Texas State Reporting
Training Manual
Public Education Information Management
System (PEIMS)
TRAINING MANUAL – PUBLIC EDUCATION INFORMATION MANAGEMENT SYSTEM (PEIMS)
District Configuration
District Information Setup
Grad Yr. /Grade Xref
State Reporting Configuration
Student Management Configuration
Entity Setup
Texas Entity Options
Attendance Module
School Calendar Setup:
Calendar Track
Calendar Master
Funding Period
Calendar Terms
Calendar Days
Bell Schedule
Attendance Events
Attendance tab
Transaction Tracking
Additional Attendance Setup
Demographics
Student Codes Setup:
Entry Codes
Withdrawal Codes
Name Maintenance Codes Setup:
Language Codes
Name Suffix Code
Demographics Data Entry:
General Profile tab:
Student Name
PEIMS ID
Grade Information
General Information
Entry/Withdrawal tab:
Student Entry Record
Student Withdrawal Record
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TX/NCLB tab:
Graduation Info
Other PEIMS
Performance Acknowledgments
Food Service tab:
Food Service
Grad Req Tab:
Endorsements
Special Education tab:
Special Ed
Programs and Related Services
Assist Tech
Child Restraint
Test Score tab:
Test Scores
STAAR EOC
Transcript Tab:
STAAR EOC/TAKS Mastery
Special Programs:
Campus ID of Accountability
Campus ID of Residence
Child Restraint
Crisis
Early Reader
ECHS
Flex Attend
Gifted
Homeless
Imm Status
LEP/BIL/ESL
Migrant
OEYP
Pass/Fail
Set Pass-Fail Credit Indicators utility
PEP
PK Data
PREG REL
SSI Prm/Ret
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STAAR Sub
Stu Attribution
T-STEM Academy
Title 1
Discipline Module
Discipline Configuration:
Discipline District Setup
Codes Setup:
Offense Codes
Action Codes
Location Codes
Difference Reason Codes
Offense/Action:
Add Offense
Add Action
Discipline Tab:
Add Offense
Add Action
Current Scheduling Module
Course Master:
Edit Course
Texas State Specific
Edit Section
Texas State Specific
Edit Class Meet
Texas State Specific
Teacher Transaction Maintenance
Current Scheduling Utilities:
Mass Change Course Master Fields
Current Scheduling Reports:
Course Report by Course
Current Scheduling Tab:
Current Scheduling tab
Staff Module
Edit Staff Member
Staff Responsibilities
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Food Service Module
Codes Setup:
Lunch Codes
Payor/Customer Maintenance
Food Service tab
Grading Module
Grading Configuration:
Grading Setup:
Grade Set
Grade Marks
Grades Tab
Grades tab
Health Module
Code Setup:
Corrective Lens
Health Comment
Health Hearing
Scoliosis Results
Health Entry
Hearing
Scoliosis
Vision
Vaccinations
Health Tab:
Hearing
Scoliosis
Vision
Vaccinations
Revision History
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TRAINING MANUAL – PUBLIC EDUCATION INFORMATION MANAGEMENT SYSTEM (PEIMS)
District Configuration
District Information Setup:
Product Setup > Skyward Contact Access > District Setup > Configuration > District Information
Configuration
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District Code: Input the district identification number registered with the Texas Education
Agency (TEA).
This number is also paired with the campus identification number to create the Campus ID for
PEIMS.
Return to Table of Contents
Graduation Year/Grade Cross-reference:
Product Setup > Skyward Contact Access > District Setup > Configuration > Graduation Year/Grade
Cross-reference
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For each school year, each grade is listed with the applicable Grad Year. The Grade will be used
as the Grade Level, unless the Grade is not a state defined value. If the Grade is not a state
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defined value, then the State Grade value will need to be cross-walked so that it will pull
correctly. An example of when a district would have a non-state defined value would be if they
had multiple PK programs and they have grade levels such as P1, P2 or P3. In that example,
each of the P1, P2 and P3 could be added as a grade and then cross-walked to PK.
The Grade Level pulls for both PEIMS and PET. The DMAC export will pull the State Grade
instead of Grade Level, if available.
Return to Table of Contents
State Reporting Configuration:
Product Setup > Skyward Contact Access > District Setup > Configuration > State Reporting
Configuration
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Track Start and End Dates for Bil/ESL Summer School Records: This configuration option is
available to districts that would like to track specific Start and End dates for the Bil/ESL
Program. These dates are not required for PEIMS purposes; so many districts leave this option
unchecked.
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Daily Register checks Class Meet Days for Voc Ed.: This configuration option allows districts to
specify whether or not a Class Meet Pattern should be checked when Contact Hours are tallied
up for students. Without this option checked the system will continue to calculate hours as it
has previously - Voc Ed Contact Hours will accumulate for each day the student is enrolled in
the class and not absent. With the option checked, Contact Hours will only accumulate if the
student is not absent and the Class Meet Pattern indicates the class takes place on a given day.
District uses Part-Time Entities: When option is checked, entities may be flagged as a Part-Time
Entity in Texas Entity Information at WS\ES\PS\CF\EY.
Allow users to lock Extracted PEIMS Data will enable the option at WS\SR\TX\PE\PE\LE, letting
districts prevent changes to extracted data by entity and submission.
Allow users to add Individuals to Extracted PEIMS Data enables the option at
WS\SR\TX\PE\PE\AI and AS to let districts allow for updates to extracted data by individual
student or staff, so that an entity- or district-wide extraction isn’t required to update extracted
data.
Build PEIMS Class ID using internal course identifier: This is an alternate method of generating
the Class ID for PEIMS. When checked, Class IDs will be created based on an internal ID instead
of the standard methodology. This allows the ID to be used when the standard method
sometimes creates duplicates. Please note that this process occurs entity-wide, and if changed
after Fall Submission data is reported will result in discrepancies in Class IDs reported between
Fall and Summer submissions.
Use Class Control Set for Scheduling: When enabled, this option will override the use of Term
Definition dates for the begin and end dates of a class and use Control Set dates instead, for
PEIMS 305 and 415 records. Please note that Term Definitions were originally set to override
Class Control Set dates so that summer classes that begin prior to the end of the regular school
year would not be included in PEIMS Summer submission reporting.
The No Show W/D Cds area is used for the 203 Record to tell the system which codes are
considered No Show Codes. All PEIMS processes will ignore these codes when processing
Student E/W Records, as no-shows are not reported.
Dyslexia Options: The Dyslexia Options allow districts to select the location to pull Dyslexia
records from, as well as the codes tied to students in those areas. Districts only need to set the
codes in whatever areas they track Dyslexic records in. Dyslexia is reported for PEIMS as well as
TREx.
TSDS Site: Checking this box will allow districts to manage data for TSDS PEIMS and/or
Dashboard. Once this box is checked, the “TSDS Options” area can then be edited.
TSDS Options: For districts that have enabled the TSDS Site option for TSDS, this area allows
users to indicate that they’re using TSDS PEIMS, TSDS Dashboards, or both.
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TRAINING MANUAL – PUBLIC EDUCATION INFORMATION MANAGEMENT SYSTEM (PEIMS)
Student Management Configuration:
Product Setup > Skyward Contact Access > Student Management > Configuration
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SSN Entry: Because the Student SSN is one of the options for the Student ID, this option will
need to say Yes for Students. It will also need to say Yes for Staff as it is used for the Staff ID as
well. The Guardian SSN is not collected in any way for PEIMS.
Language Settings: If the Disable Home Language on the Special Prgms/LEP option on this
screen is set to Yes, the Home Language code may only be updated on the student’s General
Profile tab in Student Profile, and PEIMS processes will extract the field from this screen. If the
option here is set to No, then Home Language on General Profile can be maintained
independently of the Home Language code in LEP/Bil/ESL tab under Special Programs in
Student Profile, and Home Language for PEIMS will be extracted from the LEP/Bil/ESL tab.
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TRAINING MANUAL – PUBLIC EDUCATION INFORMATION MANAGEMENT SYSTEM (PEIMS)
Entity Setup
Texas Entity Options:
Product Setup > Web Student Management > Students > Student Management Setup > Entity >
Configuration > Run Entity Year Setup > Current School Year > Texas Entity Options
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Report this entity for PEIMS: The Report this Entity for PEIMS option allows districts to select if
a specific Entity (Campus) should be reported for PEIMS.
Print blank Campus ID of Enrollment: This option will tell the system to report all students in
this Entity/Campus with a Blank Campus ID of Enrollment. This option would most likely be
used when a district has an entire campus of students they do not report, for example EE
Students who only come occasionally for services. Most districts will not check this for their
Regular campuses.
Part-Time Entity: When set to Yes, students with enrollments in this entity will have their
PEIMS data reported using their Default Entity campus number.
College Board Campus Number: The College Board Campus Number is not included with
PEIMS, but it is necessary for it to display accurately on the Transcript.
PEIMS Entity: The PEIMS Entity field is an optional value that districts may set if they have an
Entity/Campus that they would like sent as a different value. An example would be a larger
district that had multiple High Schools that all report as 001. In that example, a district would
enter 001 as the PEIMS Entity for all their High Schools. If the value is not populated it will be
sent as the regular Entity number.
If applicable, all the Texas Entity Information will need to be filled in at each Campus.
Entity Setup at the District Level:
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Statutory Reporting and Policy Compliance: This value indicates whether the LEA or campus
has met compliance with statutory reporting and policy requirements by using criteria
established by a local committee. This value will pull on the District and Campus Record.
Do not Submit Requests: This option allows Open Enrollment Charter Schools to correctly
report blanks for the two School Board fields below.
Total Number of School Board Requests: This indicates the total number of requests submitted
outside of a school board meeting by a member of the district’s board of trustees (school
board) for information, documents, and records as specified in TEC SECTION 11.1512. Only
reported for 000 in the District Record.
Total Cost of School board Requests: This indicates the cost of fulfilling the total number of
requests submitted outside of a school board meeting by a member of the district’s board of
trustees (school board) for information, documents, and records as specified in TEC SECTION
11.1512. Only reported for 000 in the District Record.
Category Codes: (Note – the setup described here is used at both the District and Entity levels.)
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Fine arts: This value indicates the performance rating locally assigned to the LEA or campus
in community and student engagement for Fine Arts.
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Wellness and Physical Ed: This value indicates the performance rating locally assigned to
the LEA or campus in community and student engagement for wellness and physical
education.
Community and Parental Involvement: This value indicates the performance rating locally
assigned to the LEA or campus in community and student engagement for community and
parental involvement.
21st Century Workforce Development Program: This value indicates the performance rating
locally assigned to the LEA or campus in community and student engagement for 21st
Century Workforce Development program.
Second Language Acquisition Program: This value indicates the performance rating locally
assigned to the LEA or campus in community and student engagement for the Second
Language Acquisition program.
Digital Learning Environment: This value indicates the performance rating locally assigned
to the LEA or campus in community and student engagement for the digital learning
environment.
Dropout Prevention Strategies: This value indicates that the performance rating locally
assigned to the LEA or campus in community and student engagement for dropout
prevention strategies.
Educational Program for G/T Students: This value indicates the performance rating locally
assigned to the LEA or campus in community and student engagement for Gifted and
Talented students.
Overall Rating: This value indicates the overall performance rating locally assigned to the
LEA or campus in community and student engagement.
First, Second, Third CASE Choice: These codes indicate the first, second and third choices of
three of the eight community and student engagement indicators identified in TEC 39.0545
for the Texas public school accountability systems ratings under TEC 39.0546. Reported in
the 010 and 020 records.
CASE Rating Criteria Link: In addition to reporting the three CASE choices, districts are also
required to report a valid internet link to a location on the district internet website that will
allow access to the criteria that will be used by the district in the following school year to
determine the actual ratings for the three CASE choices. Reported in 010 and 020 Records.
Family Engagement Plan Link: This indicates the internet website link for LEAs to provide
their Family Engagement Plan, which needs to be reported for as long as the district is using
funds for a High Quality Pre-K program. Reported in the 010 Record.
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Entity Setup at the Entity Level:
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Title I Campus: This option allows users to flag an entity for campus-wide Title I. Texas
processes, such as the Pre-PEIMS 461 report and PEIMS Extraction will default all students
without an existing Title I record with a code of 6, with this entity-wide option checked. Please
note that non-Texas processes, such as Data Mining and Skybuild Exports, will not be affected
by this option and will report only students with Title I records.
Use Default Entity for CECE entity reporting: When checked, this will enable exports like the
DMAC Class Roster File or STAAR Precoding to export the Campus ID of the Away class as the
Default Entity of the student when reporting a Cross-Entity Course-Enrollment (CECE) course.
With this option unchecked, the Campus ID of the CECE Home entity will print instead.
Note: Submit Reviewed IGC and Number of Students Reviewed by IGC were both removed after
the 2016 school year, as they are no longer reported.
