Microsoft PowerPoint 2008 for the Mac
Hands-On Tour
About this Guide
Page 3
Part 1: Getting Started
Page 4
About the Microsoft PowerPoint Window
Page 4
Create a New Presentation
Page 5
Save Your Presentation
Page 5
Compatibility with Previous Versions
Page 6
Save PowerPoint 2004 File (.ppt) as PowerPoint 2008 File (.pptx) Page 6
Save PowerPoint 2008 File (.pptx) as PowerPoint 2004 File (.ppt) Page 7
About Switching Views
Switch Views
Page 8
Page 8
Part 2: Slide Design and Layout
Page 9
About the Elements Gallery
Page 9
Show or Hide the Elements Gallery
Page 9
Apply a Theme to Your Presentation
Page 9
Add Slides to Your Presentation
Page 10
Delete Slides from Your Presentation
Page 10
Apply a Slide Layout to All or Select Slides
Page 11
Part 3: Add Text and Other Objects
Page 12
About the Toolbox in PowerPoint
Page 12
Show or Hide the Toolbox
Page 12
Contextual Tabs and Menus
Page 14
About the Drawing Toolbar
Page 15
Show or Hide the Drawing Toolbar
Page 15
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Table of Contents continued
Add Text to Slides using Text Placeholders
Page 16
Add Text to Slides using Text Boxes
Page 16
About Adding Images to Slides
Page 17
Add Clip Art to Slide
Page 17
Add an Image from File to Slide
Page 18
Add an Image from iPhoto
Page 18
Insert a Line, Autoshape or Other Object using the Drawing Toolbar Page 19
Insert a Line, Autoshape or Other Object using the Toolbox
Page 19
Insert a SmartArt Graphic using the Elements Gallery
Page 20
Select, Rotate and Resize Text boxes, Clip Art and Other Objects
Page 21
Part 4: Format Text and Other Objects
Page 22
Format Text using the Toolbox
Page 22
Format Clip Art, Photos and Autoshapes using the Toolbox
Page 23
About Inserting a Hyperlink
Page 24
Insert a Webpage Hyperlink into Your Presentation
Page 24
Insert a Document Hyperlink into Your Presentation
Page 25
Remove a Hyperlink
Page 25
Part 5: Add Custom Animations and Transitions
Page 26
Add Custom Animations
Page 26
Add Transition Effects to Slides
Page 28
Part 6: Give Your Presentation
Page 29
Set Options for Slide Show
Page 29
View Slide Show
Page 29
Part 7: Print and Save Your Presentation as a PDF
Page 30
Print Your Presentation
Page 30
Save Your PowerPoint Presentation as a PDF
Page 31
About this Guide
Parts of the Microsoft Office Online Help Section (http://www.microsoft.com/mac) were used to create the
instructions provided in this manual.
Document Legend
Element name
Function
bold
Elements that users click, such as menu items, buttons or icons, are in bold.
Example: Click Next.
italic
Text such as a menu, window or item name, are in italic.
Example: The Save As dialog box will appear.
bold italic
Elements of emphasis, such as Note: or the reference to another document, are in
bold italic.
Example: See Convert Word Document as PDF handout or Note: If there more
items than can be viewed, click on the More Items arrows to view the next set.
bold
Other elements of emphasis, such as How To’s within a set of directions are in
bold and blue.
Example: From the Formatting Palette, do one of the following:
>
Denotes a sequence of selection.
Example: Go to File > Save As.
Text in yellow box
Text in a yellow box denotes the label of an item in a diagram or important information regarding the subject matter.
Example:
Print Layout
System Requirements
These directions are written for Microsoft PowerPoint 2008 for Mac (Mac OS X version 10.4.9 or later required).
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Part 1: Getting Started
About the Microsoft PowerPoint Window
Figure A: Diagram of the Microsoft PowerPoint Window.
