GEEL SITE SPECIFIC PROVISIONS
This Document is the translation of the “Specifieke Bepalingen voor de Locatie te Geel” of which the
Supplier can ask a copy. In case of an inconsistency between this Document and the “Specifieke
Bepalingen voor de Locatie te Geel”, the latter prevails.
1
2
CONTRACTOR’S/SUPPLIER’S EMPLOYEES
1.1
The Contractor/Supplier shall provide BP, prior to the start of the execution of the
Agreement, with a list of names and addresses of the Contractor’s/Supplier’s employees
involved in the execution of the Agreement, its Sub-Contractors’ employees and any
other third party involved.
1.2
The Contractor/Supplier warrants that all its employees, its Sub-Contractors’ employees
and any other third party engaged in the execution of the Agreement, comply with all
immigration laws and, where required, they are in the possession of a valid work permit
for the duration of the Agreement.
1.3
The Contractor/Supplier shall ensure that nominated key personnel are available
throughout the period of the Agreement. No re-assignment shall take place without the
prior written consent of BP.
1.4
The entrance hours at BP’s Site are weekdays from Monday to Friday from 08.15 to
16.45 hours, unless permitted otherwise.
1.5
For Work which needs to be carried out on the Site at times other than specified in subclause 1.4 above, the Contractor/Supplier needs to seek written permission from BP at
least 24 hours in advance.
1.6
If working overtime is required, the number of employees concerned who are working
on BP’s project, with a list of their names and the duration of the overtime, must be
submitted to BP’s security department before 15.00 hours on the day that overtime
work is planned. Overtime lists may only include employees who have passed through
BP’s access procedure.
GOOD HOUSEKEEPING
2.1
BP considers it essential for the Contractor/Supplier to act as a “good house-keeper” on
the Site during the period of the Work, both in the work areas as well as in and around
the temporary accommodation.
2.2
The Contractor/Supplier shall remove all non-industrial waste from the Work area. The
Work area must be kept clean and tidy at all times; emergency exits and other entrances
and exits must be kept free at all times; safety and fire extinguishing equipment must be
accessible at all times; and excess or discarded material must be removed daily. Simply
cleaning up the Work area at the end of the work period will not be considered
sufficient.
2.3
Any contamination by and/or spillage and/or leakage of oil or chemicals must be cleaned
up immediately by the Contractor/Supplier. Whilst removing such contamination, spillage
or leakage, adequate safety measures must be taken by the Contractor/Supplier.
Geel Site Specific Provisions
Revisiondate: December 2015
Documentum: 411453
Revision: 1
Attention: before use, check the revision number of this copy with that of the network
2.4
The Contractor/Supplier shall take adequate measures, to prevent fire and to protect
people, installations, materials, devices and equipment.
2.5
The exhausts of diesel-driven equipment shall be fitted with spark eliminators of a type
approved by BP. Diesel engines and compressors shall be of a silent design and shall
have fire extinguishing equipment, approved by BP, close by them.
2.6
BP has at all times the right to inspect all material and equipment supplied by the
Contractor/Supplier for the purpose of carrying out the Work, and is similarly entitled to
make personal searches of the Contractor’s/Supplier’s personnel and that of its Subcontractors on entering or leaving BP’s site (this e.g. for security and theft prevention).
GEEL SPECIFIC CLAUSES FROM CURRENT GENERAL CONDITIONS
3.
Registering and recording of presence
3.1 Except where there is prior written approval, signed by an authorised representative of BP,
the Work of the Contractor, his employees and/or those of his Sub-Contractors must be
carried out during the normal working hours currently applicable in BP.
The normal working hours are from Monday to Friday, from 7.45 a.m. to 4.14 p.m.
For consideration of safety reasons, no work may be carried out on Sundays and public
holidays nor on the fixed holidays applicable in the maintenance department. The
Contractor shall find out in good time the fixed holiday arrangements of the BP
maintenance department. The Contractor guarantees that the restrictions of working
hours enforced by law are respected.
