LEATHERHEAD BOWLING CLUB
Founded 1908
Associate Member of BOWLS ENGLAND
Affiliated to S.C.B.A. & S.C.W.B.A
A Community Amateur Sports Club
MinutesoftheLEATHERHEADBOWLINGCLUB
2016ANNUALGENERALMEETING
Held10:00am,Saturday22ndOctober2016,attheClubhouse
Note:forItemsmarked*,afullcopyofthereport/listisattachedtothemasterfilecopyandtothecopydisplayedon
theclubnoticeboardthroughoutthe2017season.
PRESENT:46members*
1. InMemoriam*:ThePresidentaskedthemeetingtorememberthoseformermemberswhohavesadlypassed
awaysinceour2015AGM.JeanCorlett,JohnNorman,RegSaviel,ViGreenandEllenTomkins.RIP.
2. President’swelcomeandaddress*:BrendaHouston,ourPresident,extendedawarmwelcometoeveryonefor
the2016AGM.Brendareferredto
• ThegrantingofanewleasefromMoleValleyDistrictCouncil
• ThegreatjobdonebyCaptainsBrianWilliamsandSueLokkerbolandtheirvicecaptains
• TheworkdonebytheClubSecretaryDavidLokkerbolonthelease,ongettingClubmarkaccreditationfor
thesecondtime.BrendaalsopointedupthebigworkloadtocomemovingtheClubforward
Brendathankedallthosewhohavehelpedher,andtheclub.Inparticularshethanked
• Everyonewhodonatedgenerouslyather6thPresidentsDayraising£141fortheRainbowTrust
• TheGroundlings
• TheCommitteememberswhoareretiring–TonyPettasTreasurerandPatTateasWelfareOfficer
3. ApologiesforAbsencewerereceivedfrom–IanandMaureenGoldie,RichardandJillPowell,TerryandDesta
Dickenson,RayandLindaDawson,RobandTrudyCiaff,RobCorlett,JanetandRobinSewell,CharlieandMaisie
Miller,JillandIanHopkins,MaeveSang,JoanMackie
4. The2015AGMminuteswereapprovedunanimouslyafterChrisPelley’snamespellingwascorrectedandthe
initialsBDAdecodedasBowlsDevelopmentAlliance.TheClubSecretaryexplainedbrieflytheroleand
importanceoftheBDA.
5. Reportsandapprovals
a) TheTreasurerreported*theresultsofthe2016financialyear.OveralltheClubshowedaprofitof£4789for
theyear.
b) TonyPettexplainedtheneedgoingforwardtocreateaSinkingFund.Thisfundisringfencedsothat,should
theclubneedtobewounduptherewouldalwaysbefundstocovernecessarycosts.
GuyTortiseproposed,DavidLokkerbolsecondedthemotiontocreateaSinkingFundof£5000Themeeting
agreedonashowofhands.Therewerenoobjections
c) TheTreasurerreportedthatthecommitteeadvisethatthesubscriptionberaisedby£5peryearforthenext
5years.GuyTortiseproposedandChrisPelleysecondedthemotion.Themeetingagreedwithoutdissent
d) ItwasnotedthatanIndependentExaminer’sreport*fromDestaDickensonhadbeenreceived.Prompted
fromthefloor(JohnWyatt)itwasstatedthattheaudithadshownnoproblems.
e) TheTreasurer’sreportwasacceptedbythemeetingonashowofhands
f) BrianWilliamsgavetheCaptain’sreport*.HebeganbythankingeveryonefortheirsupportparticularlyRon
Burge,theLadiesCaptainandViceCaptain,andtoRayDawson.Brianreportedasuccessfulseasoninwhich
extrarinkswereplayedwhenotherclubscouldnotmatchthenumbersavailablefromLeatherhead.Overall
• theMenplayed8matches,won3,lost5.3cancelledbecausetheoppositioncouldnotraiseateam.
• Inmixedgames,weplayed23games,won12,lost9,drew1with2cancelled.
