Lakeshores Library System
Serving Racine & Walworth Counties Since 1983
ADVISORY COMMITTEE MEETING
Tuesday, June 7, 2005
Aram Public Library – 9:30 a.m.
Chair Mary Stapleton called the meeting to order at 9:35 a.m. The following roll call was taken by
means of a sign-up sheet:
Present:
Excused:
Guests:
Joe Balazs (Delavan), Ann Becker (Williams Bay), Liz Fraser (Sharon), Nancy Krei
(Fontana), Jessica MacPhail (Racine), Tammy McCarthy (Burlington), Andrea Peterson
(Lake Geneva), Lynn Schofield-Dahl (Elkhorn), Bobbi Sorrentino (Walworth), Mary
Stapleton (Rochester), Brenda Youra (Genoa City), Laurie Kant-Hull, Bernie Bellin,
Andrea DeGroat and Janice Martin.
Pam Belden (Waterford), Jackie Gotz (East Troy), Katie Hanson (Union Grove),
Jeannine Heskett (Darien), and Gayle Falk (Burlington)
None
APPROVAL OF AGENDA & MINUTES:
B. Bellin requested that the agenda include
an update on the Joint Finance Committee. T. McCarthy asked for a discussion on overdues.
With these additions, A. Becker moved and L. Fraser seconded to approve the agenda. All
were in favor. A. Becker moved and B. Youra seconded to approve the minutes of May 3, 2005.
All were in favor.
REPORT FROM LLS BOARD LIAISON LAURIE KANT-HULL
L. Kant-Hull reported that the Board met on May 17. New Walworth County member, Royce DeBow,
was at the meeting. B. Bellin noted that Mr. DeBow is a legislative aide to Rep. Tom Lothian. The
Board approved changing to a deductible version of the health insurance which the employees
currently have. The Board had a lengthy discussion about district libraries. Jessica MacPhail agreed
to explain district libraries at the August 2 LAC meeting in Racine.
UNFINISHED BUSINESS
P. Shaffer explained that she has been unable to reach the web design consultant, Sheldon Scheu.
The directors have asked that the web page include individual links for each library to the WAVE
catalog rather than a dropdown list of all the libraries.
NEW BUSINESS
The group discussed using removable tape to adhere the receipt to the outside of the library material
before delivery. Sometimes the slips fall out of the books when they are just placed inside the cover.
J. MacPhail moved and J. Balazs seconded to use removable tape on the outside of the
materials. A. Becker reminded the group they should not use tape on rubber bands and that
everyone should make sure staff at each of the libraries know this. Also everyone should use a
highlighter on the receipt to make it easier to read. N. Krei asked if there is a privacy issue with having
the receipts on the outside of the material. It was noted that the public never handles or sees these
items. All were in favor and the motion carried. B. Youra noted that sometimes the tape doesn’t
stick to older cloth-covered books.
It is time to consider the renewal of the Heritagequest database product. A. Peterson is not in favor of
renewing because she doesn’t think there is enough use. A. Becker would like there to be a counter
on the product. There was a fairly even split among the directors as to whether they would like to
continue paying for Heritagequest. In addition to putting a counter on the page, A. Becker would like
to know how much the Ancestry Tool would cost. After discussion, N. Krei moved to table the
renewal until a recommendation from the Reference Committee is brought forward in August.
A. Peterson seconded and the motion carried. Jill Hartman will need to call a meeting of the
Reference Committee to discuss this product.
ADMINISTRATOR REPORT
B. Bellin reported that the recent Sirsi upgrade wasn’t too bad as far as upgrades go. He felt there
was good response from Sirsi. P. Shaffer noted that when staff has problems they should look at all of
the steps of what was done to get to the problem. Preferably, the steps should be put in writing and
sent to Peggy or Andrea. Peggy is still working on a couple of major problems. A. DeGroat thought
standalone went well and there were very few errors in that process. B. Bellin noted that Andrea and
Peggy were on the phone at length to keep things running smoothly. J. MacPhail thanked the LLS
staff for changing their schedules to accommodate the upgrade.
A reminder was made to everyone concerning the road trip to the ALA exhibits in Chicago on June 25.
