Microsoft Word 2010: Word Intermediate
Workshop Information
Information Technology Services [ITS], in conjunction with the Massey University Library, is
proud to provide you with this training opportunity.
Workshop
Objective
To demonstrate word processing and layout features of Microsoft Word 2010 allow
you to practice using these features in a learning environment so that you can be
more confident in creating a variety of work or study documents.
Pre-requisite
Skills
To enable you and other workshop participants to get the most of this learning
opportunity, please ensure you possess the pre-requisite skills for this module before
you participate, as outlined below.
Pre-requisite Skills
A basic skill level in using Microsoft Windows, and in particular Microsoft Office applications, is
required before completing this module. For example you should be able to:
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Open and close applications from the Start Menu
Minimise and maximise windows
Navigate ribbons
Click-and-drag and right-mouse-click
Copy and paste, save and save-as, and undo
It is important that you have knowledge of and confidence in using all of the features demonstrated
in the Word Basic modules. These include:
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Page orientation, sizes, and margins
Paragraph and line spacing
Working with pictures and images
Working with tables
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Microsoft Word 2010: Word Intermediate
Learning
Outcomes
On completion of this workshop you will have a knowledge of and be confident in using
the following features of Word 2010:
 Distinguish between section breaks and page breaks
 Use section breaks and pages confidently
 Create and edit headers and footers
 Use bulleted and numbered lists to create styles
Format
Face to face workshop, duration approximately 30 minutes
Additional
Resources
Help
A reliable source of information and training on how
to use Microsoft Office applications is available online
at office.microsoft.com.
http://office.microsoft.com/en-nz/support
Students can access further assistance at Library Information Commons IT Helpdesk on
each campus 8am and 6pm weekdays.
Staff can access further assistance by contacting the ITS Service Desk on extension 82111
7:45am - 5pm weekdays (excluding Public and University holidays).
There are additional resources that can be found by using Google, YouTube, or the Online
Writing and Learning Link website which can be found at http://owll.massey.ac.nz
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Table of Contents
Workshop Information ....................................................................................................................................... 1
Open Word 2010 - New Document .................................................................................................................... 5
Introduction.................................................................................................................................................... 5
Open Word 2010 ............................................................................................................................................ 5
Your Document............................................................................................................................................... 5
Page and Section Breaks .................................................................................................................................... 6
Introduction.................................................................................................................................................... 6
Show Formatting Symbols .............................................................................................................................. 6
Page Break Example ....................................................................................................................................... 6
Insert Page Break............................................................................................................................................ 7
Section Break Example ................................................................................................................................... 7
Insert Section Break ....................................................................................................................................... 7
Resize and Reorientate Section ...................................................................................................................... 8
Delete a Page Break........................................................................................................................................ 8
Delete a Section Break ................................................................................................................................... 8
Exercise: Page and Section Breaks ................................................................................................................. 9
Resource Links: Page and Section Breaks ...................................................................................................... 9
Headers and Footers .......................................................................................................................................... 9
Introduction..................................................................................................................................................10
Open Header and Footer Editor ...................................................................................................................10
Close Header and Footer Editor ...................................................................................................................10
Different First Page.......................................................................................................................................11
Set Different First Page.................................................................................................................................11
Add a Header ................................................................................................................................................12
Add a Footer .................................................................................................................................................12
Change Header and Footer Position ............................................................................................................13
Insert Page Numbers ....................................................................................................................................13
Format Page Numbers..................................................................................................................................14
Resource Links: Headers and Footers ..........................................................................................................15
Bulleted & Numbered Lists...............................................................................................................................16
Introduction..................................................................................................................................................16
Create a Bulleted List....................................................................................................................................16
Create a Custom Bullet Point .......................................................................................................................16
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Add Bullets to Existing List............................................................................................................................17
Create a Numbered List................................................................................................................................17
Create a Customer Number Format .............................................................................................................17
Add Numbering to Existing List ....................................................................................................................17
Exercise: Lists................................................................................................................................................18
Resource Links: Lists .....................................................................................................................................18
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Microsoft Word 2010: Word Intermediate
Open Word 2010 - New Document
Using Microsoft Word 2010 for Windows
Introduction
In this workshop we will explore more functionality available to create Word
documents for work or study.
