AARC Board Meeting
March 17th, 2016
6:30-8:30 PM
REI
Attendees: Martin Myers (President), Julie Janusz (Vice-President), Lisa
Psarouthakis (Secretary), Paula Goforth, Kadee Raser, Mike McGovern, Pete
Mancuso, Russ Giacobbe
Absent: Sara Gronewold Nora Krinitsky Blake McGowan (Treasurer)
Meeting called to order 6:30 PM
Change to February 8th meeting minutes: Clarification: no members under the age of
18, regardless of membership type, will be given voting privileges.
Minutes unanimously approved as presented with the one clarification noted
above.
1. Directors report- Martin for Sara
 No sculling coach yet. Proposed that Sara will do the four hour a week
admin. tasks and have assistant coaches handle the practices.
Motion to have Sara handle admin for sculling and assistance coaches handle the
practices is approved with unanimous support.
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May have a coxswain from EMU for the season if she is in the area.
2. Open Head Coach report- Russ
 Training plans are coming along.
 Will miss first two days of practice driving trailer home from San Diego.
 Have a few assistant coaches in the wings. UM rowers who are in area for
summer and a few who are graduating.
3. Presidents Report- Martin
 Erg moving on Wednesday, March 30th.
 Open house on Saturday after work day. Ask social to organize coffee
and donuts. Coaches meeting at 1:00, after open house.
 Martin stepping down after the April meeting. Need to elect President and
Vice President.
Captain discussion: Three AM and three PM rowers for four positions. Line ups will be
done by coaches.
Unassigned admin tasks:
 Kathy B will follow up on waivers and will do the row/ cox tally. Will share
this job with Barbara.
 Need a membership chairperson. Approve coach and cox members,
students, veterans, ...etc. dig info out of website. Mike McGovern will
cover this.
 Stewardship-will we put teeth into the policy? Need to have a target or
goal number per month. Ask people to shoot for two hours per month. No
real penalty for missing target.
 Will need to replace Martin on scholarship committee after he is termed
out.
 Will need to have someone run the captains vote and oversee the
program. Paula volunteered.
 Monthly billing-need someone to double check that all who are rowing are
paying. Webmaster task. Julie will check and web masters will ping them.
4. VP Report – Julie
 Google site. Need to verify that email addresses that we have are actually
working. Can store all AARC documents in one place.
 Julie took over payroll from Sara. Moved to 26 vs. 24 payrolls for the
year. Moved all salaried coaches to actual salary and not tracking hours.
5. Membership report- Martin
 On target for this time of the year. 44 paid members.
6. Finance report-Martin for Blake
 The club is in good shape financially.
 Julie is working on the budget. Will wait until April 15 to decide about
further capital purchases.
7. CETF report – Pete
 Ergs have new batteries. Two still do not work-computer may not be
connected and one with frayed cable.
 Two ergs have been sold. 21 -22 ergs total.
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Boathouse-sign installed-looks great. $750 installed.
All boats have new shoes, tracks, and wheels. Will replace oar locks when
we re-rig.
May want to add more high white wire shelving for storage.
Picking up new engine tomorrow. $2160.00. Under what we budgeted.
April considerations- replacing sleeves on oars is the first priority; new
skinny oars secondary. Could re-sleeve as we go along.
Will enforce wiping down tracks and leaving shoes outside boats.
Will develop a statement to rowers detailing water and air temperature
restrictions on rowing without a coach.
Holding on to evil twin until we see how many technical rowers we get.
Very difficult to move the barge in and out of the water. Not getting any
younger and needs repairs. May be able to replace with using pontoons
on eights.
8. Regatta Committee: Martin and Margaret
 Margaret made a list of all the potential regattas within a 5 hour drive.
Discussion about pros and cons of each. Will propose MM, Grand,
Welland, MCI, and MN for sprint season.
 Regatta fees-proportion charges to each rower. Cost of getting all
equipment to regatta divided among each rower.
A motion to charge rowers regatta fees based on the per seat fees times the
number of times they row, as well as a equal proportion of cost for getting all
equipment to and from the regatta was approved unanimously.
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Coach per diem, coach travel, and coxswain stipends: divided by number
of rowers. Base this amount on a flat rate that would cover roughly 50% of
the total cost. Rolling number based in last two years of expenses.
Miscellaneous:
 Strength training through May. Will move the day of the week due to on
water practice.
 Jen Conn will be LTR liaison to help transition new rowers into tech or
open program.
9. Adaptive/Inclusive report: Paula
 Postpone budget talk until Kathy Cook returns.
 May 7th is ergathon fundraiser at Community High. Erg raffle to raise
funds.
 Question about how many practices are reasonable for number of
coaches and volunteers.
10. Safety Committee: Pete
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Cox refresher last week. Well attended. Launch refresher scheduled for
the opening workday.
When water warms up, will need to practice man overboard drills.
Rubric for water/ air temp combo to allow folks to take boats out.
New safety launch training planned for mid April.
11. MCI: Martin
 Fundraising info-done and ready to send out. Will include in the Catch
and send in a separate email.
 Nora to handle vendors.
 Weeds-if we decide to do it this year, we are on our own to cover the cost,
roughly $8000.00
Meeting adjourned at 8:30 pm.
Approved: 7-2-16