Drawing
Toolbar
Close button
Document Name
Minimize button
Menu Bar
Standard Toolbar
Elements
Gallery
View icons
Toolbox
Formatting Toolbar
Slide Number
Scroll Bar
Resize Window
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Create a New Presentation
Step 1
Do one of the following to create a blank presentation without a
theme (background, colors and fonts):
• Go to File > New Presentation.
- Note: In Preferences, uncheck Show Project Gallery at Startup option so a blank presentation
is created automatically when PowerPoint is launched).
• From the Project Gallery, select PowerPoint Presentation from the Blank
Documents category, and click Open.
- Note: If the Project Gallery does
not automatically appear at start
up, go to File > Project Gallery.
Save Your Presentation
Step 1
Go to File > Save. A Save dialog box will appear.
Step 2
Enter a filename in the Save As text box.
Step 3
Click the Where drop-down menu to select a
location to save the file to. Note: If you need
to navigate to a folder or location that is not
listed, click the blue triangle icon to expand the
Where area.
Step 4
Click Save. Note: Your presentation will be saved by default as a 2008 file (.pptx).
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Compatibility with Previous Versions of PowerPoint
Microsoft Office 2008 can open PowerPoint presentations created in previous versions. If you want to
convert a PowerPoint 2004 file (.ppt) to 2008 (.pptx), see Save PowerPoint 2004 File (.ppt) as a
PowerPoint 2008 File (.pptx).
Save PowerPoint 2004 File (.ppt) as PowerPoint 2008 File (.pptx)
You can save your PowerPoint 2004 file (.ppt) as a 2008 file (.pptx).
Step 1
With the PowerPoint 2004 file (.ppt) open, go to File (in the menu bar) > Save As.
Step 2
A Save As dialog box will appear. Enter a filename in the Save As text box.
Step 3
Click the Where drop-down menu to select a location to save the file to. Note: If you need to navigate to
a folder or location that is not listed, click the blue triangle icon to expand the Where area.
Step 4
From the Format drop-down menu, select PowerPoint Presentation (.pptx).
Step 5
Click Save.
Note: You may also wish to save your document as a PDF if you have compatibility concerns. To do so,
see Save Your PowerPoint Presentation as a PDF on page 32.
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Save PowerPoint 2008 File (.pptx) as PowerPoint 2004 File (.ppt)
You can save your PowerPoint 2008 file (.pptx) as a file (.ppt) compatible with PowerPoint 97-2004
(a lesser version).
Step 1
With the PowerPoint 2008 file (.pptx) open, go to File (in the menu bar) > Save As.
Step 2
A Save As dialog box will appear. Enter a filename in the Save As text box.
Step 3
Click the Where drop-down menu to select a location to save the file to. Note: If you need to navigate to
a folder or location that is not listed, click the blue triangle icon to expand the Where area.
Step 4
From the Format drop-down menu, select PowerPoint 97-2004 Document (.ppt).
Step 5
Click Save.
Note: You may also wish to save your document as a PDF if you have compatibility concerns. o do so, see
Save Your PowerPoint Presentation as a PDF on page 32.
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About Switching Views
There are three different viewing options for Microsoft PowerPoint presentations, including Normal,
Slide Sorter, and Slide Show views (see chart below).
View Option
Function
Normal View
A view that allows you to work on all parts of your PowerPoint presentation by
displaying the text, slides, thumbnails and notes all at once.
Slide Sorter View
A view that displays thumbnails of all slides in the presentation. This view makes
it easy to reorder, add, edit, or delete slides, and preview your transitions and
animation effects.
Notes Page View
A view that let you enter and edit the speaker notes that will accompany the
slides.
Presenter Tools
A view that contains tools to help you prepare to give the presentation.
Slide Show View
A view that displays the presentation in one of two ways. If you have one monitor
connected to your computer, the presentation appears as the audience will see it.
If you have two monitors connected to your computer, or a laptop computer connected to a projector, you view the presentation by using presenter tools. In
either view, you can see how your graphics, timings, movies, animations, and
transitions appear to the audience. Hyperlinks are clickable only in this view. In
this view, however, you cannot make changes to your presentation.