We will create a short Word document featuring the following:
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Page and Section Breaks
Headers and Footers
Bulleted and Numbered Lists
Open Word 2010
Start Word using the Windows Start button.
Your Document
By default a new blank document is open on screen.
Save your new blank document to the Desktop of your training PC. Save file as:
Firstname Surname - Word 2010 (L2)
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Microsoft Word 2010: Word Intermediate
Page and Section Breaks
Using Microsoft Word 2010 for Windows
Introduction
Page breaks separate the content between pages. After a page break is inserted the
content following it will begin on a new page.
Section breaks splits your document into sections which can have one or more pages
in each section. Each section can be formatted to have different; page size and
orientation, headers and footers, and page numbering formats.
In this topic we will:
 Show formatting symbols to see page and section break markers
Insert page breaks
 Insert section breaks
 Resize and re-orientate a section to A3 landscape
 Delete a page break
 Delete a section break
Show Formatting
Symbols
When working with page and section breaks it is helpful to toggle on the Show/Hide
¶ icon so that you can see page and section break markers:
The icon is on the Home command
tab in the Paragraph group.
Page Break
Example
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Microsoft Word 2010: Word Intermediate
Insert Page Break
To insert a page break to separate content
between pages:
1. Place cursor where you want to insert a
page break, immediately after the text to
remain on the current page.
2. On Insert tab > in Pages group > click Page
Break icon.
A page break will be inserted immediately after the text and all content following
your cursor position will begin on a new page.
Section Break
Example
Insert Section
Break
To insert a section break to separate
content between pages:
1.
Place your cursor where you
want to insert a section
break, immediately after the
text to remain on the
current page.
2. On Page Layout tab > in
Page Setup group > click
Breaks drop-down menu.
3. Under Section Breaks select
Next Page.
A section break will be inserted and your cursor will move to the next page.
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Microsoft Word 2010: Word Intermediate
Resize and
Reorientate Section
To resize and re-orientate a section so that its page(s) are a different size and
orientation to other pages/sections in your document:
1. In your document insert two (2) next page section breaks.
2. Place your cursor on the middle page, where the second section break
was inserted.
3. Resize this page to A3. On Page Layout tab > on Size drop-down menu >
A3.
4. Re-orientate the page to landscape. On Page Layout tab > on Orientation
drop-down menu > Landscape.
5. Zoom out to view your document, it should look like this:
Delete a Page Break
Deleting a page break is similar to deleting text.
Place your cursor immediately before the page break and press Delete key to
remove it, or immediately after the page break and press Backspace key to
remove it.
Delete a Section
Break
Deleting a section break is the same as deleting a page break, however there is
one important thing to note:
Deleting a section break can remove the preceding section’s page formatting; size,
orientation, headers and footers, page numbering etc. – so be careful when
removing a section break.
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Exercise: Page
and Section
Breaks
Use Page and Section Breaks create a document with three sections and five pages.
1. In your new blank document view paragraph markers.
Section 1 = Title Page
2. On the first page type the word ‘Title’ > insert a line break > insert a
next page section break.
Section 2 = Document Body
3. On the second page type the words ‘Document Body’ > insert a line
break > insert two (2) page breaks.
Section 3 = Appendix
4. On the fourth page press enter to insert a line break
5. Insert a next page section break.
6. On the fifth page type the word ‘Appendix’ > insert a line break.
Resize & Re-orient Section 3
7. Resize and re-orient only the fifth (last) page to A3 Landscape.
Zoom Out
8. When zoomed out your document should look like this:
Resource Links:
Page and Section
Breaks
More information about Page and Section Breaks can be found online. Here are a
few resources:
Search: Office.Microsoft.com > Support > Word > 2010 Page and Section
Breaks
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Microsoft Word 2010: Word Intermediate
Headers and Footers
Using Microsoft Word 2010 for Windows
Introduction
Information in the header or footer area of your document will appear on every page
where that header or footer is linked. Unlinking a section’s header or footer allows
you to display information that is different to other section headers and footers in
your document. In this topic we:
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
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Open Header and
Footer Editor
To open the Header & Footer Tools contextual tab which allows you to edit the
header and footer:
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Close Header and
Footer Editor
Open and close the header and footer editor 
Choose a different first page 
Edit header or footer 
Insert file path reference 
Position header and footer 
Insert page numbers 
Insert section breaks to format different header and footer 
Unlink header and footer from previous section 
Format page numbers 
On Insert tab > in Header & Footer group > select either the Header or
Footer drop- down menu > select Edit Header or Edit Footer.
