The following document was not prepared by the Office of the State Auditor, but was
prepared by and submitted to the Office of the State Auditor by a private CPA firm. The
document was placed on this web page as it was submitted. The Office of the State
Auditor assumes no responsibility for its content or for any errors located in the
document. Any questions of accuracy or authenticity concerning this document should
be submitted to the CPA firm that prepared the document. The name and address of the
CPA firm appears in the document.
Simpson County School District
Audited Financial Statements
June 30, 2009
Fortenberry & Ballard, PC
Certified Public Accountants
1
Simpson County School District
TABLE OF CONTENTS
PAGE #
FINANCIAL AUDIT REPORT
Independent Auditor's Report on the Basic Financial Statements and
Supplemental Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Management’s Discussion and Analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
FINANCIAL STATEMENTS
Exhibit A - Statement of Net Assets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Exhibit B - Statement of Activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Exhibit C - Balance Sheet - Governmental Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Exhibit C-1 - Reconciliation of the Governmental Funds Balance Sheet
to the Statement of Net Assets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Exhibit D - Statement of Revenues, Expenditures, and
Changes in Fund Balances - Governmental Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Exhibit D-1 - Reconciliation of the Statement of Revenues, Expenditures, and
Changes in Fund Balances of Governmental Funds to the Statement of
Activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Exhibit E - Statement of Fiduciary Assets and Liabilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Notes to the Financial Statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
18
19
20
21
22
23
24
26
REQUIRED SUPPLEMENTARY INFORMATION
Budgetary Comparison Schedules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Notes to the Required Supplementary Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
SUPPLEMENTAL INFORMATION
Schedule 1 - Schedule of Expenditures of Federal Awards . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Schedule 2 - Schedule of Instructional, Administrative and Other Expenditures Governmental Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
OTHER SUPPLEMENTAL INFORMATION
Statement of Revenues, Expenditures and Changes in Fund Balances General Fund - Last Four Years . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Statement of Revenues, Expenditures and Changes in Fund Balances All Governmental Funds - Last Four Years . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
INTERNAL CONTROL AND COMPLIANCE REPORTS
Independent Auditor's Report on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on An Audit of the Financial Statements
Performed in Accordance with Government Auditing Standards . . . . . . . . . . . . . . . . . . 57
Independent Auditor’s Report on Compliance with Requirements Applicable to
Each Major Federal Program and Internal Control Over Compliance
in Accordance with OMB Circular A-133 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Independent Auditor's Report on Compliance with State Laws and Regulations . . . . . . . . . . . . 61
SCHEDULE OF FINDINGS AND QUESTIONED COSTS . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
AUDITEE’S CORRECTIVE ACTION PLAN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
2
FINANCIAL AUDIT REPORT
3
Fortenberry & Ballard, PC
Certified Public Accountants
INDEPENDENT AUDITOR'S REPORT ON THE BASIC FINANCIAL
STATEMENTS AND SUPPLEMENTAL INFORMATION
Superintendent and School Board
Simpson County School District
We have audited the accompanying financial statements of the governmental activities, each
major fund, and the aggregate remaining fund information of the Simpson County School
District as of and for the year ended June 30, 2009, which collectively comprise the Simpson
County School District’s basic financial statements as listed in the table of contents. These
financial statements are the responsibility of the Simpson County School District's management.
Our responsibility is to express opinions on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the
financial statements are free of material misstatement. An audit includes examining, on a test
basis, evidence supporting the amounts and disclosures in the financial statements. An audit also
includes assessing the accounting principles used and significant estimates made by
management, as well as evaluating the overall financial statement presentation. We believe that
our audit provides a reasonable basis for our opinions.
In our opinion, the financial statements referred to above present fairly, in all material respects,
the respective financial position of the governmental activities, each major fund, and the
aggregate remaining fund information of the Simpson County School District, as of June 30,
2009, and the respective changes in financial position, thereof for the year ended in conformity
with accounting principles generally accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated
August 24, 2010, on our consideration of the Simpson County School District's internal control
over financial reporting and our tests of its compliance with certain provisions of laws,
regulations, contracts and grant agreements and other matters. The purpose of that report is to
describe the scope of our testing of internal control over financial reporting and compliance and
the results of that testing, and not to provide an opinion on the internal control over financial
reporting or on compliance. That report is an integral part of an audit performed in accordance
with Government Auditing Standards and should be considered in assessing the results of our
audit.
The Management’s Discussion and Analysis on pages 7 through 16 and the Budgetary
Comparison Schedules and corresponding notes on pages 44 through 49 are not a required part
of the basic financial statements but are supplementary information required by the
Governmental Accounting Standards Board. We have applied certain limited procedures, which
consisted principally of inquiries of management regarding the methods of measurement and
presentation of the required supplementary information. However, we did not audit the
information and express no opinion on it.
AICPA & MSCPA
1929 Spillway Road, Suite B, Brandon, MS 39047, Telephone (601) 992-5292, Fax (601) 992-2033
4
Our audit was conducted for the purpose of forming opinions on the financial statements that
collectively comprise the Simpson County School District's basic financial statements. The
accompanying Schedule of Expenditures of Federal Awards is presented for purposes of
additional analysis as required by U.S. Office of Management and Budget Circular A-133,
Audits of States, Local Governments, and Non-Profit Organizations, and is not a required part of
the basic financial statements. In addition, the Schedule of Instructional, Administrative and
Other Expenditures - Governmental Funds is presented for purposes of additional analysis and is
not a required part of the basic financial statements. Such information has been subjected to the
auditing procedures applied in the audit of the basic financial statements and, in our opinion, is
fairly stated, in all material respects, in relation to the basic financial statements taken as a
whole.
The other supplemental information section, which includes the Statement of Revenues,
Expenditures and Changes in Fund Balances, General Fund, Last Four Years and the Statement
of Revenues, Expenditures and Changes in Fund Balances, All Governmental Funds, Last Four
Years, is presented for purposes of additional analysis as required by the Mississippi Department
of Education and is not a required part of the basic financial statements. Such information has
not been subjected to the auditing procedures applied in the audit of the basic financial
statements and, accordingly, we express no opinion on it.
Fortenberry & Ballard, PC
August 24, 2010
Certified Public Accountants
5
MANAGEMENT’S DISCUSSION AND ANALYSIS
6
SIMPSON COUNTY SCHOOL DISTRICT
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE YEAR ENDED JUNE 30, 2009
The discussion and analysis of Simpson County School District’s financial performance provides an
overall narrative review of the School District’s financial activities for the year ended June 30, 2009.
The intent of this discussion and analysis is to look at the School District’s performance as a whole;
readers should also review the notes to the basic financial statements and the financial statements to
enhance their understanding of the School District’s financial performance. Information contained in
this section is qualified by the more detailed information contained elsewhere in this District's
financial statements, notes to financial statements and any accompanying materials. To the extent
this discussion contains any forward-looking statements of the District's plans, objectives,
expectations and prospects, the actual results could differ materially from those discussed herein.
FINANCIAL HIGHLIGHTS
P
Total net assets for 2009 increased $3,786,330, including a prior period adjustment of
($21,144), which represents a 14% increase from fiscal year 2008. This increase in net assets
is primarily due to the following: 1) capital outlays of $3,082,633 during the fiscal year were
not reported as expenses in the Statement of Activities but were capitalized on the Statement
of Net Assets, and 2) repayment of debt principal in the amount of $530,000 was not reported
as an expense in the Statement of Activities but as a reduction of long-term liabilities on the
Statement of Net Assets.
P
General revenues amounted to $28,498,185 and $25,707,920, or 79% and 78% of all
revenues for fiscal years 2009 and 2008, respectively. Program specific revenues in the form
of charges for services and grants and contributions accounted for $7,631,424, or 21% of
total revenues for 2009, and $7,296,794 or 22% of total revenues for 2008.
P
The District had $32,322,135 and $30,603,222 in expenses for the fiscal years 2009 and
2008; only $7,631,424 for 2009 and $7,296,794 for 2008 of these expenses were offset by
program specific charges for services, grants and contributions. General revenues of
$28,498,185 for 2009 and $25,707,920 for 2008 were not adequate to provide for these
programs.
P
Among major funds, the General Fund had $25,448,391 in revenues and $24,115,967 in
expenditures for 2009, and $25,504,839 in revenues and $22,576,347 in expenditures for
2008. The General Fund’s fund balance increased by $299,443 from 2008 to 2009, and
increased by $290,689 from 2007 to 2008.
P
Capital assets, net of accumulated depreciation, increased by $2,286,677 for 2009 and
decreased by $66,982 for 2008. The increase for 2009 was due primarily to construction in
progress related to the new Magee High School.
P
Long-term debt decreased by $530,000 for 2009 and decreased by $505,000 for 2008. The
decrease for 2009 was due primarily to the principal payment on outstanding long-term debt.
In addition, the liability for compensated absences decreased by $162,098 for 2009 and
increased by $146,291 for 2008.
7
OVERVIEW OF THE FINANCIAL STATEMENTS
This discussion and analysis is intended to serve as an introduction to the District’s basic
financial statements. The District’s basic financial statements comprise three components: 1)
government-wide financial statements, 2) fund financial statements, and 3) notes to the financial
statements. This report also contains other supplementary information in addition to the basic
financial statements themselves.
Government-wide financial statements. The government-wide financial statements are
designed to provide readers with a broad overview of the District’s finances, in a manner similar
to a private-sector business. These statements are prepared using the accrual basis of accounting
and include all assets and liabilities.