Switch Views
Step 1
Do one of the following:
• At the bottom of the document window, click on one of the View icons (see Figure B).
• Go to View (in the menu bar) and select one of the View options at the top of the menu (see
Figure C).
Figure B: Diagram of View icons.
Slide Sorter View
Normal View
Figure C: Diagram of View menu.
View Indicator
Slide Show View
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Part 2: Slide Design and Layout
About The Elements Gallery
The Elements Gallery is a new addition to Microsoft Office applications. It allows you to easily insert
various materials, including Slide Themes, Slide Layouts, Transitions, Table Styles, Charts, SmartArt
Graphics and WordArt into PowerPoint presentations.
Figure D: Diagram of the Elements Gallery.
Contextual
submenus
Slide Themes
(Selected Tab)
Slide Layouts
Transitions
Charts
More
Items
SmartArt Graphics
Table Styles
Thumbnails
WordArt
Show or Hide the Elements Gallery
Step 1
With a document open, click on one of the Elements Gallery’s tabs (i.e. Slide Themes).
Apply a Theme to Your Presentation
Step 1
Click on the Slide Themes tab in the Elements Gallery. Note: A
Figure E: Slide Themes tab in the
Elements Gallery.
slide theme gives your presentation a background with preset
Slide Themes tab
colors and fonts. Be sure to use contrasting backgrounds and
fonts to make your presentation readable.
Step 2
A submenu of items and thumbnail images of Built-in Themes
will appear. Note: If there more items than can be viewed,
click on the More Items scroll arrows to view the next set.
Step 3
Submenu
Thumbnail
Select a theme for your presentation by clicking on a thumbnail. Once you click on a thumbnail, the theme
will be applied to your presentation.
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Add Slides to Your Presentation
While creating your presentation, you may need to add or delete slides.
Step 1
A new slide is always inserted after the current slide. Select the slide after which you want the new slide
to appear.
Step 2
Go to Insert > New Slide.
Delete Slides from Your Presentation
Step 1
Select the slide or slides you want to delete.
Step 2
Go to Edit > Delete Slide. The slide(s) is deleted.
Note: If you deleted a slide by accident, go to Edit > Undo Delete Slide.
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Apply a Slide Layout to All or Select Slides
Step 1
Figure F: Slide Layouts tab in
the Elements Gallery.
Click on the Slide Layout tab in the Elements Gallery.
Slide Layout tab
Step 2
Thumbnail images for Slide Layouts will appear. Note: If there more
items than can be viewed, click on the More Items scroll arrows to
view the next set.
Step 3
Select a layout for your presentation by clicking on a thumbnail.
Note: PowerPoint defaults to the same layout every time you insert
Thumbnail
a new slide.
Note: You can change and apply a slide layout at any time.
To apply a slide layout to all slides:
Figure G: Select
thumbnail.
Figure H: All
thumbnails selected.
• Select all the slides in your presentation by clicking on
the first slide thumbnail and go to Edit > Select All
(See Figures G and H).
• With all slides selected, click on the Slide Layout
thumbnail you want to apply.
To apply a slide layout to one slide:
• Click on the slide thumbnail to which you want to apply the Slide Layout (See Figure G).
• Click on the Slide Layout thumbnail from the Elements
Gallery you want to apply.
To apply a slide layout to select slides:
• Click on a slide thumbnail to which you want to apply a slide layout.
• To select another slide thumbnail not in consecutive order, hold down the
Command key and select the other slide thumbnails you want to apply the a
slide layout to.
• Click on the Slide Layout thumbnail from the Elements Gallery you want to
apply.
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Part 3: Add Text and Other Objects
About the Toolbox in PowerPoint
The Toolbox is a floating window that provides easy access to many useful utilities in PowerPoint.
Although the Toolbox appears in all Office applications, the utilities available vary by program.
Tab
Function
Formatting
Palette
Used to change the appearance of selected text (i.e. Font, font size, color, spacing, bullets, styles and more.
