AFRICAN DEVELOPMENT BANK
SUDAN
PROPOSAL FOR EMERGENCY ASSISTANCE GRANT OF USD
1 MILLION RELATED TO THE FLOODS EXPERIENCED IN THE BLUE
AND WHITE NILE STATES
OREB DEPARTMENT
June 2013
TABLE OF CONTENTS
ACRONYMS
1.
i
BACKGROUND AND JUSTIFICATION FOR EMERGENCY ASSISTANCE ....................... 1
1.1 Background – The Flood Emergency Crisis ......................................................................................... 1
1.2 Reactions by Government and International Community ................................................................... 2
2.
JUSTIFICATION FOR THE EMERGENCY ASSISTANCE ...................................................... 2
3.
PROJECT OBJECTIVES................................................................................................................. 2
4.
THE PROPOSED EMERGENCY HUMANITARIAN ASSISTANCE ....................................... 2
5.
IMPLEMENTATION ARRANGEMENTS ................................................................................... 3
6.
IMPLEMENTATION SCHEDULE ................................................................................................ 3
7.
COST AND FINANCING ................................................................................................................. 3
8.
PROCUREMENT OF GOODS AND SERVICES ......................................................................... 3
9.
DISBURSEMENT ............................................................................................................................. 3
10. REPORTING, SUPERVISION AND AUDITING ......................................................................... 4
11. COMPLIANCE WITH BANK POLICIES ..................................................................................... 4
12. CONCLUSION .................................................................................................................................. 4
ANNEX 1: Proposed Procurement Arrangements (List of Contracts through NCB/Shopping)
ANNEX II : Official Request by the Government
ACRONYMS
ADB
African Development Bank
BNS
Blue Nile State
GOS
Government of Sudan
HAC
Humanitarian Aid Commission
OCHA
Office for the Coordination of Humanitarian Affairs
SMA
Sudan Meteorological Authority
UNICEF
United National International Children’s Education Fund (UNICEF)
UN
United Nations
WHO
World Health Organisation
WNS
White Nile State
i
LOGICAL FRAMEWORK: EMERGENCY ASSISTANCE RELATED TO THE FLOODS EXPERIENCED IN THE BLUE NILE AND WHITE NILE STATES IN SUDAN
KEY
ACTIVITIES
OUTPUTS
OUTCOMES
IMPACT
RESULTS CHAIN
PERFORMANCE INDICATORS
MEANS OF VERIFICATION
Indicator
School attendance.
Baseline
Current school
enrolment rate
of below 40%
restored to preflood conditions
Target
Enrollment of
School restored
back to pre-flood
conditions.
Reduction in the risk of poor
sanitation related diseases among
affected school pupils.
Number of deaths
related to waterborne diseases and
dysentery.
Current level of
16 deaths.
zero deaths
Health reports by WHO and local
NGO’s.
Reduction in the risk of low
school attendance rate and
continuity of structured school
calendar.
Enrolment in
affected school
0
1,800 pupils.
Government, UNICEF and local
NGO’s reports.
Normalcy restored in the flood
affected schools.
Component 1: Teaching
conditions improved.
Quantity of teaching
material supplied.
Component 2: Affected school
and classroom structures repaired
Number of schools
completely restored
and classrooms
reconditioned.
Component 3: Sanitation
improved within affected school
premises.
Number of latrines
constructed.
0
0
0
150 box of chalk;
1500 notebooks
250 textbooks
15 schools
rehabilitated and 50
classrooms
reconditioned.
15 Latrines
constructed
Activity 1: Civil Works for the repair of schools and classrooms
Activity 2: Bring normalcy to the school calendar
Activity 3: Providing better health conditions to school children
Oxfam, World Health
Organisation (WHO), UNICEF
and local NGO reports.
Report produced by WHO and
local NGO’s
Report produced by UNICEF and
Local NGO’s
Report produced by UNICEF and
Local NGO’s
Inputs:
Activity 1: USD 679,000
Activity 2: USD 100,000
Activity 3: USD 221,000
ii
RISK/MITIGATION
MEASURES
Risk: Further deaths and
sickness as a result of spread of
water-borne diseases
Mitigation: Quick and wellcoordinated action
Risk: Delay in mobilization of
construction teams
Mitigation: Quick and wellcoordinated action
Risk: Delay in procurement
activities
Mitigation: The experience and
capacity from the ongoing
Institutional Capacity Building
Project, the previous
Emergency Assistance to
Khartoum and training will
ensure timely procurement.