The statement of net assets presents information on all the District’s assets and liabilities, with
the difference between the two reported as net assets. Over time, increases or decreases in net
assets may serve as a useful indicator of whether the financial position of the District is
improving or deteriorating.
The statement of activities presents information showing how the District’s net assets changed
during the most recent fiscal year. All changes in net assets are reported as soon as the
underlying event giving rise to the change occurs, regardless of the timing of related cash flows.
Thus, revenues and expenses are reported in this statement for some items that will only result in
cash flows in future fiscal years.
The government-wide financial statements outline functions of the District that are principally
supported by property taxes and intergovernmental revenues (governmental activities). The
governmental activities of the District include instruction, support services, non-instructional,
sixteenth section and interest on long-term liabilities.
Fund financial statements. A fund is a grouping of related accounts that is used to maintain
control over resources that have been segregated for specific activities or objectives. The
District uses fund accounting to ensure and demonstrate compliance with finance-related legal
requirements. All of the funds of the District can be divided into two categories: governmental
funds and fiduciary funds.
Governmental funds. Governmental funds are used to account for essentially the same
functions reported as governmental activities in the government-wide financial
statements. However, unlike the government-wide financial statements, governmental
fund financial statements focus on current spendable resources, as well as on balances of
spendable resources available at the end of the fiscal year. Such information may be
useful in evaluating the District’s current financing requirements. Governmental Funds
are reported using modified accrual accounting. This method of accounting measures
cash and other assets that can be easily converted to cash. The Governmental Funds
Statements provide a detailed short-term view of the School District’s operations.
8
Because the focus of governmental funds is narrower than that of the government-wide
financial statements, it is useful to compare the information presented for governmental
funds with similar information presented for governmental activities in the governmentwide financial statements. By doing so, readers may better understand the long-term
impact of the District’s current financing decisions. The governmental fund’s balance
sheet is reconciled to the statement of net assets, and the governmental fund’s statement
of revenues, expenditures, and changes in fund balances is reconciled to the statement of
activities to facilitate this comparison between governmental funds and governmental
activities.
The District maintains individual governmental funds in accordance with the Financial
Accounting Manual for Mississippi Public School Districts. Information is presented
separately in the governmental fund’s balance sheet and in the governmental fund’s
statement of revenues, expenditures, and changes in fund balances for all major funds.
All other non-major funds are combined and presented in these reports as other
governmental funds.
Fiduciary funds. Fiduciary funds are used to account for resources held for the benefit
of parties outside the District. Fiduciary funds are not reflected in the government-wide
financial statements because resources of those funds are not available to support the
District’s own programs. The accrual basis of accounting is used for fiduciary funds.
The school district is responsible for ensuring that the assets reported in these funds are
used for their intended purpose.
Notes to the financial statements. The notes provide additional information that is essential to
a full understanding of the data provided in the government-wide and fund financial statements.
The notes to the financial statements can be found immediately following the basic financial
statements.
Other information. In addition to the basic financial statements and accompanying notes, this
report also presents certain required supplementary information concerning the District’s budget
process.
The District adopts an annual operating budget for all governmental funds. Budgetary
comparison schedules have been provided for the General Fund and each additional special
revenue major fund.
Additionally, a schedule of expenditures of federal awards as required by OMB Circular A-133
and a schedule of instructional, administrative, and other expenditures for governmental funds
can be found in this report.
Also, included in the other supplemental information section are the Statement of Revenues,
Expenditures, and Changes in Fund Balances, General Fund, Last Four Years and the Statement
of Revenues, Expenditures, and Changes in Fund Balances, All Governmental Funds, Last Four
Years. This information is presented for purposes of additional analysis as required by the
Mississippi Department of Education and is not a required part of the basic financial statements.
9
GOVERNMENT-WIDE FINANCIAL ANALYSIS
Net assets. Net assets may serve over time as a useful indicator of government’s financial
position. In the case of the District, assets exceeded liabilities by $31,277,112 as of June 30,
2009.
The District’s financial position is a product of several financial transactions including the net
result of activities, the acquisition and payment of debt, the acquisition and disposal of capital
assets and the depreciation of capital assets.
Table 1 presents a summary of the District’s net assets at June 30, 2009, and June 30, 2008.
Table 1
Condensed Statement of Net Assets
June 30, 2009
Current assets
$
June 30, 2008
Percentage Change
10,665,295
11,464,963
(7)%
Restricted assets
4,338,366
2,059,655
111%
Capital assets, net
21,674,680
19,388,003
12%
Total assets
36,678,341
32,912,621
11%
Current liabilities
2,725,394
2,053,906
33%
Long-term debt outstanding
2,675,835
3,367,933
(21)%
5,401,229
5,421,839
0%
19,294,680
16,478,003
17%
Restricted
8,257,450
3,373,819
145%
Unrestricted
3,724,982
7,638,960
(51)%
31,277,112
27,490,782
14%
Total liabilities
Net assets:
Invested in capital assets, net of related debt
Total net assets
$
The following are significant current year transactions that have had an impact on the Statement
of Net Assets.
#
The principal retirement of $530,000 of long-term debt.
#
Increase in net capital assets in the amount of $2,286,677.
10
Changes in net assets. The District’s total revenues for the fiscal years ended June 30, 2009 and
June 30, 2008 were $36,129,609 and $33,004,714, respectively. The total cost of all programs
and services was $32,322,135 for 2009 and $30,603,222 for 2008. Table 2 presents a summary of
the changes in net assets for the fiscal years ended June 30, 2009 and June 30, 2008.
Table 2
Changes in Net Assets
Year Ended
June 30, 2009
Year Ended
June 30, 2008
Percentage
Change
Revenues:
Program revenues:
Charges for services
$
754,502
713,745
6%
Operating grants and contributions
6,876,922
6,583,049
4%
Total program revenues
7,631,424
7,296,794
5%
5,478,989
5,169,391
6%
19,681,241
19,868,609
(1)%
389,854
183,218
113%
2,835,344
486,702
483%
28,498,185
25,707,920
11%
36,129,609
33,004,714
9%
Instruction
19,429,523
18,722,558
4%
Support services
10,345,663
9,510,124
9%
Non-instructional
2,408,868
2,223,588
8%
Sixteenth section
23,445
6,460
263%
114,636
140,492
(18)%
32,322,135
30,603,222
6%
3,807,474
2,401,492
59%
27,490,782
25,097,861
10%
(21,144)
(8,571)
147%
27,469,638
25,089,290
9%
31,277,112
27,490,782
14%
General revenues:
Property taxes
Grants and contributions not restricted
Unrestricted investment earnings
Sixteenth section sources
Other
112,757
Total general revenues
Total revenues
Expenses:
Interest on long-term debt
Total expenses
Increase (decrease) in net assets
Net Assets, July 1, as originally reported
Prior Period Adjustment
Net Assets, July 1, as restated
Net Assets, June 30
$
11
Governmental activities. The following table presents the cost of five major District functional
activities: instruction, support services, non-instructional, sixteenth section and interest on longterm debt. The table also shows each functional activity’s net cost (total cost less charges for
services generated by the activities and intergovernmental aid provided for specific programs). The
net cost shows the financial burden that was placed on the State and District’s taxpayers by each of
these functions.
Table 3
Net Cost of Governmental Activities
Total Expenses
2009
Instruction
$
2008
Percentage
Change
19,429,523
18,722,558
4%
Support services
10,345,663
9,510,124
9%
Non-instructional
2,408,868
2,223,588
8%
Sixteenth section
23,445
6,460
263%
114,636
140,492
(18)%
32,322,135
30,603,222
6%
Interest on long-term liabilities
Total expenses
12
$
Net (Expense) Revenue
2009
Instruction
$
2008
Percentage
Change
(16,006,570)
(15,488,108)
3%
(8,703,514)
(7,550,797)
15%
Non-instructional
61,499
(120,571)
(151)%
Sixteenth section
72,510
(6,460)
(1222)%
(114,636)
(140,492)
(18)%
(24,690,711)
(23,306,428)
6%
Support services
Interest on long-term liabilities
Total net (expense) revenue
$
P
Net cost of governmental activities, ($24,690,711 for 2009 and $23,306,428 for 2008) was
financed by general revenue, which is made up of primarily property taxes of ($5,478,989
for 2009 and $5,169,391 for 2008) and state and federal revenues ($19,681,241 for 2009 and
$19,868,609 for 2008). In addition, there was $2,835,344 and $486,702 in Sixteenth
Section sources for 2009 and 2008, respectively.
P
Investment earnings amounted to $389,854 for 2009 and $183,218 for 2008.
13
FINANCIAL ANALYSIS OF THE DISTRICT’S FUNDS
As noted earlier, the District uses fund accounting to ensure and demonstrate compliance with
finance-related legal requirements.
Governmental funds. The focus of the District’s governmental funds is to provide information on
current inflows, outflows and balances of spendable resources. Such information is useful in
assessing the District’s financing requirements. In particular, unreserved fund balance may serve as
a useful measure of the District’s net resources available for spending at the end of the fiscal year.
The financial performance of the District as a whole is reflected in its governmental funds. As the
District completed the year, its governmental funds reported a combined fund balance of
$12,321,363, an increase of $798,331, which includes the increase in inventory of $11,168.
$5,823,380 or 47% of the fund balance represents unreserved and undesignated fund balance,
which is available for spending at the District’s discretion. $1,536,356 or 13% of the fund balance
represents unreserved, designated fund balance which will be used for capital improvements. The
remaining fund balance of $4,961,627 or 40% is reserved or designated to indicate that it is not
available for spending because it has already been committed. This portion of the fund balance is
reserved for advances, inventory, debt service, unemployment benefits, forestry improvement
purposes and permanent fund purposes.