• WestSurreyLeaguetheMenplayed9games,won7andlost2finishing3rdintheleague
• WestSurreymidweekLeague–played8,won4,lost4ending3rdfrom5teams
• ChristieLeagueplayed9,won5,lost4
• MVCuplostinthe2ndroundtoOxshott.AreaTop4,lostinthe2ndround,
• PastTimes,lostinthequarterfinals.
BriannotedthathewashappytocontinueasCaptainbutwouldbeawayfor4weeksinJune.
LEATHERHEAD BOWLING CLUB
g) SueLokkerbolgavetheLadiesCaptain’sreport*.Suereportedthat
• Ladieshadplayed18matchesandwon12.
• IntheSapphire(WestSurrey)League,Leatherheadfinished7thbutonly1pointbehind6thplaceandin
everymatchhadwonatleast1rink.
• SurreyAd,Leatherheadwonzone1butcame4thintheCountyfinals.
• PastTimes,lostinthequarterfinals.
• MVCupwaswonoutrightforthefirsttimesince1999.
InSurreycompetitions,wehad6entriesintheunbadgedsingles.Suereachedthequarterfinals.
Iteaminthetripleslostinround4butonlyaftertakingtheoppositiontoanextraend.
2016wasthe50thanniversaryofaffiliationandthiswasmarkedwithamatchagainsttheSurreyLadies
Executive.AtthismeetingtheCountyPresidentawardedNestaWyattwithaLoyaltyServiceAward.
SuethankedeveryonefortheirsupportparticularlyDavid,hergrandsonsHenryandJack,RobinSewelland
BrianWilliamsforthemealonLadiesDay,MavisandDestaforhardworkonInternalCompetitions,The
LadiescommitteeandBrendaasLadies’MatchandExternalCompetitionsSecretary,theGroundlingsand
theCoaches.SuethankedBrianandespeciallyViceCaptainAnneCollett.
h) TheClubSecretaryreported*onasuccessfulbutexhaustingyear.Insummary,membershipcontinuesto
improve,wedidbetterinExternalcompetitionsandLeaguesthaninaverylongtimeandwehaveagrowing
youthgroup.
Reportingonthenewlease,Davidexplainedthekeyterms
• Theleaseisfor25years(renewableifwebuildwithin6years)
• Hasamodestrentincreasing£50/yeartolevelat£500/yearandthereaftercanonlyriseinlinewith
inflationon5yearlyreviews.
• Givesus1disabledparkingspace–undertightconditions
• Hasthecouncilcuttingtheoutsideofhedges
• HastheclubresponsibleforservicesonlyinsidetheboundaryBUT
• Wesharecostsonmaintainingpathandsewers
• Arestructurallyresponsibleforthebuildings
• MustmaintaincompliancewithHSElegislation
Re-accreditationtoClubmarkhadbeenachievedaftertheclubbecametheguineapigforanewonlineaudit
systemforSportsEngland,tobecomethe1stsportsclubinSurreytobeaccreditedunderthenewsystem.
DavidexplainedwhyClubmarkwassoimportant.HepointedoutthatClubmarkprovidestheframeworkfor
developmentoftheClub,itprovidesClub’sfocusandambitionfortheClubtogrow
• AccesstoActiveSurreytrainingeitheratdiscountorfree.
• ParentalconfidencewhenchoosingthecorrectClubfortheirchild
• ConfidencebyegMVDCresultinginaverygoodlease
• SupportofRecruitmentandrecognitionasahighquality,wellmanagedClub
• ConfidencebyFunderslookingtoinvestinginus.
Addressingthefutureofthebuildings,Davidexplainedthe3choicesthatfacetheClubnowtheLeaseisin
placei.etodonothing,totrytorenovateortocompletelyrebuild.Giventhefaultshighlightedduringa
conditionsurveyandknownissues,doingnothingisnotconsideredanoption.Refurbishmentwouldof
necessitybeextensiveandsinceitisessentiallymaintenance,wouldbedifficulttofund.Adesignforanew
buildingincludingchangingroomsbyFinnChristiansen(architect)wasshowntothemeeting*.Theessential
featuresweredescribedas
• Essentiallyafullglassfrontagewhichallowsgoodvisibilityofactiononthegreen,Eachalternateglass
doorslidesopentoalloweasyaccesstothegreenand/oropenseatingtoview.
