OFFICIAL RECORDS OF
THE ALLEN COUNTY PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES
Meeting of October 22, 2015 in Regular Session
The Board of Library Trustees of the Allen County Public Library met in regular session on
Thursday, October 22, 2015 at 3:05 p.m. at the Main Library. Present: Mr. McMahan,
presiding, Ms. Shamanoff, Mr. Williams, Mr. Moss, Mr. Brown and Mr. Seifert. Absent:
Mr. Gerni.
ADOPTION OF THE AGENDA
On motion of Mr. Seifert, the agenda was adopted as presented.
APPROVAL OF MINUTES
On motion of Mr. Williams, the minutes of the following meeting were approved as written:
a. Minutes of executive session September 24, 2015.
b. Minutes of regular session September 24, 2015.
c. Minutes of approval of claims October 9, 2015.
FINANCIAL REPORT
On motion of Mr. Seifert, the financial report for September 2015 was approved. A copy of
this report is appended to and made a part of these minutes.
APPROVAL OF CLAIMS
Ms. Southard certified that the claims summarized below, and more particularly described in
the register of claims filed in the office of the treasurer, were true and correct and supported
by appropriate documentation to the best of her knowledge and belief. Then on motion of
Mr. Moss, the claims were approved for payment.
Wires
EFT
10/9/15
10/23/15
10/15/15
10/14/15
PERF Contributions PR #21
PERF Contributions PR #22
Old National HSA Employer Contribution
Medical claims from PHP for 10/16/15
$
$
$
$
EFT Subtotal: $
50,479.99
50,573.46
9,791.65
73,614.23
184,459.33
Payroll
10/23/15
Gross $
Payroll Taxes
427,114.06
net $ 296,930.58
$ 119,586.51
Payroll Subtotal:
$ 416,517.09
Accounts Payable Check Batches:
(see “Check Register” for detail of total)
Board of Library Trustees –October 22, 2015
Star Bank general
operating accounts
10/16/15
10/22/15
#208998-#209001
#209003-#209192
Less VOIDS:
Star Bank Subtotal:
Accounts Payable Check Batches Subtotal:
$
$
37,716.46
283,873.22
$
-
$
321,589.68
$
321,589.68
Grand Total: $
922,566.10
REPORT OF DIRECTOR
Ms. Southard reviewed the third quarter statistics. September’s total circulation of 1,116,991
items, represents a 17.1% decrease as compared to September 2014 circulation of 1,349,019.
September’s program attendance was 11,801 which represents an 11.5% decrease as
compared to September 2014 program attendance of 13,356. Group discussion followed.
Ms. Southard shared that HR staff attended a job fair held at IPFW, this was the first time the
library has participated at this event, and staff had one-on-one conversations with over 80
people interested in library positions. The annual Senior Fair was hosted at Main which
brought in 2,800 people as they visited the booths of over 85 service providers of health and
services to seniors, educational seminars, and Subway sponsored free lunch for the attendees.
For years Shawnee Branch has been a site for teens to wait for rides, taking a new approach
to this staff started a new program modelled after HOMAGO (Hanging Out, Messing
Around, and Geeking Out). Mondays-Wednesdays they have scheduled the meeting room,
loaded half the tables with the laptop lab, and wheeled in the 3-D printer. Scott Mertz, who
is the mastermind behind this initiative, is with the teens to help teach computer code with
SCRATCH or 3-D design. Dupont Branch has started a new program, World War II
Legacies, held on the first Thursday of every month, presented by local author Kayleen
Reusser. Kayleen interviews community members about what it was like to live through
WWII.
Ms. Ferverda gave board members an update of events happening within the library system
highlighting that John Lennon’s sister recently made an unexpected author visit at Main
Library, the October 2nd Rotary Clock dedication was very successful, and ACPL once again
partnered with Downtown Fort Wayne for Fright Night activities and participated in the
annual Zombie Walk. The annual Author Fair will be held Saturday, November 14 in the
Great Hall. Entries are being accepted for the 33rd annual Poetry Contest with the theme
“I’m A Hoosier” celebrating Indiana’s Bicentennial.
Ms. Southard reviewed the staffing report, a copy of which is appended to and made a part of
these minutes.
APPOINTMENT OF NOMINATING COMMITTEE
On motion of Mr. Seifert, Jim Williams and Paul Moss were formally appointed to the
Nominating Committee to propose a slate of officers for the board for 2016.
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Board of Library Trustees –October 22, 2015
RESOLUTION NO. 2015-8, “ORDINANCE FOR APPROPRIATIONS AND TAX
RATES”
Mr. McMahan moved the adoption of Resolution No. 2015-8, “Ordinance for Appropriations
and Tax Rates.” The motion carried and the resolution so adopted is appended to and made a
part of these minutes.
SCHEDULE OF HOLIDAYS AND CLOSINGS FOR 2016
On motion of Mr. Brown, the board approved the following schedule of library holidays and
closings for the year 2016:
Library Closing Schedule for 2016
New Year's Day
Friday, January 1, 2016 (Closed, paid holiday)
Martin Luther King, Jr. Day
Monday, January 18, 2016 (Open, paid holiday to be
taken between January 18 and October 8, 2016)
Washington's Birthday/President's Day
Monday, February 15, 2016 (Open, paid holiday to
be taken between February 15 and October 8, 2016)
Easter
Sunday, March 27, 2016 (Closed. Staff scheduled to
work this day will work their scheduled hours on a
different day.)
Memorial Day Weekend
Sunday, May 29, 2016 (Closed, unpaid)
Memorial Day
Monday, May 30, 2016 (Closed, paid holiday)
Independence Day Weekend
Sunday, July 3, 2016 (Closed, unpaid)
Independence Day
Monday, July 4, 2016 (Closed, paid holiday)
Labor Day Weekend
Sunday, September 4, 2016 (Closed, unpaid)
Labor Day
Monday, September 5, 2016 (Closed, paid holiday)
Staff Development Day
Friday, September 30, 2016 (Closed, paid if attending)
Thanksgiving Day
Thursday, November 24, 2016 (Closed, paid holiday)
Holiday Weekend
Friday, December 23, 2016 (Closed, unpaid)
Christmas Eve
Saturday, December 24, 2016 (Closed, paid holiday)
Christmas Day
Sunday, December 25, 2016 (Closed, paid holiday)
Holiday Weekend
Monday, December 26, 2016 (Closed, unpaid)
New Year’s Eve
Saturday, December 31, 2016 (Library closes at 5 pm)
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Board of Library Trustees –October 22, 2015
SATURDAY CLOSINGS
Branches (except Aboite, Dupont, Georgetown, and Shawnee) will begin their summer schedule of
Saturday closings on Saturday, June 4, 2016, and continue through Saturday, September 3, 2016.
ADJOURNMENT
There being no further business to come before the board, the meeting adjourned at 4:00 p.m.
________________________________________
William Brown, Secretary
Page 4 of 4