The General Fund is the principal operating fund of the District. The increase in fund balance in
the General Fund for the fiscal year was $299,443. The fund balance of Other Governmental Funds
showed an increase in the amount of $442,457, which includes an increase in reserve for inventory
of $11,168 to reflect the actual inventory for the current fiscal year. The other increase (decrease)
in the fund balances of the other major funds were as follows:
Major Fund
Increase (Decrease)
Title I - A Basic Fund
no increase or decrease
EHA Part B Fund
no increase or decrease
Sixteenth Section Interest Fund
$
588,978
Magee Upper Construction Fund
(2,746,267)
Sixteenth Section Principal Fund
2,213,720
BUDGETARY HIGHLIGHTS
During the year, the District revised the annual operating budget.
#
Budgeted amounts from state revenues sources in the General Fund were decreased to
accurately reflect the actual amount of revenues received during the fiscal year. Amounts
originally budgeted were overstated.
#
Budgeted amounts from federal revenue sources in the EHA Part B Fund were decreased to
accurately reflect the actual amount of revenues received during the fiscal year. Amounts
originally budgeted were overstated.
14
A schedule showing the original and final budget amounts compared to the District’s actual
financial activity for the General Fund and major special revenue funds is provided in this report as
required supplementary information.
CAPITAL ASSETS AND DEBT ADMINISTRATION
Capital Assets. As of June 30, 2009, the District’s total capital assets were $32,252,896, including
land, construction in progress, buildings, improvements other than buildings, buses, other school
vehicles, mobile equipment and furniture and equipment. This amount represents an increase of
$2,773,465 from 2008 which is primarily to the ongoing construction of the new Magee High
School. During the fiscal year, the District disposed of seven school buses and various items of
furniture and equipment. Total accumulated depreciation as of June 30, 2009 was $10,578,216 and
total depreciation expense for the year was $747,003, resulting in total net capital assets of
$21,674,680.
Table 4
Capital Assets
June 30, 2009
Land
$
Construction in progress
Buildings
Improvements other than buildings
Mobile equipment
Furniture and equipment
Total
$
June 30, 2008
Percentage
Change
159,514
159,514
0%
3,053,190
306,923
895%
16,767,215
17,180,542
(2)%
20,559
20,559
0%
1,468,225
1,425,648
3%
205,977
294,817
(30)%
21,674,680
19,388,003
12%
Debt Administration. At June 30, 2009, the District had $2,675,835 in outstanding long-term
debt, of which $569,792 is due within one year. The District made a principal payment in the
amount of $530,000 on limited obligation bonds payable. The liability for compensated absences
decreased $162,098 from the prior year.
Table 5
Outstanding Long-Term Debt
June 30, 2009
Limited obligation notes payable
$
Compensated absences payable
Total
$
June 30, 2008
Percentage
Change
2,380,000
2,910,000
(18)%
295,835
457,933
(35)%
2,675,835
3,367,933
(21)%
Additional information on the District’s long-term debt can be found in Note 6 included in this
report.
15
CURRENT ISSUES
The Simpson County School District is financially stable. The District is proud of its community
support of the public schools.
The District has committed itself to financial excellence for many years. The District’s system of
financial planning, budgeting and internal financial controls is well regarded. The District plans to
continue its sound fiscal management to meet the challenges of the future.
The District actively pursues grant funding to supplement the local, state and federal revenues.
Enrollment for the 2008-2009 year decreased by 4% to 4,096.
CONTACTING THE DISTRICT’S FINANCIAL MANAGEMENT
If you have questions about this report, contact the Superintendent’s Office of the Simpson County
School District, 111 Education Lane, Mendenhall, MS 39114.
16
FINANCIAL STATEMENTS
17
Exhibit A
Simpson County School District
Statement of Net Assets
June 30, 2009
Governmental
Activities
Assets
Cash and cash equivalents
Due from other governments
Other receivables, net
Inventories
Restricted assets
Capital assets, non-depreciable:
Land
Construction in progress
Capital assets, net of accumulated depreciation:
Buildings
Improvements other than buildings
Mobile equipment
Furniture and equipment
$
8,821,831
1,768,444
2,460
72,560
4,338,366
159,514
3,053,190
16,767,215
20,559
1,468,225
205,977
Total Assets
36,678,341
Liabilities
Accounts payable and accrued liabilities
Due to other governments
Unearned revenue
Interest payable on long-term liabilities
Long-term liabilities, due within one year
Capital related liabilities
Non-capital related liabilities
Long-term liabilities, due beyond one year
Capital related liabilities
Non-capital related liabilities
1,825,000
281,043
Total Liabilities
5,401,229
2,609,216
22,644
50,438
43,096
555,000
14,792
Net Assets
Invested in capital assets, net of related debt
Restricted net assets:
Expendable:
School-based activities
Debt service
Forestry improvements
Unemployment benefits
Non-expendable:
Sixteenth section
Unrestricted
Total Net Assets
18
The accompanying notes are an integral part of this statement.
19,294,680
3,411,479
708,129
107,964
98,359
3,931,519
3,724,982
$
31,277,112
Exhibit B
Simpson County School District
Statement of Activities
For the Year Ended June 30, 2009
Functions/Programs
Governmental Activities:
Instruction
Support services
Non-instructional
Sixteenth section
Interest on long-term liabilities
Total Governmental Activities
Charges for
Services
Expenses
$ 19,429,523
10,345,663
2,408,868
23,445
114,636
$
32,322,135
221,632
436,915
95,955
-
Net (Expense)
Revenue and
Changes in
Net Assets
Program Revenues
Operating
Grants and
Contributions
$
754,502
3,201,321
1,642,149
2,033,452
6,876,922
Capital
Grants and
Contributions
$
Governmental
Activities
-
-
$
(16,006,570)
(8,703,514)
61,499
72,510
(114,636)
-
(24,690,711)
General Revenues:
Taxes:
General purpose levies
Unrestricted grants and contributions:
State
Federal
Unrestricted investment earnings
Sixteenth section sources
Other
5,478,989
19,641,407
39,834
389,854
2,835,344
112,757
Total General Revenues
28,498,185
Change in Net Assets
Net Assets - Beginning, as originally reported
Prior Period Adjustments
Net Assets - Beginning, as restated
Net Assets - Ending
3,807,474
$
27,490,782
(21,144)
27,469,638
31,277,112
19
The accompanying notes are an integral part of this statement.
Exhibit C
Simpson County School District
Balance Sheet - Governmental Funds
June 30, 2009
Title I - A
Basic
Fund
General
Fund
Assets:
Cash and cash equivalents
Investments
Due from other governments
Other receivables, net
Due from other funds
Advances to other funds
Inventories
Total Assets
Liabilities and Fund Balances:
Liabilities:
Accounts payable and accrued liabilities
Due to other funds
Advances from other funds
Unearned revenue
Total Liabilities
Fund Balances:
Reserved for:
Advances
Inventory
Debt service
Unemployment benefits
Forestry improvement purposes
Permanent fund purposes
Unreserved:
Designated, reported in:
Capital Project Funds
Undesignated, reported in:
General Fund
Special Revenue Funds
Permanent Funds
Total Fund Balances
Total Liabilities & Fund Balances
The accompanying notes are an integral part of this statement.
20
$ 3,040,622
350,668
2,460
1,134,087
-
$
371,783
2,588
-
EHA
Part B
Fund
$
Sixteenth
Magee Upper
Sixteenth
Other
Total
Section Interest Construction Section Principal Governmental Governmental
Fund
Fund
Fund
Funds
Funds
590,886
1,215
-
$
2,692,592
-
$ 1,491,059
275,977
-
$
3,919,557
140,482
-
$
1,604,684
411,683
399,388
108,771
72,560
$ 12,748,514
411,683
1,712,725
2,460
1,522,638
140,482
72,560
4,527,837
374,371
592,101
2,692,592
1,767,036
4,060,039
2,597,086
16,611,062
1,962,177
12,469
140,482
2,115,128
86,445
287,926
374,371
41,506
550,595
592,101
69,881
332,729
402,610
230,680
230,680
63,894
63,894
218,527
241,950
50,438
510,915
2,609,216
1,489,563
140,482
50,438
4,289,699
-
-
-
-
-
140,482
3,783,911
72,560
751,225
98,359
107,964
7,126
140,482
72,560
751,225
98,359
107,964
3,791,037
-
-
-
-
1,536,356
-
-
1,536,356
2,412,709
2,412,709
$ 4,527,837
$ 374,371
$ 592,101
2,289,982
2,289,982
2,692,592
1,536,356
$ 1,767,036
71,752
3,996,145
4,060,039
1,048,937
2,086,171
2,597,086
2,412,709
3,338,919
71,752
12,321,363
$ 16,611,062
$
$
$
Exhibit C-1
Simpson County School District
Reconciliation of Governmental Funds Balance Sheet to the Statement of Net Assets
June 30, 2009
Amount
Total Fund Balance - Governmental Funds
$
12,321,363
Amounts reported for governmental activities in the Statement of Net Assets are different because:
1.
2.
3.
Capital assets are used in governmental activities and are not financial
resources and therefore are not reported in the funds, net of
accumulated depreciation of $10,578,216.
21,674,680
Long-term liabilities are not due and payable in the current period and
therefore are not reported in the funds.
(2,675,835)
Governmental funds recognize interest on long-term debt when it becomes
due, however, the Statement of Net Assets recognizes interest as it accrues.
Total Net Assets - Governmental Activities
(43,096)
$
31,277,112
The accompanying notes are an integral part of this statement.