Object Palette
Allows you to choose and insert Autoshapes, Clipart, Symbols and Photos to
your Word documents.
Custom Animation
Allows you to selectively apply animations to text, objects or charts.
Scrapbook
An area you can add and store items (i.e. Photos, clip art, etc.) to use in any
Microsoft Office document. The items remain in the Scrapbook until you delete it.
Reference Tools
Provides access to Word’s reference tools, including the Dictionary, Encyclopedia, Translator, and more.
Compatibilty Report
Allows you to check for any compatibility issues with Word documents created
and saved in previous versions of Microsoft Office, and correct them.
Project Palette
A tool that helps you manage and organize projects and other related material (i.e. Emails, notes, documents, presentations, tasks, etc.) created with all
Microsoft Office applications.
Show or Hide the Toolbox
Step 1
Do one of the following:
• Click on the Toolbox icon on the Standard Toolbar;
• Or go to View (in the menu bar) and select the name of a Toolbox tab.
(Continued on the following page)
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About the Toolbox continued
Figure I: Diagram of Toolbox tabs.
Object
Palette
Name of
Selected Tab
Compatibility
Report
Selected Tab
Formatting
Palette
Scrapbook
Custom Animations
Project Palette
Reference Tools
Figure J: Diagram of the Toolbox (Formatting Palette shown below) and its expanded/collapsed sections.
Selected tab
Note: Sections of each Toolbox tab
change based on the item selected (i.e.
Text, objects, photos, SmartGraphic, etc).
Toolbox tabs
Expanded section
Collapsed section
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Contextual Tabs and Menus
Some tabs and menus are only visible on the Document Window, Toolbox, Elements Gallery or other
items when you perform an action that requires its function. For example, the Picture Tools - Formatting Tab appears in the Toolbox’s Formatting Palette when you insert clip art.
Figure K: Clip Art inserted into a document.
Figure L: The Picture Tools appears in
the Toolbox’s Formatting Palette.
Picture
Tools
Clip Art
Text
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About the Drawing Toolbar
The Drawing Toolbar provides you with tools for adding photos, clip art, autoshapes and 3-D shapes.
You can use the Drawing Toolbar or the Objects Palette to add items to your documents.
Show or Hide the Drawing Toolbar
Figure M: Diagram of the Drawing
Toolbar and its tools.
Step 1
Go to View (in the menu bar) > Toolbars > Drawing
Draw Menu
(see below).
Select Objects
Insert Text Box
Insert Clip Art
Insert Pictures
Insert Line
Insert Rectangle
Insert Shapes
Lines and Connectors
Line Styles
Font Color
Line Color
Fill Color
More Buttons
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Add Text to Slides using Text Placeholders
Step 1
Most slide themes and layouts contain text placeholders, into
which you can enter a title or text.
If the slide has text placeholder, click on the “Click to add
title” or “Click to add text” placeholder and enter text.
Note: If you want a slide with a text placeholder, select a
different Slide Layout from the Elements Gallery.
Add Text to Slides using Text Boxes
Step 1
To add a text box to a slide, click on the Text Box tool in the Drawing Toolbar.
Step 2
With the Text Box tool selected, click and drag to create a text box (See Figure N).
Step 3
When you release the mouse button, a text box and cursor will appear. Type to enter text (See Figure O).
Tips
• To select a text box: Click on its edge or inside the text box. Once a textbox is selected, handles
will appear as they do when and other object is selected in PowerPoint (See Figure O).
• To rotate a text box: Click and drag the green rotating bar (See Figure P).
• To resize a text box: Click on one of the handles at the corners of the text box, and click and
drag to resize text box as desired. (See Figure Q).
Figure N: Click and
drag to create text box.
Figure O: Text box and
cursor will appear.
Figure P: Rotate text
box.
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Figure Q: Resize text
box.
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About Adding Images to Slides
You can make your slides more interesting by adding clip art and other images from the Object
Palette in the Toolbox. Note: You can also add other types of graphics, including SmartArt Graphics,
Charts, Tables, WordArt and more. To learn how, see the later sections of this handout.
