Dear Vendor,
The Riojas Elementary School Parent Teacher Organization (PTO) is sponsoring a Spring Carnival
on Saturday, April 8th, from 11:00am – 3:00pm at Riojas Elementary School and we would like to
invite you to apply to participate in this event.
Please respond and let me know if you are interested in participating. You will need to complete
the attached registration form and provide applicable fees no later than 5 days before the
event—by the end of the school day (2:45 PM) on Monday, April 3, 2017.
Mail form & fees to:
Riojas Elementary School
Attn: Nikki Harrison, PTO President
3400 Crispin Hall Ln.
Pflugerville, TX 78660
Vendors will be accepted on a first-come, first-serve basis, with regard to availability and category.
A list of all items to be sold and/or displayed must be included on the products section of the
application. Additionally, the PTO reserves the right to make vendor selections based on a wide
assortment of merchandise. We encourage you to submit your registration and booth fee as soon
as possible; our event is proud to have many returning vendors.
Confirmation of receipt of your application and fee will be emailed. Bring your confirmation to the
event. (Vendors without written confirmation will not be allowed to participate. Also, food vendors
must provide a TFE permit in order to participate). Final vendor instructions, floor plan, and
entrance assignments will be provided 3 days prior to the event.
All proceeds from the Riojas Elementary School PTO Spring Carnival will be used to fund student
activities and teacher appreciation events. Along with the fee, please provide a $20+ item of your
choice for our raffle.
For more information, please contact me at [email protected]
Thank You - We appreciate your participation!
Nikki Harrison
President
Riojas Elementary School PTO
3400 Crispin Hall Ln | Pflugerville, TX 78660 | P: 512.594.4100
2017 Spring Carnival (Non-Food) Vendor Registration Form
RIOJAS ELEMENTARY SCHOOL PTO
April 8, 2017
11:00am - 3:00pm
Please print or type.
Vendor Company Name: ___________________________________________________________
*Please include your business card*
Contact Person’s Name(s): __________________________________________________________
Address: _________________________________ City: ___________________ Zip: ___________
Home Phone: _____________________________ Cell Phone: _____________________________
Email: _________________________________________________ Fax: _____________________
Products/Merchandise - List ALL items to be sold/displayed/sampled at your booth:
(Prohibited Items: alcoholic beverages, open food containers, cigarettes, fireworks, firearms, and inappropriate items. This list is not all-inclusive.)
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Number of Table Spaces needed (No tent, table only)_____@ $25.00 per Table =__________________
(Not Provided)
Number of 10X10 Booth Spaces needed ______@ $50.00 per 10x10 space= $______________________
(Canopies must have 30lb weights attached to each leg—NOT provided.)
Electrical Outlets needed (limited quantity; cannot guarantee): _______@$10= _______________________
Indicate if electricity is an absolute necessity for your products
Enclose check(s) payable to Riojas Elementary School PTO for above total amount
Description of donated item ($20+ value) for our raffle?
Deliver Registration Form and Payment to:
_____________________________________
Riojas Elementary School
Attn: Nikki Harrison, President
3400 Crispin Hall Ln
Pflugerville, TX 78660
Notes:
- Vendor’s Booth Space Fee is Non-Refundable.
- All vendors are responsible for their own sales and for collecting applicable sales tax.
- All vendors must supply their own tables.
-Canopies must have 30lb weights on each leg.
- All vendors must commit to participate for the entire event (11:00am-3:00pm.)
I,__________________________________________ (print name), understand that I am choosing to participate in the 2017 Riojas Spring
Carnival at my own risk and herby release the Riojas PTO, Riojas Elementary School, and Pflugerville ISD from any liability arising from this
special event or the use of City premises for those purposes. I further agree to hold the above parties harmless from any accident, incident,
injury, death or damage arising from my use of City premises during this event. Such indemnity shall apply whether the accident, incident, injury,
death or damage arise in whole or in part from the negligence of the above parties. Furthermore, I have read and agree to adhere to the Rules
and Regulations included in this application package as well as the rules and regulations outlined online.
I understand there are NO REFUNDS due to inclement weather & no rain dates once payment has been processed.
Signed: ___________________________________________ _______
Date:___________________________________
2017 Spring Carnival (Food) Vendor Registration Form
RIOJAS ELEMENTARY SCHOOL PTO
April 8, 2017
11:00am - 3:00pm
Please print or type.
Vendor Company Name: ___________________________________________________________
*Please include your business card*
Contact Person’s Name(s): __________________________________________________________
Address: _________________________________ City: ___________________ Zip: ___________
Home Phone: _____________________________ Cell Phone: _____________________________
Email: _________________________________________________ Fax: _____________________
Food Products - List ALL items to be sold/displayed/sampled at your booth:
(Prohibited Items: alcoholic beverages, open food containers, cigarettes,. This list is not all-inclusive.)
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Number of 10X10 Booth Spaces needed ________
(Tents must have 30lb weights attached to each leg)
Number of Electrical Outlets needed __________ Will you be bringing a generator? YES or NO
In lieu of a booth fee, we are asking for 15% of carnival sales
to be donated back to Riojas PTO.
Payment will be collected by a PTO officer at the conclusion of the event.
Please make checks payable to: RES PTO
Deliver Registration Form to:
Riojas Elementary School
Attn: Nikki Harrison, President
3400 Crispin Hall Ln
Pflugerville, TX 78660
Notes:
- All vendors are responsible for their own sales and for collecting applicable sales tax.
- All vendors must supply their own tables.
-Canopies must have 30lb weights on each leg.
- All vendors must commit to participate for the entire event (11:00am-3:00pm.)
-All food vendors must comply with Austin/Travis County Health & Human Services Department and have a TFE permit!
I,__________________________________________ (print name), understand that I am choosing to participate in the 2017 Riojas Spring
Carnival at my own risk and herby release the Riojas PTO, Riojas Elementary School, and Pflugerville ISD from any liability arising from this
special event or the use of City premises for those purposes. I further agree to hold the above parties harmless from any accident, incident,
injury, death or damage arising from my use of City premises during this event. Such indemnity shall apply whether the accident, incident, injury,
death or damage arise in whole or in part from the negligence of the above parties. Furthermore, I have read and agree to adhere to the Rules
and Regulations included in this application package as well as the rules and regulations outlined online.
I understand there are NO REFUNDS due to inclement weather & no rain dates once payment has been processed.
Signed: ___________________________________________ _______
Date:___________________________________