21
Exhibit D
Simpson County School District
Statement of Revenues, Expenditures, and Changes in Fund Balances - Governmental Funds
For the Year Ended June 30, 2009
Title I - A
Basic
Fund
General
Fund
Revenues:
Local sources
State sources
Federal sources
Sixteenth section sources
Total Revenues
Expenditures
Instruction
Support services
Noninstructional services
Sixteenth section
Facilities acquisition and construction
Debt service:
Principal
Interest
Other
Total Expenditures
Excess (Deficiency) of Revenues over
(under) Expenditures
Other Financing Sources (Uses):
Insurance loss recoveries
Sale of transportation equipment
Operating transfers in
Operating transfers out
Total Other Financing Sources (Uses)
$ 5,971,932
19,339,047
137,412
-
$
1,159,072
-
$
588,978
$
-
$
2,213,720
Other
Governmental
Funds
$
Total
Governmental
Funds
470,473
1,424,672
2,759,925
295,093
$ 6,442,405
20,763,719
5,794,444
3,097,791
1,738,035
1,159,072
588,978
-
2,213,720
4,950,163
36,098,359
15,498,194
8,617,773
-
1,123,543
570,116
26,716
-
628,269
516,468
-
-
2,746,267
-
1,822,856
725,685
2,395,050
23,445
-
19,072,862
10,430,042
2,421,766
23,445
2,746,267
-
-
-
-
-
-
530,000
123,211
649
530,000
123,211
649
24,115,967
1,720,375
1,144,737
-
2,746,267
-
5,620,896
35,348,242
1,332,424
17,660
14,335
588,978
2,213,720
(670,733)
750,117
31,250
5,796
79,334
(1,149,361)
(1,032,981)
(17,660)
(17,660)
(14,335)
(14,335)
-
1,163,092
(61,070)
1,102,022
-
299,443
-
-
588,978
2,113,266
$ 2,412,709
-
-
1,701,004
2,289,982
The accompanying notes are an integral part of this statement.
22
1,738,035
-
Sixteenth
Magee Upper
Sixteenth
Section Interest Construction Section Principal
Fund
Fund
Fund
25,448,391
Net Change in Fund Balances
Fund Balances:
July 1, 2008
Increase (Decrease) in reserve for inventory
June 30, 2009
$
EHA
Part B
Fund
$
$
$
(2,746,267)
(2,746,267)
4,282,623
$ 1,536,356
$
31,250
5,796
1,242,426
(1,242,426)
37,046
2,213,720
431,289
787,163
1,782,425
3,996,145
1,643,714
11,168
2,086,171
11,523,032
11,168
$ 12,321,363
$
Exhibit D-1
Simpson County School District
Reconciliation of the Governmental Funds Statement of Revenues,
Expenditures and Changes in Fund Balances to the Statement of Activities
For the Year Ended June 30, 2009
Amounts
Net Change in Fund Balances - Governmental Funds
$
787,163
Amounts reported for governmental activities in the Statement
of Activities are different because:
1.
2.
3.
4.
5.
6.
Governmental funds report capital outlays as expenditures while governmental
activities report depreciation to allocate those expenditures over the life of the
assets. Capital assets purchased amounted to $3,082,633 and the depreciation
expense amounted to $747,003.
2,335,630
Payment of principal on long-term liabilities is reported as an expenditure in the
governmental funds, but the payment reduces long-term liabilities for governmental
activities.
530,000
Governmental funds recognize interest on long-term debt when it becomes due,
however, the Statement of Activities recognizes interest as it accrues regardless of
when it becomes due.
9,224
Gains and losses on the sale or disposal of assets are not reported in the
governmental funds, but are reported in the Statement of Activities, net of
proceeds.
(27,809)
Increase in the inventory is reported as an adjustment to fund balance in
the governmental funds, but noninstructional expenditures are (decreased)
in the Statement of Activities.
11,168
Expenses in the Statement of Activities not normally paid with expendable
available financial resources are not reported as expenditures in the governmental
funds:
Compensated absences
Change in Net Assets of Governmental Activities
162,098
$
3,807,474
23
The accompanying notes are an integral part of this statement.
Exhibit E
Simpson County School District
Statement of Fiduciary Assets and Liabilities
June 30, 2009
Agency
Funds
Assets
Cash and cash equivalents
Other receivables
Due from other funds
$
Total Assets
173,257
Liabilities
Accounts payable and accrued liabilities
Due to other funds
Total Liabilities
The accompanying notes are an integral part of this statement.
24
144,945
5,668
22,644
117,538
55,719
$
173,257
Simpson County School District
Notes to the Financial Statements
June 30, 2009
25
Simpson County School District
Notes to the Financial Statements
For the Year Ended June 30, 2009
(1)
Summary of Significant Accounting Policies.
The accompanying financial statements of the school district have been prepared in
conformity with generally accepted accounting principles (GAAP) as prescribed by the
Governmental Accounting Standards Board (GASB). GASB is the accepted standardsetting body for governmental accounting and financial reporting principles. The most
significant of the school district’s accounting policies are described below.
A.
Financial Reporting Entity.
As defined by accounting principles generally accepted in the United States of
America, the school district is considered a "primary government." The school
district is governed by a five member board to which each member is elected by the
citizens of each defined county district.
For financial reporting purposes, Simpson County School District has included all
funds and organizations. The District has also considered all potential component
units for which it is financially accountable and other organizations for which the
nature and significance of their relationship with the District are such that exclusion
would cause the District’s financial statements to be misleading or incomplete. The
Governmental Accounting Standards Board has set forth criteria to be considered in
determining financial accountability. These criteria include appointing a voting
majority of an organization’s governing body and (1) the ability of the District to
impose its will on that organization or (2) the potential for the organization to
provide specific benefits to or impose specific financial burdens on the District.
B.
Basis of Presentation.
Government-wide Financial Statements:
The Statement of Net Assets and the Statement of Activities report information on
all of the non-fiduciary activities of the District. For the most part, the effect of
interfund activity has been removed from these statements. Governmental activities,
which normally are supported by tax and intergovernmental revenues, are reported
separately from business type activities, which rely to a significant extent on fees
and charges for support.
The Statement of Net Assets presents the District’s non-fiduciary assets and
liabilities, with the difference reported as net assets. Net assets are reported in three
categories:
1.
26
Invested in capital assets, net of related debt, consists of capital assets, net of
accumulated depreciation, and reduced by outstanding balances of bonds,
notes, and other debt attributable to the acquisition, construction, or
improvement of those assets.
Simpson County School District
Notes to the Financial Statements
For the Year Ended June 30, 2009
2.
Restricted net assets result when constraints placed on net asset use are either
externally imposed or imposed by law through constitutional provisions or
enabling legislation.
3.
Unrestricted net assets consist of net assets not meeting the definition of the
two preceding categories. Unrestricted net assets often have constraints on
resources imposed by management which can be removed or modified.
The Statement of Activities demonstrates the degree to which the direct expenses of a given
function or segment are offset by program revenues. Direct expenses are those clearly
identifiable with a specific function. Program revenues include 1) charges to customers or
applicants who purchase, use, or directly benefit from goods, services or privileges
provided by a given function and 2) grants, contributions and interest restricted to meeting
the operational or capital requirements of a particular function. Property tax and other items
not properly included among program revenues are reported instead as general revenues.
Fund Financial Statements:
Separate financial statements are provided for governmental, and fiduciary funds, even
though the latter are excluded from the government-wide financial statements. Major
individual governmental funds are reported in separate columns in the fund financial
statements. All remaining governmental funds are aggregated and reported as other
governmental funds.
The school district reports the following major governmental funds:
General Fund - This is the school district’s primary operating fund. All general tax revenues
and other revenues not allocated by law or contractual agreement to some other fund are
accounted for in this fund. From the fund are paid the general operating expenditures,
including instructional, support and other costs.
Title I - A Basic Fund - This special revenue fund is financed with federal funds and is used
to account for expenditures associated with educationally deprived children.
EHA Part B Fund - This special revenue fund is financed with federal funds and is used to
account for expenditures associated with children with disabilities.
Sixteenth Section Interest Fund - This fund is used to account for the expendable financial
resources generated from the use of sixteenth section trust lands. Available funds may be
transferred to the General Fund or Construction Funds and may be used for appropriate
purposes.
Magee Upper Construction Fund - This fund is used to account for capital expenditures
which are financed by transfers from the General Fund.
27
Simpson County School District
Notes to the Financial Statements
For the Year Ended June 30, 2009
Sixteenth Section Principal Fund - This fund is used to account for the sale of nonrenewable resources (oil, gas, gravel, sand, etc.) on sixteenth section lands. The use of the
fund is limited to providing advances to the General Fund or Capital Projects Fund to
finance capital expenditures. State law requires any funds on hand to be invested. Interest
income may be transferred to the General Fund
All other governmental funds not meeting the criteria established for major funds are
presented in the other governmental column of the fund financial statements.
These fiduciary funds include also three (3) agency funds, which are used to report
resources held by the district in a purely custodial capacity.
Additionally, the school district reports the following fund types:
GOVERNMENTAL FUND TYPES
Special Revenue Funds - Special Revenue Funds are used to account for the proceeds of
specific revenue sources (other than major capital projects) that are legally restricted for
specific expenditure purposes.
Capital Projects Funds - Capital Projects Funds are used to account for financial resources
to be used for he acquisition or construction of major capital facilities.
Debt Service Funds - Debt Service Funds are used to account for the accumulation of
resources for, and the payment of, general long-term debt principal, interest and related
costs.
