Call for IT Experts for the
National Justice Information System (NJIS)
Project Management Team
Terms of Reference
1.0
Background
The singular objective of the National Justice Information
System (NJIS) is to deliver justice for all by bridging structural
divisions, disjointed processes and tunnel visions for a
transformational justice system.
Currently, there is no existing mechanism for data sharing
and exchange among justice sector agencies. The NJIS Exchange
Portal (NJIS EP) is envisioned to address this gap by creating a
data exchange portal that will facilitate coordination and
interoperability of agency processes and operational systems.
Agencies will continue to develop, manage and update their
information systems based on agency specific needs and
requirements but under unified denominators such as data
structure, shared ownership of common data, front end and back
end integration, as applicable, and a single access point through
the NJIS EPsingle portal.
The NJIS is a multi-phased project starting from the
development, harmonization and linkage of a Corrections Cluster
System or Single Carpeta System, to the development and linkage
of a Justice Crime/Case Management System (JCCMS) for the Law
Enforcement Cluster, Legal Cluster System and the Court System.
The NJIS EPexchange portal envisages a push-and-pull concept of
data management of the agencies' information into a single portal
for real-time data information sharing and exchange.
Due to the magnitude of the project which involves multiagency participation, various software application systems and
being a first-of-its-kind in the country, there is need for
experienced and technically capablea Software and Technical
Architect full-time, experienced and technically capable Project
Managers and experts to manage its implementationApplication
and Database Expert, Network Specialist, and Security Specialist,
to develop a Terms of Reference for the NJIS EP and to identify
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gaps and solutions in the current infrastructure.
2.0
Experts Needed
2.1 One (1) Project Manager
Responsibilities
• Develop/communicate
project
management
standards and best practices;
• Identify project resources, personnel and budgetary
requirements as appropriate to achieve project
objectives;
• Supervise project management
personnel
to
monitor progress of the NJIS project and ensure
that timelines, objectives, goals, targets and
expectations are met;
• Advice Project Owners, Steering Committee, and the
Project Director and/or the DOJ-ICT Committee at
the highest levels about the project portfolio, project
status and resource planning;
• Initiate
and implement
new methodologies,
business processes and procedures that will support
the NJIS long term and short term goals;
• Identify training needs for NJIS agencies;
• Formulate
Project
Management
Plan,
Risk
Management Plan, Change Management Plan, Post
Implementation Review Report and Disposition
Plan.
• Perform other related tasks as needed.
Qualifications
• Has expert experience in project management;
• Has more than five (5) years of experience as
Project Manager or Project Management Director;
• Possess a Bachelor's degree, preferably in the area of
Business/Public
Administration,
Computer
Science/Engineering or equivalent;
• With proven project management skill; ability to
organize and prioritize multiple projects;
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,-------------------------
--------------
• Strong written and oral communication skills;
• Strong interpersonal skills and team work;
• With ITIL and/ or PMP certification or
equivalent.
its
Deliverables
• NJIS
implementation
plan defining
project
organization,
roles and responsibilities,
and
resource requirements;
• Technical proposal/Terms of Reference for Justice
Exchange Portal;
• Draft policy on information sharing, systems
interoperability,
security, access rights among
implementing agencies and continuity plan for NJIS
in coordination with experts of database, network
and security;
• Change management plan/ strategy;
• Implementation of Single Carpeta System and
Justice Crime/Case Management System;
• Risk management plan;
• Policy
on
information
sharing,
systems
interoperability,
security, access rights among
implementing agencies and continuity plan for NJIS
• Monthly management/progress reports and status
ofNJIS implementation
Project Duration
Three (3) months
performance
subject
to renewal
based
on
Remuneration
Php
2.2
495,000.00
One (1) Software Architect/Team Lead
Responsibilities
• Develop a high-level software architecture for the
NJIS EP;
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• Consolidate inputs from all experts;
• Prepare the draft NJIS EP TOR;
• Conduct a sizing exercise to determine appropriate
software and technical designs, and right-sized
infrastructure;
• Assess current available software and tools, conduct
gap analysis and provide recommendation;
• Assess current IT application development and
support organizational skills;
• Formulate
NJIS
EP interface
design
for
interoperability, security, access rights among
implementing agencies and continuity plan for
NJIS;
• Identify and evaluate mature and fully-supported
software solutions that will meet the NJIS EP's
requirements;
• Enumerate application technology options for
consideration by the DOJ prior to inclusion in the
TOR;
• Come up with budget estimate for the NJIS EP
application development implementation;
• Review and direct the work of the other experts in
the team;
• Work with other experts to draft the TOR;
• Perform other related tasks as needed.
