OWNCLOUD QUICK OVERVIEW
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The primary goal of this document is to understand how to
access your files, connect a computer for dedicated sync
purposes and basic web access features.
Two options exist for general access.
1. Local computer sync with your OwnCloud service
2. Web access to your OwnCloud service and your credentials from any computer
This document is to address the general user, anything more advanced can either be done via selflearning or a one-on-one training session.
It is also assumed within this document you have knowledge of your administration password (If
required) to allow installation of any computer software, understand what a internet link / website
address looks like and how to access it and where your downloads folder lives.
You need will need the following details
Username
Password
Full website address
In the event your OwnCloud service is hosted by SUPPORTU, it will be your email address and the
email password using URL https://accessmy.space http://supportu.nz
http://owncloud.org
OWNCLOUD QUICK OVERVIEW
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Access the OwnCloud service
To gain the most from any cloud service, the most basic principle to operating it successfully is to
have a user of that service understand where things live and the basic features are made available
to complete tasks without external IT assistance.
Open a web browser window, and type in the top address bar the exact server link provided to you.
On premise server customers will use http://server.mycompany.tld based on your company domain
name.
*SUPPORTU hosted customers can find this via the folders icon on our website http://supportu.nz
http://supportu.nz
http://owncloud.org
OWNCLOUD QUICK OVERVIEW
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Installing OwnCloud Desktop Sync - Download
Once you have successfully signed in using your provided username and password, you will be
prompted to download the applications you need to get started
Choose desktop for popular computer systems (Windows, Mac & Linux) and download the current
installer file for your system
http://supportu.nz
http://owncloud.org
OWNCLOUD QUICK OVERVIEW
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Installing OwnCloud Desktop Sync - Installation
Run the downloaded software, accept all prompts to complete the task.
http://supportu.nz
http://owncloud.org
OWNCLOUD QUICK OVERVIEW
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Installing OwnCloud Desktop Sync - Start The Program
Once the OwnCloud sync software has completed installation, find within your programs menu the
“ownCloud” application and start it. You will be presented with a first time wizard to get you
connected.
http://supportu.nz
http://owncloud.org
OWNCLOUD QUICK OVERVIEW
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Installing OwnCloud Desktop Sync - Startup settings
Now the OwnCloud sync tool is running, you should see a OwnCloud icon sitting in
your running toolbar notification area by your system clock (Windows usually lower
right corner of screen, Apple Mac upper right of screen, icons similar to right >> )
If you “Right Click” the icon (context menu action)
you can select “settings” and you want to be
sure upon restarting your computer that
OwnCloud sync is enabled to start-up
automatically.
Ensure “Launch on System Startup” has the tick box filled
http://supportu.nz
http://owncloud.org
OWNCLOUD QUICK OVERVIEW
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OwnCloud Sync - Basics
The default setup will create a new folder on your computer
called “OwnCloud”
The OwnCloud web access is the best place to manage
sharing and recover damaged or lost items.
It does not matter what interface you choose to use, when the
sync tool is running on your computer, files and folders within
your OwnCloud folder will replicate automatically.
http://supportu.nz
http://owncloud.org
OWNCLOUD QUICK OVERVIEW
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OwnCloud Sync - New Folder Example
In this example creating a new folder online via web access will replicate to the computer.
http://supportu.nz
http://owncloud.org
OWNCLOUD QUICK OVERVIEW
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OwnCloud - Recover Deleted Item
On occasion a user can make an error, deleting the wrong file can be a time wasting exercise for
any business.
Select from the OwnCloud web access the “Deleted Files” menu lower left of the sidebar.
http://supportu.nz
http://owncloud.org
OWNCLOUD QUICK OVERVIEW
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OwnCloud - Activity
Easiest way to see actions taking place within your folders is via the Activity timeline.
Using the upper left main menu within OwnCloud web access, select “Activity”.
http://supportu.nz
http://owncloud.org
OWNCLOUD QUICK OVERVIEW
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OwnCloud - Basic Folder Sharing
Folder sharing is the easiest way to keep team folder data in one place, using the OwnCloud web
access. Move your cursor over the required folder and a “Share” icon will appear.
Select share icon, type into the blank search another username you wish to share the folder with
(select the name once it appears) and it will allow access to that entire folder for the username you
just shared with.
*NB: Folder sharing is best done centrally from one main user account for business purposes so
the same account can monitor activity changes if needed and restore deleted items actioned via
users connected to a shared folder.
http://supportu.nz
http://owncloud.org