OR
Double-click page margin near head (top) or foot (bottom) of the page.
To close the Header & Footer Tools contextual tab and return to the body of your
document:
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Click the Close Header and Footer icon on the Design tab.
OR
Double-click into the main body of your document.
Note: View Ruler
When you are working with Headers and Footers it is helpful to view the
Ruler so you can position content using tabs.
On the View tab > in the Show group > tick the Ruler check-box.
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Note: Default Tabs
By default there is a center tab and right tab marker to assist with
alignment of header items. These can be edited.
Different First
Page
When setting up a document it is helpful to decide as early as possible if the first
page will be different to the rest of the document.
For example, will it be the document title/cover page and will it have a header and
footer different to the rest of the document.
Set Different First
Page
If the first page should be different to the rest of the document:
Step Action
1
Place your cursor on the first page of your document.
2
Double-click the header (or footer) area near the top (or bottom) of the page
to launch the Header & Footer Tools contextual tab and Design tab.
3
In the Options group tick the Different First Page check-box.
The header and footer will be
tagged (in blue) with First Page
Header and First Page Footer.
4
Leave header and footer blank (or
add text or field codes if you
wish).
5
Close Header & Footer Tools
contextual tab.
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Add a Header
Place text, images or field codes into the header of your document:
Step Action
Add a Footer
1
Double-click page margin near head (top) of page to launch Header & Footer
Tools contextual tab and Design tab.
2
Place cursor in the header and type text, or insert; image or field code.
3
Format the header – font, paragraph, position using tabs, etc.
4
Close Header & Footer Tools contextual tab.
Place text, images or field codes into the footer of your document:
Step Action
1
Double-click page margin near foot (bottom) of page to launch Header &
Footer Tools contextual tab and Design tab.
2
Place cursor in the footer and type text, or insert; image or field code.
3
Format the footer – font, paragraph, position using tabs, etc.
4
Close Header & Footer Tools contextual tab.
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Microsoft Word 2010: Word Intermediate
Change Header
and Footer
Position
Change the default position of the header (1.25cm from top of page) and footer
(1.25cm from bottom of page):
1. Double-click the header (or footer) area
you wish to edit Header & Footer Tools
contextual tab.
2. In the Position group change:
 Header from Top: = 1cm
 Footer from Bottom: = 1cm
3. Close Header & Footer Tools contextual tab.
Note: Margins
Your page top and page bottom margins need to be a value greater than
the position value, otherwise your header or footer will print over top of
page content.
For example, if Header from Top position = 2cm, then Page Top margin >
2cm, and should be at least 3cm to allow 1cm white space between header
and body of document.
Note: Printing
0.7cm is about the closest to page edge headers and footers can be
positions without throwing an error when document is sent to print.
Insert Page
Numbers
Number the pages of your document by inserting page numbers into the footer (or
header if you prefer).
1. Double-click the
footer (or header)
area you wish to
edit to launch the
Header & Footer
Tools contextual
tab.
2. Place cursor in
footer and tab to
the center
tab
stop.
3. On the Design tab
in the
Header &
Footer group click
the Page Number
drop-down menu and select Current Position.
4. On the gallery click to select Plain Number.
The page number will display in the
footer.
Note:
For page numbering inserted on the second and subsequent pages of a
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Microsoft Word 2010: Word Intermediate
document, you will see the default numbering starts from 2. Word counts
the number of pages in the document and includes the first page (even if
you have Different First Page ticked).
Format Page
Numbers
To format page numbers in each section of a document:
1. Click to edit header or footer of first
section where page numbers have been
inserted.
