2013
Lebanon Youth Baseball
Don Lamar- LYB Safety Director
Little League ID 00253137
"ASAP" SAFETY PLAN
It is the mission of Lebanon Youth Baseball (LYB) to provide a safe and enjoyable
baseball environment for its members each season. Every effort will be made to achieve
this goal through a philosophy of continuous improvement with our Safety Program. This
program is intended to evolve year to year and to be an operational doctrine for our
league. [ASAP – A Safety Awareness Program]
1 2013 Safety Plan – Lebanon Youth Baseball
2013 LEBANON LITTLE LEAGUE SAFETY PLAN __________________________ 3
I.
Safety Director ____________________________________________________ 3
II.
Safety Plan _______________________________________________________ 3
III.
Emergency Numbers _______________________________________________ 3
IV.
Background Checks ________________________________________________ 3
V.
Fundamentals Training for Coaches ___________________________________ 3
VI.
First Aid Training for Coaches _______________________________________ 4
VII.
Safety Walk ______________________________________________________ 4
VIII. Facility Survey ____________________________________________________ 4
IX.
Policy on Lightning and Unsafe Conditions _____________________________ 4
X.
Concession Stand Safety ____________________________________________ 4
XI.
Equipment Inspection ______________________________________________ 5
XII.
Reporting and Tracking Injuries ______________________________________ 5
XIII. First Aid Kits _____________________________________________________ 5
XIV. Enforcing the Rules ________________________________________________ 6
EMERGENCY CONTACT NUMBERS _____________________________________ 7
INJURY TRACKING FORM _____________________________________________ 8
2 2013 Safety Plan – Lebanon Youth Baseball
2013 LEBANON LITTLE LEAGUE SAFETY PLAN
I.
Safety Director
A Safety Director is selected annually from the League directors to assume the
responsibilities as stipulated by the ASAP guidelines. Duties include updating and
implementing the League Safety Program and publishing the League Safety Manual on
an annual basis. The Safety Director is a member of the Lebanon Little League Board.
The Lebanon Youth Baseball Safety Director for 2013 is Don Lamar.
II.
Safety Plan
The LYB Safety Plan is published at the beginning of each season and distributed to
volunteers. The manual is posted on the LYB web site for easy access and downloading.
A copy will be provided to all coaches attending the annual coaches meeting and an email containing the hyperlink will be sent to all volunteers each year.
III.
Emergency Numbers
Emergency contact numbers are posted at each facility used by LYB, and are included in
this plan as Attachment 1. The emergency contacts include local ambulance, fire, and
police, as well as LYB President and Safety Director.
IV.
Background Checks
The league performs annual criminal background checks using Little League background
screening service (LexisNexis). LYB will utilize the current year Little League
Volunteer Application form to supply the Board President and Safety Director with the
required personal information. Volunteers (managers, coaches, umpires, and board
members) complete the Volunteer form and deliver it to the President along with a copy
of their current driver’s license. The President will hold the completed forms until
registration the following year. At that time the forms are destroyed.
V.
Fundamentals Training for Coaches
LYB provides a coaches’ meeting each year to provide both new and experienced
coaches with a better understanding of the many aspects and demands of coaching
youth baseball. At least one coach on each team is required to attend the coaches’
meeting each year. Rules of Play Booklet will be distributed annually to at least one
coach on each team.
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VI.
First Aid Training for Coaches
LYB provides first aid information annually. Each coach is provided emergency contact
information and a first aid kit which they keep during practices and games. The LYB
concession stand has a resupply closet for replenishing coaches kits and a much more
extensive first aid kit.
VII.
Safety Walk
Prior to each practice and game, a manager/coach of the home team shall inspect the
field to ensure that there are no foreign or hazardous objects present on the playing
field. Any objects found must be removed and properly disposed of prior to any player
taking the field.
VIII.
Facility Survey
A survey of facilities used by LYB will be entered on-line into the Little League Facilities
Survey database by May 1st. This survey is updated annually and is used to help identify
areas needing maintenance, repair, or upgrades.
IX.
