3/16/2017
Irvine Unified School District: Supervisor: Payroll
Irvine Unified School District
SUPERVISOR: PAYROLL
DEFINITION
Under direct supervision of the Director of Fiscal Services, supervises and performs financial, clerical, and related
work involving the computation and maintenance of all payroll accounting records, including governmental reports
and statistical information.
ESSENTIAL DUTIES AND RESPONSIBILITIES may include the following. Other duties may be assigned.
Provides oversight of payroll compliance issues including collection, calculation, and input
of payroll information for submittal to the County Schools Office Payroll Processing
System.
Prepares specialized reports, including quarterly and yearly payroll reports, and analysis
of payroll records and payroll accounting records.
Supervises Payroll Technicians and provides training and oversight of all time cards,
monthly payroll processing and data input including regular pay, extra pay, absence pay,
voluntary deductions and other payroll related items; organizes payroll staff work flow.
Develops and provides staff training in the use of technology, office systems, and
procedures.
Performs complex and technical payroll operations including payroll audits and
reconciliations; conducts and provides oversight for site and program payroll audits
Resolves technical payroll and payroll accounting issues.
Performs benefit expenditure and related transfers to various accounts.
Reviews methods and procedures for tracking sick time, vacation balances, and other
payroll related leaves to ensure accuracy and that all laws and regulations are being
followed.
Works closely with Human Resources and Fiscal Services Departments to ensure that
employees are paid correctly, charged to the proper accounts, and validation of records is
completed between the Human Resource, Payroll, and Fiscal Systems.
Serves as a technical resource for district and school site staff in the area of payroll
procedures
Assists in screening applications, interviewing, and recommending candidates for
employment within the payroll department.
Evaluates performance of personnel within the Payroll Department.
Maintain close working relationship with County payroll and retirement offices.
Prepare quarterly tax returns and various supplemental payroll reports.
Assist in providing information for collective bargaining.
Coordinate certificated and classified retirement plans with the State.
Performs other related duties as required.
QUALIFICATIONS GUIDE
Knowledge of:
Payroll, payroll taxes and other deductions, general accounting application and
computerized spreadsheet programs.
Administrative and county computer applications.
Supervision and office organization principles
http://iusd.org/human_resources/job_descriptions/SupvPayroll.htm
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3/16/2017
Irvine Unified School District: Supervisor: Payroll
Ability To:
Communicate effectively; establish and maintain cooperative and collaborative working
relationships.
Work under pressure.
Research and apply payroll laws and regulations.
Perform complex payroll functions
Supervise, coordinate and train professional support staff
Effectively and efficiently select and use technology in support of payroll and office
functions.
Evaluate and update regularly payroll department practice and procedures
Be a flexible, resourceful and creative problem­solver
Experience/Education:
Three years of recent, progressively responsible experience in school district payroll services. Equivalent to
completion of high school, supplemented by training and/or coursework in payroll operations is essential.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to
finger, handle or feel objects, tools, or controls; reach with hands and arms; stoop; kneel; crouch or crawl; and talk
and hear.
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job
include close vision and distance vision.
WORK ENVIRONMENT
The work environment characteristics described herein are representative of those an employee encounters while
performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. Noise level in the work environment is usually moderate.
Rev 01/13
This page was last modified 01/16/2013
http://iusd.org/human_resources/job_descriptions/SupvPayroll.htm
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