PowerPoint 2010:
Drawing Tools & Image Editing
Application Support and Training
Office of Information Technology
West Virginia University
OIT Help Desk – [email protected], (304) 293-4444
http://oit.wvu.edu/training/classmat/ppt/
Copyright 2011 West Virginia University
Table of Contents
Table of Contents ...................................................................................................................... 2
Insert tab.................................................................................................................................... 3
Screenshot ............................................................................................................................. 3
Shapes ...................................................................................................................................... 4
Draw a Rectangle .................................................................................................................. 4
Create a Line or Arrow ........................................................................................................... 4
Create a Text Box .................................................................................................................. 5
Create a Callout ..................................................................................................................... 5
Delete a Shape ...................................................................................................................... 5
Format a Shape ..................................................................................................................... 5
Edit Points .......................................................................................................................... 6
More Advanced Shape Editing ............................................................................................... 6
Arrange Images and Shapes ..................................................................................................... 8
SmartArt .................................................................................................................................... 9
Picture Layout ...................................................................................................................... 10
Picture Tools............................................................................................................................ 11
Remove Background............................................................................................................ 11
Artistic Effects ...................................................................................................................... 11
Corrections ........................................................................................................................... 12
Color .................................................................................................................................... 12
Crop Tool ............................................................................................................................. 13
References .............................................................................................................................. 13
Activity: Create an Envelope Icon using Drawing Tools .......................................................... 14
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Insert tab
You can insert pictures, clip art, screenshots, shapes, SmartArt, charts, text boxes, and
WordArt
Screenshot
PowerPoint 2010 has a new screen clipping utility will insert a picture of any program that is
not minimized to the taskbar.
Insert > Screenshot > Screen Clipping (or choose an available window)
PowerPoint Drawing Tools
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Shapes
You can draw shapes in your PowerPoint presentation from the Home tab or the Insert tab.
Draw a Rectangle
1. Select the Rectangle tool from the list of possible shapes.
2. Position the cursor (it is now a cross-hair) where you want one
corner to be.
3. Click and drag on the slide to create the box.
4. Hold down the Shift key while dragging to create a perfect square.
5. If you select the rectangle tool and click once on the
you will create a square of a default size.
slide,
6. You can click on a shape and type to enter text in it.
7. Use these same steps to create some additional shapes: oval, star,
triangle, block arrow.
8. Use the Shape Fill and Shape Outline tools to change your shapes’
appearance.
9. There are interesting Textures available in the Shape Fill dialog.
Create a Line or Arrow
1. Select the Line or Arrow tool.
2. Click on the slide where you want one end to be.
3. Drag and release the mouse where you want the other end to be.
For steps 4 through 7, make sure the line is selected first (it has white boxes):
4. Use the Line Style tool to create a thicker (or thinner) line.
5. Use the Dash Style tool to create a dotted or dashed line.
6. Use the Line Color tool to change the line color
7. Use the Arrow Style tool to add or change arrowheads for the line.
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Create a Text Box
1.
2.
3.
4.
5.
6.
7.
Click on the Insert tab
Click on the Text Box button
Click on the location where you want to insert the text box.
An empty text box appears.
Type the information that you want.
Click once outside of the box when you are finished typing.
You can format, resize, rotate, and/or move the text box object.
Create a Callout
1. Click on the Home or Insert tab.
2. Click on the Shapes button
3. Select a Callout from the list of choices.
4. Click and drag on the slide to draw the callout balloon.
5. Type the text that should appear in the balloon.
Make sure you have the callout selected before attempting the next steps
6. Reshape or resize the balloon by dragging and dropping the white
selection boxes or the frame.
7. Change the background color by clicking on the Shape Fill tool.
8. Change the font of the text using the mini-toolbar or Home tab.
9. Change the direction of the "voice" by clicking on the yellow diamond and
dragging and dropping it to a new location.
Delete a Shape
1. Click once on the object. It becomes surrounded by a frame of selection boxes and
diagonal lines.
2. Click once on the diagonal lines of the frame. The diagonal lines surrounding the text box
change to dots.
3. Press the Delete key on the keyboard.
Format a Shape
Select a shape that you have drawn on a slide.
You can stretch or shrink a side of the shape by
dragging on the round dots on the corners or the
square boxes on the sides of the shape.
The green dot allows you to rotate the shape.
PowerPoint Drawing Tools
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When a shape is selected, you will see an additional Drawing Tools Format tab on your ribbon.