Permanent Funds - Permanent Funds are used to account for resources that are legally
restricted to the extent that only earnings, and not the principal, may be used for purposes
that support the district’s programs.
FIDUCIARY FUNDS
Agency Funds - Agency Funds are used to report resources held by the district in a purely
custodial capacity (assets equal liabilities) and do not involve measurement of results of
operations.
C.
Measurement Focus and Basis of Accounting.
In the government-wide Statement of Net Assets and Statement of Activities,
governmental activities are presented using the economic resources measurement
focus and the accrual basis of accounting, as are the Fiduciary Fund financial
statements. Revenues are recorded when earned, and expenses are recorded when a
28
Simpson County School District
Notes to the Financial Statements
For the Year Ended June 30, 2009
liability is incurred or economic asset used, regardless of the timing of the related
cash flows. Grants and similar items are recognized as revenue as soon as all
eligibility requirements imposed by the provider have been met.
Governmental fund financial statements are reported using the current financial
resources measurement focus and the modified accrual basis of accounting.
Revenues are recognized as soon as they are both measurable and available.
Measurable means knowing or being able to reasonably estimate the amount.
Revenues are considered to be available when they are collectible within the current
period or soon enough thereafter to pay liabilities of the current period. For this
purpose, the government considers revenues to be available if they are collected
within 60 days after year end. Expenditures (including capital outlay) are recorded
when the related fund liability is incurred, as under accrual accounting. However,
debt service expenditures, as well as expenditures related to compensated absences
and judgments, are recorded only when payment is due.
Federal grants and assistance awards made on the basis of entitlement periods are
recorded as receivables and revenues when entitlement occurs. Federal
reimbursement type grants are recorded as revenues when the related expenditures
are recognized. Use of grant resources is conditioned upon compliance with terms
of the grant agreements and applicable federal regulations, which include subjecting
grants to financial and compliance audits.
Property tax, intergovernmental revenues (shared revenues, grants and
reimbursements from other governments) and interest associated with the current
fiscal period are all considered to be susceptible to accrual.
Ad valorem property taxes are levied by the governing authorities of the county on
behalf of the school district based upon an order adopted by the school board of the
school district requesting an ad valorem tax effort in dollars. Since the taxes are not
levied and collected by the school district, the revenues to be generated by the
annual levies are not recognized until the taxes are actually collected by the tax
levying authority.
Capital asset acquisitions are reported as expenditures in governmental funds.
Proceeds of general long-term debt and acquisitions under capital leases are reported
as other financing sources.
Under the terms of grant agreements, the District funds certain programs by a
combination of specific cost-reimbursement grants and general revenues. Thus,
when program expenses are incurred, there are both restricted and unrestricted net
assets available to finance the program. It is the District’s policy to first apply costreimbursement grant resources to such programs and then general revenues.
29
Simpson County School District
Notes to the Financial Statements
For the Year Ended June 30, 2009
The effect of inter-fund activity has been eliminated from the government-wide
statements.
Revenues from the Mississippi Adequate Education Program are appropriated on a
fiscal year basis and are recorded at the time the revenues are received from the State
of Mississippi.
D.
Account Classifications.
The account classifications used in the financial statements conform to the broad
classifications recommended in Governmental Accounting, Auditing, and Financial
Reporting, issued in 2005 by the Government Finance Officers Association and are
consistent with the broad classifications recommended in the Financial Accounting
for Local and State School Systems, 2003, issued by the U.S. Department of
Education.
E.
Encumbrances.
An encumbrance system is maintained to account for commitments resulting from
purchase orders, work orders, and contracts during the fiscal year. However, the
school district attempts to liquidate all encumbrances at year-end. Encumbrances
outstanding at year-end are not reported as reservations of fund balances since they
do not constitute expenditures or liabilities.
F.
Assets, liabilities, and net assets or equity.
1.
Cash, Cash equivalents and Investments
Cash and cash equivalents.
The district’s cash and cash equivalents are considered to be cash on hand,
demand deposits, and short-term investments with original maturities of three
months or less from the date of acquisition. The school district deposits
excess funds in the financial institutions selected by the school board. State
statutes specify how these depositories are to be selected.
Investments.
The school district can invest its excess funds, as permitted by Section 29-3113, Miss. Code Ann. (1972), in interest-bearing deposits or other
obligations of the types described in Sections 27-105-33, Miss. Code Ann.
(1972), or in any other type investment in which any other agency,
instrumentality or subdivision of the State of Mississippi may invest, except
30
Simpson County School District
Notes to the Financial Statements
For the Year Ended June 30, 2009
that 100% of said funds are authorized to be so invested.
For accounting purposes, certificates of deposit are classified as investments
if they have an original maturity greater than three months when acquired.
Investments for the district, as well as for its component units, are reported at
fair market value.
2.
Receivables and payables
Activity between funds that are representative of lending/borrowing
arrangements outstanding at the end of the fiscal year are referred to as either
“due to/from other funds” (i.e., the current portion of inter-fund loans) or
“advances to/from other funds” (i.e., the non-current portion of inter-fund
loans). All other outstanding balances between funds are reported as “due
to/from other funds”.
Advances between funds, as reported in the fund financial statements, are
offset by a fund balance reserve account in applicable governmental funds to
indicate that they are not available for appropriation and are not expendable
available financial resources.
3.
Due from Other Governments
Due from other governments represents amounts due from the State of
Mississippi, and various grants and reimbursements from other governments.
4.
Inventories and Prepaid Items
Donated commodities are received from the USDA and are valued at USDA
cost. Other inventories are valued at cost (calculated on the first-in, first-out
basis). The costs of governmental fund type inventories are reported as
expenditures when purchased.
Prepaid items, such as prepaid insurance, are not reported for governmental
fund types since the costs of such items are accounted for as expenditures in
the period of acquisition.
5.
Restricted Assets
Certain resources set aside for repayment of debt are classified as restricted
assets on the Statement of Net Assets because their use is limited by
applicable debt statutes. Also, the nonexpendable portion of the Permanent
Fund, if applicable, is classified as restricted assets because the 16th Section
Principal fund is not available for use by the district except as provided for
under state statute for loans from this account.
31
Simpson County School District
Notes to the Financial Statements
For the Year Ended June 30, 2009
6.
Capital Assets
Capital assets, which include property, plant, furniture and equipment, are
reported in the applicable governmental or business type activities columns
in the government-wide Statement of Net Assets. Capital assets are recorded
at historical cost or estimated historical cost based on appraisals or deflated
current replacement cost. Donated capital assets are recorded at estimated
fair market value at the date of donation. The costs of normal maintenance
and repair that do not add to the value of the asset or materially extend asset
lives are not capitalized. Capital assets are defined by the District as assets
with an initial, individual cost in excess of the thresholds in the following
table and estimated useful lives in excess of two years.
Capital acquisition and construction are reflected as expenditures in the
Governmental Fund statements and the related assets are reported as capital
assets in the governmental activities column in the government-wide
financial statements.
Depreciation is calculated on the straight-line basis for all assets, except land.
The following schedule details the capitalization thresholds:
Land
$
Buildings
Building improvements
Improvements other than buildings
Mobile equipment
Furniture and equipment
Leased property under capital leases
Capitalization
Policy
0
50,000
25,000
25,000
5,000
5,000
*
Estimated
Useful Life
0
40 years
20 years
20 years
5-10 years
3-7 years
*
(*) The threshold amount will correspond with the amounts for the asset
classifications, as listed. See Note 5 for details.
7.
Compensated Absences
Employees of the school district accumulate sick leave at a minimum amount
as required by state law. A greater amount may be provided by school
district policy provided that it does not exceed the provisions for leave as
provided in Sections 25-3-93 and 25-3-95. Some employees are allowed
personal and/or vacation leave in accordance with school district policy. The
district pays for unused leave for employees as required by Section 37-7307(5), Miss. Code Ann. (1972).
The liability for these compensated absences is recorded as long-term
liabilities in the government-wide statements. The current portion of this
liability is estimated based on historical trends. In the fund financial
32
Simpson County School District
Notes to the Financial Statements
For the Year Ended June 30, 2009
statements, governmental funds report the compensated absence liability
payable from expendable available financial resources only if the payable has
matured, for example, an employee retires.
8.
Long-term Liabilities, Deferred Debt Expense, and Bond Discounts/
Premiums.
In the government-wide financial statements, outstanding debt is reported as
liabilities. Bond issue cost, bond discounts or premiums, and the difference
between reacquisition price and the net carrying value of refunded debt are
capitalized and amortized over the terms of the respective bonds using a
method that approximates the effective interest method.
The governmental fund financial statements recognize the proceeds of debt
and premiums as other financing sources of the current period. Issuance
costs are reported as expenditures. See Note 6 for details.
9.
Fund equity.
In the fund financial statements, governmental funds report reservations of
fund balance for amounts that are not available for appropriation or are
legally restricted by outside parties for use for a specific purpose.
Designations of fund balance represent tentative management plans that are
subject to change.
Governmental fund equity is classified as fund balance. Fund balance is
further classified as reserved and unreserved, with unreserved further split
between designated and undesignated.
Fund reserves are portions of fund equity that are legally segregated for a
specific future use or are not available for current operations. Following are
descriptions of fund reserves used by the district:
Reserved for advances - An account used to offset advances recorded in the
asset accounts since they do not constitute available spendable resources and
are not a component of net current assets.
Reserved for inventory - An account that represents a portion of the fund
balance which indicates that inventories do not represent available spendable
resources even though they are a component of net current assets.
