EVENT GUIDELINES
OUTSTANDING HOSA CHAPTER
Purpose:
Description
of Event:
To encourage local HOSA chapters to achieve the goals of HOSA by implementing a
plan of work with a focus on the development of leadership skills, career opportunities,
and service learning among chapter members, and to document their achievements in
the form of a chapter scrapbook.
HOSA chapter members create a scrapbook to record and preserve their chapter’s
achievements during a single school year. Chapters earn points for properly
documenting their activities in the scrapbook as described in the event rating sheets.
Chapters who earn the required number of points are recognized as an “Outstanding
HOSA Chapter.” The scrapbook serves as a yearbook to be kept by the chapter and
shared with future chapter members.
In competition, the scrapbook is submitted and the contents are evaluated by a judge.
At the National Leadership Conference (NLC), one or more chapter members
presents the scrapbook during the scheduled event showcase.
Dress Code:
Rules and
Procedures:
Competitors must be in official HOSA uniform or in proper business attire for the
orientation and showcase. A bonus point will be awarded for proper attire.
1.
The Outstanding HOSA Chapter event will be conducted at the state level. All
chapters recognized as an “Outstanding HOSA Chapter” in the state are
eligible to participate in the event at the HOSA National Leadership
Conference.
2.
The scrapbook (limited to one entry per chapter) must be turned in during the
competitive event orientation. The student member(s) who turns in the
scrapbook at the NLC will be any eligible member from the winning chapter at
the state level.
3.
Scrapbooks will be judged using the event rating sheet (rubric). Competitors
are not present during the judging. Competitors must be present during the
showcase where their scrapbook is on display for viewing by National
Conference delegates. Competitors must take scrapbooks with them at the
conclusion of the showcase.
4.
All entries must be submitted in an official HOSA scrapbook (OC Scrapbook SCB100) and pages from Awards Unlimited, which may include sheetprotected pages from Awards Unlimited.
 Sheet protectors must not obscure the materials to be judged.
 Lamination may NOT be used.
 This book is limited to 100 pages or less, with only one side of the page
being used.
 The pages must be numbered sequentially.
 One bonus point will be added when the scrapbook is correctly submitted.
5.
Each scrapbook will have a cover page (page 1) with the following
information:
• Name of Chapter
• Type of program (secondary or postsecondary/collegiate)
• Name of School
• City, state and zip code
Outstanding HOSA Chapter Guidelines (September 2012)
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EVENT GUIDELINES
6.
Page 2 is a membership page that includes the membership roster.
7.
Each of the remaining 98 pages or less will be used to
provide evidence of the chapter’s activities.
•
In order to help the judges properly evaluate each
category, each page must have two important
markers – a page heading and a page number.
This will allow the judges to quickly find the items
to be evaluated on the rating sheet.
Career Awareness 2
 
documentation
 
•
The competitor(s) will also complete and submit
Page 34
the “Chapter Assessment” page that reflects the
anticipated score for each category, based on the
evidence provided in the scrapbook, and the corresponding page
numbers.
•
There is no limit to the number of pages for a specific category, however,
the entire scrapbook is limited to 100 pages.
8.
Two judges will rate the scrapbook independently, and the judge scores will
be averaged to determine a final score. If the two judge scores are more than
5 points apart, the judges may discuss their ratings and adjust their scores
when deemed appropriate.
9.
An activity or program may be claimed and judged in only one (1)
category. (Many activities could accurately work for one or more categories.
Competitors who are creating the scrapbook must determine the best fit for
each activity.) Exceptions: Activities in the Networking and State Leadership
Conference categories.
10.
Layers on pages are permitted but discouraged. They should be used for
multiple page membership rosters, pamphlets or printed documents, but not
to circumvent the 100 page rule. Instead, chapter members should create a
scrapbook that is clear, concise, and easy to evaluate.
11.
The creation of the scrapbook must be the work of a chapter member or
members. All content must be typed or clearly handwritten. Photocopies may
be used.
12.
The scrapbook will contain materials from July 1 through June 30 of the
school year.
13.
All scrapbooks that earn 60 points at the NLC will be recognized with a
chapter plaque as an Outstanding HOSA Chapter. At the state level, the
State Leadership Conference category is not judged and a mandatory
showcase may not be held. The required points for recognition as an
Outstanding HOSA Chapter at the state level is 55 points.
