Position
Assistant to the President #CL16-0810
President's Office/Santiago Canyon College
Salary
2015-2016 Management Salary Schedule
Grade M $62,095.29 - $83,218.38/year
Benefits
The District provides excellent medical and dental coverage and life insurance of a minimum of $50,000 or a maximum not to
exceed the annual salary of the employee. Holidays, sick days, and vacation are earned in accordance with the Administrative
Handbook. Payroll deductions include the California Public Employees’ Retirement System and Social Security.
Starting Date: As soon as possible after the offer of employment.
Deadline to Apply: Wednesday, June 22, 2016, 5:00PM
CLASS SUMMARY
Under administrative office direction - coordinates communications for the office of the college president; provides office
assistance in specialized operations; researches and compiles data and information, and drafts complex reports; coordinates and
maintains the president's schedule; may supervise and train other office workers; and performs related duties and
responsibilities as required and assigned.
REPRESENTATIVE DUTES
Organizes and coordinates the flow of activities through the office in relation to priorities, schedules, and deadlines; coordinates
communications flow by answering questions, obtaining and relaying information, analyzing mail, buffering interruptions,
initiating calls and composing correspondence; draft written materials from general instructions; makes appointments and
coordinates president's calendar. Compiles and checks data and information for a wide variety of specialized projects; obtains
information for insurance, contracts, service contracts, and similar processes; compiles data for governmental reports, reports to
Board, and for administrative controls, maintains official and confidential files and records. Coordinates activities with other
offices, elicits cooperation and may backstop or assist other desks; cooperates with faculty, staff, and students by explaining
procedures and guidelines; normally supervises and trains office or student workers; may attend committee meetings and
records minutes; may participate on committees; applies judgment in handling questions or problems in absence of
administrator.
ORGANIZATIONAL RELATIONSHIPS
Positions in this class report to a college president. These positions apply technical, legal and policy procedures regularly, work
under schedules and pressures, and maintain smooth and efficient operating relationships among several activities, and other
offices and staff. Some coordination of communications among secretarial and clerical classes in the offices subordinate to the
president is also an expected responsibility for this class.
REQUIREMENTS
Any combination of training and experience equivalent to one year of college level training in office management or similar
fields and six years of responsible office and secretarial experience, including two years of experience equivalent to
Administrative Secretary or Executive Secretary in this District/College. Thorough knowledge of English, grammar, spelling,
filing, and arithmetic; modern office methods, procedures, terms and equipment; office management practices; principles and
practices of training, supervision and coordination of office workers; principles of record keeping and data compilation,
principles of public relations related to office operations. Knowledge of the State Education Code and District Rules,
Regulations, and Policies relating to the District's operation and administration. Ability to do a wide variety of difficult and
complex office work involving independent judgment; adapt office procedures and details to changing needs and requirements;
compile statistical data and information for reports; effectively meet the public in situations requiring tact, poise, and
understanding; follow oral and written directions; read, understand, apply and explain technical policies and materials; work
cooperatively and effectively with instructors, administrators, and public; organize an office involved in multiple programs;
operate a computer workstation. Skills: Must complete keyboarding, proofreading, letter set up, secretarial and software skills
evaluation. Screening committee will use results as one of the selection criteria.
SKILLS EVALUATION
Applicants who do not have current (six months or less) skills evaluation results on file must contact Human Resources at 714480-7493 to schedule an appointment for evaluation. The skills evaluation must be completed on or before the closing date to be
considered for this position and it is the applicant's responsibility to sign up for the skills evaluation.
Selection Criteria
Application Screening
In addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for
interviews:
 Educational experience-breadth and depth
 Work experience-breadth and depth
 Demonstrated leadership capabilities
 Program development
 Community involvement
 Demonstrated experience working with a diverse socioeconomic community
 Demonstrated ability to work cooperatively with others
Based upon the information presented on the application materials, a limited number of candidates with qualifications most
pertinent to the position will be invited to participate in the selection process, which may include a written test and oral
interview.
Interview
Applicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to
the date of the interview. During the oral session, those selected for interviews will, in addition to the above, also be evaluated
on the following factors:
 Oral communication skills
 Presentation
 Problem solving skills
 Successful performance demonstration
 Writing skills/demonstration
A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet
concise information on their related experience to ensure correct evaluation of their qualifications. Evaluation criteria will be
applied consistently to all applicants.
Method of Application
For consideration in the selection process, interested persons must complete the online district classified application by the
specified closing date for the position at www.rsccd.edu. All materials must be submitted online. A computer which can only
access RSCCD employment website and scanner to upload application materials/documents (no USB) are available at the
Human Resources Department, 2323 North Broadway, Santa Ana, California, 92706, between the hours of 8:00 a.m. and 5:00
p.m., Monday - Friday. Note: Closed Fridays beginning June 9, 2016 – August 5, 2016.
Please upload the following application materials in the appropriate boxes with your online application by the closing date:
 Resume in Word format (Required)
 Cover Letter (Required)
 Any additional supplemental materials (Optional)
Pre-Employment Requirements
Candidates selected for employment will be required to provide current verification of a negative TB test or chest x-ray,
complete the district's fingerprinting process, and bring proof of their legal right to work in the United States. Cost of TB
testing, fingerprinting and the fee for criminal records check will be paid for by the candidates.
The District is an equal opportunity employer and does not discriminate against any employee or applicant for employment
because of race, religious creed, color, national origin, ancestry, disability, medical condition, genetic information, marital
status, age, sex, gender identity or expression, sexual orientation, or military and veteran status.
The District will make reasonable accommodations for applicants with disabilities. Applicant should contact the Human
Resources Department for assistance.
Post: Wednesday, May 25, 2016