33
Simpson County School District
Notes to the Financial Statements
For the Year Ended June 30, 2009
Reserved for unemployment benefits - An account that represents a portion
of the fund balance that is legally restricted for the payment of
unemployment benefits.
Reserved for forestry improvements - An account that represents a portion of
the fund balance that is legally restricted for improving sixteenth section
forest lands.
Reserved for debt service - An account that represents that portion of fund
balance in the Debt Service Fund which is legally restricted and not available
for spending for any other purpose than that for which it is restricted.
Reserved for permanent fund purposes - An account that represents a portion
of the fund balance that is legally restricted for investment purposes or
borrowing by the school board for capital purposes.
Unreserved - designated for, reported in capital projects funds - An account
that represents a portion of the unreserved fund balance that the school board
has specifically obligated for future repairs, renovations, and construction
projects of district buildings and facilities.
Unreserved, undesignated - An account that represents the portion of fund
balance that is expendable available financial resources.
(2)
Cash and Cash Equivalents and Investments.
The district follows the practice of aggregating the cash assets of various funds to maximize
cash management efficiency and returns. Restrictions on deposits are imposed by statutes
as follows:
Deposits. The school board must advertise and accept bids for depositories no less than
once every three years as required by Section 37-7-333, Miss. Code Ann. (1972). The
collateral pledged for the school districts’ deposits in financial institutions is held in the
name of the State Treasurer under a program established by the Mississippi State
Legislature and is governed by Section 27-105-5, Miss. Code Ann. (1972). Under this
program, the entity’s funds are protected through a collateral pool administered by the State
Treasurer. Financial institutions holding deposits of public funds must pledge securities as
collateral against those deposits. In the event of failure of a financial institution, securities
pledged by that institution would be liquidated by the State Treasurer to replace the public
deposits not covered by the Federal Deposit Insurance Corporation.
Investments. Section 29-3-113 and 37-59-43 Miss. Code Ann. (1972), authorizes the school
board to invest surplus funds in the types of investments authorized by Section 27-105-33(d)
and (e), Miss. Code Ann. (1972). This section permits the following types of investments:
34
Simpson County School District
Notes to the Financial Statements
For the Year Ended June 30, 2009
(a) certificates of deposits and interest bearing accounts with qualified state depositories; (b)
direct United States Treasury obligations; (c) United States Government agency, United
States Government instrumentality or United States Government sponsored enterprise
obligations, the principal and interest of which are fully guaranteed by the government or
enumerated agency of the United States; (d) direct security repurchase agreements and
reverse direct security repurchase agreements of any federal book entry of only those
securities enumerated in (b) and (c) above; (e) direct obligations issued by the United States
of America that are deemed to include securities of, or interest in, and open-end or closedend any management type investment company or investment trust approved by the State
Treasurer and the Executive Director of the Department of Finance and Administration.
Investment income on bond funds (Capital Projects), bond sinking funds (Debt Service
Funds) and sixteenth section principal funds (Permanent Funds) must be credited to those
funds. Investment income of $100 or more of any fund must be credited to that fund.
Amounts less than $100 can be credited to the General Fund.
Cash and Cash Equivalents.
The carrying amount of the school district’s deposits with financial institutions reported in
the governmental funds and fiduciary funds was $12,748,514 and $144,945, respectively.
The carrying amount of deposits reported in the government-wide financial statements was:
cash and cash equivalents of $8,821,831. The bank balance was $12,894,059.
Custodial Credit Risk - Deposits. Custodial credit risk is defined as the risk that, in the
event of the failure of a financial institution, the district will not be able to recover deposits
or collateral securities that are in the possession of an outside party. The district does not
have a deposit policy for custodial credit risk. However, the Mississippi State Treasurer
manages that risk on behalf of the district. Deposits above FDIC coverage are collateralized
by the pledging financial institution’s trust department or agent in the name of the
Mississippi State Treasurer on behalf of the district. As of June 30, 2009, none of the
district’s bank balance of $12,894,059 was exposed to custodial credit risk.
Investments.
As of June 30, 2009, the district had the following investments in the investment pool.
Investment Type
Money Market
Total Investments
Maturities
(in years)
less than one year
$
$
Fair Value
411,683
411,683
Rating
A
Of this amount $411,683 are shown as Restricted Assets on Exhibit A.
Interest Rate Risk. The district does not have a formal investment policy that limits
investment maturities as a means of managing its exposure to fair value losses arising from
35
Simpson County School District
Notes to the Financial Statements
For the Year Ended June 30, 2009
increasing interest rates.
Credit Risk. State law limits investments to those prescribed in Sections 27-105-33(d) and
27-105-33(e), Miss. Code Ann. (1972). The district does not have a formal investment
policy that would further limit its investments choices or one that addresses credit risk.
Custodial Credit Risk - Investments. Custodial credit risk is defined as the risk that, in the
event of the failure of the counterparty, the district will not be able to recover the value of
its investments or collateral securities that are in the possession of an outside party. The
district does not have a formal investment policy that addresses custodial credit risk.
Concentration of Credit Risk. Disclosures of investments by amount and issuer for any
issuer that represents five percent or more of total investments is required. This requirement
does not apply to investments issued or explicitly guaranteed by the U.S. government,
investments in mutual funds and external investment pools, and other pooled investments.
(3)
Inter-fund Receivables, Payables, and Transfers.
The following is a summary of inter-fund transactions and balances:
A.
Due From/To Other Funds.
Receivable Fund
General Fund
Payable Fund
Title I - A Basic Fund
Amount
$
EHA Part B Fund
549,847
Sixteenth Section Principal Fund
63,894
Other Governmental Funds
186,005
Fiduciary Fund
47,993
Title I - A Basic Fund
Fiduciary Fund
2,588
EHA Part B Fund
Fiduciary Fund
1,215
Magee Upper Construction Fund
Sixteenth Section Interest Fund
Other Governmental Funds
Fiduciary Fund
Total
36
286,348
265,000
Other Governmental Funds
10,977
Sixteenth Section Interest Fund
67,729
Fiduciary Fund
Other Governmental Funds
3,923
37,119
General Fund
12,469
Title I - A Basic Fund
EHA Part B Fund
1,578
748
Other Governmental Funds
7,849
$
1,545,282
Simpson County School District
Notes to the Financial Statements
For the Year Ended June 30, 2009
The purpose of the Due From/To other funds balances was to cover deficit cash balances.
All balances are expected to be repaid within one year from the date of the financial
statements.
B.
Advances To/From Other Funds.
Receivable Fund
Sixteenth Section Principal Fund
Total
Payable Fund
General Fund
Amount
140,482
140,482
$
$
The sixteenth section principal loans payable is not reflected on the Statement of Net Assets
because these funds were borrowed by the General Fund from the Sixteenth Section Trust
Fund (Permanent Trust) in accordance with Section 29-3-113, Miss. Code Ann. (1972). The
revenues and expenditures associated with these transactions were reflected on Exhibit D-1.
The following is a schedule by years of the total payments due on this debt:
Year Ending
June 30
2010
2011
2012
Total
C.
Principal
$
$
46,828
46,828
46,826
140,482
Interest
Total
5,619
3,746
1,873
11,238
52,447
50,574
48,699
151,720
Interfund Transfers.
Transfers In
General Fund
Other Governmental Funds
Total
Transfers Out
Other Governmental Fund
Title I - A Basic Fund
EHA Part B Fund
General Fund
Other Governmental Funds
Amount
$
$
47,339
17,660
14,335
1,149,361
13,731
1,242,426
Transfers were made for indirect cost transfers and budgetary allocations. All transfers
were routine and consistent with the fund making the transfer.
(4)
Restricted Assets.
The restricted assets represent the cash balance, totaling $3,926,683, of the Sixteenth
Section Principal Fund (Permanent Fund) which is legally restricted and may not be used
for purposes that support the district’s programs.
37
Simpson County School District
Notes to the Financial Statements
For the Year Ended June 30, 2009
In addition, the restricted assets represent the investment balance of totaling $411,683 of
the MAEP Limited Obligation Bond Fund (Debt Service Fund).
(5)
Capital Assets.
The following is a summary of changes in capital assets for governmental activities:
Balance
7-1-2008
Non-depreciable capital assets:
Land
Construction in progress
Total non-depreciable capital assets
$
159,514
306,923
466,437
Additions
Retirements
2,746,267
2,746,267
Adjustments
Balance
6-30-2009
0
159,514
3,053,190
3,212,704
0
Depreciable capital assets:
Buildings
Improvements other than buildings
Mobile equipment
Furniture and equipment
23,244,939
102,791
3,995,899
1,669,365
330,782
5,584
221,500
69,088
(18,580)
Total depreciable capital assets
29,012,994
336,366
290,588
(18,580)
29,040,192
Less accumulated depreciation for:
Buildings
Improvements other than buildings
Mobile equipment
Furniture and equipment
Total accumulated depreciation
6,064,397
82,232
2,570,251
1,374,548
10,091,428
413,327
244,911
88,765
747,003
199,350
63,429
262,779
2,564
2,564
6,477,724
82,232
2,620,940
1,399,884
10,578,216
Total depreciable capital assets, net
18,921,566
(410,637)
27,809
(21,144)
18,461,976
19,388,003
2,335,630
27,809
(21,144)
21,674,680
Governmental activities capital assets, net
$
23,244,939
102,791
4,086,601
1,605,861
Adjustments were made to agree mobile equipment, and related accumulated depreciation, to the
mobile equipment capital asset subsidiary records.
