BROWARD COUNTY SHERIFF’S OFFICE
2601 W. BROWARD BLVD.
FT LAUDERDALE, FLORIDA 33312
INVITATION TO BID
BID # 11108005
FOR
LEATHER GEAR AND HOLSTERS
Issue Date: October 28, 2010
Bid # 11108005
Leather gear & holsters
INVITATION TO BID
BID # 11108005
LEATHER GEAR AND HOLSTERS
The Broward Sheriff's Office (BSO) will receive formal sealed bids for Leather gear and holsters until 3:00PM on
WEDNESDAY, November 10, 2010. Copies of the Invitation to Bid (ITB) may be obtained online from the following web site:
www.sheriff.org/purchasing or from the Broward Sheriff’s Office 2601 W Broward Blvd Room 3509, Ft. Lauderdale, FL. 33312
(954) 831-8170.
Bids will be opened at the Broward Sheriff’s Office, 2601 W. Broward Blvd., Ft. Lauderdale, FL at the date and time
indicated above. Scope of the services to be provided is detailed in the Invitation to Bid (ITB) document. Insurance is
required.
The initial term of the contract will be for two (2) years from date of award with up to one (1) additional year renewal option
based on performance, availability of funding and as is in the best interest of the Broward County Sheriff's Office. BSO
reserves the right to re-bid in its sole discretion.
Bids received after the deadline noted above will not be accepted. BSO reserves the right to postpone, accept or reject any
and all bids in whole or in part. All bids must remain in effect for ninety (90) days from the date of Bid opening.
Rick Torres, C.P.M.
Purchasing Agent II
BID # 11108005
Leather gear and Holsters
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BID # 11108005
LEATHER GEAR AND HOLSTERS
Index
Page Number
5
Bid Due Date and Time & Submittal Information
SECTION I Special Conditions
Scope
1.
Term of the Contract
2.
Basis of Award
3.
Delivery and Acceptance
4.
Pricing
5.
Conditions for emergency/hurricane or disaster – term contracts
6.
Mandatory Pre-Bid meeting and site tour
7.
Insurance
8.
Piggyback
6
6
6
6
6
6
7
7-8
9
SECTION II: General Conditions
1.
Submission & Receipt of Bids
2.
Completion of Bid Forms
3.
Signature Required
4.
Bid Withdrawal
5.
Signed Bid Considered an Offer
6.
Default Provisions
7.
Copyrights and Patent Rights
8.
Laws and Regulations
9.
Taxes
10.
Conflict of Instructions
11.
Specifications and Requirements
12.
Anti-Collusion Statement
13.
Indemnification
14.
Nondiscrimination
15.
Sovereign Immunity
16.
Confidentiality of BSO Operations
17.
Severability
18.
Enforcement
19.
No Third Party Beneficiaries
20.
Funding
21.
Manner of Performance
22.
Public Records
23.
Agreement/Contract
24.
Assignment
25.
Waiver or Breach
26.
Termination
27.
Drug Free Workplace
28.
Public Entity Crimes
29.
Governing Procedures
30.
Identical Tie Bids
31.
Acknowledgement/Request for Information and/or Clarification(s)
31.4
Addenda Acknowledgement
32.
Statement of “No Bid”
10
11
11
11
11
11
11
11
11
11
11
11
12
12
12
12
12
12
12
13
13
13
13
13
13
13-14
14
14
14
14
14-15
15
15
SECTION III: Bid Specifications & General Requirements
1.
Intent
2.
Specifications
16
16
BID # 11108005
Leather gear and Holsters
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BID # 11108005
LEATHER GEAR AND HOLSTERS
Index, Page 2
SECTION III: Bid Specifications and General Requirements
3.
Documentation
4.
Delivery locations
5.
Warranties
6.
Placing the order
7.
New Merchandise
8.
Vendor registration
9.
Conditions for Emergency/Hurricane or Disaster – Term Contracts
Page
16
16
16
16
17
17
17
SECTION IV: Bid Pricing Form & Acknowledgements
Bidder Acknowledgement
Bid Pricing Form
Bidder Company Information
1.
Acknowledgement of Addenda
2.
Conflict of Interest Declaration
3.
Pending Litigation
4.
Debarment Statement
5.
Payment Terms
18
19-20
21
21
21
22
22
22
ATTACHMENTS:
B.
D.
E.
F.
Drug Free Workplace Certificate
Sample of Certificate of Insurance
Statement of "No Bid" Form
Attention Bidders Flyer
BID # 11108005
Leather gear and Holsters
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24
25
26
4
Broward Sheriff's Office
Purchasing Bureau
P.O. Box 9507
Fort Lauderdale, FL 33310
BID # 11108005
LEATHER GEAR AND HOLSTERS
Pursuant to the Broward Sheriff’s Office Procurement Code, The Broward Sheriff’s Office invites qualified firms to submit
sealed bids to provide ”LEATHER GEAR AND HOLSTERS” until 3:00 PM on November 10, 2010 in the Purchasing
Division at 2601 W Broward Blvd., Room 3509 (3rd Floor), Public Safety Building, Ft Lauderdale, Florida 33312. These
bids will be publicly opened in the presence of BSO officials at the above time and date. Bid openings are open to the public.
All bidders and/or their representatives are invited to be present. It shall be the sole responsibility of the Bidder to have their
bid delivered to the Purchasing Division for receipt on or before the above stated time and date. If a bid is sent by U.S. Mail,
the Bidder shall be responsible for its timely delivery to the Purchasing Division. Late bids shall not be considered, shall
not be opened at the public opening, and arrangements shall be made for their return at the Bidder's request and
expense.
BSO reserves the right to postpone, accept or reject any and all bids in whole or in part, to waive irregularities and
technicalities, and to request re-bids. BSO also reserves the right to award the contract on such item(s) that BSO deems will
best serve its interests. All bids must remain in effect for ninety (90) days from the date of Bid opening. Bidders are cautioned
to examine all terms, conditions, specifications, addenda, delivery instructions and other conditions pertaining to the Invitation
to Bid (ITB). Failure of the Bidder to examine all pertinent documents shall not entitle bidder to any relief from the conditions
imposed in the ITB.
Once opened, the bids will be tabulated, evaluated, and presented to the appropriate BSO officials for award. BSO, in its sole
discretion, reserves the right to accept or reject any or all bids for any reason whatsoever. BSO further reserves the right to
waive irregularities and technicalities and/or to request resubmission. There is no obligation on the part of BSO to award the
bid to the lowest bidder, or any bidder. BSO reserves the right to make the award to a responsible bidder submitting a
responsive bid most advantageous and in the best interest of BSO. BSO shall be the sole judge of the bids and BSO's
decision shall be final. Bidders who wish to receive a copy of the bid tabulation should visit the BSO website. Bid results will
be available approximately three (3) business days after bid opening. Bid results will not be given out by telephone, facsimile
transmission or e-mail.