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TRAINING MANUAL – PUBLIC EDUCATION INFORMATION MANAGEMENT SYSTEM (PEIMS)
Attendance Module
School Calendar Setup:
Office > Attendance > Setup > Codes > Calendar Codes
Calendar Track:
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Calendar Track: The Calendar Track value automatically increments each time a calendar is
added, beginning with zero, until the first unused number is found. Once a calendar has been
created, the Calendar Track number may then be edited to be any 2-digit value.
The Calendar Track is reported as the Instructional Track Indicator code in the basic and special
attendance complexes of the StudentAttendance interchange file.
Return to Table of Contents
Calendar Master:
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Minutes per Day: This is the value that will be used as the default for each Calendar Day’s
Operational Minutes field, when Calendar Days are mass-created with the Generate Calendar
Days, Mass Create Calendar Days, or Assign Day Number utilities.
Override Total Minutes per Day: When the override field is enabled, and total minutes are
entered, our PEIMS processes will use that as the total number of minutes per day when
calculating Waiver Minutes instead of the default 420. Please note that TEA does not allow
more than 420 minutes per day to be reported if that total includes Waiver Minutes, unless the
district has a specific blanket waiver for that purpose. Examples of this include the “blanket”
waivers authorized for use in the 2016-17 school year for PK ½ day calendars, as well as
AEP/DAEP/Charters whose total days are insufficient to meet the 75,600-minute requirement.
Return to Table of Contents
Funding Period:
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Funding Period: The funding period will be the official attendance period.
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According to the section on Time of Day for Attendance Taking in the Student Attendance
Accounting Handbook:
Each campus must determine attendance for all grades by the absences recorded at the one
particular point in time the campus has chosen for roll to be taken (a snapshot, e.g. 9:45 a.m.)
during the second or fifth instructional hour of the day or its equivalent. The selected time may
vary from campus to campus within your district. However, once a time has been selected, a
campus may not change it during the school year.
For most Texas Districts this will be set to 2. An option will be reviewed in the Calendar Days
section about how to change this on a per day basis.
Return to Table of Contents
Calendar Terms:
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Calendar Terms are used for reporting the Reporting Period Indicator Code in the 400, 405,
410, 425, 435, 500, 505, and 510 Record.
The Reporting Period Indicator Code will pull based on the Terms listed in the Calendar Terms.
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Calendar Days:
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Count As: If the specific calendar day is a day of school where students are present, and then
enter 1.0 in this field. If the calendar day is not a day of school and no students are present,
then enter 0.0 in this field. Examples of when the Count As would be 0.0: Holidays and Snow
Days.
Note: When counting Monthly Minutes for PEIMS StaffResponsibility (090) Records, if a day is
marked as a 0.00 day in the 4 weeks prior to the last Friday in October, the day is still used to
count towards the minutes in accordance with StaffResponsibility Business rules.
Operational Minutes: Indicates the minutes that a campus operated on a particular school day
for the purpose of student instruction. Please note that Waiver Minutes (for PEIMS reporting)
will be based off the number of Operational Minutes when subtracted from 420. For example, if
a Calendar Day is edited to have only 240 Operation Minutes, Waiver Minutes will then be
reported as 180 when an Event Code cross-walked to a Waiver Code is added to that day. See
the “Override Total Minutes per Day” option under Calendar Master for exceptions to this.
Calendar Day data is reported via the CalendarDate record in PEIMS Maintain.
o Operational and Waiver minutes will always be included in the EdOrgCalendar file, even
if their value is zero.
o Operational Minutes, Waiver Minutes and Total Minutes have been added to the
Calendar Report at Office, Attendance, Reports, Calendar Reports.
o Operational and Waiver Minutes can also be reported via the Calendar Date Pre-PEIMS
report, at Federal/State Reporting, Texas State Reporting, PEIMS, Pre-PEIMS.
Override Total Minutes: Select this option to set a Total Minutes value that will override the
Total Minutes per Day that is assigned to the Calendar Master. This is specifically used when
districts have a blanket override and need to use a different waiver for particular days
throughout the year with a different total minute requirement, such as a Professional
development day.
Funding Period: The funding period area allows district the option of changing the Funding
Period on a case by case, by checking the box to Override Funding Period as needed.
Comment: For troubleshooting reasons and verification purposes districts should indicate in the
Comments section why a day does not Count As a day and if there is a Funding Period change.
Note: The Minutes area in the Calendar will not be used for calculating Minutes for PEIMS.
Monthly Minutes are calculated for the StaffResponsibility Record based on the following:
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1. If the Monthly Minutes value is populated in the Class Meet, that number is used.
2. If the Meeting Time Override is populated in the Class Meet area, that number is used.
3. If the Monthly Minutes or Meeting Time Override is not being used it will pull minutes from
the Bell Schedule.
4. If no minutes are populated in any of those areas, then no record is created and an error is
printed on the report.
These steps will be further clarified in the Course Setup area of the document.
Return to Table of Contents
Bell Schedule:
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Enter a record for each period of this calendar.
If a student is scheduled into a course during one of these periods, the period start and stop
times will be used to determine the number of Minutes reported for the PEIMS 090 Record.
Return to Table of Contents
Attendance Events:
Office > Attendance > Setup > Codes > Event Codes
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Attendance Events are used to indicate calendar days that must report Waiver Minutes.
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State Event Type: Indicates the type of scheduled or unscheduled event for the day – 01 for
Student Instructional day or 02 for Waiver day. Use 01 if there are any Operational Minutes to
report for that day; otherwise, use code 02.
Calendar Event Waiver: Indicates the type of state-approved waiver, using codes from table
C204.
Return to Table of Contents
Attendance tab:
Student Profile > Attendance tab
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For the 400 Record, Total Days Absence will be calculated based on how many days a student is
marked absent for Funding during the Funding Period.
The Funding Period is indicated in yellow above.
To verify if an Absence Type is set up as Counting for Funding, edit an Attendance record.
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Click on the Absence Type button.
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The value that is used to determine if it is used for Funding is the Count for Funding checkbox.
It is easiest if you read it as if it says, "Does this Absence Type code count as an absence for
funding?" If the answer is "yes" the box should be checked.
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Attendance Transaction Tracking:
Office > Attendance > Transaction Tracking Inquiry
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As required in the Student Attendance Accounting Handbook, districts may review all changes to
attendance data in Office, Attendance under Transaction Tracking Inquiry.
In addition to showing attendance data before and after any changes, it will also display the date, time
and person who made the change.
This data is available for both regular and flexible attendance students.
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Additional Attendance Setup:
While it doesn’t pull for PEIMS reporting, there is a very important setting we encourage districts to set
to ensure that they are using a Paperless Attendance system.
The option can be found by going to Educator Access Plus, Educator Access Plus Setup, Configuration,
and then Attendance District Setup:
We encourage districts to check the box that indicates, “Require confirmation of 100% Perfect
Attendance for class”:
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When this option is checked, a popup will appear in the teacher’s gradebook when they are marking
Perfect Attendance. This is per a Texas State guideline for Student Attendance Accounting.
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TRAINING MANUAL – PUBLIC EDUCATION INFORMATION MANAGEMENT SYSTEM (PEIMS)
Demographics
Student Codes Setup:
Students > Students > Setup > Codes
Entry Codes:
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State Entry Code: This cross-walk is used to define the corresponding ADA Eligibility Code, from
PEIMS Code table C059.
If an entry code is not cross-walked to a State Entry Code, it will not be extracted when creating
PEIMS 100 records.
Return to Table of Contents
Withdrawal Codes:
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The student’s Leaver Reason for the 203 Record will pull based on the value selected as the
Withdrawal Code, as long as it is a valid value from the C162 PEIMS Code table.
State Withdrawal Code: This cross-walk can be used to tell the system how to report the Leaver
Reason. For example, if the Withdrawal code is set up as GD for Graduated, it would need to be
cross-walked to a State Withdrawal Code of 01.
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Name Maintenance Codes Setup:
Advanced Features > Name Maintenance > Setup > Codes
Language Codes:
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PEIMS Language Code: Select the accurate state specific code for the language code.
This value is used to report the Home Language Code for the 110 Record.
Name Suffix Codes:
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Texas State Code: Select the accurate state specific code for the Generation Code from Code
Table C012.
This value is used to report the Generation code for the 100 Record.
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Demographics Data Entry:
Student General Tab > Profile > Edit Profile
Student Name:
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First: This is the legal first name of the student.
Last: This is the legal last name of the student.
Middle: This is the middle name of the student.
Name Suffix: This is an appendage used to denote an individual’s Generation Code in his family.
All the fields above are collected in the 100 Record.
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PEIMS ID:
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PEIMS ID: Student PEIMS IDs will normally be reported as their Social Security Number
(SSN). However, if a student does not have an SSN, or whose SSN should not be used for
reporting, the PEIMS ID button may be used to access the TEA Alternate ID screen. This area
is used to store the TEA Alternate ID, or “S Number.”
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The option to “Use State Assigned ID” will tell the system to use this ID rather than the
student’s Social Security Number (SSN).
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The Students State ID can be assigned by using the “Assign ID” button, which will assign the
student the next available number according to the block of IDs assigned to the district by
TEA. ID numbers will pull from PEIMS Code table T002, which must be set up with starting,
ending and last-used IDs in order to work.
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Grade Information:
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Grad Req Base Yr: The Grad Req Base Year is used to indicate the student’s Cohort Group. This
is the year that you plan the student to graduate when they first enroll in your district. It is used
in the Graduation Requirements module to point at which set of Grad Requirements the
student is working towards. This value is not specifically reported in PEIMS.
Entered 9th Grade: Another value that is used to indicate the year a student Entered 9 th grade
to attach them to a 9th Grade Cohort group.
Return to Table of Contents
General Information:
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Date of Birth: This is the birth date of the student. This is reported in the 101 Record.
Gender: This is the gender of the student. This is reported as the Sex Code in the 101 Record.
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Ethnicity/Federal Race: This is the Race or Ethnicity of the student. This is reported
appropriately as the individual Races (American Indian, Asian, Black, Native Hawaiian and
White) in the 101 Record.
Other ID: This is the Local Student ID sent in the 110, 203, 400, 408 and 500 Record. Note:
When processing, districts have the option of selecting the Alpha Key or Other ID. When Other
ID is selected, and it’s longer than 9 digits, it’s truncated from the left to meet the PEIMS
reporting requirement.
Student Language: Formerly called Primary Language, this field is used to report the language
spoken by the student as indicated in their Home Language Survey. The Mass Assign Languages
utility can be used to populate the Student Language field based on the Home Language. It is
important to note that the utility references the Home Language field on the Student General
Profile tab, and not the Home Language field on the LEP/Bil/ESL tab.
Home Language: If the Disable Home Language on the Special Prgms/LEP option (Product Setup
> Skyward Contact Access > Student Management > Configuration) is set to Yes, the Home
Language code may only be updated on the student’s General Profile tab in Student Profile. If
the option here is set to No, then Home Language on General Profile can be maintained
independently of the Home Language code in LEP/Bil/ESL tab under Special Programs in
Student Profile. Home Language for PEIMS will always be extracted based on what is displayed
in the LEP/Bil/ESL tab.
SSN: The students Social Security Number will pull as the student’s PEIMS ID in the applicable
records as long as they have not selected to use the State Assigned ID in the PEIMS ID area.
Return to Table of Contents
Student Entry/Withdrawal tab > Entry record:
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Entry Date: A student’s Entry Date doesn’t specifically pull into PEIMS but it does help
determine when a student became a member of a specific School. For example, a student who
does not enroll until 11/01 will not be counted in the October Count Date for PEIMS Submission
1.
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Current Entity: The student’s Current Entity will be combined with the District ID to create the
Campus ID for the 090, 203 and 305 Records.
Grade/Grad Year: This is the student’s grade level for this enrollment record and the year they
will graduate. This is calculated based on the student’s date of birth when adding the student
into Skyward. This field is pulled as the Grade Level Code for the 101, 110, 400, 405, 408, 410,
500, 505, and 510 Records.
Entry Code: This is the student’s ADA Eligibility code that pulls in the 100 and 110 Record.
Students who have an ADA Code of 0 (zero) will not pull records, such as the 415 Record,
because they are not considered “in membership.”
Calendar: The Calendar does not specifically pull for PEIMS but it is used for determining how a
student’s Instructional Track Indicator Code should pull for PEIMS.
Return to Table of Contents
Student Entry/Withdrawal tab > Withdrawal record:
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Date: This is the last attendance date for the student. This is used for the Last Date of
Enrollment for the 101 Record.
Code: This is the code or reason why the student left the district. This will pull as the Leaver
reason on the 203 Record.
Return to Table of Contents
Student Profile > TX/NCLB tab
Graduation Information:
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Graduation Type Code: Type of plan under which the student graduated.