BACKGROUND AND JUSTIFICATION FOR EMERGENCY ASSISTANCE
1.1
Background – The Flood Emergency Crisis
1.1.1 The Blue and White Nile States of Northern Sudan ((BNS, WNS) are located in the SouthEastern corridor of the country, which is host to over forty different ethnic groups with varied sources of
livelihoods. The two states lie within an arid climatic region and normally receive rainfall below the
national average. The main economic activity is agriculture and livestock, as well as mineral
exploitation which has started to increase recently. Blue Nile State covers an area of 45,844 km2 and
White Nile State 30,411 km2, giving a land area of about 76,255 km2 for the two states, and a combined
population of 3 million people (Blue Nile 1.2 million and White Nile 1.8 million people). According to
the Sudan Meteorological Authority (SMA), the country experienced extensive rainfall in 2012, the
highest on record in the last six years. This rainfall has also intensified and extended way beyond the
month of September compared with normal rainy seasons, both in quantity and intensity.
1.1.2 These excessive rains resulted in flooding which displaced some 148,000 people in the two
states, with varying degrees of impact. Government assessments and media reports indicate the initiation
of rescue efforts but the floods claimed over 35 lives and thousands of livestock, in addition to
destroying massive number of homes, crops and other sources of livelihoods. The associated outbreak of
epidemics has also proved catastrophic. Oxfam, for instance, reports that some 16 people have already
died of hepatitis E, contracted from drinking contaminated surface water, and there are apprehensions
on the part of Government that the figure could rise in the coming months as a number of children have
already contracted diarrhea and other water-borne diseases.
1.1.3 The lack of development and basic infrastructure renders the people of these states extremely
vulnerable to artificial and natural disasters, both of which are being experienced in the two states. The
lack of access to information makes it difficult to know the severity of the conditions on the ground. The
flood waters have submerged houses and property, washed out thousands of hectares of cropland, caused
the deaths of thousands of livestock, and a loss of 35 lives. A number of roads have become impassable.
The vastness of White and Blue Nile states characterized by flat low-lying terrain significantly increased
the risk of flooding from rains but also from surface run-off water from neighboring countries such as
Ethiopia and South Sudan. This risk, combined with the prevalence of wobbly traditional mud shelters
increased the vulnerability of the population, and the severity of the damage. Thus, the damage to
infrastructure, especially houses, is significant as traditional mud structures are not water-resistant.
Indeed, some of the people have since been evacuated to area of higher elevation.
1.1.4 In addition, the continuous restrictions on humanitarian agencies (by armed combatants) and
pressure to transition from humanitarian assistance to recovery and development present a risk that the
urgent humanitarian and protection related needs will slide into a forgotten crisis situation. This project
provides an alternative to humanitarian assistance and its delivery using Government channels increases
its chances for success.
1
1.2
Reactions by Government and International Community
1.2.1 Following the damage assessment by the Government in August 2012, along with joint
assessment carried out by international organizations within the states, the World Health Organization
(WHO) identified needs related to water safety and water pumps supply, sterilization tablets and
chlorination of water towers, as well as actions for mother and child health care. The United National
International Children’s Education Fund (UNICEF), in collaboration with local NGOs, assessed the
extent of damage and developed main activities to be carried out related to the restoration of schools,
provision of school materials, and dissemination of key messages on life skills and training of teachers.
2.
JUSTIFICATION FOR THE EMERGENCY ASSISTANCE
2.1 The current emergency situation is beyond the capacity of the Government of Sudan (GoS) and its
agencies without significant support from the international community. The 2012 Humanitarian
Working Plan for Sudan (mid-year review) stands at USD 1.05 billion. By April 2013, only USD 519
million had been mobilized, constituting around 49% of the appeal, according to information from UN
Office for the Coordination of Humanitarian Affairs (OCHA). Uncertainty remains high about the faith
of the severely affected people during the recent floods.
