Computer Technology II
Assignment 2 - PowerPoint
Enhancing a Presentation with Pictures
USOE Standard 3: Students will build on electronic presentation skills to create and edit slide shows.
1. Open PowerPoint (do not click on Blank Presentation)
2. Downloading a Theme
a. Search for the word Nature in the Search box.
b. Find the “Nature presentation, illustrated landscape design (wide screen)” template. Click on it and click on
Create.
3. Editing Slides
a. Select Slides 1-4 in the thumbnail pane (use the Ctrl key).
b. Right-click any selected slide to display the shortcut menu.
c. Delete the selected slides from the presentation.
d. Select the new Slides 2, 3, and 4 and delete the slides.
e. Select Slides 3 and 6 and delete the two slides.
c. Move Slide 2 in the thumbnail pane above Slide 1 so it becomes the first slide in the pane.
4. Adding Words
a. Click on Slide 1 and type Prepare in the title placeholder.
b. Press the Enter key and type For the Unexpected as the second line in the title placeholder.
c. Click the subtitle text placeholder and type Plan for a Disaster.
d. Display Slide 2, select the text in the title placeholder, and type Create a Disaster Supply Kit.
e. Click the Caption placeholder and type Collect basic objects your family may need to stay alive.
f. Display Slide 3 and type Develop a Family Comunication Plan in the title placeholder. The word,
Comunication, is intentionally misspelled; the red wavy line indicates the misspelling.
5. Save as: Lastname Firstname P# PPT Assignment 2 to your H:\ drive.
Inserting and Formatting Pictures in a Presentation
6. Fire truck
a. Display Slide 1 and click Insert, Pictures.
b. From the PPT Data Files folder in the shared drive, click on Fire Truck. Move the image below the subtitle.
7. First Aid
a. Display Slide 2 and right-click the picture to display the shortcut menu.
b. Click Change Picture to display the Insert Picture dialog box.
c. Click the Browse button in the From a file to display the Insert Pictures dialog box.
d. Click on and insert First Aid Kit from the PPT Data Files folder on the shared drive.
e. With the First Aid Kit photo still selected, click the Format tab and then Corrections in the Adjust group.
Select Brightness: +20% Contrast: -40% (fourth picture in the first Brightness/Contract row)
f. Click the More button in the Picture Styles group and click Center Shadow Rectangle to apply the style to
the picture.
g. Click on Picture Border and change the Weight to 3 pt.
h. Click the theme color Light Blue, Background 2 in the Picture Border gallery.
i. Click the Picture Effects button and point to Glow from the menu. Choose Light Blue, 18 pt glow, Accent
color 2 to apply the effect.
j. Click Picture Effects again and point to Bevel. Choose Relaxed Inset to apply the effect.
8. Save.
Inserting and Formatting a Shape
9. Adding shapes
a. Display Slide 3 and display the Home tab. Click the Shapes More button from the Drawing group to display
the Shapes gallery.
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b. Click the Vertical Scroll shape in the Stars and Banners area. Click Slide 3 to insert the shape. Size it to about
4 x 3.5 and align it on the left side of the slide. Deselect the shape. (Look at the example on the last page of
this assignment).
c. Click the Shapes More button again and click the Plus shape form the Equation Shapes group. Click Slide 3 to
insert the shape to the right of the Vertical Scroll. Size it to approximately 2 x 2. (See example)
d. Click the Rectangle shape from the Rectangles area of the Shapes gallery and insert it on the upper-right
side of the Plus shape. Size it to about 2.5 x 2.5. (See example)
Drag the Rectangle shape until it looks like the example on the last page of this assignment.
Adding color
a. Select the Vertical Scroll shape and click the Quick Styles button from the Drawing group on the Home tab.
b. Click Subtle Effect – Lavender, Accent 6 to apply the style to the Vertical Scroll shape.
c. Apply the Subtle Effect – Lavender, Accent 6 style to the Rectangle shape.
d. Apply the Colored Outline – Lavender, Accent 6 (last style in the first row) to the Plus shape.
Editing shapes
a. Select the Vertical Scroll shape and type Contact names & phone numbers in the shape.
b. Select the Rectangle shape and type Meeting place near house in the shape.
c. Select the text in the Rectangle shape and display the mini toolbar. Click the Font arrow and choose Courier
New.
d. With the Rectangle shape text selected, increase the font size to 28 pt.
e. With the Rectangle shape text still selected, double-click the Format Painter button from the Clipboard
group on the Home tab.
f. Triple-click the text in the Vertical Scroll to apply the format to all characters.
g. Click the Format Painter button or press ESC to turn off the feature.
h. Copy and paste the Rectangle shape below the first Rectangle shape. (See example)
i. Select the text near house in the second Rectangle shape and type away from vicinity as the replacement
text.
Save.