FHSP Participant: This indicates whether a student is currently enrolled in (pursuing) the
Foundation High School Program. Codes 1 or 2 are required in order for Endorsements to be
reported.
FHSP Distinguished Level: This indicates whether a student is currently pursuing or has
successfully completed the distinguished level of achievement program under the Foundation
High School Program as provided by TEC 28.025 (b-15).
FHSP College Career Instruction: Indicates whether a student in grades seven or eight has
received instruction in preparing for high school, college, and a career that includes information
regarding the creation of a high school personal graduation plan under TEC 28.02121, the
distinguished level of achievement described by TEC 28.025(b-15), each endorsement described
by TEC 28.025(c-1), college readiness standards, and potential career choices and the education
needed to enter those careers. Data is extracted into 101 record.
FHSP Speech Req Date Met: This indicates the date when a student fulfilled the FHSP Speech
requirement, reported via TREx. Can be mass changed through the student utility, Mass Assign
Graduation Information, and is available to be added to Custom Transcripts.
Individual Grad Committee: This indicates whether a student has been reviewed by the district
Individual Graduation Committee, or if a student has graduated using IGC provisions. Can be
mass changed through the student utility, Mass Assign Graduation Information.
Military Enlistment Indicator: This field indicates that a student who has graduated from high
school has enlisted in the United States Armed Forces after graduation, and will be reported in
the 203 record and exported in the SchoolLeaverExtension complex starting with the 2017-18
school year.
Graduation Type Code, FHSP Participant and FHSP Distinguished are reported for PEIMS in the
203 record.
Note: Endorsements, including Distinguished Level of Achievement, are maintained in the Grad
Reqs tab. Grad Info fields, including FHSP-related fields as well as Military Enlistment Indicator,
can be updated via the Mass Assign Graduation Information utility in the Student Utilities area.
Advanced Measures: The Distinguished Achievement Program requires that all students
successfully complete any combination of four Advanced Measures that focus on demonstrated
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student performance at the college level or work equivalent to that done by professionals in
the arts, sciences, business, industry, or in community service.
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Other PEIMS:
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Exclude student from PEIMS: The Exclude student from PEIMS options will force the system to
essentially “ignore” this student for all aspects of PEIMS reporting. An example when a district
might use this option is with a temporary foreign exchange student.
TSDS ID: The TSDS ID was added in the 2012-13 School Year to give students a unique ID which
can be used for the new TSDS System. It is also reported in the 102 Record for PEIMS and the
PET Record. If a student does not have a TSDS ID, they will not receive any PEIMS records, and
will appear on the Error report indicating that they do not have a TSDS ID. The value will need
to be imported through the “Export Students Needing a Unique ID” process found at
Federal/State Reporting, PEIMS, PEIMS, TSDS Unique ID.
At Risk Code: The At-Risk Code is the element used to report At Risk status for PEIMS reporting
purposes. It is auto-updated based on active master At Risk records in the At Risk tab or
module, and may also be manually updated.
Unschooled Asylee/Refugee:
Unschooled Asylee/Refugee code indicates whether a student's initial enrollment in a school in
the United States in grades 7 through 12 was as an unschooled asylee or refugee per TEC
Section 39.027(a-1).
"Unschooled asylee or refugee" means a student who:
1. Initially enrolled in a school in the United States as:
a. an asylee as defined by 45 Code of Federal Regulations, Section 400.41; or
b. a refugee as defined by 8 United States Code Section 1101;
2. Has a visa issued by the United States Department of State with a Form I-94
Arrival/Departure record, or a successor document, issued by the United States
Citizenship and Immigration Services that is stamped with "Asylee," "Refugee," or
"Asylum"; and
3. As a result of inadequate schooling outside of the United States, lacks the necessary
foundation in the essential knowledge and skills of the curriculum prescribed under TEC
Section 28.002, as determined by the language proficiency assessment committee
established under TEC Section 29.063.
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Students with a 1 will pull as Unschooled in the 101 Record.
This field only applies to students whose initial enrollment was in a school in the United States
in grades 7 through 12 as an unschooled asylee or refugee. It does not apply to students whose
initial enrollment in a school in the United States was in a grade lower than grade 7 as an
unschooled asylee or refugee.
• Demographic Revision Code: The demographic revision code indicates a change has been made
in one of the twelve basic identification or demographics data elements since the last PEIMS
Submission. As of 2013-14 The Demographic Revision Codes are no longer collected in the 101
Record.
• As-Of Status Code Override: The As-of-Status Code override is typically used for those students
who are repeating 7th grade, but were not enrolled in the district last year.
Note: The As-Of Status Code Override field will only be used in PEIMS reporting if the student does
not have an enrollment record for the district in the previous year.
Performance Acknowledgments:
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Add/Edit/Delete: These options allow for adding and maintaining Performance
Acknowledgments in any of the five available areas.
Records created here will be included in TREx export files.
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Student Profile/Food Service:
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Economic Disadvantage: The Economic Disadvantage cross-walk will determine how students
tied to this code will be reported to the state.
This field is reported as the Economic Disadvantage Code in the 101 Record.
Adult and Child Visitor/Other (non-reimbursable) codes do not have to be cross-walked to a
state type.
Students tied to a code that is cross-walked to 00, will be reported as “Not identified as
Economically Disadvantaged”.
Student tied to a code that is cross-walked to 01 will report as Eligible for Free Meals under the
National School Lunch and Child Nutrition Program.
Students tied to a code that is cross-walked to a 02 will report as Eligible for Reduced-price
Meals Under the National School Lunch and Child Nutrition Program.
Students tied to a code that is cross-walked to a 99 will report as Other. This indicates the
following:
a) from a family with an annual income at or below the official federal poverty line, b) eligible
for Temporary Assistance to Needy Families (TANF) or other public assistance, c) received a Pell
Grant or comparable state program of need-based financial assistance, d) eligible for programs
assisted under Title II of the Job Training Partnership Act (JTPA), or e) eligible for benefits under
the Food Stamp Act of 1977. These would in most cases be students found through Direct
Certification.
For Submission 1, Students with an As Of Status Code of “A” will get the last Econ Dis code from
the prior year (last Food Service record before 06/30/School Year - 1). Students with As Of
Status Code of C, E, G will get the most recent Econ Dis code as of today. All other students will
get the Econ Dis code based on the As Of Date.
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Endorsements:
Declared Endorsements: This area shows all Endorsements that have been declared, but not
completed.
• Update Declaration(s): This option opens a new screen that allows for office entry of a
student’s Endorsement or Endorsements. It also allows for the deletion of existing
Endorsements.
• Endorsement Progress: Opens a new window linking to the Endorsement requirements screen,
showing progress the student has made towards completing the Endorsement.
Note: Endorsements being pursued and not yet completed may appear on regular transcripts, but only
if the Transcript Settings section “Items to Print” contains a check next to the “Endorsements that are
being Pursued” option. Custom Transcripts may also print pursued Endorsements, as long as the “Print
Pursued” option is checked in the applicable Object.
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Add: Allows for the manual entry of a declared Endorsement.
Delete: Located to the left of declared Endorsements, it allows for the removal of an existing
Endorsement.
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Note: Student and/or Guardian Signatures may also be enabled on this screen. Any changes made
to this screen will reset the Student and Guardian signatures, as well.
Endorsements Received: This area shows all Endorsements that the student has completed. In
addition to being automatically-populated from the Endorsements module (under Graduation
Requirements in Office), it can also be manually-populated.
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Add/Delete: Allows for the manual entry or deletion of a completed Endorsement.
Note: The Endorsement tab is available to all districts, regardless of whether the Grad
Requirement and Endorsement options in Office are being utilized.
Declared Endorsements and Endorsements Received will be reported in PEIMS 203 Records.
Please note that the FHSP Indicator Code in the Grad Info tab must be a 1 or 2 for
Endorsements to be reported as being Pursued or Completed.
Records created here will also be included in TREx export files.
A guide to using Endorsements is available in Skyward Documentation, and may be found here.
Return to Table of Contents
Special Ed Tab:
Student Profile > Special Ed > Special Ed
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IEP Continuer Indicator: This field is used for students that a) are at least 18 years of age as of
September 1, of the school year as reported for the Fall semester PEIMS submission of the
current year and have satisfied the credit requirements for high school graduation, b) have not
completed his or her individualized education program, and c) are enrolled and receiving
individualized education program services. Per TEDS, Special Education students ages 18+ will
be reported with a zero if this box is not checked. This is reported via the PEIMS 163 record.
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Instructional Setting: The Instructional Setting identifies the setting used in providing
instruction to students. The values are hard-coded by Skyward and should be selected as it
applies per student. This value will be sent as the instructional setting in the 163 Record.
Child Count Fund Type: The Child Count Fund Type indicates under which federal program the
student receiving special education and related services is counted. Users will select if this
student does not apply as Individual w/disabilities act or not.
Multiply Disabled: Multiple disabled will pull on the 163 Record based on the Yes or No value
that is selected from the drop down.
Primary Disability: The Primary Disability will pull based on the Handicap/Disability marked as
Primary Yes. The Secondary and Tertiary Disabilities are determined by the order in the
Handicap/Disability browse. If the sequence is not correct, it can be resolved by either moving
them up or down to correct the order. The actual code will pull based on the State Report
value inside of the Handicap code.
Return to Table of Contents
Programs & Related Services
Student Profile > Special Ed > Programs and Related Services
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PRS Type: The PRS Type is used to indicate what type of Programs and Related Services a
student participates in. For example, a student with an E1 PRS Type will pull with an Early
Childhood Intervention Indicator Code in the 163 Record.
The following PRS Values will tell the system to pull accordingly:
PRS Type
PEIMS Value
EI
Early Childhood Intervention Indicator Code
PC
Preschool Program Child with Disabilities Indicator Code
D1, D2 or D3 Reg Day School Program Deaf Code Indicator Code
SP, S1 or S2
Speech Therapy Indicator Code
IS
Interpreting Services Indicator Code
AS
Audiological Services Indicator Code
CS
Counseling Services Indicator Code
MD
Medical Diagnostic Services Indicator Code
OT
Occupational Therapy Indicator Code
OM
Orient Mobility Training Indicator Code
PT
Physical Therapy Indicator Code
PS
Psychological Services Indicator Coe
RT
Recreational Indicator Code
SH
School Health Services Indicator Code
SW
Social Work Services Indicator Code
TR
Transportation Indicator Code
AD
Assistive Tech Indicator Code
MF
Medically Fragile Indicator Code
•
Students who have a PRS Code of PC will tell the system that a PPCD Location code is required
and the screen will be updated as follows:
•
Once the PPCD Location value is available it should be filled in with the value that indicates
whether or not the Preschool Program for Children with Disabilities (PPCD) student received
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their special education services in a regular early childhood program, which is defined as a
program that is designed for typically developing children ages 3-5 and is not specifically or
primarily designed for children with disabilities and includes (at the time of the placement
decision) a majority of at least 50 percent of nondisabled children (i.e., children without an
individualized education program (IEP)).
Students who have a PRS Code of D1, D2, or D3 must have a District of RDSPD Service:
The District of RDSPD Service will pull, if applicable, on the 163 and 405 Records.
District of RDSPD is also available in Data Mining.
Note: New codes must be added as required to the T005 code table, under PEIMS Code Table
Maintenance:
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•
Click on Add Code Table Detail to add a new code:
Return to Table of Contents
Assistive Technology
Student Profile > Special Ed > Assist Tech
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Students who have an Assistive Tech Record will pull as a 1 for Assistive Tech on the 163 Record
as long as their record encompasses the snapshot date for the Fall Submission.
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Child Restraint
Student Profile > Special Ed > Child Restraint
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School Year: School Year in which the restraint occurred.
Date of Restraint Event: Date the restraint occurred.
Campus ID of Restraint Code: Automatically fills in based on the campus the restraint record is
added from and will be reported as the Campus ID of Restraint in the 435 Record.
Restraint Instance Number: Automatically assigned chronologically as students are given
Restraint records.
Instructional Setting: Instructional Setting Code identifies the setting used in providing
instruction to students; the same value is reported in the 163 Record.
Reporting Period Indicator Code: The Reporting Period Indicator Code pulls based on the
Calendar Term that is being reported.
Primary Disability: Indicates the type of primary disability recorded in the student's
individualized education program (IEP) that meets criteria specified in 19 TAC §89.1040.
Restraint Reason Code: The Restraint Reason Code indicates that a special education student
was physically or mechanically restrained due to imminent serious physical harm to themselves
or others, imminent serious property destruction, or a combination of both imminent serious
physical harm to themselves or others and imminent serious property destruction. This value is
reported with the 435 Record.
Restraint Staff Code: Indicates the kind of school staff person that performed a student
restraint.