14
All scrapbooks will be on display at the National Leadership Conference as
noted in the conference program to be viewed by conference delegates. A
chapter member will be required to sit with their notebooks during the
HOSA Showcase. At the conclusion of the Showcase, competitors will take
their scrapbooks with them. All chapters who attend the Showcase will be
awarded 1 bonus point.
15.
Competitors must be familiar with and adhere to the "General Rules and
Regulations of the National HOSA Competitive Events Program."
Outstanding HOSA Chapter Guidelines (September 2012)
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EVENT GUIDELINES
Required Personnel (Per Section):
1.
One Event Manager per event
2.
One Section Leader
3.
One-two event assistants per section
4.
Two judges per scrapbook
5.
One QA to provide quality assurance for the event by ensuring that the
guidelines are followed and all event documents are complete.
Facilities, Equipment & Materials:
1.
National HOSA will provide a private room with tables and chairs for judging.
Multiple sections will be conducted in the same meeting room.
2.
ID Labels with ID numbers for scrapbooks
3.
Pens/pencils for judges
4.
Calculators
***
5.
Print or electronic copy of the event guidelines for the event orientation

Note to Competitors
This event is designed to recognize excellence. You are encouraged to read each category description
and possible points VERY carefully, and then thoughtfully determine what you will need to do to achieve
the points as described.
This event is not designed to require your chapter to submit an activity in each category. Instead, you
will want to focus on planning meaningful activities and then successfully provide proof of your
achievements in the scrapbook. Your focus should be on the quality of your chapter activities.
Be sure to focus on those elements that earn points (content) and not fancy additions or embellishments
that take up time and expense but do not add meaning to the chapter activity. The focus is on your
accomplishments and not the appearance of the scrapbook.
Complete the chapter assessment form as honestly as possible. This will help you evaluate your work
and anticipate the score you should expect from the judges.
This is a chapter event. Involve as many chapter members as possible in creating the scrapbook, and
your final product will provide a record of your chapter’s achievements for future chapter members.

Reminders:





Did you include page numbers? You MUST number the pages of your scrapbook.
Did you include a page heading on each and every page?
Did you use the official notebook and pages?
Did you place information on ONE SIDE of the page only?
Did you complete and include the chapter assessment form?
Outstanding HOSA Chapter Guidelines (September 2012)
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EVENT GUIDELINES
Event Flow Chart
Orientation
A chapter member(s) turns in the
Outstanding HOSA Chapter
scrapbook.
Scrapbooks are judged using
the event rating sheet (rubric).
A second judge will judge the
scrapbook. If the scores are more
than 5 points apart, the judges
may discuss their scoring and
adjust scores as appropriate. The
final score will be the average of
the two judge scores.
A chapter member
must attend the
showcase and take
the scrapbook at the
conclusion of the
showcase.
Chapters who earn 55 points
(SLC) or 60 points (NLC) will be
recognized as an Outstanding
HOSA Chapter.
JUDGING INSTRUCTIONS
The purpose of this event is to reward those chapters who meet the high standards established
in these guidelines for local chapter activities that align with the goals and purpose of HOSA,
and benefit HOSA members, the school, and the community.
Judges should be sensitive to what the chapter has actually accomplished, and reward points
when the activities are documented. When in doubt, use your best judgment to reward the
chapter for what they accomplished. It is understood that both HOSA members and advisors
may interpret specific rules differently, but the deciding factor should be on what you can
determine from the evidence provided in the scrapbook.
This event uses Holistic Scoring that is based on the overall impression of each category rather
than a consideration of the individual elements. The event rating sheet is a scoring rubric that
clarifies what each level of quality is like. The descriptions list the criteria to keep in mind when
making an overall judgment for each category. It is up to the judge to determine which box in the
rubric most closely describes the chapter’s achievements in each section, and award points
accordingly. (Whole numbers only.)
Outstanding HOSA Chapter Guidelines (September 2012)
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EVENT GUIDELINES
OUTSTANDING HOSA CHAPTER
Point Summary Chart
ID # _______________
SS ___ PSC ___
Points
Possible
Points
Awarded
Judge #1 – Total Points
Judge #2 – Total Points
Final Judge Score (Average)
The following points are to be determined by the Event Manager:
1
Dress Points Event orientation, HOSA uniform or proper business attire.
Scrapbook Points Official HOSA scrapbook, official pages, official sheet
1
protectors (if used), no lamination.