Depreciation expense was charged to the following governmental functions:
Instruction
Support services
Non-Instructional
Total depreciation expense
38
$
$
Amount
475,714
264,914
6,375
747,003
Simpson County School District
Notes to the Financial Statements
For the Year Ended June 30, 2009
Commitments under construction contacts at June 30, 2009, are summarized as follows:
Spent to
‘June 30, 2009
Magee High School
Total
$
$
Remaining
Commitment
3,053,190
3,053,190
1,455,373
1,455,373
Construction projects included in governmental activities are funded with local sources.
(6)
Long-term liabilities.
The following is a summary of changes in long-term liabilities and other obligations for
governmental activities:
A.
B.
Balance
7-1-2008
Reductions
Balance
6-30-2009
Amounts due
within one
year
Limited obligation bonds payable
Compensated absences payable
$
2,910,000
457,933
530,000
162,098
2,380,000
295,835
555,000
14,792
Total
$
3,367,933
692,098
2,675,835
569,792
The District has pledged state appropriations for Mississippi Adequate Education
Program in the amount of $667,126. The purpose of the pledge is to repay limited
obligation bonds of the district. The pledge will remain in effect through 2018. The
amount of the pledge is the total amounts of funds available to the district for this
particular purpose. During the year, the pledged revenues represent 100% of the
principal and interest requirements for the debt.
A.
Limited Obligation Bonds Payable.
Limited obligation bonds are direct obligations and pledge the full faith and credit of the
school district. Limited obligation bonds currently outstanding are as follows:
Description
Interest
Issue
Maturity
Amount
Amount
Rate
Date
Date
Issued
Outstanding
4.38 - 6.25%
06-15-98
08-12-12 $
6,520,000
2,380,000
$
6,520,000
2,380,000
State aid capital improvement
bonds
Total
39
Simpson County School District
Notes to the Financial Statements
For the Year Ended June 30, 2009
Details of the district’s June 30, 2009 general obligation bonded indebtedness are as
follows:
Year Ending
June 30
2010
2011
2012
2013
Total
$
$
Principal
Interest
Total
555,000
580,000
610,000
635,000
2,380,000
91,984
67,156
41,125
13,891
214,156
646,984
647,156
651,125
648,891
2,594,156
The state aid capital improvement bonds are secured by an irrevocable pledge of certain
revenues the district receives from the State of Mississippi pursuant to the Mississippi
Accountability and the Adequate Education Act, Sections 37-151-1 through 37-151-7,
Miss. Code Ann. (1972). The state aid capital improvement bonds are not included in the
computation of the debt limit percentage. This debt will be retired from the MAEP Bond
Debt Service Fund.
B.
Compensated absences payable.
As more fully explained in Note 1(F)(7), compensated absences payable is adjusted on an
annual basis as required by Section 37-7-307(5), Miss. Code Ann. (1972). Compensated
absences will be paid from the fund from which the employees’ salaries were paid.
(7)
Other Commitments.
Commitments under construction contracts are described in Note 5.
(8)
Defined Benefit Pension Plan.
Plan Description. The school district contributes to the Public Employees' Retirement
System of Mississippi (PERS), a cost-sharing multiple-employer defined benefit pension
plan. PERS provides retirement and disability benefits, annual cost-of-living
adjustments, and death benefits to plan members and beneficiaries. Benefit provisions
are established by state law and may be amended only by the State of Mississippi
Legislature. PERS issues a publicly available financial report that includes financial
statements and required supplementary information. That report may be obtained by
writing to Public Employees' Retirement System of Mississippi, PERS Building,
429 Mississippi Street, Jackson, MS 39201 or by calling (601) 359-3589 or 1-800-444PERS.
Funding Policy. PERS members are required to contribute 7.25% of their annual covered
salary, and the school district is required to contribute at an actuarially determined rate.
40
Simpson County School District
Notes to the Financial Statements
For the Year Ended June 30, 2009
The employer’s rate for fiscal year ended June 30, 2009 was 11.85% of the annual
covered payroll. The contribution requirements of PERS members and employers are
established and may be amended only by the State of Mississippi Legislature. The
school district's contributions to PERS for the fiscal years ending June 30, 2009, 2008
and 2007 were $2,111,727, $1,998,323 and $1,833,755, respectively, which equaled the
required contributions for each year.
(9)
Sixteenth Section Lands.
Sixteenth section school lands, or lands granted in lieu thereof, constitute property held in
trust for the benefit of the public schools. The school board, under the general
supervision of the Office of the Secretary of State, has control and jurisdiction of said
school trust lands and of all funds arising from any disposition thereof. It is the duty of
the school board to manage the school trust lands and all funds arising therefrom as trust
property. Accordingly, the board shall assure that adequate compensation is received for
all uses of the trust lands, except for uses by the public schools. The following are the
future rental payments to be made to the school district for the use of school trust lands.
These future rental payments are from existing leases and do not anticipate renewals or
new leases.
Year Ending
June 30
2010
2011
2012
2013
2014
2015-2019
2020-2023
Thereafter
Total
(10)
$
$
Amount
114,356
102,933
88,108
78,842
164,935
77,885
71,720
245,003
943,782
Risk Management.
The school district is exposed to various risks of loss related to torts; theft of, damage to
and destruction of assets; errors and omissions; injuries to employees; and natural
disasters. Except as described below, the district carries commercial insurance for these
risks. Settled claims resulting from these insured risks have not exceeded commercial
insurance coverage in any of the past three fiscal years.
Participation in Public Entity Risk Pool.
The school district is a member of the Mississippi Municipal Workers’ Compensation
Group (MMWCG). The group is a risk-sharing pool; such a pool is frequently referred to
as a self-insurance pool. MMWCG covers risks of loss arising from injuries to the school
41
Simpson County School District
Notes to the Financial Statements
For the Year Ended June 30, 2009
district’s employees. The Mississippi Workers’ Compensation Commission requires that
an indemnity agreement be executed by each member in a workers’ compensation selfinsurance pool for the purpose of jointly and severally binding the pool and each of the
employers comprising the group to meet the workers’ compensation obligations of each
member. Each member of MMWCG contributes quarterly to a fund held in trust. The
funds in the trust account are used to pay any claim up to $500,000. For a claim
exceeding $500,000, MMWCG has insurance which will pay the excess up to the
statutory amount required by the Mississippi Workers’ Compensation Commission Act.
If total claims during a year were to deplete the trust account, then the pool members
would be required to pay for the deficiencies. The district has not had an additional
assessment for excess losses incurred by the pool.
(11)
Prior Period Adjustments/Exhibits.
A summary of significant fund equity adjustments is as follows:
Exhibit B - Statement of Activities
1
Explanation(s)
Adjustments were made to agree mobile equipment, and related
accumulated depreciation, to the mobile equipment capital asset
subsidiary records.
Amount
Total
(12)
$
$
(21,144)
(21,144)
Insurance Loss Recoveries.
The Simpson County School District received $31,250 in insurance loss recoveries
related to repair damage during the 2008 - 2009 fiscal year. In the government-wide
Statement of Activities, the insurance loss recoveries were reclassified to general
revenues.
(13)
Subsequent Events.
On September 10, 2009, the Board approved to issue $3 million in bonds. The purpose
of debt is acquiring, improving, constructing, renovating, repairing, heating, cooling and
equipping school buildings, and related buildings, purchasing land, performing sitework,
and paying the cost of such borrowing.
42
REQUIRED SUPPLEMENTARY INFORMATION
43
Simpson County School District
Budgetary Comparison Schedule
General Fund
For the Year Ended June 30, 2009
Exhibit 1
Variances
Positive (Negative)
Original to
Final to
Final
Actual
Budgeted Amounts
Original
Revenues:
Local sources
State sources
Federal sources
$
Total Revenues
Expenditures:
Instruction
Support services
Total Expenditures
Excess (Deficiency) of Revenues
over Expenditures
Other Financing Sources (Uses):
Insurance loss recoveries
Sale of transportation equipment
Operating transfers in
Operating transfers out
Total Other Financing Sources (Uses)
Net Change in Fund Balances
Fund Balances:
July 1, 2008
June 30, 2009
5,648,285
19,794,566
20,000
Final
$
$
5,971,932
19,339,047
137,412
298,694
(254,865)
19,834
$
24,953
(200,654)
97,578
25,526,514
25,448,391
63,663
15,536,508
9,452,440
15,498,680
8,617,773
15,498,194
8,617,773
37,828
834,667
486
-
24,988,948
24,116,453
24,115,967
872,495
486
473,903
1,410,061
1,332,424
936,158
7,500
3,470,606
(4,381,155)
31,250
5,796
3,636,447
(4,706,474)
31,250
5,796
79,334
(1,149,361)
31,250
(1,704)
165,841
(325,319)
(903,049)
(1,032,981)
(1,032,981)
(129,932)
1,850,889
1,421,743
377,080
$
2,113,264
2,490,344
299,443
$
2,113,266
2,412,709
The notes to the required supplementary information are an integral part of this statement.