Add Clip Art to Slide
Step 1
If the current slide has an image placeholder, do the following:
• Double-click on the image placeholder.
• The Clip Gallery window will appear.
• Select a category from the list or search using a keyword in
the Search box.
• You can preview the clip art images on the righthand panel.
• Select an image and click Insert.
If the current slide does not have an image placeholder, do the following:
• From the Toolbox, click on the Object Palette tab.
• Click on the Clip Art tab, and clip art image thumbnails will
appear below it.
• Select an image you want to insert, and click and drag the
image onto the slide.
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Add an Image from File to Slide
Step 1
Go to Insert > Picture.
Step 2
A Choose a Picture dialog box will appear.
Navigate to and select the image you want to
insert.
Step 3
Click Insert.
Add an Image from iPhoto
Step 1
From the Toolbox, click on the Object Palette tab.
Step 2
Click on the Photo tab. Photo thumbnails will appear below it.
Step 3
Select an image you want to insert, and click and drag the
image onto a slide.
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Insert a Line, Autoshape or Other Object using the Drawing Toolbar
Step 1
From the Drawing Toolbar, select an object you want to add (i.e. An
autoshape).
Step 2
In the presentation window, click where you want to start the shape,
and drag to complete the shape.
Insert a Line, Autoshape or Other Object using the Toolbox
Step 1
From the Toolbox, click on the Object Palette tab.
Step 2
Click on the Shapes tab. Shape and line thumbnails will
appear below.
Step 3
Select a shape you want to insert, and click and drag the
image onto the slide.
Step 4
Resize, rotate and format the shape as needed.
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Insert a SmartArt Graphic using the Elements Gallery
SmartArt Graphics provides a visual representation of information so that you can more effectively
communicate your message. Each graphic represents a different concept or idea, such as a process
flow, an organization hierarchy, a relationship, and so on.
Step 1
Figure R: SmartArt Graphics tab in
the Elements Gallery.
From the Elements Gallery, click on the SmartArt Graphics tab
(See Figure R).
SmartArt Graphics tab
Step 2
Click the thumbnail of the graphic you want to add and it will
appear on the current slide (See Figure R).
Step 3
In the Text Pane, type the text that you want to include in your
Submenu
SmartArt graphic (See Figure S).
Note: You can add or remove shapes by
clicking Add or Remove in the Text Pane. You
can close the Text Pane by clicking on the X
in the top lefthand corner.
Thumbnail
Figure S: SmartArt Graphic inserted into slide. Add text
to SmartArt Graphic using the Text Pane shown below.
Text Pane
Add/Remove buttons
SmartArt Graphic
Step 4
Resize, rotate and format the SmartArt
Graphic as needed. To learn how, see Select,
Rotate and Resize Text Boxes, Clip Art
and Other Objects on page 21.
Note: For more information about SmartArt
Graphics, the IR Training Department offers
a workshop. To sign up go to www.rowan.
edu/irtraining > Available Classes.
An in-depth handout, MS Office 2008 for the Mac: SmartArt Graphics, is also available online. To access, go to www.rowan.edu/irtraining > Training Resources, or visit http://www.rowan.edu/toolbox/
training/resources/files/SmartArtGraphics.pdf
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Select, Rotate and Resize Text Boxes, Clip Art and Other Objects
Step 1
Do one of the following:
• To select an object: Click on the object’s edge or directly on the object. Once an object is selected, handles will appear (See Figure T).
• To rotate an object: Click and drag the green rotating bar (See Figure U).
• To resize an object: Click on one of the handles at the corners of the object, and click and drag
to resize as desired. (See Figure V).
Figure T: Text box and
cursor will appear.
Figure U: Rotate text
box.
Figure V: Resize text
box.
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Part 4: Format Text and Other Objects
Format Text using the Toolbox
Step 1
Select the text you want to format.
Figure W: Diagram of the Formatting Palette tab in the
Toolbox used to format text.