Edit Points
1. First click on the shape to select it.
2. Under the Format tab, click on Edit Shape
3. Select Convert to Freeform to be able to Edit Points.
4. Drag the little black boxes to change the shape.
5. You can also click anywhere along the edge and drag.
More Advanced Shape Editing: Combine Shapes
Online references:
•
http://blogs.office.com/b/microsoft-powerpoint/archive/2010/02/01/creating-custom-shapes-inpowerpoint-2010.aspx
•
http://www.youtube.com/watch?v=4cXgCv7cxdU
You will need more commands – either add them to your QuickAccess toolbar or to a custom
ribbon. File > Options > Customize Ribbon > New Tab > Rename the tab and the new group
Add these commands to your new ribbon tab from All Commands: Shape Combine, Shape
Intersect, Shape Subtract, Shape Union (or add Combine Shape to your QuickAccess toolbar).
Select 2 shapes and click on one of these commands to create new shapes.
See the examples on the next page.
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Image from microsoft.com's PowerPoint Blog, Feb 1 2010
Click on your new toolbar tab. Create 2 new shapes and select them.
Shape Union:
Shape Subtract:
PowerPoint Drawing Tools
Shape Combine:
Shape Intercept:
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Arrange Images and Shapes
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Bring Forward or Send Backward– when changing the order of layers of objects.
•
Rotate – reverse image or change orientation of object.
•
Select Multiple Objects – select several shapes by shift clicking or draw a marquee box
around the shapes/images.
•
Align – force the items to line up with each other (left, center, right, top, middle, bottom).
•
Group – combine the items into one object that can be
moved or reshaped. Complete all formatting and ordering
before grouping.
You have access to Size, Crop, Rotate, and Format commands
when you right click on an image
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SmartArt
1. Click on a slide where you wish to insert the SmartArt Graphic.
2. Click on the Insert tab.
3. Click on the SmartArt button.
4. Select a Category: List, Process, Cycle, Hierarchy, Relationship, Matrix, Pyramid
5. Select a particular graphic from the category.
6. After you select one, enter text in the boxes where indicated.
Sample – Accent Process:
Plan
•Brainstorm
•Project plan
PowerPoint Drawing Tools
Execute
•Start work
•Track time
Evaluate
•Review
•Document
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Picture Layout
SmartArt graphics can be used as a way to layout inserted images and adjacent text.
1. Insert multiple images on a slide.
2. Select the images with marquee select or shift clicking each one.
3. Picture Tools Format > Picture Layout option
during selection
4. Enter text in the small boxes corresponding to each image
or click on the triangle tab on the side and type in the
bulleted list that appears near the graphic.
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Picture Tools
PowerPoint 2010 offers enhanced image editing tools.
Remove Background
Click on image > Picture Tools Format > Remove Background
Artistic Effects
Make inserted images look like sketches, drawings, paintings, etc. You can apply only one
artistic effect to an image; however you can also apply color effects and corrections.
Effects include chalk sketch, cutout, glow edges, marker, pencil sketch, paint brush…
You can tweak the image after applying an effect:
Picture Tools Format > Artistic Effects > Artistic Effects Options
and modify the amount of transparency, etc.
You can get rid of the artistic effect by returning to the command and
selecting None in the upper left corner.
PowerPoint Drawing Tools
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Corrections
Click on the image > Picture Tools Format > Corrections > sharpen or soften the image
and/or modify the brightness and contrast.
Choose Picture Corrections Options for more control.
Color
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Crop Tool
The Crop tool is on the Picture Tools Format ribbon.
You drag and drop the dark lines on the edges or corners.
You will see a dark shadow over the outer edges that you are cropping
off.
The cropping tool doesn’t stay active as you switch from image to
image. You must select it again for each image.
Crop to Shape
Crop to Aspect ratio
This example: portrait 3:5
References
lynda.com: PowerPoint 2010 New Features
Microsoft online training: 10282: What's New in Microsoft PowerPoint 2010
Add Artistic Effects to Images in PowerPoint 2010 (instructional video):
http://www.microsoft.com/showcase/en/us/details/f4253d25-1143-4528-8ee6-c1277735f55b
PowerPoint Drawing Tools
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Activity: Create an Envelope Icon using Drawing Tools
www.articulate.com/rapid-elearning/see-how-easily-you-can-create-graphics-in-powerpoint/
1.
Draw a rectangle with gradient fill, radial, center direction; color set to white:
Tip: fill with 10-15% gray first, then select gradient, then change type to radial
2.
Set the line color (border) a little darker than gray fill: 25% gray, 1.5 points
3.
Create the envelope flap. I used “Flowchart Delay” shape in my example and rotated it.
4.
Fill it with a linear gradient fill with the darkest part at the top, angle=180°, stop=~52%
5.
Copy the envelope flap and fill it with solid gray 25%
6.
Create a triangle with no fill and solid gray outline 25%
7.
Assemble the pieces into your envelope.You can add a drop shadow to the rectangle.
8.
Under the Format tab, choose Group.
9.
Create a blue solid arrow using an autoshape. Fill it with medium blue, no outline color
10. Change it to a dark gradient fill, linear, light blue as second color, light on top (angle=90°)
11. Convert to a free form object and edit points.
12. Add a couple of small shapes on top of the arrow, white, with some transparency.
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