There are four (4) sections in this bid: Special Conditions, General Conditions, Bid Specifications & General Requirements,
and Bid Pricing Form and Acknowledgements. The following documents are attached to this ITB: Attachment “A” Affidavit,
Attachment “B” Drug Free Workplace Certificate, Attachment “C” Confidentiality Agreement, Attachment “D” Sample Acord
Certificate of Insurance, and Attachment “E” Statement of “No Bid” Form.
ATTENTION BIDDERS
CONSIDER ALL YOUR TIME AND HARDWORK THAT GOES INTO YOUR RESPONSE
DON’T BE DECLARED NON-RESPONSIVE
PLEASE READ ALL SECTIONS THOROUGHLY
AND
COMPLETE THE BID IN ACCORDANCE WITH THE INSTRUCTIONS
.
Successful bidder is referred to as CONTRACTOR throughout this ITB.
BID # 11108005
Leather gear and Holsters
5
SECTION I - SPECIAL CONDITIONS
Bids are hereby invited to establish an open-end contract in accordance with the General Conditions and other provisions of
this bid for LEATHER GEAR AND HOLSTERS for BSO.
1.
Term of the Contract: The initial term of the contract will be for two (2) years from date of award with up to one (1)
additional one (1) year renewal options based on performance, availability of funding and as is in the best interest of
the Broward County Sheriff's Office. BSO reserves the right to re-bid in its sole discretion.
2.
Basis of Award: Award will be made to the lowest responsive, responsible bidder, preferably by group and as in the
best interest of the Broward Sheriff's Office, with the understanding that any resulting agreement against this ITB will
be a non-exclusive agreement and that the Sheriff reserves the right to procure the product and/or services described
herein from other providers. BSO reserves the right to make multiple awards, item by item if it is in its best interest.
During the term of this contract and any renewal periods, BSO reserves the right to terminate the contract and award
the contract to the next lowest responsive responsible bidder. BSO makes no guarantee of the actual volume of
services that will be required and reserves complete discretion concerning the frequency of use of the providers. The
amount of services required can not be guaranteed.
3.
Delivery and Acceptance:
4.
3.1
DELIVERY ADDRESS:
3.2
ADDITIONAL DELIVERY LOCATION: Additional locations within Broward County may be added as the need
arises.
3.3
DELIVERY HOURS: Delivery hours shall be made between 8:30AM and 5:00PM Monday through Friday
except for holidays and at any other times by special arrangement.
3.4
INSPECTION: Inspection shall be made at point of delivery unless otherwise specified.
3.5
FAILURE TO MAKE DELIVERY: When the bidder fails at any time to meet the delivery requirements set
forth herein, for whatever reason, then the Director of Purchasing may allow additional time or may obtain
the supplies elsewhere or, in the best interest of the Broward Sheriff's Office, cancel the contract immediately
upon written notice.
3.6
REJECTED MERCHANDISE: The Purchasing Director may withhold acceptance of or reject any goods
which are found upon examination, not to meet the specification requirements. Upon written notification of
rejection, goods shall be removed within five (5) business days by the Contractor at Contractor’s expense.
BSO Central Supply
2601 W Broward Blvd.
Ft. Lauderdale, Fl 33312
Pricing: Pricing shall include freight costs, be F.O.B. destination, be in US dollars and firm for a period of not less
than 90 days after bid due date. Prices shall be firm for the first year of the contract; thereafter all requests for
adjustments must be made to coincide with the anniversary/renewal date of the contract. Adjustments to the price
after the first year will only be considered with documentation to support the request, including but not limited to the
manufacturer’s price certification. All price increases are subject to approval by the Broward County Sheriff or
representative and are made in the best interest of the Broward Sheriff's Office. In the event that a requested increase
is determined to be unacceptable, BSO reserves the right to cancel the contract.
In the event services are scheduled to end because of the expiration of this contract, the Contractor shall
continue the service upon the request of the Purchasing Manager or Purchasing Bureau Director. The
extension period shall not extend for more than one hundred and twenty (120) days beyond the expiration
date of the existing contract. The Contractor shall be compensated for the service at the rate in effect when
this extension clause is invoked by the Broward Sheriff's Office.
5.
Conditions for emergency/hurricane or disaster – term contracts
It is hereby made a part of the Invitation to Bid that before, during and after a public emergency, disaster, hurricane,
flood or other Acts of God that BSO shall require a “first priority” basis for goods and services. It is vital and
imperative that the majority of citizens are protected from any emergency situation which threatens public safety and
health, as determined by the Sheriff. Awarded Vendor/Contractor agrees to rent/sell/lease all goods and services to
the Broward Sheriff's Office or other governmental entities, as opposed to a private citizen or corporation, on a first
priority basis. BSO expects to pay a fair and reasonable price for all products/services in the event of a disaster,
emergency or hurricane. Awarded Vendor/Contractor shall furnish a twenty-four (24) hour telephone number in the
event of such an emergency.
BID # 11108005
Leather gear and Holsters
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SECTION I - SPECIAL CONDITIONS
6.
Mandatory pre-proposal meeting and site tour: Not applicable.
7.
Insurance: Throughout the term of this agreement and for all applicable statutes of limitation periods, contractor
shall maintain in full force and effect the insurance coverage set forth in this article.
7.1
All Insurance Policies shall be issued by companies that (A) are authorized to transact business in the State
of Florida, (B) have agents upon whom service of process may be made in Broward County, Florida, and (C)
have a best's rating of A-VI or better.
7.2
All Insurance Policies shall name and endorse the following as additional insureds: The Broward County
Sheriff's Office, BSO, the Sheriff, Broward County, the Board of Commissioners of Broward County, and their
officers, agents, employees and commission members with a CG026 Additional Insured – Designated Person
or Organization endorsement, or similar endorsement to the liability policies. Additional insured is defended
and indemnified for claims to the extent caused by the acts, actions, omissions or negligence of Contractor,
its employees, agents, subcontractors, and representatives; but is not defended or indemnified for the
additional insured’s own acts, actions, omissions, negligence.
7.3
All Insurance Policies shall be endorsed to provide that (a) Contractor’s Insurance is primary to any other
Insurance available to the additional insureds with respect to claims covered under the policy and (b)
Contractor’s insurance applies separately to each insured against who claims are made or suit is brought and
that the inclusion of more than one insured shall not operate to increase the insurer’s limit of liability. Selfinsurance shall not be acceptable.
7.4
If the Contractor fails to submit the required insurance certificate in the manner prescribed with the
executed agreement submitted to BSO and if not submitted with the executed agreement in no event
exceed three (3) calendar days after request to submit certificate of insurance, the Contractor shall be
in default, and the contract shall be rescinded. Under such circumstances, the Proposer may be
prohibited from submitting future solicitations to BSO.