Showcase Points A chapter member presented the scrapbook during the
1
Showcase at the NLC.
GRAND TOTAL
Outstanding HOSA Chapter Guidelines (September 2012)
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EVENT GUIDELINES
OUTSTANDING HOSA CHAPTER
Chapter Assessment
ID # _______________
SS ___ PSC ___
This page is to be completed by the chapter member(s) submitting the scrapbook for judging. It must include
the corresponding page numbers for each category to assist the judges in evaluating the chapter’s activities.
It must also include a projected score by the competitor(s), based on how successfully evidence of each
activity was presented in the scrapbook. This personal assessment provides a form of communication with
the judges and will not be factored into the scoring.
Category
Page
Number(s)
1
Cover Page
1
2
Membership Page
2
3
Chapter
4
Officers
5
Program of Work
6
Promotion
7
Career Awareness 1
8
Career Awareness 2
9
Career Awareness 3
10
Community Service 1
11
Community Service 2
12
Community Service 3
13
Community Service 4
14
School Service 1
15
School Service 2
16
Networking
17
HOSA Week and Chapter Recognition
18
Individual Recognition Events
19
Healthcare Partnerships 1
20
Healthcare Partnerships 2
21
Leadership Development
22
Presentation
23
Healthy Lifestyle
24
Other Chapter Activities
25
State Leadership Conference
Chapter
Score
Anticipated Judge Score
Outstanding HOSA Chapter Guidelines (September 2012)
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EVENT GUIDELINES
OUTSTANDING HOSA CHAPTER
Judge’s Rating Sheet
ID # _______________
Page Heading
Judge ________________________________
4 points
3 points
2 points
1 point
Page
Number(s)
Cover Page
Includes required
information.
1
Membership Page
Includes required
information.
2
Chapter
Include a short description
of the HOSA chapter
(setting, advisor(s), type
of school, demographics,
etc.) and documents that
prove the chapter’s
achievements.
Officers
Description,100%
affiliation, HOSA 100
Club, AND large chapter
(100+ members).
Description and two of
the following:
• 100% affiliation
• HOSA 100 club
AND 50 or more
chapter members
Description and one of
the following:
• 100% affiliation
• HOSA 100 club
AND 25 or more chapter
members
Evidence of officers
above the chapter level,
and photos/description of
chapter officers in
leadership role.
Photos of chapter
officers, and photos or
description of leadership
roles.
Photos/names of officers
Detailed program of work
for the year that includes
activities (including
chapter meetings), date
and location, and number
of chapter members
participating.
Program of work that
includes date and
activities.
One activity that was
effective in promoting the
HOSA chapter and that
resulted in documented
membership gains.
One activity that was
successful in promoting
the HOSA chapter.
Program of Work
The Program of Work
runs from July 1 to June
30 of the membership
year and serves as a
calendar of chapter
activities.
Promotion
Promotion includes
activities that encourage
membership in the HOSA
chapter, or provide
information to the school
and/or community about
the HOSA chapter.
Two or more activities
that were successful in
promoting the HOSA
chapter, with at least one
that resulted in
documented membership
gains. Evidence of
creativity in promotion
activities.
Outstanding HOSA Chapter Guidelines (September 2012)
Judge
Score
7
EVENT GUIDELINES
Page Heading
4 points
3 points
2 points
1 point
Career awareness
activities are specifically
designed to promote
learning about the health
professions. Examples
may include but are not
limited to, a guest
speaker, attending a
health career fair, touring
a medical school, etc.
Activity clearly exposes
HOSA members to one
or more health
professions with
members actively
engaged in learning. At
least 50% of chapter
members involved.
Some form of follow-up
or focused learning is
included, OR learning
quality or creativity of
activity is exceptional.
Activity clearly exposes
HOSA members to one
or more health
professions with
members actively
engaged in learning. At
least 33% of chapter
members involved.
Some form of follow-up
or focused learning is
included.
Activity clearly exposes
HOSA members to one
or more health
professions with
members actively
engaged in learning. At
least 20% of chapter
members involved.
Activity exposes HOSA
members to one or more
health professions. At
least 5% of chapter
members involved.
Career Awareness 2
Same as above.
Same as above.
Same as above.
Same as above.
Career Awareness 3
Same as above.
Same as above.
Same as above.
Same as above.