2. Place cursor immediately before number
until grey background appears (1).
3. Right-click page number > select Format
Page Numbers from pop-up menu.
4. In Page Number Format window select a
Number format: from the drop-down list.
5. Choose to Include chapter number is you wish.
6. Choose to either Continue from previous section or enter a number value
for this section’s page number to Start at.
Exercise: Headers Insert headers and footers into your document.
and Footers
1. In the first section:
1.1. Create a different first page header that includes the words
‘Different First Page Header’ left-aligned.
1.2. Leave the first page footer blank.
2. In the second section:
2.1. Unlink the header and footer from previous.
2.2. Create a header that includes the words ‘Second Section Header’
left-aligned.
2.3. Create a footer that includes a centered page number beginning
at the number 1, and right-aligned date field formatted as ddMmm-yy (e.g. 12-Feb-14).
3. In the third section:
3.1. Unlink the header and footer from previous.
3.2. Replace the header with the words ‘A3 Fold-Out Header’ leftaligned.
3.3. Adjust the alignment of the page number (to center) and date
field (to right).
4. Insert a page break in the first section so your document has six (6)
Pages
Take a look at the header and footer of the second page of the
document. You will see it is neither the same as the first page of that
section or the pages of sections which follow it.
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Resource Links:
Headers and
Footers
More information about Headers and Footers can be found online. Here are a few
resources:
Search: Office.Microsoft.com > Support > Word > 2010 Headers and
Footers
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Microsoft Word 2010: Word Intermediate
Bulleted & Numbered Lists
Using Microsoft Word 2010 for Windows
Introduction
Create a
Bulleted
List
You can add bullets or numbers to existing text or you can select a bulleted or
numbered list from the ribbon so that Word automatically creates a list as you type.
To create a bulleted list:
1. Place cursor in your document where you want to begin your bulleted list.
2. Select the icon to use as bullet points by selecting a pre-defined format from the
Bullets drop-down menu.
Create a
Custom
Bullet
Point
Create a custom bullet point by selecting
Define New Bullet… from the Bullets
drop-down menu:
1. In the Define New Bullet
window choose an icon from:
o Symbol…
o Picture…
o Font…
2. Select alignment of bullet points
from the Alignment: drop-down
list.
3. Preview the bullets you have
chosen, and click OK to close
window.
4. Begin typing first list item >
press Enter to begin typing next
list item.
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Microsoft Word 2010: Word Intermediate
Add
Bullets to
Existing
List
To turn an existing list into a bulleted list first click-and-drag to select list items then
complete steps as set out above to create a bulleted list or a custom bulleted list.
Create a
To create a numbered list:
Numbered
List
1. Place cursor in your document where you
want to begin your numbered list.
2. Select the number (or letter) format to use as
numbering by selecting a pre-defined format
from the Numbering drop-down menu.
Create a
Customer
Number
Format
Create a custom number format by selecting Define
New Number Format… from the Numbering dropdown menu:
1. In the Define New Number Format window
choose a style from the Number style: dropdown list.
2. Format font for the style by clicking Font…
button and changing the font settings in the
Font window > click OK to close window
3. Select alignment of numbering from
Alignment: drop-down list
4. Preview the numbering you have chosen >
click OK to close window
5. Begin typing first list item > press Enter to
begin typing next list item.
Add
Numbering
to Existing
List
To turn an existing list into a numbered list first click-and-drag to select list items then
complete steps as set out above
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Exercise: Lists
On page 3 of your document create a bulleted list and a numbered list:
1. Type the subheading ‘Bulleted List’ and style is using Heading 1
1.1. Under that subheading create the following bulleted list:


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Arial 
Broadway 
Calibri 
Harrington 
Stencil 
Verdana 
2. Type the subheading ‘Numbered List’ and style it with Heading 1
2.1. Under that subheading create the following numbered list:
i.
ii.
iii.
iv.
v.
vi.
Resource Links:
Lists
Aries
Capricorn
Leo
Gemini
Taurus
Scorpio
More information about Lists can be found online. Here are a few resources:
Search: Office.Microsoft.com > Support > Word >
2010 Lists
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