7.5
Contractor shall carry the following minimum types of Insurance when services, installation/labor and any
instance where your firm will be on BSO premises (Commercial General Liability is to be carried by all
Contractors):
7.5.1
WORKER'S COMPENSATION: Worker’s Compensation Insurance is to apply to all employees in
compliance with the “Workers’ Compensation Law” of the State of Florida and all applicable federal
laws. Contractor shall carry Worker's Compensation Insurance with the statutory limits, which shall
include employers’ liability insurance with a limit of not less than $1,000,000 for each accident,
$1,000,000 for each disease and $1,000,000 for aggregate disease. Policy(ies) must be endorsed
with waiver of subrogation against BSO and Broward County and is limited to the extent any claim is
caused by contractor.
7.5.2
BUSINESS AUTOMOBILE LIABILITY INSURANCE: Contractor shall carry business automobile
liability insurance with minimum limits of One Million ($1,000,000) dollars per occurrence, combined
single limits bodily injury liability and property damage. The policy must be no more restrictive than
the latest edition of the business automobile liability policy without restrictive endorsements, as filed
by the Insurance Services office, and must include owned vehicles and hired and non-owned
vehicles.
7.5.4
COMMERCIAL GENERAL LIABILITY: Contractor shall carry Commercial General Liability Insurance
for all operations including but not limited to Contractual, Products and Completed Operations,
Professional Liability and Personal Injury with limits of not less than two million ($2,000,000) dollars
(aggregate) and one million ($1,000,000.) per occurrence combined single limit for bodily injury and
property damage. The insurance policy must include coverage that is no more restrictive than the
latest edition of the commercial general liability policy, without restrictive endorsements as filed by the
Insurance Service Office, and the policy must include coverage for premises and/or operations,
independent contractors, products and/or completed operations for contracts, contractual liability,
broad form contractual coverage, broad form property damage, products, completed operations, and
personal injury. Personal injury coverage shall include coverage that has the employee and
contractual exclusions removed.
BID # 11108005
Leather gear and Holsters
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SECTION I - SPECIAL CONDITIONS
7.5.5
Umbrella or Excess Liability Insurance: Contractor may satisfy the minimum liability limits required
above under an Umbrella or Excess Liability policy. There is no minimum Per Occurrence limit of
liability under the Umbrella or Excess Liability; however the Annual Aggregate limit shall not be less
than the highest “Each Occurrence” limit for any of the policies noted above. Contractor agrees to
name and endorse the Broward County Sheriff’s Office, BSO, the Sheriff, Broward County, the Board
of Commissioners of Broward County and their officers, agents, employees and commission members
as additional insureds. Additional insured is defended and indemnified for claims to the extent caused
by the acts, actions, omissions or negligence of Contractor, its employees, agents, subcontractors,
and representatives; but is not defended or indemnified for the additional insured’s own acts, actions,
omissions, negligence.
7.6
Contractor shall provide Sheriff’s Director of Risk Management and Sheriff’s Contract Manager with a copy of
the Certificate of Insurance and endorsements evidencing the types of Insurance and coverage required by
this article within three (3) calendar days of Contractor’s receipt of Notice of Intent to Award the contract and,
at any time thereafter, upon request by the Sheriff. It is the CONTRACTOR’S responsibility to ensure that
the Director of Risk Management and the Contract Manager both have a current Insurance Certificate and
endorsements at all times.
7.7
Contractor's Insurance Policies shall be endorsed to provide Sheriff with at least sixty (60) calendar days prior
written notice of cancellation, non-renewal, restrictions, or reduction in coverage or limits. Notice shall be sent
to:
Broward Sheriff's Office
Attn: Purchasing Administration
2601 W. Broward Blvd.
Ft. Lauderdale, Florida 33312
7.8 If Contractor's Insurance policy is a claims made policy, then Contractor shall maintain such Insurance Coverage
for a period of five years after the expiration or termination of the agreement or any extensions or renewals of the
agreement. Applicable coverage may be met by keeping the policies in force, or by obtaining an extension of
coverage commonly known as a reporting endorsement of tail coverage.
7.9
In any of Contractor's Insurance policies includes a general aggregate limit and provides that claims
investigation or legal defense costs are included in the general aggregate limit, the general aggregate
limit that is required shall be no more than five (5) times the occurrence limits specified above in this article.
7.10
The provisions of this article shall survive the expiration or termination of this agreement.
7.11
PAYMENT: If any of the insurance policies required under this Article above lapse during the term of this
agreement or any extension or renewal of the same, Contractor shall not receive payment from the Sheriff
until such time that the Sheriff has received satisfactory evidence of reinstated coverage of the types and
coverage specified in this Article that is effective as of the lapse date. The Sheriff, in his sole discretion, may
terminate the Agreement immediately and no further payments shall be due to Contractor.
7.12
RENEWAL OF INSURANCE: Contractor shall be responsible for assuring that the insurance certificate/
endorsements required in conjunction with this section remains in force for the duration of the contractual
period. If the insurance certificate/endorsements are scheduled to expire during this period, Contractor shall
be responsible for submitting a new or renewed insurance certificate/ endorsements to BSO at a minimum of
sixty (60) calendar days in advance of such expiration. In the event that expired certificate/endorsements are
not replaced with a new or renewed certificate which covers the contractual period, BSO shall suspend this
Agreement until such time as the new or renewed certificate/endorsements are received by BSO.
7.13
MINIMUM COVERAGE: Insurance coverage in the minimum amounts set forth herein shall not be construed
to relieve Contractor of liability in excess of such coverage, nor shall it preclude SHERIFF from taking such
other actions as is available to him under any other provisions of this Agreement or otherwise in law or equity.
7.14
SAMPLE CERTIFICATE OF INSURANCE: In conjunction with the request for Insurance, a sample of the
Certificate of Insurance is found as Attachment “D” in accordance with our requirements and for your
information and convenience.
BID # 11108005
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Leather gear and Holsters
8.
Piggyback Allowance: With the consent of the successful bidder, the Broward Sheriff’s Office will permit
municipalities and other governmental agencies within the State of Florida to utilize this ITB to make purchases under
the same pricing, terms, and conditions of this ITB with the development of their own contract. This specifically
applies to members of the Southeast Florida Governmental Purchasing Cooperative Group (Co-op).
***END OF SECTION I***
BID # 11108005
Leather gear and Holsters
9
SECTION II - GENERAL CONDITIONS
1.
Submission and Receipt of Bids:
1.1
Bidders should use the "BID" Form furnished herein and submit ONE (1) original and ONE (1) exact copy of
their Bid, consisting of the submittal Documents and all Addenda received from BSO. Bidder will check the
appropriate box on the first page of Section IV indicating whether the submittal is a Copy or Original.
1.2
Bids having any erasures or corrections should be initialed by the bidder in ink. Bid should be typewritten or
filled in with pen and ink. Manual signature must be in ink. Bids shall clearly indicate the legal name, address
and telephone number of the Bidder, together with legal entity (corporation, partnership, individual). Bids shall
be signed and bear the signature in longhand of the person authorized to bind the Bidder above the typed or
printed name and title of the signer. Payment will be made to company name shown only. It is the sole
responsibility of the Bidder to ensure that the bid arrives on time at the right place. All expenses relevant to
preparation and submittal of bids are to be borne by the Bidder. Failure to comply with these instructions may
result in rejection of your bid.