A. DeGroat noted that she still has three spots left. The cost is $20 and includes the air-conditioned
trip down and back along with free exhibit passes. The bus leaves Ives Grove at 8:15 a.m. and
returns at 5:45 p.m.
B. Bellin was pleased to announce that the Joint Finance Committee has approved the Governor’s
request for an increase in System Aids from the Universal Service Fund. In addition Badger Link
funding has been approved. Bernie distributed note cards to everyone and asked that they send thank
you notes to the Joint Finance Committee and the Governor.
At 10:40 a.m. the group took a break. Rochester won the door prize of a coffee set.
At 11:00 a.m. the group resumed the meeting.
It was noted that there will be a Sirsi Users Group meeting taking place in conjunction with the ALA
Conference in Chicago.
COMMITTEE REPORTS
In the absence of R. Puntney, B. Bellin reported that the Youth Services staff from the libraries should
have received the Summer Reading Program material. In addition there is 100% participation among
the libraries for the Daring Deeds food drive.
Concerning Special Needs, B. Bellin reported that Rhonda is considering ideas for next year’s LSTA
grants.
A. Becker reported on three topics from the Collection Development Committee. The group is looking
at travel guide collections. They are not finished with that topic yet. However, B. Sorrentino noted that
a recommendation is being made to order a variety of travel collection material rather than duplicating
what’s already out there. The Collection Development Committee wants to build up the graphic novels
collection. A. Becker asked to take a poll of the directors as to whether or not the Collection
Development Committee should consider merging the DVD/movies collection rather than keep them
separated according to wide screen vs. regular, etc. J. MacPhail noted that OCLC has been working
on this issue. P. Shaffer stated that Sirsi is also working with OCLC on this. She noted that if there is
a problem with filling holds due to the separation of the material, library staff can always move the
holds which have been placed.
Advisory Committee Meeting Notes - June 7, 2005
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The Memorandum of Agreement Committee has met. A draft of the memorandum of agreement has
been distributed to everyone. There were a couple of changes to be made. One of the items of
discussion was the last paragraph concerning troubleshooting guidelines. A. Becker noted that the
bylaws must include how many people are required for voting purposes.
OTHER MATTERS
T. McCarthy had a report showing overdue material from several of the libraries. There was a
discussion on whether or not the directors know how to create the report they need to have. B. Bellin
thought instructions were sent regarding overdue reports through ILL. The group asked for
clarification at the next LAC meeting. B. Bellin will have Vicki Keith send information to the directors.
LIBRARY REPORTS
J. MacPhail reported that on June 26 at the ALA Conference, the Racine Library will participate in the
1st International Book Cart Drill Competition!
L. Schofield-Dahl reported that Elkhorn is getting ready for the summer reading program. They are
displaying Harry Potter and Star Wars material around the library.
L. Fraser stated that Sharon is getting ready for summer reading program. Next week will be amnesty
week.
T. McCarthy reported that Burlington will have the new handicap-accessible door installed on
Thursday.
B. Sorrentino stated that Walworth is getting ready for the summer reading program.
M. Stapleton reported naked babies and Russians in Rochester! They are also preparing for the
summer reading program.
A. Peterson stated that Lake Geneva has a Frank Lloyd Wright series starting.
N. Krei reported that Fontana had a successful book-signing event for the book, “Lake Geneva in Post
Cards.” She would like to get adult programs for the summer.
A. Becker explained that Williams Bay will have a trivia contest using old movies on VHS.
J. Balazs reported Delavan is getting ready for the summer program. He passed around an interesting
cup purchased in Budapest. The cup looked like it belonged with the “Dragons and Dreams” theme.
Frank Landry will be a speaker in July.
L. Schofield-Dahl moved and A. Peterson seconded to adjourn at 11:55 a.m. All were in favor.
UPCOMING MEETING SCHEDULE:
Advisory Committee:
July 12, 2005, 9:30 a.m., Rochester
Advisory Committee:
August 2, 2005; 9:30 a.m., Racine
Board Meeting:
August 2, 2005; 7:00 p.m., Racine
Respectfully submitted,
Janice Martin, Recording Secretary
Advisory Committee Meeting Notes - June 7, 2005
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