2.2
The devastating effects of the disaster continue to persist. Some 1,800 school pupils are in makeshift facilities. 15 schools are totally damaged. The emergency requires a rapid response to assist the
effected population, i.e., school children primarily to bring normalcy to the school calendar. The
Government of Sudan seeks to solicit the African Development Bank’s assistance to help restore
schools to pre-flooding conditions and as well restore and improve sanitary conditions and control
outbreak of diseases on school campuses and subsequently to their homes. The two key areas targeted
by the proposed assistance are: (i) halting interruptions in the school calendar and educational
programs, and (ii) providing better health conditions to school children.
3.
PROJECT OBJECTIVES
The main objective of the proposed emergency humanitarian assistance is to meet the urgent and
immediate needs of the victims, and to provide essential services to such victims in the two states
affected by the flash floods. Specifically, it will entail facilitating the return to normalcy of school
infrastructure especially of children aged below 12 (primary schools and below) and providing for health
and safety of school children. . In particular, the Bank assistance will help restore schools to preflooding conditions, restore and improve sanitary conditions and control outbreak of diseases on school
campuses thus halting interruptions in the school calendar and educational programs.
4.
THE PROPOSED EMERGENCY HUMANITARIAN ASSISTANCE
4.1
The AfDB emergency humanitarian assistance will complement work currently being done by
other donors and cover emergency response components, namely: (i) Assist school children return to
school to avoid disruptions in the academic calendar; provide health services water treatment and
sanitation improvements; (ii) repair existing and affected school classroom structures such as
laboratories, electrical cabling, clean water pumps; (iii) furniture refurbishment, equipment
reconditioning, replacement of academic materials, (iii) restoration of damaged latrines, and (iv) rescue,
removal and cleanup.
2
4.2
Amount of the Emergency Humanitarian Assistance: The total estimated amount of Emergency
Assistance requested by the Government of Sudan is USD 1.0 million (One Million US Dollars).
5.
IMPLEMENTATION ARRANGEMENTS
5.1
This project would be implemented by Humanitarian Aid Commission (HAC) which is under
the Ministry of Interior. The HAC has experience in implementing similar emergency restoration
operations and has local knowledge of the affected population. Other competent agencies such as
UNICEF, Oxfam and Plan International, are already on the ground and these would provide information
useful for the successful execution of this operation. The HAC, in connection with other public sector
affiliates and private contractors possess the technical, organizational capacity and logistical experience
to carry out such rapid response emergency operations, and work with us to manage the African
Development Bank’s emergency assistance resources to meet established objectives and targets.
5.2
The Government has adequate experience and capacity as seen in its successful implementation
of the Emergency Assistance to flooded schools in Khartoum. The additional project management skills
gained over the past four years in successfully completing the Institutional Capacity Building Project
coupled with the extensive training has acquainted the Government with the AfDB procurement rules
and regulations, auditing and reporting requirements. Therefore, lessons learnt from these completed
operations have provided the expertise essential for successful execution of this Emergency Relief to
Blue and White Nile states.
6.
IMPLEMENTATION SCHEDULE
For emergency operations, the Bank usually recommends a short implementation period not
exceeding 6 months. However, given that a significant portion of the funds will be used for civil works,
the implementation period will be 9 months.
7.
COST AND FINANCING
7.1.2 The requested contribution from the African Development Bank to the operation, excluding taxes
and customs duty, is USD 1.0 million. The detailed cost of Bank financing is given in Annex 4.
8.
PROCUREMENT OF GOODS AND SERVICES
8.1
All procurement of goods, works, and related services, and acquisition of consulting services
financed by ADF funds will be in accordance with the Bank’s Rules and Procedures for Procurement of
Goods and Works”, dated May 2008, revised July 2012; and “Rules and Procedures for the Use of
Consultants”, dated May 2008, revised July 2012, using the relevant Bank Standard Bidding
Documents. Consequently, the mode of procurement will be shopping for Goods and minor repairs and,
National Competitive Bidding (NCB) for works. (See Annex 1)
9.