LEA employees for the purposes of the 435 Student Restraint record are not law enforcement
personnel. Student restraints performed by these staff are only reported if the student was a
special education student at the time of the restraint event. Do not report non-special
education student restraints performed by LEA employees or volunteers.
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Test Scores tab:
Student Profile > Test Scores
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Once the Test Score Information is manually added (for individual students) or imported in
mass through the Test Score Import Process, they will display in the Test Scores tab.
The Shell Templates for importing the Test Scores from the testing agency (most commonly
Pearson) are created by Skyward and sent in a Release. Districts have the ability to edit the
template or create their own if they choose.
Print Scores on Transcript: This option is used to indicate if this test should be included on the
Transcript.
TEA Assessment Information – This information is reported for ECDS via TSDS PEIMS.
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o TEA Assessment (Test Value): If a test has had the TEA Assessment value added in Test
Builder (Office > Curriculum & Assessment > Test Scores), that value will display here.
o TEA Assessment (Override): A new TEA Assessment value can be added here to override
an existing value, or to add one to a test that does not already have one.
STAAR EOC tab:
Student Profile > Test Scores > STAAR EOC
•
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This section displays status of the five basic STAAR EOC assessments for the student.
A report showing this same information is also available, called Texas STAAR EOC Report, under
Test Score Reports at WS\OF\CA\TS\RE\EP.
•
While it is not used for state reporting, the information here is also displayed on the End of
Course screen for Transcripts.
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In order for this tab to be populated, the EOC Summary Setup in Test Builder
(WS\OF\CA\TS\TB) must have Performance Level and Score Locations set up first.
Return to Table of Contents
Transcript tab:
Student Profile > Transcript
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The Transcript information area has options for documenting End of Course information, and
an area for Maintaining the TAAS/TAKS Mastery.
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End of Course allows for entry of STAAR EOC information. This information is not reported for
PEIMS, but is used in Transcripts and TREx.
Calculated: This area indicates that an assessment has had the End of Course fields crosswalked in Test Builder, at WS\OF\CA\TS\TB, so that scores entered for that test are
automatically populated on this screen.
Override: This area allows users to override calculated data so that the entries in this area are
reported instead.
TAAS/TAKS Mastery is used for TAKS test information:
•
This area can be manually maintained or can be generated by using the Mass Assign TAKS
Master Dates utility found at Web Student Management > Students > Setup > Utilities > Texas
Mass Change > Mass Assign TAKS Master Dates. Additional information on this utility can be
found here.
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Return to Table of Contents
Special Programs
Student Profile > Special Programs tab:
Note: There are more subcategories than are listed below. If they are not included below they are not
specifically used for PEIMS, TREx or other State Reporting purposes.
Campus ID Acct:
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Start Date/End Date: When a student began or ended program participation.
Campus ID of Accountability: Enter the campus number to which a student’s attendance
and/or leaver accountability data are attributed for campus accountability purposes.
Return to Table of Contents
Campus ID of Residence:
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Start Date/End Date: When a student began or ended the timeframe when their Campus ID of
Residence differed from the district where they’re enrolled.
Campus ID of Residence: Indicates the unique campus identification number corresponding to
the campus attendance area in which the student currently resides. The first six characters of
CAMPUS-ID-OF-RESIDENCE must not match DISTRICT-ID.
This value is reported in the 101 Record.
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This tab was added with the 2015 February Release in order for Campus ID of Residence to be
time stamped. It had previously been documented in the Student Attribution tab, with
whatever the current Campus ID of Residence was, regardless of whether or not it was the
Campus ID of Residence on a specific date.
Records can be mass added, ended and deleted using the Special/Local Program utilities under
Students > Setup > Utilities.
Return to Table of Contents
Early Reader:
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Start Date/End Date: When a student began or ended program participation.
Early Reading: Early Reader code indicates whether a student is eligible for accelerated reading
instruction as a result of reading difficulties or having dyslexia as indicated by the administered
reading instrument. This only applies to students in KG, 01, and 02.
This value is reported in the 102 Record.
Return to Table of Contents
ECHS:
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Start Date/End Date: When a student began or ended program participation.
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ECHS: ECHS indicates whether a student is enrolled in an Early College High School (ECHS) as
defined in TAC §102.1091.
This value is reported in the 102 Record and is only included in the XML file if it is a 1.
Return to Table of Contents
Child Restraint:
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School Year: School Year in which the restraint occurred.
Date of Restraint Event: Date the restraint occurred.
Campus ID of Restraint Code: Automatically fills in based on the campus the restraint record is
added from.
Restraint Instance Number: Automatically assigned chronologically as students are given
Restraint records.
Reporting Period Indicator Code: The Reporting Period Indicator Code pulls based on the
Calendar Term that is being reported.
Return to Table of Contents
Crisis:
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A Crisis code indicates a state health or weather related event that impacts a group of students,
and may require additional funding, educational, or social services. The event may or may not
cause the student to leave the district or campus of residence. A crisis event is designated by
the Commissioner of Education and is currently not being collected for PEIMS.
Return to Table of Contents
Flex Attend:
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Start Date/End Date: When a student began or ended program participation.
Flexible Attendance Program: The Attendance Program Type Code indicates the unique type of
flexible attendance program to which the student’s flexible attendance is related.
This is sent with the 500 Record.
Note: When 500 Records are created for Submission 4, 100, 101, and 102 Records are
automatically created for the students as well.
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Foster Care:
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Start Date/End Date: When a student began or ended program participation.
Foster Care: The Foster Care Indicator Code indicates whether a student is in the
conservatorship of the Department of Family and Protective Services (DFPS) currently, or for
certain students who were previously in the conservatorship of DFPS, and is reported in PEIMS
102 Records.
This value is available in the Mass Add Special/Local Programs utility.
Return to Table of Contents
Gifted:
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Date: When the student’s Gifted record began.
Code: G = Gifted program participant, W = Withdrawn.
Grade Level: Student’s current grade level.
Gifted information is sent with the 110, 400 and 500 Record for PEIMS.
Once the Gifted & Talented Module in Student Services has been enabled, further record
maintenance must be performed in the Module, not the Tab.
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Homeless:
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Start/End Date: When the student began and ended being Homeless.
Homeless Indicator: As defined by NCLB, Title X, Part C, Section 725(2), refers to individuals
who lack a fixed, regular, and adequate nighttime residence.
If a student is Homeless when they withdraw at the end of the year and then are being
reported as a Leaver in the following year, they would not be reported as Homeless.
This is reported in the 100 Record.
Unaccompanied Youth: As defined by NCLB, Title X, Part C, Section 725(6), and the term
“unaccompanied youth” means a youth not in the physical custody of a parent or guardian. The
unaccompanied status of each homeless student should be determined upon enrollment and at
the start of each new school year.
Return to Table of Contents
Imm Status:
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Start/End Date: When a student began or ended being an Immigrant Student.
Note: Students may have been immigrant students from a previous district. In order for the
Most Consecutive Years Enrolled in Any U.S. School to be accurate, this record would need to
be backdated to the appropriate date. The length of Most Consecutive years is not sent in
PEIMS, but it is valuable for ensuring students meet the criteria defined by the No Child Left
Behind Act of 2001 (NCLB). The term “State” means each of the 50 States, the District of
Columbia, and the Commonwealth of Puerto Rico.
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LEP/Bil/ESL:
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Home Language Code: The Home Language code indicates the language spoken in the student's
home, as determined by the student's home language survey. Note: If the Student
Management Configuration option is set to Disable Home Lang on Special Prgms/LEP, then the
Edit option will not be available here and this field will be populated based on the value
selected for Home Language in the General Profile tab.
Most Years Classification as an LEP Student: This is a calculated value based on the longest
uninterrupted time in an LEP classification.
Note: The Years in U.S. Schools field must be manually entered when first creating the LEP
record. The field can be updated by using the Increment Years in U.S. Schools utility found at
Web Student Management, Students, Product Setup, Utilities, Texas Mass Change, Increment
Years in U.S. Schools. Running the utility will check the student’s Entry/Withdrawal record, and
once a student has had a minimum of 60 days enrollment, the student’s field will be
incremented by 1 year. It is recommended that the utility be run periodically throughout the
year, and can also be run for a previous year using the School Year range. Once a student has
had their field incremented for the year, they will not be affected again with additional uses of
the utility for that school year. The field can also be manually maintained at any time.
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Start/End Date: The Start and End dates indicate when the student began and ended their LEP
Record. Please note: Students that are grades PK, KG, and 01 can again withdraw from LEP
while withdrawing from the entity without having to change the withdrawal date.
Parental Permission: This indicates whether the student's parent or legal guardian has
approved placement of the student in the required bilingual or English as a Second Language
(ESL) program. This value is sent in the 110 Record.
TELPAS Code: The TELPAS Code is used for TELPAS Precoding. It is required for all students in
the testing file so it is a required value on the screen. If a student has not been given a TELPAS
code our recommendation would be to set it as you think that it should be and it can be
updated later if it is determined to be different. This code may be mass assigned or mass
changed with Mass Assign LEP Default Codes, at WS\ST\PS\UT\TM\DC. The TELPAS Code is not
reported for PEIMS.
Program Participation: The Program Participation indicates which Program the student is a part
of. This is maintained by first selecting the accurate value from the 5 radio buttons under
Program Participation and then selecting the applicable type on the right side of the screen.
Note: LEP records may be mass changed via the Special/Local Program utilities located at
Students > Setup > Utilities.
Summer School:
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School Year: The School Year is the Year this Bil/ESL Summer School Record will be reported
with.
Bil/ESL Summer School: This indicator indicates if a student participates in a Bil/ESL Summer
School.
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There is an option in the State Reporting Configuration that will allow you to Track Start and
End Dates for Bil/ESL Summer School Records. If that option is checked, there will be Start and
End dates rather than a School Year value.
This is used only for the 101 Record in Submission 4.
Return to Table of Contents
Migrant:
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Start/End Dates: The Start and End dates indicate when a student began or ended their
Migrant Record.
Migrant Indicator Code is sent with the 101 Record.
o Submission 3: Migrant participation reported as a 01 only if the student was enrolled in
the Migrant program on their last day of enrollment.
Return to Table of Contents
Military Connected:
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Start/End Dates: The Start and End dates indicate when a student began or ended their Military
Connected Record.
Military Connected Student Code indicates a student enrolled in a school district or openenrollment charter school who is a dependent of a member of the United States military service
in the Army, Navy, Air Force, Marine Corps, or Coast Guard on active duty, the Texas National
Guard, or a reserve force of the United States military.
Military Connected is sent on the 102 Record.
This value is available in the Mass Add Special/Local Programs utility.
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OEYP:
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OEYP information is not currently used in Texas state reporting, as the program isn’t funded.
This area will remain available for storing or reviewing previously-reported information.
Return to Table of Contents
Pass/Fail:
Note: A Switch School Year option is available so that districts can flip between Years if the Year End
Process has been completed prior to completing PEIMS.
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Pass/Fail: The Pass/Fail indicates the outcome for a course taken by a particular student.
The information can be manually maintained here, but should be maintained through the Set
Pass/Fail Credit indicator utility found at Students/Setup/Utilities/Texas Mass Change
Process/Set Pass/Fail Credit Indicators.
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Set Pass-Fail Credit Indicators utility:
The Set Pass-Fail Credit Indicators utility looks at student grade records and determines whether
they should receive Pass or Fail indicators for their courses in the 415 Course Completion records.
It also has the ability to look at Special Grade marks to determine if any students should be denied
credit because of excessive absences.
Note: The Set Pass/Fail record utility has been updated to check the Gradebook if the entity is using
it and the student does not have a grade for the course yet. In order for the utility to pull grades
from Gradebook, the Grading Configuration option "Use Gradebook Grade If Blank..." will need to
be checked.
• Report Only: This option gives users the ability to review the student’s information prior to
running the update.
• Grade Mark Indicator For Credit Denied Due to Excessive Absences: Select the Code (if any)
that you have tied to students to indicate that credit is denied because of excessive absence.
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Grade Mark Indicator for Credit Not Received – Course Previously Passed and was Repeated
(code 10): If a district has an indicator that is tied to grades to indicate that a Course was
Previously Passed and then repeated, the option should be checked and the indicator should be
entered.
School Year: This School Year value is important when districts are completing Submission 3 or
4 and the Year End process has been run. Districts will set the Year as the year they are
reporting for PEIMS.
Entity Selection: The Entity selection option is available to allow users to run multiple entities
from the 000 Entity.
Once the utility has processed, a pre-processing browse will display all the students who would
be updated and users have the ability to “Remove students from the Update” if they do not
want their Pass/Fail indicators updated.
Note: Pass/Fail Credit Indicators of 13 and 14 can only be used on Non-High School Courses.
