MEMORY OF CARLOS WARREN JONES: Barbara Jones stated that typically, when a park is named, the size/style/etc. of the park isn’t in the name, hence taking out the word “mini” in the name of the park. The following resolution was amended to remove the word “mini” in the name of the park. RESOLUTION NUMBER 2015-019 RESOLUTION AUTHORIZING NAMING OF THE MAIN-OAK MINI PARK IN MEMORY OF CARLOS WARREN JONES WHEREAS, the City of Mount Airy has constructed a mini park on an 1,800 square foot piece of property that was transferred to them from Main Street Granite, LLC; and WHEREAS, the City of Mount Airy Board of Commissioners authorized the allocation of funding for the mini-park in June, 2013 and approved the design of the mini park in July, 2013; and WHEREAS, Mount Airy Downtown, Inc. announced at the February 20, 2014 Board Meeting that they received a donation for the construction of the mini park from Perry Robertson in the amount of $45,000 dedicated to the memory of his friend Carlos Warren Jones, a WWII Veteran; and WHEREAS, it has been suggested that the mini park be named the “Carlos Jones Blue Ridge Park”: NOW, THEREFORE BE IT RESOLVED BY THE CITY OF MOUNT AIRY BOARD OF COMMISSIONERS MEETING IN OPEN SESSION THAT: Section 1. The Board of Commissioners does hereby approve naming the mini park as the “Carlos Jones Blue Ridge Park”. Section 2. The Board of Commissioners does hereby commend Mr. Perry Robertson for his generous donation. Section 3. This resolution shall become effective upon approval. Approved and adopted this the 4th day of September, 2014. (end of consent agenda) PUBLIC FORUM: Mayor Cochran opened the public forum for public comment on any business not on the agenda. There were no speakers; therefore, Mayor Cochran declared the public forum closed. CERTIFICATES AND AWARDS: Mayor Cochran presented a plaque in memory of Mr. JD Bartley to Betty Hamm, the ABC Store Manager and members of the ABC Board. The plaque will be hung inside of the ABC Store and reads: In Memory of JD Bartley. Honoring his lifelong commitment to the City of Mount Airy, ABC Board, and dedicated community service. SPECIAL PRESENTATIONS: 1. Tourism Report, Jessica I. Roberts, Director of Tourism: Jessica I. Roberts presented the Board with a Quarterly Tourism Report. 2. Hunger Action Month Proclamation: Mayor Cochran presented a proclamation to Jill Borders of Yokefellow of Mount Airy declaring September as Hunger Action Month in the City of Mount Airy. Commissioner Brinkley suggested placing a box at City Hall to collect non-perishable food items for Yokefellow Ministry of Mount Airy. Barbara Jones said she doesn’t see a problem with doing this-both at city hall and Reeves Community Center. They would need to communicate with Yokefellow regarding getting a box for donations and how to transfer the items. If someone would like to make a monetary donation, they would need to give that directly to Yokefellow. RESOLUTION #2015-018-APPROVING INTERLOCAL AGREEMENT BETWEEN THE CITY OF MOUNT AIRY, SURRY COUNTY, AND THE INTERSTATES WATER & SEWER DISTRICT: Commissioner Brinkley serves on the Water & Sewer Committee. She stated the City’s commitment for this project was $1 million-$200,000 over 5 years. It has been over a decade since this first started to get to this point. This money the city is giving for this project is a gift. In 2013, the City of Mount Airy paid over $6 million in taxes to Surry County and should be around the same amount for 2014. The tax payers of Mount Airy are providing a lot of the money for this project. This is a partnership of good will and she feels like the county needs to accept the city’s offer as the benefactor and understand that this is a gift. The county will save at least $45,000 in treatment to the schools in this area plus the revenue in taxes from new businesses. She will make a motion to approve the proposed resolution as written. Barbara Jones stated this started around 2008 or 2009-the county began discussions on providing sewer to the Interstates District. They did request a force main and the city was concerned with potential odor problems in the Toast area. That created more discussion and many options were looked at. It was narrowed down to the city feeling that the gravity line would be better. In 2012, the city adopted a resolution strongly recommending consideration of Option 2 (gravity line) and requested data and meetings to negotiate funding plans and agreements. As part of the resolution, it was stated that the city would consider working with the county to provide an amount not to exceed $1 million when a consensus of the details of the plan and necessary agreements are reached between the city and county boards and approved by the city attorney. After this resolution, more meetings and more discussion occurred and that is when they started discussing the funding agencies and how the funding would occur. At the