Community Service 1
Community service is a
donated service or activity
by HOSA chapter
members, outside the
school day, that benefits
the public in the local
community. Service
learning integrates
meaningful community
service with instruction to
enrich the experience.
Activity clearly has a
positive impact on the
health or welfare of
members of the local
community. The activity
is more substantive than
social. At least 50% of
chapter members are
involved. Includes
elements of creativity
and/or exceptional
benefit, AND includes a
service learning
component.
Activity clearly has a
positive impact on the
health or welfare of
members of the local
community. At least 33%
of chapter members are
involved. Includes
elements of creativity
and/or exceptional
benefit, OR includes a
service learning
component.
Activity clearly has a
positive impact on the
health or welfare of
members of the local
community. At least 20%
of chapter members are
involved.
Activity provides a
service to members of
the community. At least
5% of chapter members
are involved.
Community Service 2
Same as above.
Same as above.
Same as above.
Same as above.
Community Service 3
Same as above.
Same as above.
Same as above.
Same as above.
Community Service 4
Same as above.
Same as above.
Same as above.
Same as above.
Career Awareness 1
Outstanding HOSA Chapter Guidelines (September 2012)
Page
Number(s)
Judge
Score
8
EVENT GUIDELINES
Page Heading
4 points
School Service 1
Activity clearly has a
positive impact on the
health or welfare of
members of the school,
and is more substantive
than social. At least 50%
of chapter members are
involved. Includes
elements of creativity
and/or exceptional benefit,
AND includes a service
learning component.
Activity clearly has a
positive impact on the
health or welfare of
members of the school.
At least 33% of chapter
members are involved.
Includes elements of
creativity and/or
exceptional benefit, OR
includes a service
learning component.
Activity clearly has a
positive impact on the
health or welfare of
members of the school.
At least 20% of chapter
members are involved.
Activity provides a
service to members of
the school. At least 5%
of chapter members are
involved.
School Service 2
Same as above.
Same as above.
Same as above.
Same as above.
Networking
\
Multiple examples of
networking using more
than one form of media,
effectively communicates
the HOSA chapter’s
goals, purpose and/or
activities in a clear,
creative and effective
manner.
Multiple examples of
networking that
effectively communicate
the HOSA chapter’s
goals, purpose and/or
activities in a clear,
creative and effective
manner.
At least one example of
networking that clearly
communicates the
HOSA chapter’s goals,
purpose and/or
activities.
HOSA Week and
Chapter Recognition
Chapter participates in
HOSA Week AND
National Service Project
and submits
documentation at the state
level, earning a NSP
certificate of merit.
Chapter participates in
HOSA Week AND
National Service Project
and submits
documentation at the
state level, earning a
NSP certificate of
recognition.
Chapter participates in
either HOSA Week OR
National Service Project
and submits
documentation at the
state level.
Individual
Recognition Events
At least 50% of chapter
members meet the
requirements for at least
one state recognition
event:
At least 33% of chapter
members meet
recognition requirements
for at least one state
recognition event:
At least 20% of chapter
members meet
recognition requirements
for at least one state
recognition event:
School service provides a
benefit or service to the
students or faculty at a
school.
Networking involves
publicity by the HOSA
chapter with others
through a website,
Facebook, newsletter,
local newspaper, TV, or
other form of media.
•
•
3 points
National Recognition Portfolio
•
Barbara James Service
Award
•
National Recognition
Portfolio
Barbara James Service
Award
Outstanding HOSA Chapter Guidelines (September 2012)
2 points
•
•
National Recognition
Portfolio
Barbara James Service
Award
1 point
Page
Number(s)
Judge
Score
At least 5% of chapter
members meet
recognition requirements
for at least one state
recognition event:
•
•
National Recognition
Portfolio
Barbara James Service
Award
9
EVENT GUIDELINES
Page Heading
Healthcare
Partnerships 1
Partnerships with
community healthcare
professionals or
organizations. These
partnerships may include
but are not limited to
involvement with the local
MRC or CERT, job
shadowing or internships,
and/or collaborative
activities.
Healthcare
Partnerships 2
Leadership
Development
An organized leadership
training event for chapter
members. This may
include a HOSA Fall
Leadership Workshop,
leadership training with
another CTSO, or a
locally organized
leadership development
experience for chapter
members.
Presentation
Program presented by a
HOSA chapter that
promotes health science
education, healthcare, or
health careers – to school
groups, community
groups, or other
stakeholders.