For more on how the Set Pass/Fail is calculated see the following document:
http://www.skyward.com/deptdocs/Corporate/Documentation/Public%20Website/Tutorials/S
oftware/Pass_Fail_Methodology.pdf
The Pass/Fail Credit Indicator is used to determine the Course Completion. If a Pass/Fail
Indicator is “00” then the Course Completion is sent as “0.” For any other Pass/Fail indicator
the Course Completion is set to “1.”
Please note that as of the 2015-16 school year, Pass/Fail Credit Indicator of 00 is no longer a
reportable code. However, it is still used in Skyward to indicate that a valid Pass/Fail code has
not been entered for a class.
Return to Table of Contents
PEP:
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PEP Indicates whether the student participated in the Pregnancy, Education, and Parenting
program. Please note: This data is no longer reported for PEIMS.
Date: Date the student began PEP Services.
Code: A code of R is added when a student begins a PEP Record. When a new record is added
to “End” the record a code of “W” is assigned.
Note: PEP Records must be added from the Campus level, not at the district level.
PK Data:
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The Military Indicator and PK Foster Care fields on the PK Data tab are no longer used for Texas state
reporting purposes. Please instead use the Mil. Connected or Foster Care tabs, as appropriate.
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Students with a PK Record at some point in the year will pull with the applicable details on the
on their PEIMS records.
PK Program Type: Select the Program Type that indicates the length of the Pre-kindergarten
instructional day for the student. The PK Program Type is included in the 110 Record in
Submission 1 and the 400 Record in Submission 3. In the 400 Record, the details will be
included in the each of the 6 week terms that the date record spanned. (Example: If a student
was PK Type of 01 from the beginning of school until before Semester 2, they will pull with a PK
Type of 01 in the first through third 6 weeks 400 Record.)
PK Primary Funding Source: Select the primary source of funding for a Pre-kindergarten
student. This will be reported with the 110 Record in Submission 1 and the 400 Record with
Submission 3. In the 400 Record, the details will be included in the each of the 6 week terms
that the date record spanned.
PK Secondary Funding Source: Select the secondary source of funding for the Pre-kindergarten
student. This will be reported with the 110 Record in Submission 1 and the 400 Record with
Submission 3. In the 400 Record, the details will be included in the each of the 6 week terms
that the date record spanned.
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PREG REL:
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PREG REL indicates student participated in Pregnancy and Related Services.
Date: This is the date that marks the beginning of each record.
Code: A code of P is added when a student begins a PREG REL record. For students in the
program that transition to CEHI, a new record is added, using a code of C. To withdraw
students from the program, add a new record with a code of W assigned.
Students with a code of C will not have Contact Hours documented for them by the Calculate
Voc Ed Contact Hours utility. The Contact Hours will resume when the student is given a W
record, assuming they’re still enrolled in an eligible course.
Return to Table of Contents
Section 504:
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Section 504 is not specifically reported for PEIMS, but the Disabilities or Impairments area can
be used to track Dyslexia. Whether or not it pulls from the Section 504 Record is dependent
upon the setup in the State Reporting Configuration Area.
If the Section 504 area is not used to track Dyslexia, districts can create a Category Code to
track it.
Dyslexia is reported in the 110 Record, as well as via TREx.
SSI Prm/Ret:
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SSI-PROMOTION-RETENTION-CODE indicates whether the student was promoted or retained
as a result of participation in the Student Success Initiative (SSI) as described in TAC Chapter
101, Subchapter BB and TEC §28.0211.
When reported, this is sent with the 110 Record.
Return to Table of Contents
STAAR Sub:
•
STAAR Submission records are created to either exclude a student from a STAAR Precoding file
that they would otherwise be in, or to include them in a file that they wouldn’t normally be in.
Students are normally included or excluded based on either their grade level or course
enrollment, depending on the test. These records allow that automatic inclusion or exclusion to
be overwritten.
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Exclude will keep a student out of a STAAR submission, and Include will incorporate them into
one.
School Year indicates the year in which the STAAR assessment is being taken.
Submission is used to indicate the specific STAAR assessment.
o Subjects: When a STAAR EOC or STAAR Alt 2 submission is selected, users will
additionally be able to indicate what test Subject or Subjects the student should be
included or excluded from.
o Note: When STAAR Alt 2 is selected, users will have the choice to select “3-8” in addition
to or instead of EOC Subjects.
Return to Table of Contents
Stu Attribution:
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Start/End Dates: Indicate when a student began or ended their Student Attribution record.
Student Attribution: Hard coded state values as defined by code table C161.
Student Attribution indicates whether the student:
attends an open enrollment charter school; is served in a juvenile justice alternative education
program (JJAEP); attends school in the district through a Public Education Grant (PEG); attends
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school by means of a transfer between school districts;
attends school in the district, lives outside the boundaries of the state of Texas, and therefore is
not an inter-district transfer; lives in Texas but outside district boundaries and is served in a
juvenile pre-adjudication secure detention facility or a juvenile post-adjudication secure
correctional facility; lives in Texas but outside district boundaries and is served in a residential
treatment center; is served by the Texas School for the Deaf as a parent referral; or is a student
with a disability enrolled by their parent(s) in a private school (including a home school) but
who receives special education and/or related services from the public school district under an
individualized services plan (ISP).
All open-enrollment charter schools must report a STUDENT-ATTRIBUTION-CODE other than
“00” for each student who is enrolled. This rule applies to each PEIMS submission that reports
students. Open-enrollment charter schools may use any applicable STUDENT-ATTRIBUTIONCODE “01” – “24” depending on the individual enrollment circumstances of each student.
Student Attribution is sent with the 101 Record.
If a student had an Attribution code of 12 and is a Leaver, they will not pull as a 12. Students
who are currently enrolled will pull as a 12.
Return to Table of Contents
T-STEM Academy:
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Start Date/End Date: When a student began or ended program participation.
T-STEM Academy: T-STEM Academy indicates whether a student is enrolled in a Texas Science,
Technology, Engineering, and Mathematics (T-STEM) Academy as defined in TAC §102.1093.
This value is reported in the 102 Record and is only included in the XML file if it is a 1.
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Title 1:
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School Year: School Year the Title 1 Records apply to.
Title 1, Part A Indicator: The Title 1, Part A Indicator indicates whether the student is
participating in a program authorized under ESEA, Title I, Part A of the Improving America's
Schools Act. Note: A Title I, Part A Indicator of 9 will only be included in PEIMS Submission 1 if
the student also has a Homeless record with dates that encompass the snapshot date.
Title 1, Part A is sent with the 110 Record and the 461 Record. For TSDS reporting, the
TitleIPartAIndicator element is reported for all students, regardless of whether the student
participated in the Title I program at any time.
Title 1, Part A Services: Having a 1 in any of the Part A Services indicates whether a student on
a targeted assistance campus or non-Title I, Part A campus (identified as homeless or neglected)
has received Title I, Part A funded supplementary reading instruction for a period of time during
the course of the current school year, or will receive Title I, Part A instruction before July 1 in
any of the categories listed above.
A 461 Title I Part A record is required for each student in membership who was provided
services though the Title I Part A program at any time from the beginning of the school year
until the last day of school, or is scheduled to receive Title I Part A services before July 1.
Note: All students attending a Title I, Part A school wide campus must have a code of “6” as the
TITLE-I-PART-A-INDICATOR-CODE.
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Discipline Module
Discipline Configuration:
Office > Discipline > Product Setup > Configuration > District Setup
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Require Same Offense Code for a Single Incident Number: This option must be set so that the
Incident Number is reported accurately for the 425 Record in PEIMS Submission 3.
Force an Incident Number to be entered for each Offense: This option is highly suggested as it
prevents missing incident numbers that cause PEIMS errors.
Return to Table of Contents
Offense Codes:
Office > Discipline > Setup > Codes > Offenses
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State Offense Code: Select the state incident behavior type code that you wish to report to the
state for this Offense. Only Offense Codes that have a State Offense code set will be reported.
The State Offense Code is reported as the Disciplinary Action Reason Code in the 425 Record.
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Action Codes:
Office > Discipline > Setup > Codes > Actions
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State Action Code: Select the state action type code you wish to report to the state for this
Action. Only Action Codes that have a State Action Code selected will be reported.
Return to Table of Contents
Location Codes:
Office > Discipline > Setup > Codes > Locations
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Behavior Location: Select the state code for which this specific location should report to the
state.
• This information is reported as the Behavior Location Code in the 425 Record.
Note: For PEIMS Reporting purposes the Action Reason code of 21 will automatically be defaulted
to a Behavior Location of 00, per Edit 42576.
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Difference Reason Codes:
Office > Discipline > Setup > Codes > Difference Reasons
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Difference Reason Code: The Difference Reason Code indicates the reason for the difference, if
any, between the official and actual lengths of a student’s disciplinary assignment.
Districts will need to have a Difference Reason code set up for all the code values found in code
table C166.
This information is reported as the Disciplinary Length Difference Reason Code.
Return to Table of Contents
Discipline Data Entry – Add Offense:
Office > Discipline > Entry by Officer/Student
Note: This information can also be added through the Discipline tab and will be covered again in that
portion of this training manual.
Click Add to enter an Offense for a student:
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Offense: Select the appropriate offense code that you would like reported as the Disciplinary
Action Reason Code.
Incident: The Incident designates an incident which occurs on a campus and results in one or
more disciplinary actions for one or more students. This value will be sent as the Disciplinary
Incident Number.
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Location: Select the location code for where the incident took place, this will report as the
Behavior Location. Note: For PEIMS Reporting purposes the Action Reason codes of 21-23, 3334, 41-45 and 55-56 will automatically be defaulted to a Behavior Location of 00, per Edit
42576.
Campus ID: The Campus ID of Disciplinary Responsibility indicates the instructional campus in
which the student was enrolled when the student code of conduct was fractured and the
disciplinary assignment was made, or for a continuation disciplinary assignment the campus the
student would attend under all normal circumstances if not under a disciplinary assignment.
This value is sent as the Campus ID of Disciplinary Responsibility in the 425 Record in
Submission 3.
Note: The Location value is not a required field when adding an Offense record; however, it is
used for PEIMS so a warning message will pop-up indicating that PEIMS Required Data is
missing. Users can click Yes to Continue without entering PEIMS required data if they are
unsure what to select and it can be filled in later, or users can select “No” and update the value
now.
This information is reported in the 425 Record in Submission 3.
For records that are a continuation from a prior year, follow these guidelines on the Offense:
The Offense date should be the date the student started school this year.
The Offense should have a new Incident Number.
The Offense should have the same offense code.
Return to Table of Contents
Discipline Data Entry – Add Action:
Office > Discipline > Entry by Officer/Student
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Action: Select the appropriate action code for the student. The cross-walked value will be sent
as the Disciplinary Action Code in the 425 Record.
School: The School value in the Action is combined with the District ID in the 425 Record and
sent as the Campus ID of Disciplinary Assignment.
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Ordered Date: The Ordered Date indicates the date on which the disciplinary assignment was
ordered. This may or may not reflect the date on which the disciplinary infraction occurred. This
date may or may not reflect the date on which the disciplinary assignment begins. For
continuation assignments, this date reflects the first day of the school year of the continuation.
This value is sent as the Date of Disciplinary Action in the 425 Record.
Total Time: The Total Time represents the official length in days of a student’s disciplinary
assignment. This value will be sent as the Official Length of Disciplinary Assignment.
Days Served: The Days Served indicates the actual length in days of a student’s disciplinary
assignment. This value will be sent as the Actual Length of Disciplinary Assignment in the 425
Record. Note: When an Action is marked as “Served” under the Action Status the Total Time
will copy over to the Days Served value. This can also be updated by using Action Details and
marking individual Action Detail records as Served.
Difference Reason: The Difference Reason indicates the reason for the difference, if any,
between the official and actual lengths of a student’s disciplinary assignment. This value will be
sent as the Disciplinary Length Difference Reason code in the 425 Record.
Action Details are not required for TX PEIMS, but marking individual Action Details as Served
will update the Days Served value.
For records that are a continuation from a prior year, follow these guidelines on the Action:
The Action should have an Action Code indicating continuation.
The Action date should be the date the student started serving this year.
The Action total time should be the original number of Days Served.
The Action Days Served is what the student served this year.
The Action Difference Reason is the continuation Code.
Disciplinary Action Number: This number is a 3-digit identifier that is unique per student, per
entity (Campus ID of Enrollment) and is used in both PEIMS and Dashboard reporting. It is
generated automatically, and can be see when editing an Action.
Return to Table of Contents
Discipline Data Entry – Add Offense:
Student Profile > Discipline tab > Offenses
Note: This information can also be added through the Discipline Module and will be covered again in
that portion of this training manual.
Click Add to enter an Offense for a student:
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Offense: Select the appropriate offense code that you would like reported as the Disciplinary
Action Reason Code.
Incident: The Incident designates an incident that occurs on a campus and results in one or
more disciplinary actions for one or more students. This value will be sent as the Disciplinary
Incident Number.