Inserting and Formatting WordArt
14. WordArt
a. Select Slide 4 and display the Insert tab.
b. Click the WordArt button from the Text group, and click Fill- Brown, Text 1, Outline – Background 1, Hard
Shadow – Background 1 (the first style in the third row).
c. Type Be Prepared as the WordArt text.
d. In the Text Effects button, Transform, change the WordArt text to the Inflate Bottom shape in the Warp
area.
e. With the WordArt text selected, click the Text Fill arrow, click Texture, and apply the Purple mesh texture to
the object.
f. With the WordArt text selected, click the Text Outline arrow, point to Weight, and click 3 pt to apply the
weight.
g. With the WordArt text selected, click the Text Outline arrow, click Red (second color in the Standard Colors
row) to apply this color to the WordArt outline. Click outside the WordArt box to deselect it.
h. Increase the size of the WordArt object so it fits nicely on the slide. Click on the Format button, Arrange
group, Align button and click on Align Center and Align Middle. (See example)
Formatting Slide Backgrounds
15. Format
a. With Slide 4 displayed, select the Design tab and click the Format Background button from the Customize
group.
b. With the FILL section displaying (Format Background task pane) and ‘Picture or texture fill’ selected, click the
File button to display the Insert Picture dialog box.
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c. Double click Emergency Collage file name from the PPT Data Files folder in the shared drive to insert the
illustration as the Slide 4 background.
d. Click the Transparency slider and drag it to the right until 60% is displayed in the Transparency box.
16. Display Slide 3 and if needed, click the Format Background button from the Design tab to display the Format
Background task pane.
a. Click the Texture button to display the Texture gallery.
b. Click the Bouquet texture (last texture in fourth row) to insert this fill as the background on Slide 3.
c. Click the Transparency slider and drag it to 35%.
d. Click Gradient fill in the Format Background pane and then click the Preset gradients button to display the
Present gradients gallery.
e. Click Bottom Spotlight – Accent 2 (second fill in the fourth row) to apply that style to Slide 3.
f. Click the Close button to close the pane and return to Slide 3.
17. Save.
Reviewing and Revising Individual Slides
18. Dialog box
a. Display the Home tab and click the Replace button from the Editing group to display the Replace dialog box.
b. Type a Disaster in the Find what box.
c. Click the Replace with box and type an Emergency in the box.
d. Click the Replace All button to instruct PPT to replace all occurrences of the Find what words, a Disaster,
with the Replace with words, an Emergency.
e. Click OK then Close.
19. Replace
a. Display Slide 2 and select the words, stay alive.
b. Right click to display the shortcut menu and choose Synonyms.
c. Click survive to replace the words, stay alive.
20. Type
a. With Slide 2 displayed, click the Notes button on the status bar. Click on the ‘Click to add notes’ and type
The kit should include a flashlight, wistle, water, radio, batteries, three-day supply of food, three gallons
of water for each family member, change of clothing, tools, and first aid kit. (Whistle is intentionally
misspelled.)
b. Display Slide 3 and type the following in the notes pane: One meeting place should be near the home, and
the second should be outside the neighborhood. One out-of-state relative should be included in the
contacts list.
c. Display Slide 4 and type the following in the notes pane: The Federal Emergency Management Agency
(FEMA) has additional information about helping people prepare for emergency situations. Visit
www.ready.gov.
21. Review
a. Click the Review tab.
b. Click the Spelling button from the Proofing group to start the spelling checker and display the Spelling pane.
c. Click the Change button from the Spelling pane to replace the misspelled flagged words.
22. Insert
a. Display Slide 3 and click the Insert tab.
b. Click the Slide Number button from the Text group to display the Header and Footer dialog box.
c. Click the Slide number check box to place a check mark in it.
d. Click the ‘Don’t show on title slide’ check box to place a check mark in it.
e. Click Apply to All button to close the dialog box and insert the slide number on all slides except Slide 1.
23. Transitions
a. Click the Transitions tab. Click the More button from the Transition to This Slide group to expand the
Transitions gallery.
b. Click the Fracture transition in the Exciting category to apply this transition.
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c. Click the Duration up arrow in the Timing group four times to change the transition speed from 02.00 to
03.00.
d. Click the Preview Transitions button from the Preview group to view the new transition time.
e. Click the Apply to All button from the Timing group to apply this transition and speed to all four slides in the
presentation.
Print
a. Display Slide 1, click the File tab to open the Backstage view, and click the Print tab to display Slide 1 in the
Print Preview pane.
b. Click Full Page Slides and click on Notes Pages. Click the Next Page button at the bottom of the page three
times to display a preview of all of the slides. DO NOT PRINT.
Click the Back button in the upper-left corner of the Backstage view to return to the presentation.
Change the Document Properties to Author: Student Name, Subject: PPT Assignment 2
Save the presentation.
Copy it to the student dropbox and turn in a grading sheet.
KEY
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