4 points
3 points
2 points
1 point
Active partnership clearly
promotes the goals of
HOSA while supporting
the goals of the
partnering organization.
Evidence of a healthcare
learning or career
preparation benefit to
HOSA members. Both
the HOSA chapter and
the partner clearly benefit
from the relationship. At
least 50% of chapter
members are involved.
Evidence of an active
partnership that supports
the goals of HOSA and
the partnering
organization. Both the
partner and HOSA
benefit from the
relationship. At least
25% of chapter members
are involved.
Evidence of a
partnership that supports
the goals of HOSA
and/or the partnering
organization. Either the
partner or HOSA
members benefit from
the relationship. At least
15% of chapter members
are involved.
Evidence of a partnership
that supports the goals of
HOSA and/or the
partnering organization.
Either the partner or
HOSA members benefit
from the relationship. At
least 5% of chapter
members are involved.
Same as above.
Same as above.
Same as above.
Same as above.
Chapter members
actively contributed to
and participated in a
HOSA Fall Leadership
Workshop, and/or other
leadership development
opportunity. Evidence is
provided to show the
learning benefits for
HOSA members who
participated. At least
75% of eligible members
participated.
Chapter members
actively participated in a
HOSA Fall Leadership
Workshop, and/or other
leadership development
opportunity. Evidence is
provided to show the
learning benefits for
HOSA members who
participated. At least
50% of eligible members
participated.
Chapter members
actively participated in a
HOSA Fall Leadership
Workshop, and/or other
leadership development
opportunity. At least
30% of eligible members
participated.
Chapter members
actively participated in a
HOSA Fall Leadership
Workshop, and/or other
leadership development
opportunity. At least
10% of eligible members
participated.
Proof of presentation that
is creative and effective.
Evidence of the impact of
the presentation is
provided. Either the
presentation itself, or the
audience, or the number
of times it is presented, is
exemplary.
Proof of presentation that
is creative and effective.
Evidence of the impact of
the presentation is
provided.
Proof of presentation that
is effective. Evidence of
the impact of the
presentation is provided.
Provides a presentation
that promotes health
science education,
healthcare or health
careers.
Outstanding HOSA Chapter Guidelines (September 2012)
Page
Number(s)
Judge
Score
10
EVENT GUIDELINES
Page Heading
4 points
Healthy Lifestyle
Chapter achieves all of
the following goals:
• Implements a plan to
educate chapter
members in health
promotion.
• Chapter members
participate in a health
promotion initiative.
• Shares health
promotion
information/initiative
with others.
• Provides evidence of
success/achievements.
Chapter achieves three
of the following goals:
• Implements a plan to
educate chapter
members in health
promotion.
• Chapter members
participate in a health
promotion initiative.
• Shares health
promotion
information/initiative
with others.
Clearly supports the
goals of HOSA in an
exemplary and creative
manner with at least 50%
of chapter members
involved.
Chapters develop a
chapter initiative that
promotes the practice of a
healthy lifestyle among
chapter members that
enhances their personal
and professional lives.
Other Chapter
Activities
Any chapter activity
that does not fit in
another category or is
an additional activity
from another category.
State Leadership
Conference
To be added AFTER
the state leadership
conference.
*Excluding recognition
events, which are
counted in prior
categories.
3 points
Page
Number(s)
2 points
1 point
Chapter achieves two of
the following goals:
• Implements a plan to
educate chapter
members in health
promotion.
• Chapter members
participate in a health
promotion initiative.
• Shares health
promotion
information/initiative
with others.
• Provides evidence of
success/achievements
Chapter achieves one of
the following goals:
• Implements a plan to
educate chapter
members in health
promotion.
• Chapter members
participate in a health
promotion initiative.
• Shares health
promotion
information/initiative
with others.
• Provides evidence of
success/achievements.
Clearly supports the
goals of HOSA in an
exemplary manner with
at least 25% of chapter
members involved.
Clearly supports the
goals of HOSA with at
least 15% of chapter
members involved.
Clearly supports the
goals of HOSA with at
least 5% of chapter
members involved.
Evidence of exemplary
participation and
recognition in the state
leadership conference.
Evidence of exemplary
participation in the state
leadership conference.
Evidence of active
participation in the state
leadership conference.
• Provides evidence of
success/achievements.
Judge
Score
TOTAL SCORE
Outstanding HOSA Chapter Guidelines (September 2012)
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