Location: Select the location code for where the incident took place, this will report as the
Behavior Location.
Campus ID: The Campus ID of Disciplinary Responsibility indicates the instructional campus in
which the student was enrolled when the student code of conduct was fractured and the
disciplinary assignment was made, or for a continuation disciplinary assignment the campus the
student would attend under all normal circumstances if not under a disciplinary assignment.
This value is sent as the Campus ID of Disciplinary Responsibility in the 425 Record in
Submission 3.
Note: The Location value is not required for adding an Offense record; however, it is used for
PEIMS so a warning message will pop-up that indicating that PEIMS Required Data is missing.
Users can click Yes to Continue without entering PEIMS required data if they are unsure what to
select and it can be filled in later or users can select “No” and update the value now.
This information is reported in the 425 Record in Submission 3.
For records that are a continuation from a prior year, follow these guidelines on the Offense:
The Offense date should be the date the student started school this year.
The Offense should have a new Incident Number.
The Offense should have the same offense code.
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Discipline Data Entry – Add Action:
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Action: Select the appropriate action code for the student. The cross-walked value will be sent
as the Disciplinary Action Code in the 425 Record.
School: The School value in the Action is combined with the District ID in the 425 Record and
sent as they Campus ID of Disciplinary Assignment.
Ordered Date: The Ordered Date indicates the date on which the disciplinary assignment was
ordered. This may or may not reflect the date on which the disciplinary infraction occurred. This
date may or may not reflect the date on which the disciplinary assignment begins. For
continuation assignments, this date reflects the first day of the school year of the continuation.
This value is sent as the Date of Disciplinary Action in the 425 Record.
Total Time: The Total Time represents the official length in days of a student’s disciplinary
assignment. This value will be sent as the Official Length of Disciplinary Assignment.
Days Served: The Days Served indicates the actual length in days of a student’s disciplinary
assignment. This value will be sent as the Actual Length of Disciplinary Assignment in the 425
Record. Note: When an Action is marked as “Served” under the Action Status the Total Time
will copy over to the Days Served value. This can also be updated by using Action Details and
marking individual Action Detail records as Served.
Difference Reason: The Difference Reason indicates the reason for the difference, if any,
between the official and actual lengths of a student’s disciplinary assignment. This value will be
sent as the Disciplinary Length Difference Reason code in the 425 Record.
Action Details are not required for TX PEIMS, but marking individual Action Details as Served
will update the Days Served value.
For records that are a continuation from a prior year, follow these guidelines on the Action:
The Action should have an Action Code indicating continuation.
The Action date should be the date the student started serving this year.
The Action total time should be the original number of Days Served.
The Action Days Served is what the student served this year.
The Action Difference Reason is the continuation Code.
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Return to Table of Contents
Current Scheduling Module
Office/Current Scheduling/Build Course Master/Course Master
Edit Course:
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Course Key: The Course Key is used to generate the Class ID Number for the 090, 300, 305 and
415 Records. It is created using the following logic: Two Digit School Year + Three Digit Campus
ID + Six Digit Course Alphakey + Three Digit Class Section. Note: If values contain less than the
noted amount all blank spaces will be filled with Z’s.
o Because the Course Key is used in a calculated value, once the PEIMS Extract has been
run the Course Key can no longer be changed.
Course Length Set: The Course Length Set is tied to an Entity (Campus) value; the value that it
finds there will be used as the Campus ID for the 090, 300 and 305 Records. The Course Length
Set is found by going to Office, Build Course Master Setup, and then Codes.
From there, Edit or Add a Course Length:
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The Entity listed in the Entity Value is what is used as the Campus ID:
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Grade Set: The Grade Set is used by this system to determine if a Final Grade is used. In the
Course Master, Districts will select the applicable Grade Set. The Grade Set setup will be
reviewed in the Grading module.
Type: The Type value on a Course is used to signify what type of Course this is. This is most
commonly used for PEIMS to indicate a Course is a Dual Credit Course. A Dual Credit Course
indicates whether the student is eligible to receive both high school and college credit for a
college course.
o If a Course has a Type of “D” it will pull in the 415 Record with a Dual Credit Indicator.
o The Type codes must be cross-walked to the State Explanation Code in order for them to
pull correctly in TREx and the Transcripts. When a Transcript is printed if a crossreference exists, it will display all the linked codes in the legend. If a cross-reference
does not exist, it will display the description of the course-type code.
Special Note for Cross Entity Course Enrollment (CECE) Courses:
The PEIMS 090 Record process has been updated to extract Staff Responsibility records for CECE
classes under three conditions.
1. If the Home class is PEIMS-reportable, 090 records will extract for teachers in that entity.
2. If the entity is not PEIMS-reportable, by default, 090 records will extract for teachers in each of
the Away entities.
3. If the Home entity is not reportable, and the option to create 090 records is selected in one of
the Away entities, then the 090 records will only be created in that one Away entity and will
include students from all Away entities. As this is slightly different than what is displayed in the
information pop-up in Away class Course Master records, we will be updating the information
pop-up in a future addendum.
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Texas State Specifics:
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Service ID: The Service ID referring to the services supplied by staff is sent as such in the 090,
300, 305 and 415 Records. Service IDs are maintained in PEIMS code table C022. This value is
also responsible for tying the Unit Description to the Course, which pulls for the Texas
Transcript. Note that if a course contains a Service ID invalid for the current year, the Service ID
will be displayed but will not allow the screen to be saved until the invalid Service ID is removed
or replaced.
o The C022 code table may be edited by districts if needed, as when local Service IDs are
in use. However, if changes are made to Service IDs maintained by TEA, as when
changes are made mid-year, district changes will be overwritten when Skyward updates
the table.
Transcript Area: The Transcript area does not pull into PEIMS, but needs to be set accurately
for the Texas Transcript. Select the Area that applies to the Course.
Career Tech Ind: The Career and Technical Ed Ind Code indicates whether the student is
enrolled in a state-approved career and technical education course as an elective, or as a
participant in the district's career and technical coherent sequence of courses. When assigning
the CAREER-AND-TECHNICAL-ED-IND-CD, all Career and Technical Education courses are
included, regardless of course funding weight. When districts run the CTE Indicator utility,
found at Students > Setup > Utilities > Texas Mass Change > Set CTE indicator, it will
automatically populate students Voc Ed tabs with the applicable CTE Indicator for all the
courses they are scheduled into if the utility is set to use the “Assign Indicator based on
courses” option.
o The Set CTE Indicator utility works in the following way:
1. It looks at the student’s schedule to see which Courses the student is enrolled in.
2. Then, it looks at the Texas State Specific area of the Course to see if the Service ID
attached to the Course is a CTE Service ID (as indicated by the non-zero Asterisk
value set up in the CO22 Code table) and determines which “Career Tech Ind” code
is tied to the Course.
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3. From there the CTE Indicator will be assigned based on the Ranges set in the Set CTE
Indicator utility.
• Subject Area: The intended major subject area of the course. This can be set manually on this
screen, or mass added by the Mass Assign TSDS Course Values utility at Federal State Reporting,
Texas Student Data System (TSDS), and Utilities. This field is only used by TSDS Dashboard, and
only appears when Dashboard is enabled. If nothing is entered in the field, it will report “Other”
in the Dashboard file.
• Course Level Characteristic: Specification of the specific program or designation associated
with the course. For example: AP, IB, Dual Credit, CTE, etc. This can be set manually on this
screen, or mass added by the Mass Assign TSDS Course Values utility at Federal State Reporting,
Texas Student Data System (TSDS), and Utilities. This field is only used by TSDS Dashboard, and
only appears when Dashboard is enabled. If nothing is entered in the field, it will report “Other”
in the Dashboard file.
Note: More on TSDS Dashboard setup is located here, in our TSDS Dashboard Setup document.
• Voc Ed Contact Hours: The Voc Ed Contact Hours value is used for the Calculate Voc Ed Contact
Hours utility found at Students>Setup>Utilities>Texas Mass Change>Calculate Voc Ed Contact
Hours. The utility identifies the courses that qualify for weighted funding for the 410 record by
checking the Texas State Specific screen of the Course records as each course will have a 1, 2, or
3 for Contact Hours.
Then, based on each student's schedule, schedule transactions, and Entry/Withdrawal Dates,
the utility determines whether students should be coded as V1, V2, V3, V4, V5, or V6.
o The number of contact hours indicated on each course would depend on the amount of
time spent in that particular Career Tech course. If your high school has 45-60 minute
classes, then for each period the Career Tech course meets it would be worth 1.
(Examples might be Accounting is taught for one 60 minute period therefore would be a
1, but Cosmetology is taught for three 60 minute periods and therefore would be a 3.)
o If your high school has a block schedule or something other than a traditional schedule,
you should refer to the Student Attendance Accounting Handbook for more information
on the appropriate contact hours a course would be eligible for.
• College Credit Hours: College Credit Hours indicate the number of college hours a student
earned for the completion of a dual credit course. This value is sent in the 415 Record in
Submission 3 and 4.
• College Credit Hours Override: A College Credit Hours Override was added to the Student-Class
to allow users to override the value on the course. This can be located at Students > General
Tab > Grades > Edit Selected Course, navigate to Override Course Information. When running
the PEIMS Course Completion (415) extract, the College Credit Hours Override on the student's
grade records will be checked when determining how many credits should extract for the
student.
o Courses that are not Dual Credit will not pull College Credit Hours, and a Completion
Status of 0 (meaning a student did not complete the course) will pull 0 College Credit
Hours.
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Edit Section:
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Edit Section: The Edit Section button value holds the Section number for a Course. This value is
used to generate the Class ID Number for the 090, 300, 305 and 415 Records. It is created using
the following logic: Two Digit School Year + Three Digit Campus ID + Six Digit Course Alphakey +
Three Digit Class Section. Note: If values contain less than the noted amount all blank spaces
will be filled with Z’s.
Because the Section value is used in a calculated field, once the PEIMS Extract has been run the
Section number can no longer be changed.
Calendar: The Calendar listed is not specifically reported to PEIMS, but the extract uses the
Calendar Code found here to know which Calendar this Course is tied to. That way, when it’s
calculating items like Monthly Minutes it would know in this example to look at Calendar 001.
Use Class Meeting Time Override: The Use Class Meeting Time Override value is not used in
PEIMS reporting; however, it is influential in making an option available for calculating Monthly
Minutes for the 090 Record. The Meeting Time Override Option will be discussed further in the
Class Meet/Texas State Specifics area.
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Texas State Specifics for the Section:
•
Course Sequence Codes: The Course Sequence Code indicates which portion of a course that is
more than one semester in length is being reported. Districts will input how this Course should
be reported according to Code Table C135 in the PEIMS Legacy Data Standards. This area is
only used to indicate the numeric values. Course Sequence A will be handled through usage of
the Non-High School Year Long Course checkbox. The Course Sequence value is reported on
the 300, 305 and 415 Records.
o The available Course Sequence Codes are as follows:
•
Non-High School Course: The Non-High School Course is what districts will use to indicate that
the Course should be reported with an “A.” This is used for any class that does not award high
school credit. Any values set in the numeric Course Sequence Codes will not have an impact on
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how this reports as long as the Service ID is a Non-High School Service ID. The Course Sequence
value is reported on the 300, 305 and 415 Records.
Exclude record from PEIMS: The Exclude record from PEIMS checkbox is an optional way for
districts to indicate that they do not want a specific Section of a Course to report for PEIMS.
TSDS Homeroom: For ECDS, it indicates the section is the student's homeroom for test-taking
purposes, and is reported via PEIMS only for Kindergarten students. For TSDS Dashboard, it’s
used to indicate the homeroom for students in any grade level.
Class Type: The Class Type identifies the type of class providing instruction to students in
particular class settings. The Options available are 01 for Regular or 02 for Non-Regular. This
value is hard coded into the system and reported on the 090 Record.
Population Served: The Population Served is the student population for which a service has
been designed or is intended. It does not necessarily identify the program eligibility of the
students who receive the service. Examples of Populations are: Regular, Bilingual, Gifted,
Career and Tech Students, etc. that are hard coded into the system.
Non Campus Based Instruction: Non Campus Based instruction indicates that a course was
offered for class credit or student achievement, but 1) was not taught by a school
district/charter school employee or a contracted teacher, or 2) was taught by a school
district/charter school employee or a contracted teacher at a facility other than the campus
where the student is enrolled. This value is reported in the 300 Record in Submission 3.
o Examples include but are not limited to college based instruction, non-district teacher,
non-campus teacher, internet based instruction, electronic Course Pilot (eCP), and Texas
Virtual School Network (TxVSN).
PK Curriculum: This Indicates curricula used in the district’s prekindergarten program.
High Quality PK Program: Indicates campus participation in the High Quality Grant Program
Funding.