1.3
Bids must be returned in a sealed envelope (with the correct postage affixed, if the bid is mailed) and should
show the following information:
1.3.1
1.3.2
1.3.3
1.3.4
1.4
Your return mailing address in the upper left-hand corner.
Attention: Rick Torres, Purchasing Agent II
Bid Number & Title on the outside of your sealed bid envelope.
Bids that are lost, misrouted, or otherwise fail to be received by the Purchasing Division due to
Contractor's failure to properly label the envelope shall not be accepted.
When submitting your bid, use one of the following addresses, as appropriate:
BY U.S. MAIL
Broward Sheriff's Office
Purchasing Division
PO Box 9507
Ft. Lauderdale, FL 33310
BY COURIER OR HAND DELIVERY:
Broward Sheriff's Office
Purchasing Division
2601 W. Broward Blvd.
Ft. Lauderdale, FL 33312
1.4.1 IF HAND DELIVERING YOUR BID AND OR ATTENDING THE BID OPENING, BIDDERS ARE
CAUTIONED TO ALLOW SUFFICIENT TIME PRIOR TO THE BID OPENING TO ACCESS THE PUBLIC
SAFETY COMPLEX AND HAVE THEIR SUBMITTAL DATE AND TIME STAMPED IN THE MAIL ROOM.
DELAYS MAY BE EXPERIENCED IN OBTAINING ACCESS TO THE BUILDING AS A RESULT OF
ENHANCED SECURITY MONITORING OF PERSONS ENTERING THE COMPLEX.
1.5
Late bids will not be accepted and will be returned unopened at bidder’s request and expense.
1.6
Multiple Submissions: Only one response to the BID from any one firm will be considered. In the event of
multiple submissions, the firm will be asked to identify which submission should be analyzed. In no event will
the Broward Sheriff’s Office consider multiple submissions from the same firm.
1.7
Disclosure and Disclaimer: Any recipient of this BID who responds hereto, fully acknowledges all the
provisions of this Disclosure and Disclaimer and agrees to be bound by the terms hereof.
1.7.1
All costs incurred by the Bidder in preparing and responding to this BID shall be the sole
responsibility of the Bidder. The Broward Sheriff’s Office assumes no responsibility or liability for
costs incurred in the preparation or submission of any bid. All expenses in preparing any resubmittals shall be the sole responsibility of the Bidder.
1.7.2
The Broward Sheriff’s Office or its representatives do not warrant or represent that any
award or recommendation will be made as a result of the issuance of this BID.
1.7.3
The Broward Sheriff’s Office reserves the right to waive or modify any irregularities and technicalities
in bids received; to request additional information, to exercise its discretion and apply its judgment at
its discretion, and/or request re-submittal of a Bid.
BID # 11108005
Leather gear and Holsters
10
SECTION II - GENERAL CONDITIONS
1.7.4
The Contractor, its employees and agents shall not disclose information gained from work performed
under the contract, except for that required by law or by a Court, without the written authorization of
the Broward Sheriff’s Office. This includes release of information to the public or to any person or
organization that would not have such information in the regular course of business.
2.
Completion of Bid Forms: Bidder is to fill in all of the blank spaces on the bid form(s) (if applicable) Section IV page
19, and return together with any required attachments. Bidder must indicate by signing the acknowledgement page
that bidder has read and understands the provisions contained in this ITB. Failure to comply with these instructions
may result in rejection of your bid. Any bid may be withdrawn up until the date and time set forth above for opening of
the bid. Any bid not so withdrawn shall constitute an irrevocable offer for a period of ninety (90) days.
3.
Signature Required: All bids must show the company name and be signed in ink by a company officer or employee
who has the authority to bind the company or firm by their signature. Unsigned bids will be rejected. All manual
signatures must be original to be considered valid - no rubber stamp, photocopy, etc. (Payment will be made to
company name shown only.)
4.
Bid Withdrawal: Bidder certifies that prices, terms, and conditions in the bid will be irrevocable for a period of ninety
(90) days from the date of bid opening unless otherwise required in the bid. Bids may not be withdrawn before the
expiration of ninety (90) days. Bids may be withdrawn after ninety (90) days only upon written notification to the BSO
Purchasing Bureau. If there is an error in extensions, unit prices will prevail.
5.
Signed Bid Considered an Offer: This signed bid is considered an offer on the part of the bidder, which offer shall
be considered accepted upon approval by appropriate authorities of BSO. BSO will issue a purchase order or a letter
of authorization to the successful bidder, as authorization of award subject to requirements of detailed specifications
and those conditions contained herein.
6.
Default Provisions: In the event of default by the bidder, BSO reserves the right to procure the items(s) bid from
other sources and hold the bidder responsible for excess costs incurred as a result. A contractor who defaults on a
BSO contract may be debarred from doing business with BSO for a period of thirty-six (36) months from the date of
default.
7.
Copyrights and Patent Rights: Bidder warrants that there has been no violation of copyrights or patent rights in
manufacturing, producing, and/or selling the item(s) ordered or shipped as a result of this bid; and successful bidder
agrees to indemnify and hold harmless BSO, the Sheriff, its employees, agents, or servants, Broward County, Broward
County Board of Commissioners, its employees, agents, or servants against any and all liability, loss, or expense
resulting from any such violation.
8.
Laws and Regulations: Bidders agree to abide by all applicable Federal, State, County, and local rules, regulations,
ordinances and codes.
9.
Taxes: All taxes -- federal, state and local, relating to the Contractor's work under its agreement with the Broward
Sheriff’s Office and, similarly, all costs for licenses, permits, or certifications shall be paid by the Contractor.
Successful bidder certifies that all state and federal tax exemptions applicable to BSO will be applied.
10.
Conflict of Instructions: If a conflict exists between the General Conditions and Instructions contained herein, and
the Special Conditions and Instructions contained herein, the Special Conditions and Instructions shall govern.
11.
Specifications and Requirements: The specifications, requirements and services to be provided are stated in
Section III. Bidders requiring additional information regarding any of the bid terms, conditions or administrative
requirements should send an e-mail to [email protected] or via facsimile to (954) 765-4006. No change(s) and
no interpretations(s) shall be considered binding unless provided to all bidders in writing in the form of an Addenda or
Information Letter.
12.
Anti-Collusion Statement: By submitting this bid, the bidder affirms that this bid is without previous
understanding, agreement, or connection with any person, business or corporation submitting a bid for the
same services, materials, supplies, or equipment, and that this bid is in all respect fair, and without collusion or fraud.
BID # 11108005
Leather gear and Holsters
11
SECTION II - GENERAL CONDITIONS
13.
Indemnification: Contractor shall, at all times hereafter, indemnify, hold harmless and, at the option of BSO counsel,
defend or pay for an attorney selected by BSO counsel to defend BSO, the Sheriff, Broward County, the Board of
Commissioners of Broward County, and their officers, agents and employees of BSO and Broward County and
Broward County Commission members from and against any and all claims, suits, actions, demands, causes of
actions of any kind or nature, including all costs, expenses and attorneys fees, arising out of the negligent or wrongful
act or omission of Contractor, its officers, agents, employees, servants, independent contractors or subcontractors.