3.2 For consideration of safety reasons, BP needs to be able to verify at all times who is
present on the Site. For this reason, presence recording of all the employees of the
Contractor and/or Sub-Contractors, building site managers, supervisors and visitors is
required both when they enter and when they leave the enclosed areas; this presence
recording is for security reasons and irrespective of the actual nature of the agreement
(hourly-based work or work by contract). Everyone must personally do a time registration.
The application of this rule may be checked by BP at any moment.
3.3
4.
In compliance with Belgian law a random inspection may be performed – for theft
prevention - at the exit of the Site. Everyone must voluntarily cooperate. Obstruction will
result in a possible removal from the Site and future entrance will be blocked.
Deliveries to the Building Site - Dispatch Notes
4.1 All deliveries of materials and equipment for the Contractor must be accompanied by
dispatch notes with a clear mention of the name of the Contractor.
4.2 If this stipulation is not complied with, BP shall reject the shipment and return it at the
cost of the sender.
4.3 Under no circumstance may BP take delivery of goods on behalf of the Contractor.
Deliveries on BP premises can only be executed after approval from and according to BP
staff instructions.
4.4 The deliveries for the Contractor must be made during work-days from 7.45am to 15.30pm
to the stores of the Contractor.
Geel Site Specific Provisions
Revisiondate: December 2015
Documentum: 411453
Revision: 1
Attention: before use, check the revision number of this copy with that of the network
4.5 All deliveries with trucks with a maximum allowable mass of more than 3.5 tons will use
the east entrance “STRAAT 6”. People will use “STRAAT 5” main entrance.
5.
Organisation of the Building Site, Dismissal & Security
5.1 Building Site management.
On the BP Site the Contractor itself shall organise and direct the Work. The Contractor
may, however, delegate the management and supervision of the work to a deputy of his
own company who is qualified to take his place when absent and to whom all desired
orders or instructions about the work can be given (someone who can communicate with
BP and with workers). Nevertheless, the Contractor remains the sole person responsible
for the correct execution of his contract Work. If the contract Work has been entrusted to
an association of contractors or a company, the latter must appoint a delegate from the
starting date of the Work.
5.2
Arrangement of the Site
5.2.1 The Contractor undertakes to place his Site equipment in a central location:
"Contractor Area" or in another location designated by the BP representative. Any
inconvenience that may be caused by this is to be fully borne by the Contractor.
The Site equipment shall comprise offices, workshops, stores, canteen and toilet
facilities. The Contractor shall also provide all the necessary equipment, vehicles,
transport and handling equipment, gear, scaffolding, tarpaulins, hoisting equipment
and miscellaneous tools required for the execution of the Work.
The Contractor is also responsible for providing and/or interconnection of utilities:
electricity power supply, water and compressed air, unless otherwise stipulated in
the special specifications or the technical specification.
5.2.2 The Contractor shall also bear the costs of the maintenance and upkeep of the
rooms (stores, canteen, toilet facilities, workshops and offices) as well as for the
equipment, which BP has given permission to use.
5.2.3 When the Contractor provides a temporary building yard, the Contractor must
restore the territory where the yard was implanted, in its original condition after
termination of the Works and this at the Contractor’s expense.
6.
Guidelines for the acceptable use of IT and information
6.1 The information and computer resources provided by the BP Group to employees for use
are essential company assets of BP. As with all company assets, employees should be
familiar with the standards governing their use. The purpose of these guidelines is to
define what constitutes acceptable use of the
BP
Group
information
and
information technology facilities. Compliance with these guidelines is expected of all
contractors, consultants, or anyone else who has information and computer resources
provided to them for the BP Group commercial purposes.
6.2 Acceptable use of BP Group information and information technology facilities extends the
normal business; legal and ethical practices afforded other assets to computers, the
information stored within, and the activities relating to computer use and protection.