PK School Type: Indicates the PK program that is offered at the campus.
Student Instruction: Indicates the PK student type of instruction.
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Edit Class Meet:
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Display Period: The Display Period does not get reported for PEIMS, but the system uses the
Display Period to know which Period in the Bell Schedule should be used for calculating
Monthly Minutes.
Meeting Pattern: The Meeting Pattern is not reported for PEIMS, but the system uses however
many times during the week the Section Meets as a variable for calculating the Monthly
Minutes. For example, if a course meets 5 days (and all 20 days in October are marked as a
Calendar day) 5 days will be multiplied by the 4 weeks prior to Count Date to generate 20
possible days. The Minutes will be derived from three different options: Class Meeting Time
Override, Meeting Time Override and the Bell Schedule, which will be discussed further in their
respective areas.
Teacher: The Teacher value is used to determine who teaches classes for the 090 Record. It is
also used in determining the Assignment Begin/End Dates for the 305 Record.
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The Assignment Begin Date identifies the date a teacher was assigned, or reassigned, to a
particular course section in the current school year.
The Assignment End Date identifies the last date a teacher was assigned, or reassigned to a
particular course section in the current school year.
Class Meeting Time Override: The Class Meeting Time Override is one of the three areas that
can be filled in with a start and stop time of the course to be used for Calculating Minutes for
the 090 Record. For example, districts could set the Start and Stop time to 9:00 to 9:45. With
that example 45 minutes would be multiplied by how many Days the Section Meets in the four
weeks prior to the Count Date.
Return to Table of Contents
Texas State Specific for the Class Meet:
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Class Role: The Class Role identifies the role served by a teacher for a class. The Codes are hard
coded by Skyward and will default to “01” if no value is set. Also, if Class Role of 04 is set then
the Role ID will be reported as 033.
The Class Role is pulled from the Class Meet record if the teacher is still in the class. If the
teacher has left the class, the value is pulled from the Teacher Class Transaction 'Drop' record.
Monthly Minutes Override: The Monthly Minutes override area can be used for reporting the
Minutes in the 090 Record. A district would type in how many Minutes they would like
reported on the 090 Record.
Hierarchy Information:
The hierarchy for the three options is:
1. Verifies if the Monthly Minutes is populated, if populated that number is used.
2. Verifies if the Meeting Time Override is populated, if populated that number is used.
3. Verifies the Bell Schedule.
If none of the three options are used, then no record is created and an error is printed on
the report.
If there are two Meeting Patterns (this could potentially mean two different periods) and the
same teacher is assigned as primary for both, then one 090 record will be created with
combined minutes.
If there are two Meeting Patterns and the same teacher is assigned to both but is marked as a
primary teacher on one and an alternate teacher on the other, then one 090 record will be
created with combined minutes.
If there are two different Meeting Patterns with two unique teachers assigned to each class
meet, the primary teacher will be reported with minutes and the total number of students. The
alternate teacher will be reported with minutes but with zero students.
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Exclude record from PEIMS: The Exclude record from PEIMS options is an area where districts
can check to exclude a specific Class Meet. With the box checked, this Class Meet will not pull
in any way for PEIMS.
Return to Table of Contents
Teacher Transaction Maintenance for the Class Meet:
•
Exclude record from PEIMS: The Exclude record from PEIMS options is an area where districts
can check to exclude a specific Teacher Transaction. With the box checked, this transaction will
not pull in any way for PEIMS.
Return to Table of Contents
Current Scheduling Utilities:
Office > Current Scheduling > Build Course Master > Setup > Utilities
Mass Change Course Master Fields:
• With this utility, users can mass populate/update the state specific fields on the Course, Section
and Class Meet by a range of courses.
• There is a tutorial available in SkyDoc for processing this utility:
http://www.skyward.com/DeptDocs/Corporate/Documentation/Public%20Website/Tutorials/S
oftware/WS_OF_CS_BC_PS_UT_MC_923292_100_T.htm
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Current Scheduling Reports:
Office > Current Scheduling > Build Course Master > Reports
Course Report by Course:
• When creating a new template, under the setup for Report Format section, select User-defined
course report and click the User Def. button:
•
•
Under the User Defined button, you can select the specific fields you would like to print on the
report. The fields available to select include the state specific fields.
You can use this report to verify the data that has been entered on each course/section/class
meet.
Return to Table of Contents
Current Scheduling Tab:
Student Management > Students > Student Profile > Current Scheduling tab
•
Course: The Course ID and Section is used in combination with the School Year and Campus ID
to create the Class ID.
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Change Section: In order to be sure that courses are getting properly dropped and then added
to the new section for mid-year changes the recommendation is to use the Edit option to Term
Adjust the Course to represent Mid-Year change (mostly commonly YS1) and then use the
Change Section button to move the student to the Second Semester (most commonly YS2) of
the Course.
View Trans: The Transactions are used to determine when a student began or ended taking a
class and it is VERY important that the transactions are accurate.
For that reason, it is highly recommended that users turn on the option to Prompt for Effective
Date in the Current Scheduling Options area.
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Staff Module
Staff Profile
Staff > Staff > Edit Staff Member
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SSN: The SSN is used as the Staff ID in the 090 Record and is required for all teachers and
substitutes.
Teacher/Substitute: The Teacher/Substitute area is used to generate the Role ID for the 090
Record.
If the Staff Type says Teacher = Yes, Role ID defaults to 087
If the Staff Type says Teacher = Yes, and Substitute = Yes, Role ID defaults to 087.
If the Staff Type says Teacher = No, Substitute = Yes, Role ID defaults to 047.
Note: if a Staff record is created from a Class Role of 04 on the Meeting Pattern in Course
Master, the Role ID is automatically reported as 033.
Short Name: The information listed in the Short Name area does not pull for PEIMS; however,
this information is used for the Group Name in TELPAS, as well as STAAR. Districts should
refrain from using a comma in this area, as it will cause TELPAS errors. For STAAR Precoding
files, any commas entered in this field will be ignored.
TSDS Unique ID: The TSDS Unique ID in the Staff area under student is not required for Student
PEIMS reporting. Beginning in the 2013-14 School Year it will be reported in the 043 Record on
the Finance side.
When the TSDS ID is imported into the Student database it is validated based on the SSN in the
file matching the Staff Profile.
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Staff Responsibilities
Staff > Staff> Responsibilities
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The Responsibilities area can be used to create 090 Records for staff people who do not pull
based on their attachment to a Course. This area was added with paraprofessionals in mind.
Note: This option is not year specific, so it will need to be manually updated each year if there
are changes.
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Food Service Module
Food Service Codes Setup:
Food Service > Setup > Codes > Lunch Codes
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Economic Disadvantage: The Economic Disadvantage cross-walk will determine how students
tied to this code will be reported to the state.
This field is reported as the Economic Disadvantage Code in the 101 Record.
Adult and Child Visitor/Other (non-reimbursable) codes do not have to be cross-walked to a
state type.
Students tied to a code that is cross-walked to 00, will be reported as “Not identified as
Economically Disadvantaged.”
Students tied to a code that is cross-walked to 01 will report as Eligible for Free Meals under the
National School Lunch and Child Nutrition Program.
Students tied to a code that is cross-walked to a 02 will report as Eligible for Reduced-price
Meals Under the National School Lunch and Child Nutrition Program.
Students tied to a code that is cross-walked to a 99 will report as Other. This indicates the
following:
a) from a family with an annual income at or below the official federal poverty line, b) eligible
for Temporary Assistance to Needy Families (TANF) or other public assistance, c) received a Pell
Grant or comparable state program of need-based financial assistance, d) eligible for programs
assisted under Title II of the Job Training Partnership Act (JTPA), or e) eligible for benefits under
the Food Stamp Act of 1977. These would in most cases be students found through Direct
Certification.
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Payor/Customer Maintenance
Food Service > Payor/Customer Maintenance > Customers
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Customer Control Records: This area will dictate which Lunch Code is displayed on the
student’s Food Service tab within the Student Profile area.
The student’s Lunch Status is pulled for PEIMS from the Student Profile area: Student
Management > Students > Student Profile
Students will pull with the Lunch Code from their most current Lunch Code record.
For Submission 1, Students with an As Of Status Code of 'A' will get the last Econ Dis code from
the prior year (last Food Service record before 06/30/School Year - 1). Students with As Of
Status Code of C, E, G will get the most recent Econ Dis code as of today. All other students will
get the Econ Dis code based on the As Of Date.
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Student Profile/Food Service:
Student Profile > Food Service tab
Lunch Code Type Setup
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Economic Disadvantage: The Economic Disadvantage cross-walk will determine how students
tied to this code will be reported to the state.
This field is reported as the Economic Disadvantage Code in the 101 Record.
Adult and Child Visitor/Other (non-reimbursable) codes do not have to be cross-walked to a
state type.
Students tied to a code that is cross-walked to ‘00’, will be reported as “Not identified as
Economically Disadvantaged”.
Students tied to a code that is cross-walked to 01 will report as Eligible for Free Meals under the
National School Lunch and Child Nutrition Program.
Students tied to a code that is cross-walked to a 02 will report as Eligible for Reduced-price
Meals Under the National School Lunch and Child Nutrition Program.
Students tied to a code that is cross-walked to a 99 will report as Other. This indicates the
following:
a) from a family with an annual income at or below the official federal poverty line, b) eligible
for Temporary Assistance to Needy Families (TANF) or other public assistance, c) received a Pell
Grant or comparable state program of need-based financial assistance, d) eligible for programs
assisted under Title II of the Job Training Partnership Act (JTPA), or e) eligible for benefits under
the Food Stamp Act of 1977. These would in most cases be students found through Direct
Certification.
For Submission 1, Students with an As Of Status Code of 'A' will get the last Econ Dis code from
the prior year (last Food Service record before 06/30/School Year - 1). Students with As Of
Status Code of C, E, G will get the most recent Econ Dis code as of today. All other students will
get the Econ Dis code based on the As Of Date.
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Grading Module
Office > Grading > Setup > Configuration > Grading Setup > Grade Set
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Use Final: Use Final is used to tell the system the Final grade should be used by the Set Pass-Fail
Indicator utility for calculating the Pass/Fail indicator.
If the “Use Final” option is not checked, the system will use the Semester Grades for calculating
Pass/Fail.
Return to Table of Contents
Grade Mark Setup:
Office > Grading > Setup > Configuration > Grading Setup > Grade Marks
•
Course Grades/Final Grades are not specifically collected in Texas, but all Texas districts must
have a 1-100 numeric grading scale.
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Grade Mark: The Grade Mark is used in determining what a student received as a Grade in a
Course, which is used in the Pass/Fail Indicator. Grade Marks of “I” indicate an Incomplete
Grade and will be given a Pass/Fail indicator of 09.
Grade Mark Options: The Grade Mark Options indicate what the Grade Mark represents.
A full Methodology of how the Pass/Fail indicators are calculated based off of the Grade Mark
and Grade Mark Options can be found here:
http://www.skyward.com/deptdocs/Corporate/Documentation/Public%20Website/Tutorials/S
oftware/Pass_Fail_Methodology.pdf
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Grades Tab:
Student Profile > Grades tab
•
The Grade used for the Pass/Fail indicator will pull based on the Grades posted in the Grades
tab.
• It will pull from the Semester Grades or Final Grades based on the Setup in the Grade Set.
• A full list of Grade Calculation steps prior to PEIMS Submission can be found here:
http://www.skyward.com/DeptDocs/Customer%20Services/Public%20Website/Training/Student%20M
anagement%20Systems/StateReporting/TX/GradingAndPEIMS.pdf
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Health Module
Health Codes:
Office > Health Records > Setup > Codes
Corrective Lens:
•
In order to be included with the “Screened with Glasses” column in the Vision report, students
must be coded with a Corrective Lens Code of either GL or CON. Either (or both) of these codes
will need to be added.
Health Comment:
•
The following Comment Codes must be added to Skyward so that Skyward’s report will produce
accurate totals on the Vision report for reporting to the state.
Comment Code in Skyward
Sent as ________________in the Vision
report
TRA, TM, NP or RNE
Referred
TRA
Transferred
NP
Specialist Exam No Problem
TM
Treatment
RNE
Referred No Exam
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Health Hearing:
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Hearing codes will need to be added for 1000, 2000 and 4000.
Scoliosis Results:
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Scoliosis Type: Codes will need to be added to represent Normal, Curvature, and Review. The
Codes will also need to be cross-walked to the Type to ensure these reports properly on the
Spinal Screening report.
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Office > Health Records > Student Profile
Note: The Information shown below is from the Student Profile in the Health Module, however the
actual information entered will display the same in the Entry by Student, Home or Class area. This will
also display the same in the Health tab, which will be reviewed below.
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Hearing:
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Hearing information is collected by the Texas Department of State Health Services (DSHS) in a
Hearing Screening report. It is not collected for PEIMS purposes.