Contractor shall inform Sheriff in advance of planned actions and/or conduct related to Contractor’s handling of any
such action or claim. Sheriff shall inform Contractor of any known restrictions, defenses or limitations that may arise
or exist by reason of BSO being a governmental entity.
Sheriff shall not be liable for and Bidder agrees to indemnify Sheriff against any liability resulting from injury or illness,
of any kind whatsoever, to Bidder's employees, agents, representatives, designees, or servants during the
performance of the services, duties, and responsibilities contemplated herein.
The above indemnification provisions shall survive the expiration or termination of this Agreement.
14.
Nondiscrimination: CONTRACTOR shall not discriminate against any client, employee or applicant for employment
because of race, age, color, religion, sex, national origin, physical or mental disability, or sexual orientation.
CONTRACTOR shall take affirmative action to ensure that applicants, subcontractors, Independent Contractors, and
employees are treated without discrimination in regard to their race, color, religion, sex, national origin, physical or
mental disability, or sexual orientation. CONTRACTOR shall comply with all applicable sections of the Americans with
Disabilities Act. The CONTRACTOR agrees that compliance with this Article constitutes a material condition to this
Contract, and that it is binding upon the CONTRACTOR, its successors, transferees, and assignees for the period
during which services are provided. The CONTRACTOR further assures that all subcontractors and Independent
Contractors are not in violation of the terms of this Section.
15.
Sovereign Immunity: Nothing in this Agreement is intended nor shall it be construed or interpreted to waive or
modify the Sheriff’s immunities and limitations on liability provided for in Florida Statutes section 768.28 as now
worded or as may hereafter be amended.
16.
Confidentiality of BSO Operations: To the extent permitted by law, CONTRACTOR shall not at any time, in any
manner, either directly or indirectly, communicate to any person, firm, corporation or other entity any information of any
kind concerning any matter affecting or relating to the business of BSO, including, but not limited to, its manner of
operation, its plans, computer systems, processes or other data of any kind, nature or description. The parties
stipulating that as between them, the aforementioned matters are important, material and confidential and gravely
affect the effective and successful conduct of the business of SHERIFF, and its goodwill, and that any breach of the
terms of this paragraph is a material breach of this Contract. CONTRACTOR acknowledges that a breach of this
confidentiality will cause irreparable injury to SHERIFF that the remedy at law for any such violation or threatened
violation will not be adequate and BSO shall be entitled to temporary and permanent injunctive relief. The provisions of
this clause shall remain in full force and effect and enforceable even after the expiration of the contract. Employees
and/or subcontractors of successful proposer that will be working on this contract will be required to sign a
confidentiality agreement (Attachment “C”). If not completed and returned with your proposal, it must be
completed and returned prior to contract award.
17.
Severability: In the event any provisions of this Contract is held to be unenforceable for any reason, the
unenforceability thereof shall not affect the remainder of the Contract which shall remain in full force and effect and
enforceable in accordance with its terms.
18.
Enforcement: In the event either party incurs legal expenses or costs to enforce the terms of this Contract, the
prevailing party shall be entitled to recover the costs of such action so incurred, including, without limiting, reasonable
attorney’s fees and costs.
19.
No Third Party Beneficiaries: This Contract is for the benefit of the parties hereto, and is not entered into for the
benefit of any other person or entity. Nothing in this Contract shall be deemed or construed to create or confer any
benefit, right or cause of action for any third party or entity.
BID # 11108005
Leather gear and Holsters
12
SECTION II - GENERAL CONDITIONS
20.
Funding: The obligation of BSO for payment to the bidder is limited to the availability of funds appropriated in a
current fiscal period, and continuation of any contractual relationship into a subsequent fiscal period is subject to
appropriation of funds, unless otherwise authorized by law.
21.
Manner of Performance: Bidder agrees to perform its duties and obligations in a professional manner and in
accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder agrees
that the services provided shall be provided by employees that are educated, trained, experienced, certified, and
licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to BSO any and all
documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules,
and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations,
authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of
this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract.
22.
Public Records: The Broward Sheriff's Office is subject to Chapter 119, Florida Statutes, the "Public Records Law."
No claim of confidentiality or proprietary information in all or any portion of a response to the BID will be honored
unless a specific exemption from the Public Records Law exists and it is cited in the response to the BID. An
incorrectly claimed exemption does not disqualify the firm, only the exemption claimed.
23.
Agreement/Contract: Any Agreement or contract resulting from the acceptance of a bid shall be on forms either
supplied by or approved by BSO and shall contain, as a minimum, applicable provisions of this Invitation to Bid. BSO
reserves the right to reject any agreement, which does not conform to the BID, and any BSO requirements for
agreements and contracts. BSO reserves the right to modify, add or delete language in any agreement.
24.
Assignment: No assignment of this contract or the rights and obligations hereunder by CONTRACTOR shall be valid
without the express written consent of BSO, which may be given or withheld, in BSO’s sole discretion.
25.
Waiver or Breach: It is agreed that no waiver or modification of the terms hereof or of any covenant, condition, or
limitation contained in said terms shall be valid unless it is in writing and duly executed by the party to be charged with
it, and that no evidence of any waiver or modification shall be offered or received in evidence in any proceeding,
arbitration, or litigation between the parties arising out of or affecting the terms hereof, or the right or obligations of
any party, unless such waiver or modification is in writing, and duly executed. The waiver by either party of a breach or
violation of any provision of this Contract shall be construed as a modification of this contract and shall not operate as,
or be construed to be, a waiver of any subsequent breach of the same or any other provision of this Contract.
26.
Termination: The Contract may be terminated upon the following events:
26.1
Termination by Mutual Agreement. In the event the parties mutually agree in writing, this Contract may be
terminated on the terms and dates stipulated therein.
26.2
Termination Without Cause. Either party shall have the right to terminate this Contract without cause by
providing the other party with thirty (30) calendar days written notice via certified mail, return receipt requested
or via hand delivery with proof of delivery.
26.3
Termination for Cause. In the event of a material breach, either party may provide the other party with written
notice of the material breach. The other party shall have thirty (30) days from the date of its receipt of such
notification to cure such material breach. If the material breach is not cured within that time period, the nonbreaching party may terminate this Contract immediately. Material breaches shall include but are not limited
to, violations of Governing Standards, state or federal laws, BSO’s policies and procedures, or the terms and
conditions of this Contract.
26.4
Termination for Lack of Funds. In the event the funds to finance this Contract become unavailable or are not
allocated by Broward County, BSO may provide CONTRACTOR with thirty (30) days written notice of
termination. Nothing in this Contract shall be deemed or construed to prevent the parties from negotiating a
new Contract in this event.