Policy on Lightning and Unsafe Conditions
Local weather is monitored and games will not be held during conditions of high winds
or in the unlikely event of a possible tornado. In the event of lightning, LYB uses a
lightning detector at Colonial East Park field that sounds a siren (audible at East & West
fields): 1 long horn indicates the unsafe condition; three short horn blasts indicate safe
conditions are present for play.
After the 1 long horn sound, players and spectators are required to evacuate the field
and seek shelter. If no additional events occur, the ‘all-clear’ signal (3 short horn blasts)
is given by the system and play can resume.
X.
Concession Stand Safety
All concession workers receive basic food handling training prior to the opening day of
the season. They are also trained on the safe operation of cooking equipment, including
pressurized soda dispensing tanks.
Fire extinguishers will be openly displayed and maintained during the season and
concession stand personnel will be trained on their proper use. Industry accepted
standard written procedures will be displayed in the concession stand during hours of
operation.
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First Aid kits, ice bags and emergency phone numbers will be openly displayed and
available for use in an emergency.
Children under the age of 14 are not permitted in the concession stand during its hours
of operation. Children between the ages of 14 and 18 will be allowed to sell candy and
soda only when under the supervision of an adult. No individual under the age of 18 will
be permitted to use cooking or deep frying equipment,
The concession stand area will be properly lit at dusk to ensure safety.
XI.
Equipment Inspection
An equipment director is selected each year from the board of directors to oversee
league-owned equipment. For 2013, the equipment director is Mike Younkman.
Prior to each practice and game, it is required that the coaches inspect equipment to be
used by the players to ensure safety for its proper intended use. Any equipment not
within its intended safe use specifications must be removed. Also, players must remove
any jewelry.
An annual evaluation of all equipment used for league operation is performed at the
end of each season. Replacement items are ordered as needed and in place prior to the
beginning of the next season. Unusable equipment is discarded.
XII.
Reporting and Tracking Injuries
The AIG Accident Notification Form (located on LYB website) is used by coaches to
document and report injuries to the Safety Director. The Safety Director is responsible
for tracking injuries and to take action if injury trends are evident. Such action would
include contacting all coaches regarding recent injuries and suggesting steps to mitigate
them.
Each coach will have the Safety Director and League President’s phone number on hand
and will report any incident requiring medical attention. The proper forms will be
completed and submitted to the Safety Director within 48 hours of any reported
incident. Reported accidents will be tracked each year for safety program
improvements. Accidents will be evaluated by the Board for possible safety
improvements.
XIII.
First Aid Kits
First Aid Kits are located in the field box located at each field. Each manager will have
access to the field boxes. Additionally, full kits and supplies including ice packs will be
located at the league concession stand and with the Field Supervisors.
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XIV.
Enforcing the Rules
The LYB participants will remain safe only to the extent that the safety rules are
enforced. Some of the most important rules not covered elsewhere in this ASAP are
outlined below.
Catchers are required to wear athletic cups, helmets and masks with throat protectors
(or hockey-style masks) at all times while warming up pitchers and during practice and
games.
Coaches are advised to carry cellular phones at all times to provide immediate access to
emergency contacts as needed.
Each coach will be responsible to discuss safety training and proper conduct to each
player on his team prior to the beginning of each season.
The League allocates a portion of its annual operating plan to cover the Safety Program.
This will include, but not be limited to, background checks, training programs, coaching
manuals, first aid kits, equipment, and field maintenance.
All “kid pitch” players will be required to wear an approved baseball helmet and will be
encouraged to us a permanently attached full facemask. The helmet/mask will be worn
at all times by the batter / runner when the player is in the field of play.
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EMERGENCY CONTACT NUMBERS
Lebanon Little League
WHEN IN DOUBT, CALL 911
Ambulance/Fire (513) 932-6119
Lebanon Police
(513) 932-2010
Safety Director
Don Lamar (513) 629-0550
LBSA President
Steve Belongia (513) 348-3879
Please report all major
injuries to the Safety
Director immediately.
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INJURY TRACKING FORM
(EDITABLE PDF FORM AVAILABLE ON LYB WEBSITE)
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