Font Section
Step 2
From the Formatting Palette in the Tool-
Font Name
box, select any combination of font, size,
Font Size
color, bold, bullets, numbering, alignment,
Font Color
shadows and other effects.
Text Effects
Horizontal
Alignment
Vertical
Alignment
Paragraph
Spacing
Bullets and
Numbering
Indentation
Bullet Color
Shadow
Effects
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Format Clip Art, Photos and Autoshapes using the Toolbox
Step 1
Select the object you want to format.
Figure X: Diagram of the Formatting Palette tab in
the Toolbox used to format clip art, photos and other
objects.
Step 2
Picture
Effects
Section
From the Formatting Palette in the Toolbox,
select any combination of image editing op-
Recolor and
Crop
tions, including recolor, crop, effects, quick
styles, color, fill, shadow and other effects.
Other Image
Effects
Quick Styles
and Effects
Color,
Weights and
Fills
Shadow
Effects
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About Inserting a Hyperlink
Including a hyperlink in your PowerPoint presentation is a helpful way to enhance content. When
clicking on a hyperlink, a browser will launch a browser to display the Webpage, open a document on
your hard disk, or address a new email message that you’ve linked to.
Insert a Webpage Hyperlink into Your Presentation
Step 1
Select the text you want to designate as a hyperlink.
Step 2
Go to Insert > Hyperlink. The Insert Hyperlink dialog box will appear.
Step 3
In the Web Page tab, type or paste the Web address in the Link to text box.
Note: The text in the Display text box is what
will appear on the slide.
Step 4
Click OK.
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Insert a Document Hyperlink into Your Presentation
Step 1
Select the text you want to designate as a hyperlink.
Step 2
Go to Insert > Hyperlink. The Insert
Hyperlink dialog box will appear.
Step 3
In the Document tab, click on the Select
button. A Choose File dialog box will appear.
Step 4
Select a file and click Open.
Step 5
The link to the document will appear in the
Link to text box.
Note: The text in the Display text box is what will appear on the slide.
Step 6
Click OK.
Note: When the link is clicked on, the document will open in the appropriate program (i.e. A Word document will open up in Microsoft Word), if installed on the computer you are using.
Remove a Hyperlink
Step 1
Select all or part of the hyperlink.
Step 2
Go to Insert > Hyperlink. The Edit Hyperlink dialog box will appear.
Step 3
Click the Remove Link button. Note: The link text or object remains but will no
longer function as a hyperlink.
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Part 5: Add Custom Animations and Transitions
Add Custom Animations
You can create motion within a slide using PowerPoint’s Custom Animation Tools. You can apply
animations to text, objects, charts, SmartArt Graphics and more. You can add multiple animations,
including Entrance Effects, Emphasis Effects, Exit Effects and Media Effects.
Step 1
In Normal View, select a slide to which you want to add an
animation.
Figure Y: Diagram of the Custom
Animation tab in the Toolbox and its
Play and Effects icons.
Step 2
Select the text box or objects you want to animate.
Step 3
Entrance
Effects
From the Custom Animation tab in the Toolbox, do the
following:
• Click on the Entrance, Emphasis, or Exit effect icon
Play
Effects
Exit
Effects
Emphasis
Effects
to choose an effect for the selected text or object (See
Figure Y). The chosen effect will appear in the Animation order list.
- Note: Entrance Effects play when you go to the slide, and Exit Effects play as you
click to go to the next slide.
• For more effects, click on More Effects from any of the Effects icons drop-down menus. An Animation Effects window will appear. Select an animation, watch the preview and click OK.
Step 4
If desired, repeat Steps 1 to 3 to animate other objects or to add additional effects to an object.
Step 5
Apply other options to your animations from the Options drop-down menus, including the Start, Property
and Speed options (See Figures Z and AA on page 26).
Tips
• To view all animations applied to a slide: Click on the Play Effects button (See Figure Y).
• To remove an unwanted animation applied to an object: Click on the animation you want to
delete from the Animation List and click on the Remove button (See Figure AA).