6.3 BP information and information technology facilities may be used for BP
business
purposes only. Limited, occasional or incidental personal, non-business
use
is
acceptable only where such personal use is conducted with a sense of responsibility, and
the privilege must not be abused. BP may request the Contractor to take disciplinary
action, up to and including termination, where information technology assets are not used
in an acceptable manner.
Geel Site Specific Provisions
Revisiondate: December 2015
Documentum: 411453
Revision: 1
Attention: before use, check the revision number of this copy with that of the network
6.4 General rules:
-
-
The information and information technology may only be used for what they are
destined to do.
(Keep in mind that all IT traffic by all users is traceable)
Your conduct must at all times protect BP’s integrity and reputation and prevent
BP’s liability.
All information owned, saved or distributed must be subject to BP’s acceptable
use and information guidelines.
Internet traffic can be subject to 3 categories :
i. Business use
ii. Abuse
iii. Unethical behaviour
In case of abusive or unethical behaviour, BP may request the Contractor to take
disciplinary actions.
Examples:
Business use:
Industrial reports, industrial information or technical issues.
Abuse:
:
Downloading large amounts of non-business information; playing of electronic
games; looking at film/video clips, sending enormous e-mails, etc.
Unethical behaviour :
Use of offensive materials such as pornographic or adult-oriented web sites, or
materials advocating hatred, bigotry, or violence towards any person or group
on the basis of their religion, race, ethnicity, sexual orientation or other
immutable characteristics will not be tolerated.
• You may not participate in or incite illegal activities. Intellectual copyright must be respected.
• Do not trust any data coming via internet before verifying the source and authenticity.
• Communicating over the internet is not safe unless messages are encrypted. Do not send
sensitive and or confidential information by internet, not even to an e-mail address such as
“username”@bp.com
Geel Site Specific Provisions
Revisiondate: December 2015
Documentum: 411453
Revision: 1
Attention: before use, check the revision number of this copy with that of the network
Attachment No.1 INDIVIDUAL FICHE
TO COMPLETE BY SECURITY:
Name security agent
Personnel number
FAX: 014/86.86.91
E-MAIL: [email protected]
CONTRACTOR/SUPPLIER
NAME EMPLOYER / COMPANY
ADDRESS EMPLOYER / COMPANY
DATE EMPLOYMENT
DATUM START WORKS
UNIT TO WORK IN
NAME CONTACT PERSON BP
PERSONAL DATA:
NAME + FIRST NAME
STREET + HOUSENUMBER
POSTAL CODE + CITY
COUNTRY
DATE AND PLACE OF BIRTH
REQUIRED TRAINING
Geel Site Specific Provisions
Revisiondate: December 2015
Documentum: 411453
Revision: 1
Attention: before use, check the revision number of this copy with that of the network
DESCRIPTION
NUMBER
EXPIRING DATE
VVA1 BASIC SAFETY TRAINING
VVA2 OPERATIONAL LEADERSHIP
SAFETY PASSPORT
OTHER (forklift truck …)
WORK EXPERIENCE
CUSTOMER
CUSTOMER
CUSTOMER
READ AND APPROVED
SIGNATURE OF WORKER
DATE:
FUNCTION:
The personal data that you give us voluntarily are being handled by Securitas Kempen,
Antwerpseweg 99 in 2440 Geel by order of BP Chembel NV. The data will be used only to
safeguard and control personnel administration, customer service management and entrance
to the site.
According to the law of December 8, 1992, you preserve the right to access and correct, both
free of charge, your personal data that we have. This right may be used after written request
to BP for the attention of the security department. To this end you can address yourself to BP
Chembel N.V., Amocolaan 2, 2440 Geel.
Geel Site Specific Provisions
Revisiondate: December 2015
Documentum: 411453
Revision: 1
Attention: before use, check the revision number of this copy with that of the network