Activity #1 – Letter Parts

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Letter Parts Introduction
1. After viewing the PowerPoint presentation and completing the Letter Guide
worksheet on letters, open the document titled Letter Parts located in the
Keyboarding 1 folder on the Student drive.
2. Position the insertion point after the text “Name:” and type your name. Save this
document to your own folder under the same name.
3. Using cut and paste skills learned in the last unit, rearrange the parts of the letter
on this document so they appear in the proper order. You may use the
worksheet you completed with the PowerPoint presentation to complete this
activity.
4. After rearranging the letter parts, print the document and keep it with you to add
spacing notes. After discussing spacing and making notes as instructed, you will
then file it in your folder to turn in at the end of the unit.
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Letter #1 – Block Letter with Open Punctuation
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Open a new MS Word Document
Set correct top margin for a letter.
Key the letter in block style with open punctuation.
Use correct letter formatting guidelines, spacing, and punctuation.
DO NOT KEY THE INFORMATION IN ITALICS—They are spacing
notes to help you format the letter correctly.
 Proofread the letter for any errors and make necessary corrections.
 Save the document to your keyboarding folder on the H: drive using the
file name Letter 1.
 Print the letter and place it in your folder to hand in at the end of the unit.
3
Letter #2 – Block Letter with Open Punctuation
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Open a new MS Word Document
Set correct top margin for a letter.
Key the unformatted letter text below in block style with open punctuation.
Use correct letter formatting guidelines, spacing, and punctuation.
Follow the same formatting steps you used to key Letter 1.
 Proofread the letter for any errors and make necessary corrections.
 Save the document to your keyboarding folder on the H: drive using the
file name Letter 2.
 Print the letter and place it in your folder to hand in at the end of the unit.
4
Letter #3 – Block Letters with Mixed Punctuation
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Open a new MS Word Document
Set correct top margin for a letter.
Key the letter in block style with mixed punctuation.
Use correct letter formatting guidelines, spacing, and punctuation.
DO NOT KEY THE INFORMATION IN ITALICS—They are spacing
notes to help you format the letter correctly.
 Proofread the letter for any errors and make necessary corrections.
 Save the document to your keyboarding folder on the H: drive using the
file name Letter 3.
 Print the letter and place it in your folder to hand in at the end of the unit.
5
Letter #4 – Block Letter with Mixed Punctuation
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Open a new MS Word Document
Set correct top margin for a letter.
Key the letter in block style with mixed punctuation.
Use correct letter formatting guidelines, spacing, and punctuation.
Insert correct punctuation for mixed punctuation style.
Follow the same formatting steps you used to key Letter 3.
 Proofread the letter for any errors and make necessary corrections.
 Save the document to your keyboarding folder on the H: drive using the
file name Letter 4.
 Print the letter and place it in your folder to hand in at the end of the unit.
6
Letter #5 – Modified Block Letters with Open Punctuation
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Open a new MS Word Document
Set correct top margin for a letter.
Key the letter in modified block style with open punctuation.
Use correct letter formatting guidelines, spacing, and punctuation.
DO NOT KEY THE INFORMATION IN ITALICS—They are spacing
notes to help you format the letter correctly.
 Proofread the letter for any errors and make necessary corrections.
 Save the document to your keyboarding folder on the H: drive using the
file name Letter 5
 Print the letter and place it in your folder to hand in at the end of the unit.
7
Letter #6 - Modified Block Letter with Open Punctuation
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Open a new MS Word Document
Set correct top margin for a letter.
Key the letter in modified block style with open punctuation.
Use correct letter formatting guidelines, spacing, and punctuation.
Follow the same formatting steps you used to key Letter 5.
 Proofread the letter for any errors and make necessary corrections.
 Save the document to your keyboarding folder on the H: drive using the
file name Letter 6
 Print the letter and place it in your folder to hand in at the end of the unit.
8
Letter #7- Modified Block Letters with Mixed Punctuation
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



Open a new MS Word Document
Set correct top margin for a letter.
Key the letter in modified block style with mixed punctuation.
Use correct letter formatting guidelines, spacing, and punctuation.
DO NOT KEY THE INFORMATION IN ITALICS—They are spacing
notes to help you format the letter correctly.
 Proofread the letter for any errors and make necessary corrections.
 Save the document to your keyboarding folder on the H: drive using the
file name Letter 7
 Print the letter and place it in your folder to hand in at the end of the unit.
9
Letter #8 - Modified Block Letter with Mixed Punctuation
 Open a new MS Word Document
 Set correct top margin for a letter.
 Key the unformatted letter text below in modified block style with mixed
punctuation.
 Use correct letter formatting guidelines, spacing, and punctuation.
 Insert correct punctuation for mixed punctuation style.
 Follow the same formatting steps you used to key Letter 7.
 Proofread the letter for any errors and make necessary corrections.
 Save the document to your keyboarding folder on the H: drive using the
file name Letter 8
 Print the letter and place it in your folder to hand in at the end of the unit.