26.5
Immediate Termination by BSO. BSO, in his sole discretion, may terminate this contract immediately upon
the occurrence of any of the following events:
26.5.1 Contractor’s violation of the Public Records Act;
BID # 11108005
Leather gear and Holsters
13
SECTION II - GENERAL CONDITIONS
26.5.2 The insolvency, bankruptcy or receivership of CONTRACTOR;
26.5.3 Contractor’s violation or non-compliance with NONDISCRIMINATION Section of this Bid; or
26.5.4 CONTRACTOR fails to maintain insurance in accordance with the INSURANCE Section of this Bid.
26.5.5 Neither the expected termination nor the expiration of this Contract shall relieve Proposer, its
employees and independent contractors from their contractual duty and ethical obligation to provide
or arrange for services under this Contract until the date of termination.
Notwithstanding any other provisions of this Contract, the CONTRACTOR’S duty to indemnify and defend BSO as set
forth in this bid shall survive the termination or expiration of this Contract.
27.
Drug Free Workplace Certification by Contractor: All bidders must complete the attached "Drug Free Workplace
Certification by Contractor", and submit it with their bid. Failure to do so may result in rejection of your bid.
28.
Public Entity Crimes: In accordance with the Public Entity Crimes Act (Section 287.133, Florida Statutes) a person
or affiliate who has been placed on the convicted vendor list maintained by the State of Florida Department of General
Services following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or
perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may
not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO for a period of thirty six (36) months from the date of being placed on the convicted vendor list.
29.
Governing Procedures: This bid is governed by the applicable sections of the BSO Purchasing Procedures
Manual. A copy of the manual is available for review at the BSO Purchasing Division.
30.
Identical Tie Bids: If all bids received are for the same total or unit price, quality and service being equal, the contract
or purchase will be awarded to a local responsible bidder. Local bidder is defined as a bidder whose business office is
located within the South Florida tri-county region of Broward, Palm Beach, and Miami-Dade Counties. If there is a tie
bid among local bidders or among non-local bidders, preference will be given to a certified minority business
enterprise. If none of these conditions exist or there is more than one local and/or minority business enterprise, the
Purchasing Manager will determine which bid will be selected, based upon the best interests of BSO.
31.
ACKNOWLEDGEMENT/REQUEST FOR INFORMATION AND/OR CLARIFICATION(S): Each bidder shall examine
and review this bid, indicating their understanding of each page by signing the “Acknowledgement Section”, “Section
IV”. Requests for additional information or clarification regarding this ITB should be e-mailed to
[email protected] or may be faxed to (954)765-4006. No verbal requests for information or clarification shall
be honored.
31.1
The person submitting the request for additional information or clarification shall be responsible for its timely
delivery. Requests received less than five (5) business days prior to the deadline for submittal of this
ITB might not be acknowledged. Communication prior to award should be limited to the designated
representative of the Purchasing Division as stated above.
31.2
At its sole discretion, BSO may answer such inquiries by means of a written Information Letter or an
addendum. In the event that an inquiry is made in which the explanation or clarification requires a substantial
change to the specifications, a formal Addendum will be issued to all document holders. If any addenda are
issued to this Invitation to Bid, BSO will attempt to notify all known prospective Bidders, however, it shall be
the responsibility of each Bidder, prior to submitting their bid, to visit the BSO website or contact the BSO at
(954) 831-8170 to determine if addenda were issued and to make such addenda a part of their bid.
31.3
Explanations or clarifications, which do not require any revision to the specifications, will be issued in the form
of an Information Letter. Information Letters do not need to be signed or returned with the proposal. The
BSO shall not be responsible for oral information given by any of the BSO employees or other
persons. The issuance of a written Information Letter or Addendum is the only official method whereby
interpretation, clarification or additional information can be given.
BID # 11108005
Leather gear and Holsters
14
SECTION II - GENERAL CONDITIONS
31.4
32.
Addenda Acknowledgement: The Bidder shall be required to acknowledge receipt of any formal addenda
by signing the Addendum and including it with the Bid. Failure of a Bidder to include a signed formal
addendum in its Bid shall deem its Bid non-responsive; provided, however, that BSO may waive this
requirement in its best interest.
Statement of "No Bid": If your firm chooses not to submit a bid, please complete and return the attached Statement
of "No Bid" Form. Failure to respond by either submitting a bid or "No Bid" form after receiving three Invitation to Bids
may result in your firm being removed from our Contractor's List.
* * *END OF SECTION II * * *
BID # 11108005
Leather gear and Holsters
15
SECTION III
BID SPECIFICATIONS & GENERAL REQUIREMENTS
1.
SCOPE/INTENT: It is the intent of the BROWARD SHERIFF’S OFFICE to seek bids from qualified bidders to
establish an open end agreement for providing and delivering LEATHER GEAR AND HOLSTERS to the
Departments of Law Enforcement, and Detention.
NOTE: The quantities indicated on the bid form (page 19) are our best estimate of annual usage, and are not a
commitment of volume. BSO makes no guarantee of actual quantities to be ordered, which may be more or
less than the estimates stated. BSO reserves the right to add and delete product line items during the term of
this contract and any renewal terms.
2.
SPECIFICATIONS/REQUIREMENTS: Respondent must be able to meet or exceed the specifications/requirements
as follows: Leather handcrafted to the highest standards with the professional look of leather.
Bidders must meet minimum specifications, see Bid form, if not they will be declared non-responsive. The
Broward Sheriff’s Office, reserves the right to request samples for evaluation. Bidder must comply within 5
business days of request. Multiple sizes may be requested. Failure to comply with this request in a timely
manner may result in disqualification and bid response will no longer be considered.
3.
DOCUMENTATION/ PRODUCT INFORMATION: Product literature, specifications, and technical information,
including Manufacturer’s Safety Data Sheets (MSDS) if applicable, should be provided with this bid as an attachment
to the “BID FORM”. However, in all cases must be provided within five (5) business days upon request from
Purchasing Agent
4.
Delivery Locations
Central Supply
2601 W Broward Blvd.
Fort Lauderdale, FL 33312
5.
WARRANTIES
PROPOSALS WILL CLEARLY STATE ANY WARRANTIES AND GUARANTEES AGAINST DEFECTIVE
MATERIALS AND WORKMANSHIP. ALL MANUFACTURED GOODS SHALL MAINTAIN THE STANDARD
MANUFACTURERS WARRANTIES. DETAILS AND DURATION OF WARRANTY MAY BE CONSIDERED IN
AWARDING OF CONTRACT. ALL IMPLIED WARRANTIES RECOGNIZED UNDER THE FLORIDA UNIFORM
COMMERCIAL CODE WILL BE APPLICABLE.
Bidders must meet minimum specifications, if not they will be declared non-responsive. The Broward
Sheriff’s Office, reserves the right to request samples for evaluation. BSO reserves the right to request a sample
of the product being offered for evaluation and testing prior to acceptance and award of this bid. If requested,
sample(s) must be delivered at no charge to BSO within five (5) business days of such request. Any unused portion of
the samples can be returned at bidder’s request and expense.
Multiple sizes may be requested. Failure to comply with this request in a timely manner may result in
disqualification and bid response will no longer be considered.