DISBURSEMENT
The Grant resources will be disbursed in one tranche, subject to the following conditions:

Signature of the LoA by the Bank and the Government of Sudan (Ministry of Interior);

Opening of a special account and communication by the Government of Sudan to the Bank of the
details of the account to which the grant resources will be transferred.
3
10.
REPORTING, SUPERVISION AND AUDITING
In view of the nature of operation and the presence of a field office in Khartoum, no specific
supervision mission has been proposed. The project will be supervised from Sudan Field Office (SDFO).
The Humanitarian Aid Commission of the Ministry of Interior will be responsible to submit project
periodic progress reports as well as final project completion report, once all the activities have been
completed. Furthermore, HAC would be required to submit a formal audit report within six months after
the 6 month implementation period. However, Sudan being a fragile State and based on past experience,
recruiting a reliable local auditor could be a challenge. Consequently, the provision for audit fees has
been increased to 1.5% of the total grant (instead of 1% as per the SRF’s Rules and Procedures) to
attract foreign auditors.
11
COMPLIANCE WITH BANK POLICIES
The proposal is in compliance with the provisions of the Revised Policy Guidelines and
Procedures for Emergency Relief Assistance, and General Regulations of the Special Relief Fund
(ADB/BD/WP/2008/211/Rev.1).
12.
CONCLUSION
12.1 The last year torrential rains in Sudan have been one of the heaviest rains witnessed in the past 6
years. This has caused widespread flooding and destruction of schools, houses and public facilities,
directly affecting 146,000 households in mainly poor sections of Blue and White Nile States. Given the
magnitude of the disaster, and its consequences and the insufficient financial resources to manage it, the
Government of Sudan is requesting assistance from the Bank to assist in averting the crisis. It is
envisaged that such assistance will halt interruptions in the school calendar and educational programs,
and provide better health conditions for school children.
4
ANNEX 1: Proposed Procurement Arrangements (List of Contracts through NCB/Shopping)
Project Categories
Activity
1
1.1
1.2
1.3
1.4
1.5
1
Civil Works
Restoration of fences
Restoration of offices/roofing/walls
Classrooms structures renovation
Restoration of latrines at schools
Restoration and Leveling of school
grounds/debris removal/environmental
clean
Total Civil Works
2
Goods
2.1 Reacquisition of Teaching materials
In US Dollars (‘000)
NCB
Shopping
Est Amounts Est Value $$
(USD)
Others
Estimated
210,000
210,000
50,000
283,000
61,000
105,000
50,000
283,000
61,000
105,000
598,000
Total Cost
Estimated
Value (USD)
111,000
709,000
100,000
100,000
3
Services
3.1 Hiring of Consultants for:
- Project completion report
- External Audit
15,000
15,000
15,000
15,000
3.2 Project Management and Coordination
costs
70,000
70,000
3.3 Transport and handling of construction
materials
Total services
91,000
91,000
0
191,000
191,000
111,000
191,000
1,000,000
Grand total
698,000
I
ANNEX II : Official Request by the
Government
II
ANNEX III: Breakdown of the Cost of Emergency Assistance
Number
Description
Restoration of fences
Restoration of
offices/roofing/walls etc
Construction of classrooms
structures etc
Restoration of latrines at
schools
Restoration and levelling of
school grounds/debris
removal/environment clean
Reacquisition of Teaching
Materials
- Boxes of chalk
- Notebooks
- Textbooks
Consultancy cost for:
- Project completion
report, and
- Project Audit
Transport and handling of
construction materials
Project Management and
Coordination costs
(estimated)
7
7
Estimated Unit
Cost in USD
30,000
50
56,600
15
7
15,000
Estimated Total
Cost in USD
210,000
%ge of
Total
21.0%
50,000
5%
283,000
28.3%
61,000
6.1%
105,000
10.5%
100,000
3,000
5,000
3,000
5
8
15
15,000
40,000
45,000
1
15,000
15,000
1
15,000
15,000
1
91,000
91,000
9.1%
70,000
70,000
7.0%
1,000,000
100%
10.0%
1.5%
1.5%
1
Total
Others: Furniture refurbishment, grounds levelling, water restoration and other correlated services/identified/breakdowns
Source: Estimates from White Nile and Blue Nile State, Urban Planning Centres
III