committee meetings as well as an email to the county, the city specified that they would fund up to $1 million in increments of $200,000 over a 5-year period and if the project came in less than anticipated, the city would receive a proportionate share of the savings on it. At the latest Water & Sewer Committee meeting, they discussed the draft agreement that is included in the board’s agenda packets and was to go to both city and county boards to consider the draft agreement. Her understanding is the county addressed this at their meeting earlier this week and as part of that, the county suggests a few changes to the agreement, as follows: “The County is agreeable to a payment arrangement where the City of Mount Airy’s $1M commitment towards the project is made in two installments. These payments would occur over two consecutive fiscal years beginning with the fiscal year in which the project begins. Also, the County does not agree with the reduction in the City’s financial commitment should the project come in under budget. The County requests that the City make a $1M contribution towards the project regardless of final project expenditures.” On motion by Commissioner Brinkley, seconded by Commissioner Yokeley and passed unanimously, the following resolution was approved: RESOLUTION NUMBER 2015-018 RESOLUTION AUTHORIZING APPROVAL OF INTERLOCAL AGREEMENT BETWEEN CITY OF MOUNT AIRY, COUNTY OF SURRY, AND THE INTERSTATES WATER AND SEWER DISTRICT WHEREAS, the Interstates Water and Sewer District (District) was created by the Surry County Board of Commissioners (County); and WHEREAS, the County asked the City of Mount Airy (City) to support a force main from the District to Mount Airy. The City had concerns with potential odor problems in the Toast area where there are restaurants due to the length of the force main and felt it was short-sided planning; and WHEREAS, it is the desire of the District and County to partner with the City to extend sewer services into the District from the City’s present sewer system by a combination of gravity and forced main sewer lines; and WHEREAS, the City and County have been negotiating an interlocal agreement for the extension of the sewer services to the District; and WHEREAS, the agreement allocates funding, construction, supervision, engineering, and operational responsibilities for proposed infrastructure development for the extension of sewer service from the City’s present system into the District and areas between the City and District; and WHEREAS, funding from the City of up to $1,000,000 shall be provided in five (5) annual installments of $200,000, with the first installment due after the County awards the construction contract and contractor has submitted its first contractor payment request or after a certain percentage of work has been completed. If project expenditures come in under budget, the favorable variance will be shared by the City and County in proportion to the budgeted funding sources and the City’s final installment will be reduced accordingly. If project expenditures come in over budget, the City will not bear any responsibility for providing any additional funding for the overage; and WHEREAS, the interlocal agreement sets forth the City and County’s arrangement concerning joint and individual obligations for the project: NOW, THEREFORE BE IT RESOLVED BY THE CITY OF MOUNT AIRY BOARD OF COMMISSIONERS MEETING IN OPEN SESSION THAT: Section 1. The Board of Commissioners does hereby approve the Interlocal Agreement between the City of Mount Airy, County of Surry and Interstates Water and Sewer District to extend sewer services to the district and areas between the City and District. Section 2. The Board of Commissioners does hereby authorize the Mayor and City Clerk to execute all documents. Section 3. This project shall be out to bid before December 31, 2014 or this resolution expires. Section 4. This resolution shall become effective upon approval. Approved and adopted this the 4th day of September, 2014. REMARKS BY OFFICIALS: Dean Brown: Thanks for a short meeting. Steve Yokeley: Thoughts are with Commissioner Cawley for a speedy and pain free recovery from his surgery. Jim Armbrister: Mount Airy has quality citizens. Shirley Brinkley: It is a pleasure serving on this board. Prayers for Commissioner Cawley for complete recovery. Hugh Campbell: No comments. Mayor Cochran: Ribbon cuttings at J’s Maintenances and Miss Angel’s Heavenly Pies. Prayers to Commissioner Cawley for his recovery. Barbara Jones: No comments. ADJOURNMENT: On motion by Commissioner Brown, seconded by Commissioner Yokeley and passed unanimously, the meeting was adjourned. Approved and adopted this the 18th day of September, 2014. ____________________________________ Deborah Cochran, Mayor ATTEST: _____________________________________ Melissa N. Brame, City Clerk
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