6.
PLACING THE ORDER: Currently orders are called in on an as needed basis. A Blanket Purchase Order will be
created for each applicable fiscal year and Release Orders will be placed against the blanket. Should the process
change awarded bidder will be notified.
BID # 11108005
Leather gear and Holsters
16
7.
NEW MERCHANDISE: Bidder guarantees items offered and delivered to be the current standard production model at
time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees items offered and
delivered to be new, unused, and free from any and all defects in material, packaging and workmanship and
agrees to replace defective items promptly at no charge to the Broward Sheriff's Office, for the manufacturer’s
standard warranty but in no case for a period of less than 12 months from date of acceptance.
8.
REGISTER AS A VENDOR: All bidders are requested to register at www.sheriff.org/purchasing to receive future
solicitations automatically.
9.
CONDITIONS FOR EMERGENCY/HURRICANE OR DISASTER – TERM CONTRACTS:
Refer to Section I, Article 5, Special Conditions
NOTE: The quantities indicated on the bid form (page 19) are our best estimate of projected annual usage, and are
not a commitment of volume. BSO makes no guarantee of actual quantities to be ordered, which may be more or less
than the estimates stated. BSO reserves the right to add and delete product line items during the term of this contract
and any renewal terms.
NOTE: All prices must be FOB destination.
***END OF SECTION III***
BID # 11108005
Leather gear and Holsters
17
SECTION IV
BID PRICING FORM & ACKNOWLEDGEMENTS
BIDDER ACKNOWLEDGEMENT: Bidder by virtue of submitting this bid acknowledges that they have read,
understand, accept and will comply with all the terms, conditions and specifications of this BID and any addenda
issued. Bidders shall thoroughly examine and be familiar with these specifications. The failure or omission of any
Bidder to review this document shall in no way relieve any Bidder of obligations with respect to this BID. The
submission of a bid and signature below shall be taken as evidence of acceptance of the terms and conditions of this
BID.
IMPORTANT!!!
THIS PAGE MUST BE SIGNED FOR BID TO BE CONSIDERED
PER GENERAL CONDITIONS SECTION II
The undersigned Bidder does declare that no other persons other than the Bidder herein named has any interest in this
bid or in the contract to be taken, and that it is made without any connection with any other person or persons making
bid for the same article, and is in all respects fair and without collusion or fraud. The undersigned further declares that
the specifications have been carefully examined and the Bidder is thoroughly familiar with its provisions and with the
quality, type and grade of required materials. The undersigned further declares and proposes to furnish the articles
called for within the specified time in this bid for the following price and guarantees that parts and services for the
articles listed below are available within the State of Florida, to wit:
Furthermore, I certify that I am duly authorized to sign this bid for the bidder.
_______________________________ ____________________________________
Legal Name of Company
Manual Signature of Company Officer
PRINT INFORMATION BELOW:
______________________________
Name of Company Officer
____________________________________
Title of Company Officer
Please check one:
ORIGINAL …
BID # 11108005
Leather gear and Holsters
COPY
…
18
___________
Date
BID FORM
ITEM PRICING INFORMATION
DUTY GEAR, AND HOLSTERS
NO.
GROUP # 1
PRODUCT DESCRIPTION
MFG OFFERED
Brand name
PRICING PER
EACH
EST
YRLY
QTY
EXTENSION
1. INNER TROUSER BELT, REVERSIBLE. 1.75”
WITH 1.50” BAND OF VELCRO LOOP. BLACK
BASKETWEAVE.
$___________ 514 Ea. $____________
LEATHER: ITEM # _________________
INDICATE IF AN EXTRA CHARGE FOR SIZES:
1XL: ______ 2XL: _____
3XL: ______ 4XL: ______
2. OUTER DUTY BELT. 2.25” WIDE. TRIPLE
RETENTION BUCKLE, VELCRO CLOSURE ON
BOTH ENDS. BLACK BASKETWEAVE.
SIZES: EVEN 28-46
$___________ 217 Ea. $____________
LEATHER: ITEM # _________________
INDICATE IF AN EXTRA CHARGE FOR SIZES:
1XL: ______ 2XL: _____
3XL: ______ 4XL: ______
3. POUCH, HANDCUFF. TOP FLAP WITH VELCRO
CLOSURE FOR STANDARD HANDCUFFS.
BLACK. BASKETWEAVE.
$___________ 144 Ea. $____________
LEATHER: ITEM # _________________
4. CASE SPEED LOADER. DOUBLE. 2.25” BELT
LOOP. VELCRO CLOSURE. BLACK
BASKETWEAVE.
$___________ 5 Ea.
$____________
LEATHER: ITEM # _________________
5. HOLDER MAGAZINE. DOUBLE WITH
HORIZONTAL & VERTICAL BELTLOOPS FOR
USE W/ 2.25” DUTY BELT. VELCRO CLOSURE.
BLACK BASKETWEAVE.
$___________ 180 Ea. $____________
GLOCK 40 & BERETTA
S&W
SIGSAUER
S&W 645
H&K
LEATHER: ITEM # _________________
6. POUCH, SURGICAL GLOVE. VELCRO CLOSURE.
BLACK. BASKETWEAVE.
$___________ 120 Ea. $____________
LEATHER: ITEM # _________________
BID # 11108005
Leather gear and Holsters
19
7. RING, BATON WITH BLACK RING.BLACK
BASKETWEAVE.
$___________ 48 Ea.
LEATHER: ITEM # _________________
$____________
8. CARRIER, RADIO. FOR USE ON THE 2.25” DUTY
BELT WITH MOTOROLA STX RADIOS VELCRO
CLOSURE. BLACK. BASKETWEAVE.
$___________ 110 Ea. $____________
LEATHER: ITEM # _________________
9. KEEPERS. BLACK BASKETWEAVE. VELCRO
CLOSURE.
$___________ 500 Ea. $____________
LEATHER: ITEM # _________________
10. MACE (PEPPER SPRAY) HOLDER. MARK 3.
SMALL. BLACK. BASKETWEAVE.
$___________ 10 Ea.
LEATHER: ITEM # _________________
TOTAL FOR GROUP 1:
$____________
$
ITEM NO.
GROUP # 2
PRODUCT DESCRIPTION
1.
HOLSTER. SSIII (LEVEL 3 RETENTION)
BLACK. BASKETWEAVE.
SAFARILAND MODEL 070
GLOCK 40 & 45 (REPRESENT APPROX. 85%)
BERETTA
S&W (REVOLVER & AUTOMATIC)
SIGSAUER
H&K
__NO SUBSTITUTIONS__
MFG OFFERED
LEATHER: ITEM # Safariland Model 070 SSIII
NO SUBSTITUTES.
2.
PRICING PER
EACH
EST
YRLY
QTY
EXTENSION
110
$___________
$___________
ALS (Automatic Locking System) HOLSTER.
Safariland Model 6360 Level II Plus retention.
STX. Color: Black. Finish: Basketweave.
NO SUBSTITUTIONS.