• AwidenedclubhousewithalargerareatoentertainandbigenoughtopermitShortMatBowlsinthe
winter
• Anenlargedkitchen–some40%bigger,allowingspacetocaterproperlyforallfunctions
• Internalaccesstotoilets.
• thelandscapehasbeenflattenedrightacrossthesitewhichgivesstepfreeaccessthroughoutwhich
cannotbedoneiftheexistingchangingroomsremain.
• Thebuildingfitswiththelandscape,willbeeasytomaintainandwillbeself-sufficientinpowerand
aboveallelse–WARMinwinter!
Itisbelievedthatthecosttobearound£250,000.WiththehelpofActiveSurrey,wehaveidentified2main
fundingstreamswhichmeetmostthiscost.InprincipleMVDCarebehindusinthiseffort.
LEATHERHEAD BOWLING CLUB
Currentlyasubcommitteeisworkingongettingcostestimates,seekingBuildingapprovalsanddeveloping
fundingbidswithatargetstartdateofOCTOBER2016
Atthispointthemeetingwasinvitedtocommentandaskquestions.Pointsraisedincludedprotectingthe
glassfrontage(withsteelscreens),thelevelofshadingandpossibilityofairconditioning.JohnWyattnoted
theneedforfirm,fullycostedcontractswithpenaltyclausesshouldworknotbecompletedbythestartof
thefollowingseason.Brendaassuredthemeetingthatmemberswouldbefullyconsultedbeforeanyfinal
commitmentwasmade.
DavidproposedthatitberesolvedthatMembersofLeatherheadBowlingClubsupportaprojectforthe
rebuildingofitsfacilities.ThemotionwassecondedbyDerekWebb.MavisAndrewsvoicedconcernsof
absentmembersbutthemeetingcarriedthemotionotherwiseunanimously
Davidmovedontopointoutthatwhilstgenerallyvolunteeringwasstrongtherewassomefeelingthatthe
loadwasunequallyshared.VacanciesinClubOrganisationexistfor
• organisersoftheBarhamTriples(following10yearseffortbyDerekWebbandAudreyWestwoodthis
yearcatering
• organisersoftheRegSavielTriplesandpossibilityrecreatingaLadiescompetition
• Davidnotedthatfrom2018AGManewClubSecretarywouldberequiredandthatsomeonetoshadow
intheinterimwouldbewelcomed.
DavidannouncedthatJoHunnisett–withthehelpofRonBurgeandadvisefromBobWawman–had
offeredtoorganisethe2017tourtotheIsleofWight.Namesarerequiredurgently.
i) Ladiessectionelectionsandappointmentstothemaincommitteewerereportedasfollows
• CAPTAIN1-
SueLokkerbol VICECAPTAIN -AnneCollett
1
• SECRETARY –
NestaWyatt MATCHSECRETARY –BrendaHouston
• COMMITTEE-
LindaDawson DestaDickensonJillHopkinsRachaelLease
• SURREYDELEGATE-JillHopkins(ItwasnotedwiththanksthelongserviceofNestaWyattasretiring
SurreyDelegate)
Note1Membersbyco-optiontoExecutivecommittee
6. SeveralChangestoClubRulesandConstitutionwereproposedandapprovedwithoutdissenttotakeimmediate
effect
• Rule2:additionofaCateringCo-ordinatortotheCommitteestructure
• Rule7:AppealsprocedureremovedasalreadystatedinRule16.