Qualifications
• Has expert expenence In developing software
architecture;
• Has more than five (5) years of experience as
Software Architect;
• Expertise in any of the following programming
languages, PHP, .Net and Java;
• Possess a Bachelor's degree, preferably in the area of
Business/Public
Administration,
Computer
Science/Engineering or equivalent;
• With proven project management skill;
• Strong written and oral communication skills;
• With ITIL and/ or PMP certification or its
equivalent.
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Deliverables
• Draft Technical proposal/Terms of Reference for
NJIS EP;
• NJIS EP application implementation
budget
estimate;
• Software
solutions
assessment
and
recommendation;
• Documentation;
o Application details on information sharing,
systems interoperability, security and access
rights among implementing agencies
o Progress reports.
Project Duration
Four (4) months
Remuneration
Php
2.3
480,000.00
One (1) Technical Architect/Integrator
Responsibilities
• Design NJIS EP's overall technical architecture;
• Review and validate sizing estimates from the
network, security, infrastructure, database and
business process experts;
• Evaluate and integrate all technical inputs from
other experts;
• Prepare the final NJIS EP TOR;
• Conduct a risk-based IT audit;
• Identify and evaluate mature and fully-supported
technical solutions that will meet the NJIS EP's
requirements;
• Enumerate and present technology options for
consideration by the DOJ prior to inclusion in the
TOR.,
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• Come up with an overall budget estimate for the
NJIS EP implementation;
• Review and direct the work of the other experts in
the team;
• Perform other related tasks as needed.
Qualifications
• Has expert experience In designing IT technical
architecture;
• Has Inore than five (5) years of experience as
Technical Architect and System Administrator;
• Expertise in conducting IT audit;
• Experience in TOR preparation;
• Possess a Bachelor's degree, preferably in the area of
Business/Public
Administration,
Computer
Science/Engineering or equivalent;
• With proven project management skill;
• Strong written and oral communication skills;
• With ITIL and/ or PMP certification
or its
equivalent.
Deliverables
•
•
•
•
•
•
Consolidated final NJIS EP TOR;
Overall NJIS EP technical architecture;
IT audit findings and recommendations;
Technology options for NJIS EP;
Overall NJIS EP implementation budget estimate;
Documentation
o Progress reports
o Turnover Plan
o Monitoring and evaluation plan.
Project Duration
Four (4) months
Remuneration
P480,000.00
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2.4 Application and Database Expert
Responsibilities
• Receive and execute directives from the Project
Manager Team Lead;
• Develop a high-level and high-availability database
design;
• Conduct database sizing exercise;
• Provide input on the database technical details for
inclusion in the TOR;
• Assess support personnel database skills and
provide recommendations;
• Create and execute project work plans and revise as
appropriate
to meet
changing
needs
and
requirements of the NJIS Project;
• Identify resources needed and assigns individual
responsibilities;
• Manage day-to-day operational aspect of a project
scope;
• Review deliverables prepared by the Team before
submitting to the Head Project Manager;
• Ensure project documents are complete, current and
stored appropriately;
• Define project scope, goals and deliverables that
supports business goals collaboration with executive
management and stakeholders;
• Develop full scale project plans and associated
communication documents;
• Liaise with the project stakeholders on a regular /
ongoing basis;
• Draft and submit budget proposals and recommend
subsequent budget changes when necessary;
• Plan and schedule project timelines and milestones
using appropriate tools;
• Proactively manage changes in the project scope,
identifies potential crisis and devise a contingency
plan. Provide database-related inputs to the Business
Continuity Expert.
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Qualifications
• Bachelor's degree, preferably in the area of Business
Administration, Computer Science/Engineering
or
equivalent;
• At least
five (5) years experIence as database
administrator;
• Experience in designing data models, database
optimization
and
administering
database
management systems;
• Expertise in database management systems like
Oracle, MS SQL, MySQL and NOSQL;
• Experience at working both independently and/or in
a team-oriented, collaborative environment;
• Can conform to shifting priorities, demands and
timelines through analytical and problem-solving
capabilities;
• Adapts to project adjustment
and alterations
promptly and efficiently;
• Persuasive, encouraging and motivating;
• Ability to elicit cooperation from a wide variety of
sources;
• Strong written and oral communication skills;
• Strong interpersonal skills;
• Ability to effectively prioritize and execute tasks in a
high-pressure environment;
• A holder of any of the following is a plus factor and
advantage:
Microsoft Certified Solutions Expert (MCSE),
Oracle Certified Professional (OCP)
Microsoft SQL Server Database Certification
Deliverables
• Formulation
of technical
proposal/terms
of
reference for Justice Exchange Portal together with
the Project manager and other experts;
• Formulation of policy on database information
sharing, implementation
procedures, use of the
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•
•
•
•
•
system, systems interoperability,
access rights
among implementing agencies and continuity plan
High-level database design;
Technical proposal/Terms of Reference for NJIS EP;
NJIS EP implementation budget estimate;
Database assessment and recommendation;
Database specifications;
Documentation
o Database technical details on information
sharing, systems interoperability, security and
access rights among implementing agencies
o Progress reports
Project Duration
Four (4 months)
Remuneration
Php
2.5
480,000.00
IT Infrastructure
Expert
Responsibilities
• Develop NJIS EP's infrastructure specifications;
• Conduct a sizing exercise to determine appropriate
infrastructure solution;
• Assess and analyze current IT infrastructure of inscope agencies and provide recommendation;
• Assess
current
IT
infrastructure
support
organizational skills and provide recommendation;
• Identify and evaluate mature and fully-supported
infrastructure solutions that will meet the NJIS EP's
requirements;
• Enumerate infrastructure options for consideration
by the DOJ prior to inclusion in the TOR;
• Come up with~nfrastructure budget estimate for the
NJISEP implementation;
• Perform other irelated tasks as needed.