SAFARILAND MODEL 6360 $___________
19
$___________
SAFARILAND MODEL 6365 $___________
(includes light attachment)
7
$___________
TOTAL FOR GROUP 2:
BID # 11108005
Leather gear and Holsters
$_____________
20
BID PRICING FORM & ACKNOWLEDGEMENTS. Cont’……
DELIVERY TIME AFTER RECEIPT OF ORDER: _________________CALENDAR DAYS
QUANTITIES ARE AN ESTIMATE – THE AMOUNT OF GOODS PURCHASED UNDER THIS CONTRACT CANNOT
BE GUARANTEED AND WILL BE CONTINGENT UPON AVAILABILITY OF FUNDING.
NOTE: YOUR BID SUBMITTAL MUST INCLUDE TECHNICAL SPECIFICATIONS FOR THE ITEM (S) BID.
NAME & ADDRESS OF COMPANY SUBMITTING BID:
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
FEDERAL EMPLOYER IDENTIFICATION # OR SOCIAL SECURITY # ________________________________
COMPANY TELEPHONE NUMBER: (
) ________________ FAX #: (
EMERGENCY 24 HR TELEPHONE: (
) ________________ E-MAIL ADDRESS: _____________________
SIGNER TELEPHONE NUMBER:
) ________________ FAX #: (
(
) __________________________
) __________________________
www._____________________________________
1.
Acknowledgement of Addenda:
Number of Addenda Issued _____________________________________
2.
Conflict of Interest: For purposes of determining any possible conflict of interest, all Bidders must disclose if any
BSO employee or family member (that is in a position of authority, will be involved with the contract on a
daily/monthly basis or will be involved in the contract administration) is also an owner, corporate officer, or
employee of their business.
Indicate either "yes" (A BSO employee or family member is also associated with your business), or "no". If yes, give
person(s) name(s) and position(s) with your business.
Yes _______
Name(s) and Position(s) _________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
No _______
BID # 11108005
Leather gear and Holsters
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SECTION IV - BID PRICING FORM & ACKNOWLEDGEMENTS (cont)
3.
Pending Litigation: Submit information on any pending litigation and any judgments and settlements of court cases
that have occurred within the last three years.
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
4.
Debarments: Submit any information on any debarments from doing business with a Governmental Agency that have
occurred within the last three years.
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
5.
Payment Terms: PAYMENT WILL BE MADE WITHIN THIRTY (30) DAYS OF RECEIPT OF ACCURATE INVOICE.
Advance payments will not be made.
Remit name and address if different from above:
________________________________________________________________________________________
Name of Company
Attn: ___________________________________________________________________________________
________________________________________________________________________________________
Address
________________________________________________________________________________________
City, State, Zip
________________________________________________________________________________________
Phone:
Fax:
Email:
* * * * E N D O F S E C T I O N IV * * *
BID # 11108005
Leather gear and Holsters
22
ATTACHMENT “B”
DRUG FREE WORKPLACE CERTIFICATION
The undersigned hereby certifies that it will provide a drug-free workplace program by:
(1)
Publishing a statement notifying its employees that the unlawful manufacture, distribution, dispensing, possession, or
use of a controlled substance is prohibited in the company’s workplace, and specifying the actions that will be taken
against employees for violations of such prohibition;
(2)
Establishing a continuing drug-free awareness program to inform its employees about:
(i)
The dangers of drug abuse in the workplace;
(ii)
The company's policy of maintaining a drug-free workplace;
(iii)
Any available drug counseling, rehabilitation, and employee assistance programs; and
(iv)
The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(3)
Giving all employees engaged in performance of the contract a copy of the statement required by subparagraph (1);
(4)
Notifying all employees, in writing, of the statement required by subparagraph (1), that as a condition of employment on
a covered contract, the employee shall:
(i)
Abide by the terms of the statement; and
(ii)
Notify the employer in writing of the employee's conviction under a criminal drug statute for a violation
occurring in the workplace no later than 5 calendar days after such conviction;
(5)
Notifying Broward Sheriff's Office in writing within 10 calendar days after receiving notice under subdivision (4) (ii)
above, from an employee or otherwise receiving actual notice of such conviction. The notice shall include name and the
position title of the employee;
(6)
Within 30 calendar days after receiving notice under subparagraph (4) of a conviction, taking one or more of the
following actions with respect to an employee who is convicted of a drug abuse violation occurring in the workplace:
(7)
(i)
Taking appropriate personnel action against such employee, up to and including termination; and/or
(ii)
Requiring such employee to satisfactorily participate in and complete a drug abuse
assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law
enforcement, or other appropriate agency; and
Making a good faith effort to maintain a drug-free workplace program through implementation of subparagraphs (1)
through (6).
_________________________
(Bidder’s Signature)
________________________________
(Company Name)
_________________________
(Print Name)
________________________________
(Address)
State of _______________________
County of _______________________
The foregoing instrument was acknowledged before me this __________
day of __________, _______, by _______________________________________
as _________________________________________________________ (title)
of _________________________________ known to me to be the person
described herein, or who produced ___________________ as identification, and who did/did not take an oath.
NOTARY PUBLIC:
_____________________________
(Signature)
_____________________________
(Print Name
My commission expires: __________________________
BID # 11108005
Leather gear and Holsters
23
ATTACHMENT “D”
SAMPLE ACORD CERTIFICATE OF INSURANCE
BID # 11108005
Leather gear and Holsters
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ATTACHMENT “E”
STATEMENT OF "NO BID" FORM
COMPANY NAME:
AUTHORIZED SIGNATURE:
BID #11108005
LEATHER GEAR AND HOLSTERS
WE HAVE ELECTED NOT TO SUBMIT A BID DUE TO THE FOLLOWING REASON(S):
INSUFFICIENT TIME TO RESPOND
DO NOT OFFER THIS PRODUCT/SERVICE.
UNABLE TO MEET SPECIFICATIONS
UNABLE TO MEET SERVICE REQUIREMENTS
WORKLOAD DOES NOT ALLOW US TO BID.
SPECIFICATIONS UNCLEAR OR TOO RESTRICTIVE
OTHER (PLEASE SPECIFY):
PLEASE RETURN TO:
BROWARD SHERIFF'S OFFICE
PURCHASING DIVISION
ATTN: Rick Torres, C.P.M.
BID # 11108005
P.O. BOX 9507
FORT LAUDERDALE, FL 33310
BID # 11108005
Leather gear and Holsters
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ATTACHMENT “F”
ATTENTION BIDDERS FLYER
D ATTENTION BIDDERS E
STOP
PRIOR TO SUBMITTING
Your Quote, Bid, or Proposal, please visit
www.sheriff.org/apps/vendor/new.cfm
and register as a vendor
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www.sheriff.org/apps/vendor/login.cfm
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Company’s information
We thank you in advance for your cooperation
and your interest in doing business with the
BROWARD SHERIFF’S OFFICE
Should you encounter problems with the online vendor registration or update,
please contact our web expert [email protected]
BID # 11108005
Leather gear and Holsters
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