• To reorder animations applied to a slide: Select an animation effect from the Animation List
and click the Move Up or Move Down button (See Figure Z). Note: Effects play in the order listed
in the Animation List.
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Add Custom Animations continued
• When animating a text block or bulleted text: Select the text and set options in the Text Animations section of the Custom Animations tab. You can animate text by letter, word, or all at once.
Figure Z: Diagram of the Custom Animation tab in the Toolbox and its Effects
icons’ drop-down menu, Move Up and
Move Down button.
Figure AA: Diagram of the Custom Animation tab in the Toolbox and its Effects
icons, Animation List, Remove button,
Options and more.
Effects
Icons
Entrance
Effects
drop-down
menu
Animation
Order List
Move Up
button
Remove
button
Options
Move Down
button
More
Effects
Options
Timing
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Add Transition Effects to Slides
You can add Transitions Effects to slides. These effects include dissolve, fade, appear and so on,
which are used as a visual transition between slides. This visual transition lets the audience know a
new idea is coming (sort of like a paragraph). Although you can apply different transitions to different slides, it is strongly recommended that you use one transition for all slides.
Step 1
In Normal View, select a slide or slides to which you want to
Figure BB: Transitions tab in the Elements Gallery.
add a transition. Note: To select all the slides in your presenta-
Transitions tab
tion, go to Edit > Select All.
Step 2
In the Elements Gallery, select the Transitions tab. Thumbnails
of transitions and a submenu will appear.
Step 3
Select a transition thumbnail to apply it to the select slide(s).
Submenu
Thumbnail
A preview of the transition effect will be shown. Repeat this step
until you find a transition you want to use.
Step 5
For more options, click on the Options button in the Transitions tab. An Options
dialog box will appear. To apply the transition to all slides in the presentation, click Apply to All.
To remove the transition from the selected slide(s), select No Transition.
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Part 6: Give Your Presentation
Set Options for Slide Show
Before giving your presentation, you should consider the Slide Show options available (i.e. Manually
switch to next slide or animation or choose to run the slide show automatically).
Step 1
Go to Slide Show > Set Up Show. The Set Up Show dialog box will appear.
Step 2
Specify the show type, show options, slides you want to show, and how you
want to advance the slides.
Note: You can advance slides manually using an Apple Remote (if compatible with your Apple computer).
Step 3
Click OK.
View Slide Show
Step 1
Go to Slide Show > View Slide Show.
Note: To end the slide show, press Esc on your keyboard.
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Part 7: Print and Save Your Presentation as PDF
Print Your Presentation
Step 1
With the presentation you want to print open, go to File > Print.
Step 2
The Print dialog box will appear. From the
Printer drop-down menu, select the printer to
print to.
Step 3
From the Print What drop-down menu, select
Handouts (3 slides per page). Note: 3, 4
or 6 slides per page is strongly recommended
to save paper and printer ink.
Step 4
From the Output drop-down menu, select Color, Grayscale or
Black and White. Note: Black and white is recommended.
Step 5
Click Print.
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Save Your PowerPoint Presentation as a PDF
Step 1
With the presentation you want to save as a PDF open, go to File > Print.
The Print dialog box will appear.
Step 2
From the Print What drop-down menu, select
Handouts (# slides per page). Note: 3, 4
or 6 slides per page is recommended, especially when if you plan on uploading this PDF
to Blackboard-CE or emailing it.
Step 3
From the Output drop-down menu, select Color, Grayscale or
Black and White. Note: Black and White is recommended.
Step 4
Click PDF > Save as PDF.
Step 5
A Save dialog box will appear. Enter a filename in the Save As text box.
Step 6
Click the Where drop-down menu to select a location to save the file to. Note: If you need to navigate to
a folder or location that is not listed, click the blue triangle icon to expand the Where area.
Step 7
Click Save.
A PDF handout of your presentation will be created and saved. You can open PDFs using Preview or Adobe
Acrobat.
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