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Qualifications
• At least five (5) years of experience as System
Administrator;
• Experience in IT infrastructure solutions from
various vendors;
• Expertise on servers, storage, operating systems,
databases,
virtualization
and
infrastructure
management tools;
• Possess a Bachelor's degree, preferably in the area of
Business/Public
Administration,
Computer
Science/Engineering or equivalent;
• Strong written and oral communication skills.
Deliverables
• Infrastructure specifications for inclusion In the
NJIS EPTOR;
• NJIS EP infrastructure implementation budget
estimate;
• Infrastructure technology options;
• Documentation
o NJIS EP infrastructure to meet the needs of
systems interoperability, security and access
rights among inlplementing agencies
o Progress reports;
• Turnover plan;
• Monitoring and evaluation plan;
• Monthly management/progress reports and status
ofNJIS implementation.
Project Duration
Four (4) months
Remunerations
Php
400,000.00
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2.6
Network and Security Specialist Expert
Responsibilities
• Receive and execute directives from the Team Lead;
• Assess current network infrastructure of in-scope
agencIes;
• Provide recommendations on identified network
gaps;
• Conduct network sizing exercise Project Manager;on
all in-scope agencies;
• Provide network specifications for TOR inclusion;
• Assess current security implementation of in-scope
agencIes;
• Provide recommendations on identified security
gaps;
• Design network and application security;
• Conduct security sizing exercise and provide
security technical specifications;
• Provide security specifications for TOR inclusion;
• Create and execute project work plans and revise as
appropriate
to meet
changing
needs
and
requirements of the NJIS Project;
• Identify resources needed and assigns individual
responsibilities;
• Manage day-to-day operational aspect of a project
scope;
• Ensure project documents are complete, current and
stored appropriately;
• Define project scope, goals and deliverables that
supports business goals collaboration with executive
management and stakeholders;
• Develop full scale project plans and associated
communication documents;
• Liaise with the project stakeholders on a regular/
ongoing basis;
• Draft and submit network and security budget
proposals and recommend subsequent budget
changes when necessary;
• Plan and schedule project timelines and milestones
using appropriate tools;
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• Proactively manage changes in the project scope,
identifies potential crisis and devise a contingency
plan.
Qualifications
• Bachelor's degree, preferably in the area of Business
Administration, Computer Science/Engineering
or
equivalent;
• At least
five (5) years experience as network
administrator;
• Familiarity with network management tools;
• Experience
in designing
enterprise
networks
involving LANs and WANs;
• At least
five (5) years experience as security
administrator;
• Experience in designing secure enterprise networks
involving LANs and WAN s;
• Familiarity with network and application security
implementations
like encryption,
VPN, SQL
injection and XSS;
• Experience in conducting security vulnerability
assessments and providing remediation solutions;
• Experience at working both independently and/or in
a team-oriented, collaborative environment;
• Can conform to shifting priorities, demands and
timelines through analytical and problem-solving
capabilities;
• Adapts to project adjustment
and alterations
promptly and efficiently;
• Persuasive, encouraging and motivating;
• Ability to elicit cooperation from a wide variety of
sources;
• Strong written and oral communication skills;
• Strong interpersonal skills;
• Ability to effectively prioritize and execute task in a
high -pressure environment.
• A holder of any of the following is an advantage/plus
factor:
o Cisco Certified Network Professional (CCNP)
o Cisco Certified Internetwork Expert (CCIE)
o CompTIA Network+
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o Certified
Information
Systems
Professional (CISSP)
o Certified Information
Security
(CISM)
o Certified Ethical Hacker (CEH)
Security
Manager
Deliverables
• NJIS EP overall network and security design;
• Technical proposal/Terms of Reference for NJIS EP;
• NJIS EP network and security implementation
budget estimates;
• Network
and
security
assessment
and
recommendation;
• Network and security devices specifications;
• Documentation
o Network and security technical details on
information sharing, systems interoperability,
security
and
access
rights
among
implementing agencies
o Progress reports;
• Formulation
of technical
proposal/terms
of
reference for Justice Exchange Portal together with
the Project manager and other experts;
• Formulation of policy on network connectivity
relative to the information sharing, implementation
procedures, interoperability among implementing
agencies and continuity plan;
• Maintenance and implementation
of network
related activities including assessment of existing
network infrastructure
for all implementing
agencies and NJIS data center;
• Prepare network infrastructure plan for all NJIS
implementing agencies;
• Turnover plan;
• Monitoring and evaluation plan;
• Submit monthly management/progress reports and
status of NJIS implementation.