Hearing Results: The actual % Loss is not reported to the DSHS, however the results for Failed
or were referred is collected.
Specifically, the Hearing Screening collects the results of the pure-tone audiometric SweepCheck Screen for both the right and left ears. A Sweep-Check Screen is conducted at an
intensity less than or equal to 25 dB; at the following frequencies: 1000, 2000 and 400 Hertz.
The following table indicates who must be screened:
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•
•
Additional information about the Hearing Screening from the DSHS can be found here:
http://www.dshs.state.tx.us/vhs/require.shtm
Additional information about the Hearing Screening report can be found here:
http://www.skyward.com/deptdocs/Corporate/Documentation/Public%20Website/Tutorials/S
oftware/WS_OF_HR_RE_TX_HS_1177870_100_T.htm
Return to Table of Contents
Scoliosis:
•
•
•
•
•
•
According to the Texas State Legislature, all students in grades 6 and 9 must be screened for
spinal deformities.
Students are screened for two types of spinal deformities: scoliosis and kyphosis.
Re-Screen: A Total number of students who have “Re-Screen” checked for the applicable year’s
report will be included on the report.
Results: A cumulative total of the number of “Referred” students are included in the Spinal
Screening/Scoliosis report.
Treatment: The total number of the necessary treatments will also be collected in the Spinal
Screening/Scoliosis report. Example Treatments are: Observation only, Orthotic Bracing,
Operation Surgery, and Other.
Information from the Texas Department of State Health Services can be found here:
http://www.dshs.state.tx.us/spinal/spinalguide.shtm
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•
Additional information from Skyward can be found here:
http://www.skyward.com/deptdocs/Corporate/Documentation/Public%20Website/Tutorials/S
oftware/WS_OF_HR_RE_TX_SS_1177874_100_T.htm
Return to Table of Contents
Vision:
•
•
•
•
•
•
Texas Department of State Health and Safety requires that children enrolled for the first time
must be screened or have a professional examination for possible vision problems.
In addition to first time enrollers, the following grade levels are required to be screened:
Kindergarten (who are 4 years old prior to 09/01), 1st, 3rd, 5th, and 7th grade.
Screening results: Students who are marked with a result of Fail will be counted in the Failed
column on the Vision screening report.
Re-Screen: Students who are marked with a checkbox of Re-Screen will be counted in the ReScreen column on the Vision report.
Autom. Screening Device: Checking this box will ensure the student is included in the
screening device totals of the Vision Screening Report.
Lens Code: Students with a Lens Code of GL or CON will be counted in the Screened with
Glasses column of the Vision report.
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Comment:
The following table will illustrate how specific Comments will be sent in the Vision Screening
report:
Comment Code in Skyward
Sent as ________________in the Vision
report
TRA, TM, NP or RNE
Referred
TRA
Transferred
NP
Specialist Exam No Problem
TM
Treatment
RNE
Referred No Exam
•
Additional information from the TX DSHS can be found here:
http://www.dshs.state.tx.us/vhs/require.shtm
Additional documentation about the Vision Screening report can be found here:
http://www.skyward.com/deptdocs/Corporate/Documentation/Public%20Website/Tutorials/S
oftware/WS_OF_HR_RE_TX_VS_1177875_100_T.htm
•
Return to Table of Contents
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Vaccinations:
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•
•
•
•
Vaccination information should be entered according to the information on the student’s shot
card or whatever means you collect this information for registration.
Compliance Groups are created by Skyward according to the TX Department of Health and
Safety guidelines and can be imported into Skyward using the Import State Vaccinations utility
found at Office > Health Records > Vaccinations > Setup > Utilities > Import State Vaccinations.
Documentation on this utility can be found here:
http://www.skyward.com/deptdocs/Corporate/Documentation/Public%20Website/Tutorials/S
oftware/WS_OF_HR_VA_PS_UT_SV_1383535_100_T.htm
The utility should only need to be run once a year, however, if the state makes changes it will
need to be run again to maintain the most current standards.
Documentation on the School Vaccination requirements for Texas from TX DSHS can be found
here: http://www.dshs.state.tx.us/immunize/school/default.shtm
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Health Tab:
Student Profile > Health > Hearing
•
•
•
•
Hearing information is collected by the Texas Department of State Health Services (DSHS) in a
Hearing Screening report. It is not collected for PEIMS purposes.
Hearing Results: The actual % Loss is not reported to the DSHS, however the results for Failed
or were referred is collected.
Specifically, the Hearing Screening collects the results of the pure-tone audiometric SweepCheck Screen for both the right and left ears. A Sweep-Check Screen is conducted at an
intensity less than or equal to 25 dB; at the following frequencies: 1000, 2000 and 400 Hertz.
The following table indicates who must be screened:
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•
•
Additional information about the Hearing Screening from the DSHS can be found here:
http://www.dshs.state.tx.us/vhs/require.shtm
Additional information about the Hearing Screening report can be found here:
http://www.skyward.com/deptdocs/Corporate/Documentation/Public%20Website/Tutorials/S
oftware/WS_OF_HR_RE_TX_HS_1177870_100_T.htm
Return to Table of Contents
Student Profile > Health > Scoliosis
•
•
•
•
According to the Texas State Legislature, all students in grades 6 and 9 must be screened for
spinal deformities.
Students are screened for two types of spinal deformities: scoliosis and kyphosis.
Re-Screen: A Total number of students who have “Re-Screen” checked for the applicable years’
report will be included on the report.
Results: A cumulative total of the number of “Referred” students are included in the Spinal
Screening/Scoliosis report.
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•
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Treatment: The total number of the necessary treatments will also be collected in the Spinal
Screening/Scoliosis report. Example Treatments are: Observation only, Orthotic Bracing,
Operation Surgery, and Other.
Information from the Texas Department of State Health Services can be found here:
http://www.dshs.state.tx.us/spinal/spinalguide.shtm
Additional information from Skyward can be found here:
http://www.skyward.com/deptdocs/Corporate/Documentation/Public%20Website/Tutorials/S
oftware/WS_OF_HR_RE_TX_SS_1177874_100_T.htm
Return to Table of Contents
Student Profile > Health > Vision
•
•
•
•
Texas Department of State Health and Safety requires that children enrolled for the first time
must be screened or have a professional examination for possible vision problems.
In addition to first time enrollers, the following grade levels are required to be screened:
Kindergarten (who are 4 years old prior to 09/01), 1st, 3rd, 5th, and 7th grade.
Screening results: Students who are marked with a result of Fail will be counted in the Failed
column on the Vision screening report.
Re-Screen: Students who are marked with a checkbox of Re-Screen will be counted in the ReScreen column on the Vision report.
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•
•
Autom. Screening Device: Checking this box will ensure the student is included in the
screening device totals of the Vision Screening Report.
Lens Code: Students with a Lens Code of GL or CON will be counted in the Screened with
Glasses column of the Vision report.
Comment:
The following table will illustrate how specific Comments will be sent in the Vision Screening
report:
Comment Code in Skyward
Sent as ________________in the Vision
report
Referred
Transferred
Specialist Exam No Problem
Treatment
Referred No Exam
TRA, TM, NP or RNE
TRA
NP
TM
RNE
•
•
Additional information from the TX DSHS can be found here:
http://www.dshs.state.tx.us/vhs/require.shtm
Additional documentation about the Vision Screening report can be found here:
http://www.skyward.com/deptdocs/Corporate/Documentation/Public%20Website/Tutorials/S
oftware/WS_OF_HR_RE_TX_VS_1177875_100_T.htm
Return to Table of Contents
Revised: 6/01/2017
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Student Profile > Health Vaccinations
•
•
•
•
Vaccination information should be entered according to the information on the student’s shot
card or whatever means you collect this information for registration.
Compliance Groups are created by Skyward according to the TX Department of Health and
Safety guidelines and can be imported into Skyward using the Import State Vaccinations utility
found at Office > Health Records > Vaccinations > Setup > Utilities > Import State Vaccinations.
Documentation on this utility can be found here:
http://www.skyward.com/deptdocs/Corporate/Documentation/Public%20Website/Tutorials/S
oftware/WS_OF_HR_VA_PS_UT_SV_1383535_100_T.htm
Documentation on the School Vaccination requirements for Texas from TX DSHS can be found
here: http://www.dshs.state.tx.us/immunize/school/default.shtm
Return to Table of Contents
Revised: 6/01/2017
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Revision History
Version
05.16.02.00.11
05.16.02.00.12
05.16.06.00.04
05.16.06.00.05
05.16.06.00.06
Date
06/22/16
7/6/16
7/14/16
7/28/16
05.16.06.00.07 8/11/16
05.16.06.00.08 8/25/16
05.16.06.00.09 9/8/2016
05.16.06.00.10
05.16.06.00.11
05.16.10.00.01
05.16.10.00.02
05.16.10.00.03
9/22/2016
10/6/2016
10/13/2016
10/13/2016
10/20/2016
05.16.10.00.04 11/3/2016
05.16.10.00.05 11/17/2016
05.16.10.00.06 12/1/2016
05.16.10.00.07 12/15/2016
05.17.02.00.01 12/29/2017
Revised: 6/01/2017
Changes
• Updated College Credit Hours Override addition
• Updated Migrant Indicator Reporting information for
Submission 3
• No Training Manual changes required for this update.
• Added ARD/IEP section under Special Ed for IEP Continuer
field.
• Added section on CASE Choice fields and Family
Engagement Link.
• Updated PK Data section with clarification on Mil/Foster
Care.
• Updated Section info in Scheduling to include new PK fields.
• Updated Test Scores w/ TEA Assessment info.
• Added new Calendar Master section.
• Added Waiver Codes to Attendance Events for reporting
Waiver Minutes.
• Updated Course Master Sections to include new fields.
• Added notes to relevant sections on which records are used
to report newly-added fields.
• Added FHSP College Career Instruction information.
• Removed IGC Review fields from Texas Entity Setup.
• Added TSDS Homeroom to Section.
• Added note to IEP Continuer on reporting.
• No manual updates required.
• Updated TSDS Homeroom Indicator information.
• Added Part-Time Entity to State Reporting Config and Texas
Entity Info screens.
• FHSP College Career now extracts into 101 record.
• Added clarification on obsolete Service IDs.
• Added explanation for Class IDs using alternate option.
• Added notes for TELPAS codes, truncation for Other IDs,
ECHS and T-STEM, as well as note on PEP not being
reportable.
• Moved IEP Indicator from ARD/IEP tab to Special Ed tab.
• Removed ARD/IEP from Special Ed.
• Updated PRS link.
• Added Discipline Action Number screenshot and definition.
• Updated Home Language explanation on Configuration
setup screen.
• Added TSDS update for Title I reporting.
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05.16.10.00.09 1/12/2017
05.16.10.00.10 1/26/2017
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05.17.02.00.02 2/2/2017
05.17.02.00.03 2/9/2017
05.17.02.00.04 2/23/2017
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•
05.17.02.00.05 3/9/2017
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•
05.17.02.00.06 3/23/2017
05.17.02.00.07 4/6/2017
05.17.02.00.08 4/20/2017
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•
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•
05.17.02.00.09 5/4/2017
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05.17.02.00.10 5/18/2017
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•
05.17.02.00.11 6/1/2017
•
Added notes on Class Role 04 reporting of Role ID 033.
No manual updates required.
Partial Waiver Day minutes will be calculated based on the
number of Operational Minutes entered for a Calendar Day.
Updated CTE description.
No manual updates required.
Added Calendar Report under Operational Minutes in
Calendar Days.
Added note on reporting zero minutes for both Operational
and Waiver minutes.
Added new section for Attendance Transaction Tracking.
Added Dashboard-specific field descriptions to Course
Master, along with a link to the Dashboard setup document.
Added index links to Set Pass-Fail Credit Indicators utility
and Revision History.
Added description for “Use Class Control Set for Scheduling”
to Product Setup area.
Added reference to new Calendar Date Pre-PEIMS report to
Attendance.
Added Military Enlistment Indicator description to Grad Info.
Updated descriptions of Dashboard fields in Course Master.
Updated Service ID description in Course Master.
Added a new section under Special Programs describing
STAAR Sub records.
Added a note under the Pass/Fail Credit Indicator utility on
the obsolescence of code 00.
Updated Calendar Master screenshot to include Override
Total Minutes per Day, and added explanation.
Added note under Calendar Days referring to the change in
the Calendar Master.
Added note to FHSP Speech Met field to indicate it can be
used on Custom Transcripts.
Updated General Info screenshot to show the Student
Language field. Added description of field as used in TX
reporting.
Updated Calendar Track screenshot and added information
on ability to manually edit and maintain Track numbers.
Updated Calendar Date record description and screenshot
to include “Override Total Minutes” option.
Return to Table of Contents
Revised: 6/01/2017
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