• Rule16:AppealsprocedurechangedtoconformtoCountyAssociationGuidelineswhichpermitsappeal
toCountyAssociation
• Rule17:MaximumnumberofTrusteesincreasedto5from2.ChangingTrusteesonlywithCouncil
consentaddedforclarificationofpre-existingsituation.ReferencetoRule18regardingindemnityadded
forclarification
• Rule19:MandatedadditionasrequiredbyBowlsEnglandthattheClubadoptsBEpoliciesandguidelines
forSafeguarding
• (Rule20:wasrule19)
ELECTIONS(ProposerandSeconderinbrackets)
7. Therebeingnocontestedpositions,thefollowingOfficersoftheclub(representingtheentireClubelectorate)
wereelectedonblock,proposedbyRoyFassnidge,secondedRonBurge.Agreedunanimously
• PRESIDENT
BrendaHOUSTON(DLokkerbol,CLucas)
• HONTREASURER RichardPOWELL(DLokkerbol,BWilliams)
• HONSECRETARY DavidLOKKERBOL(IGoldie,DWebb)
• CAPTAIN BrianWilliams(DLokkerbol,CLucas)
• MATCHSECRETARY
RobCORLETT(BHouston,DWebb)
• INTERNALCOMPETITIONSSECRETARY
MavisANDREWS(ALucas,CLucas)
• MEMBERSHIPSECRETARY TerryDICKENSON(RFassnidge,AJossa)
• GROUNDLINGSMANAGER CecilLUCAS(PSang,SBailey)
• BARMANAGER
PeterCOLLETT(BWilliams,RCiaff)
• CLUBCOACH
DavidLOKKERBOL(IGoldie,MEdger)
• CATERINGCO-ORDINATOR DestaDICKENSON(PCollett,DWebb)
LEATHERHEAD BOWLING CLUB
8.
9.
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13.
TheretirementofTonyPettasTreasurerandPatTateasWelfareOfficer(andformerlyMembershipSecretary)
wasmarkedbyapresentationtoeachbyPresidentBrenda.
RobinSEWELL(proposedRPowell,secondedRDawson)waselectedIndependentExamineroftheAccounts
RonBURGE(RHodgkinson,BWilliams)waselectedViceCaptain DavidLokkerbolproposedandTonyPettsecondedtheblockelectionthemen’scommittee.Carried
(Originalproposersandsecondersinbrackets)
IanGOLDIE(CLucas,DLokkerbol)
GuyTORTISE(RPowell,RHodgkinson)
AndyWAITE(IGoldie,PCollett)
SteveBAILEY((IGoldie,PCollett)
RonBURGE(PLawson,PCollett)
PeterLAWSON(CKendall,PCollett)
CliveKENDALL(IGoldie,SBailey)
Theappointmentofthefollowingpositionswasreported
HealthandSafetyOfficer
TerryDICKENSON
FirstAidOfficer
ValCOLLINSON
WelfareOfficer
JoanHOWARD
SafeguardingOfficer NestaWYATT
PublicityOfficer
RobCORLETT
Therewerenofurthermotions
Otherbusiness
• Brendareportedthatshehad74peopleforPresentationNightatTyrellsWood.Shealsoexplainedthat
theonlyrealisticoptionwasforacarvery.Thiswasnotherpreferencebutwasrequiredtocontrolcost.
• MavisAndrewsnotedforfuturecompetitionsthatitwasnotshe,butapanelwhowoulddecideifawalk
overwasrequiredintheeventofaplaybydatebeingbreached.
• Themeetingwasremindedtoputnamesdownforthe2017tour.
• ThequestionnairehadrevealedthatanumberofpeoplewereinterestedinMarkingCoursesand
becomingCoaches.Alistfornameswaspublished.
• ItwasreportedthatthefollowingwerePatronsofSurreyCountyBowls–RHodgkinson,DLoxton,C
Lucas,JSquire,DSnow,DWebb,BWilliams.Ittranspiredthatsomeofthesewerenotawarethat
membershipofpatronswasnowforlifeandwouldcontinuetoreceiveinvitationstoplay.Itwasupto
individualstoretire,ortojoin.
• AfinalcallforentrytoSurreyCompetitionswasmade
• SueLokkerbolremindedthemeetingthatRaceNightwasFriday28thOct.
Therebeingnootherbusinessthemeetingclosedat11:30
AfterthemeetingDerekWebbsubmittedareport*ontheBarhamTriples
IssuedbytheClubSecretary,October2016