Project Duration
Four (4) months
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Remuneration
Php
480,000.00
2.7 Business Process Expert
Responsibilities
• Receive and execute directives from the Team Lead;
• Analyze gathered business processes and provide
recommendations
for a streamlined NJIS EP
integration;
• Design an interoperable business process for NJIS
EP;
• Develop policies and procedures for in -scope
agencies around NJIS EP operations and support;
• Provide application design input for TOR inclusion
• Provide accurate project management reporting and
metrics;
• Project dashboard and leader board;
• Apply project standards and processes related to
project planning, phase reviews, reporting, metrics,
change control and quality checks;
• Forecastfinancial process and pro-actively assist the
Head Project Manager and Project Manager in their
day-to-day activities with financial management;
• Secure documentation and retention of all relevant
documents, decisions and changes;
• Participate in inter-agency initiatives to improve the
efficiency and effectiveness
of the project
management process.
Qualifications
• Bachelor's degree holder;
• 5-years experience on business process management
involving IT systems;
• Experience in designing IT application system
interfaces;
• Experience in developing global-best business
processes and communication plans;
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• Experience in developing policies and procedures;
• Strong written and oral communication skills;
• Strong interpersonal skills.
Deliverables
•
•
•
•
Manual of policies and procedures;
Communications plan;
Application system design input for TOR inclusion;
Responsible for all clerical works related activities of
NJIS;
• Prepares notices of meetings, minutes of meetings
and other related activities;
• Responsible for safekeeping and storage of all
documents of NJIS;.
Project Duration
Four (4) months
Remuneration
Php
450,000.00
2.9 Organizational Development Expert
Responsibilities
• Receive and execute directives from the Team Lead;
• Assess current organizational
structure, staffing
complements and skills of in-scope agencies;
• Design an organizational structure for NJIS EP
operations and support;
• Develop individual roles and responsibilities.
Qualifications
• Bachelor's degree holder;
• Five (5) years experience
development;
on
organizational
15
..
• Experience in designing organizational structures
involving IT-enabled processes;
• Expertise in crafting organizational roles and
responsibilities;
• Strong written and oral communication skills;
• Strong interpersonal skills.
Deliverables
• Current organizational structure
recommendation;
• Organizational structure;
• Staffing requirements;
• Roles and responsibilities.
assessment
and
Project Duration
Four (4) months
Remuneration
Php
2.10
400,000.00
Business Continuity Expert
Responsibilities
• Receive and execute directives from the Team Lead;
• Develop an operable Business Continuity Plan
(BCP);
• Assess current BCP strategies and solutions;
• Provide input on the servers, storage, network and
database related to business continuity for inclusion
in the TOR;
• Explore available strategies
and technology
solutions for NJIS EP BCP;
• Draft and submit BCP implementation budget
proposal;
• Develop database disaster recovery plan In
coordination with the Team Lead.
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Qualifications
• Bachelor's degree, preferably in the area of Business
Administration, Computer Science/Engineering
or
equivalent;
• At least
five (5) years experience as system
administrator and business continuity expert;
• Experience in developing BCP;
• Ability to elicit cooperation from a wide variety of
sources;
• Strong written and oral communication skills;
• Strong interpersonal skills;
• Ability to effectively prioritize and execute tasks in a
high-pressure environment;
• A holder of any of the following is an advantage:
Microsoft Certified Solutions Expert (MCSE)
Oracle Certified Professional (OCP)
Microsoft SQL Server Database Certification.
Deliverables
•
•
•
•
•
Business Continuity Plan;
Technical proposal/Terms of Reference for NJIS EP;
NJIS EP BCP implementation budget estimate;
Current BCP assessment and recommendation;
Documentation
o Progress reports
Project Duration
Four (4) months
Remuneration
Php
3.0 Confidentiality
350,000.00
Clause
The Project Manager/Team Lead and Experts shall be subjected to
a Non- Disclosure Agreement which shall form part of the Contract.
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4.0 Application Letter
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Submit application letter and comprehensive resume on or before
September 2015 to:
Management Information Systems Division
Department of Justice
Padre Faura Street
Ermita, Manila 1000
Republic of the Philippines
Or email to:[email protected]
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