44
$
25,462,851
(429,146)
$
5,946,979
19,539,701
39,834
Actual
(GAAP Basis)
$
(78,123)
(77,637)
(3,557,113)
3,557,113
-
806,226
(77,637)
262,375
1,068,601
2
(77,635)
Simpson County School District
Budgetary Comparison Schedule
Title I - A Basic Fund
For the Year Ended June 30, 2009
Exhibit 2
Variances
Positive (Negative)
Original to
Final to
Final
Actual
Budgeted Amounts
Original
Revenues:
Federal sources
Total Revenues
$
1,642,365
Actual
(GAAP Basis)
Final
$
1,738,035
$
1,738,035
$
95,670
$
-
1,642,365
1,738,035
1,738,035
95,670
-
Expenditures
Instruction
Support services
Noninstructional services
1,123,402
671,397
30,494
1,123,543
570,116
26,716
1,123,543
570,116
26,716
(141)
101,281
3,778
-
Total Expenditures
1,825,293
1,720,375
1,720,375
104,918
-
(182,928)
17,660
17,660
200,588
-
(17,660)
(17,660)
(17,660)
-
-
(17,660)
(17,660)
(17,660)
-
-
200,588
-
Excess (Deficiency) of Revenues
over Expenditures
Other Financing Sources (Uses):
Operating transfers out
Total Other Financing Sources (Uses)
Net Change in Fund Balances
Fund Balances:
July 1, 2008
June 30, 2009
(200,588)
$ (200,588.00)
-
$
-
-
$
-
$
200,588
$
-
The notes to the required supplementary information are an integral part of this statement.
45
Simpson County School District
Budgetary Comparison Schedule
EHA Part B Fund
For the Year Ended June 30, 2009
Exhibit 3
Variances
Positive (Negative)
Original to
Final to
Final
Actual
Budgeted Amounts
Original
Revenues:
Federal sources
$
Total Revenues
Expenditures
Instruction
Support services
Total Expenditures
Excess (Deficiency) of Revenues
over Expenditures
Other Financing Sources (Uses):
Operating transfers out
Total Other Financing Sources (Uses)
Net Change in Fund Balances
Fund Balances:
July 1, 2008
June 30, 2009
1,326,911
$ 1,159,072
1,326,911
1,159,072
1,159,072
$
1,159,072
879,003
551,558
628,269
516,468
1,430,561
(167,839)
$
-
628,269
516,468
250,734
35,090
-
1,144,737
1,144,737
285,824
-
(103,650)
14,335
14,335
117,985
-
(14,335)
(14,335)
(14,335)
-
-
(14,335)
(14,335)
(14,335)
-
-
117,985
-
(117,985)
-
$
-
-
$
-
The notes to the required supplementary information are an integral part of this statement.
46
$
(167,839)
(117,985)
$
Actual
(GAAP Basis)
Final
$
117,985
$
-
Simpson County School District
Budgetary Comparison Schedule
Sixteenth Section Interest Fund
For the Year Ended June 30, 2009
Exhibit 4
Variances
Positive (Negative)
Original to
Final to
Final
Actual
Budgeted Amounts
Original
Revenues:
Sixteenth section sources
$
Total Revenues
Excess (Deficiency) of Revenues
over Expenditures
Other Financing Sources (Uses):
Operating transfers in
Operating transfers out
Total Other Financing Sources (Uses)
Net Change in Fund Balances
Fund Balances:
July 1, 2008
June 30, 2009
478,750
$
588,978
$
588,978
$
110,228
$
-
478,750
588,978
588,978
110,228
-
478,750
588,978
588,978
110,228
-
21,250
(500,000)
-
-
(21,250)
500,000
-
(478,750)
-
-
478,750
-
588,978
588,978
588,978
-
-
$
Actual
(GAAP Basis)
Final
1,701,004
1,701,004
$
1,701,004
2,289,982
$
1,701,004
2,289,982
The notes to the required supplementary information are an integral part of this statement.
$
588,978
$
-
47
NOTES TO THE REQUIRED SUPPLEMENTARY INFORMATION
48
Simpson County School District
Notes to the Required Supplementary Information
For the Year Ended June 30, 2009
Budgetary Comparison Schedules
(1)
Basis of Presentation.
The Budgetary Comparison Schedules present the original legally adopted budget, the
final legally adopted budget, the actual data on the GAAP basis, variances between the
original budget and the final budget, and variances between the final budget and the
actual data.
(2)
Budget amendments and revisions.
The budget is adopted by the school board and filed with the taxing authority.
Amendments can be made on the approval of the school board. By statute, final budget
revisions must be approved on or before October 15. A budgetary comparison is
presented for the general fund and each major special revenue fund consistent with
accounting principles generally accepted in the United States of America.
49
SUPPLEMENTAL INFORMATION
50
Simpson County School District
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For the Year Ended June 30, 2009
FEDERAL GRANT OR
PASS-THROUGH GRANT OR
PROGRAM TITLE
U. S. DEPARTMENT OF AGRICULTURE
Passed-through the Mississippi Department of Education:
Child Nutrition Cluster:
School Breakfast Program
National School Lunch Program
Total Child Nutrition cluster
Total passed-through the Mississippi Department of Education
TOTAL U. S. DEPARTMENT OF AGRICULTURE
CORPORATION FOR NATIONAL AND COMMUNITY SERVICE
Passed-through the Mississippi Department of Education:
Learn and Serve America - School and Community Based Programs
Total Corporation for National and Community Service
U. S. DEPARTMENT OF EDUCATION/
Passed-through the Mississippi Department of Education:
Title I Grants to Local Educational Agencies
Career and Technical Education - Basic Grants to States
Safe and Drug-Free Schools and Communities - State Grants
Education for Homeless Children and Youth
Fund for the improvement of education
Education Technology State Grants
Improving Teacher Quality State Grants
Total
Special Education Cluster:
Special Education - Grants to States
Special Education - Preschool Grants
Total Special Education Cluster
Total passed-through the Mississippi Department of Education
TOTAL U. S. DEPARTMENT OF EDUCATION
TOTAL FOR ALL FEDERAL AWARDS
Schedule 1
Catalog of
Federal
Domestic
Assistance
Number
Federal
Expenditures
10.553
10.555
391,162
1,469,473
1,860,635
1,860,635
1,860,635
94.004
10,706
10,706
84.010
84.048
84.186
84.196
84.215
84.318
84.367
1,750,228
62,537
25,133
14,277
237,548
21,428
437,691
2,548,842
84.027
84.173
1,198,062
64,082
1,262,144
3,810,986
3,810,986
$5,682,327
Notes to Schedule
1. This schedule was prepared using the same basis of accounting and significant accounting policies,
as applicable, used for the general purpose financial statements.
2. The expenditure amounts include transfers out.
3. The pass-through entities did not assign identifying numbers to the school district.
51
52
5,281
18,512,569
3,117,288
21,629,857
436
1,197,682
588,720
1,786,402
General
Administration
520
2,029,076
101,088
2,130,164
School
Administration
2,393
2,670,132
7,131,687
9,801,819
Other
Schedule 2
includes 100 and 200 range object codes on the "Salaries and fringe benefits" line; all other expenditures on the "Other" line
* Includes the number of students reported on the ADA report submission for month 9, which is the final submission for the fiscal year.
Instruction and other Student Instructional Expenditures - includes the activities dealing directly with the interaction between teachers
and students. Included here are the activities of teachers, teachers aides or classroom assistants of any type. (all the 1000, 2100
& 2200 functional codes)
General Administration - includes expenditures for the following functions: Support Services - General Administration (2300s); Support Services Business (2500s)
School Administration - includes expenditures for the following functions: Support Services - School Administration (2400s)
Other - includes all expenditure functions not included in Instruction or Administration categories
8,630
$
Cost per student
24,409,459
10,938,783
35,348,242
4,096
$
$
Total
Total number of students *
Salaries and fringe benefits
Other
Total
Expenditures
Instruction
and Other Student
Instructional
Simpson County School District
Schedule of Instructional, Administrative and Other Expenditures - Governmental Funds
For the Year Ended June 30, 2009
OTHER SUPPLEMENTAL INFORMATION
53
SIMPSON COUNTY SCHOOL DISTRICT
Statement of Revenues, Expenditures and Changes in Fund Balances
"UNAUDITED"
General Fund
Last Four Years
2009
2008*
2007*
2006*
Revenues:
Local sources
$
State sources
5,971,932
5,636,230
5,791,588
5,574,355
19,339,047
19,739,656
18,170,398
17,226,479
Federal sources
137,412
128,953
147,649
241,134
Total Revenues
25,448,391
25,504,839
24,109,635
23,041,968
15,498,194
14,495,916
13,779,559
12,891,765
8,617,773
8,079,655
8,107,136
8,665,165
Expenditures:
Instruction
Support services
Noninstructional services
18
Facilities acquisition and construction
3,996
Debt service:
Interest
Other
2,095
3,212
776
Total Expenditures
24,115,967
22,576,347
21,888,790
21,564,156
1,332,424
2,928,492
2,220,845
1,477,812
468,275
600,000
230,732
206,617
Excess (Deficiency) of Revenues over
(under) Expenditures
Other Financing Sources (Uses):
Insurance loss recoveries
31,250
Sale of transportation equipment
5,796
Sale of other property
2,752
Operating transfers in
79,334
193,222
Operating transfers out
(1,149,361)
(2,831,025)
(2,928,160)
(2,214,620)
Total Other Financing Sources (Uses)
(1,032,981)
(2,637,803)
(2,229,153)
(1,405,251)
Net Change in Fund Balances
299,443
290,689
(8,308)
72,561
2,113,266
1,822,577
1,830,885
1,758,325
2,412,709
2,113,266
1,822,577
1,830,886
Fund Balances:
July 1,
June 30,
*SOURCE - PRIOR YEAR AUDIT REPORTS
54
$
SIMPSON COUNTY SCHOOL DISTRICT
Statement of Revenues, Expenditures and Changes in Fund Balances
"UNAUDITED"
All Governmental Funds
Last Four Years
2009
2008*
2007*
2006*
Revenues:
Local sources
$
6,442,405
6,066,351
6,295,286
5,938,088
20,763,719
21,182,079
19,638,287
18,617,135
Federal sources
5,794,444
5,269,582
5,028,707
5,240,892
Sixteenth section sources
3,097,791
486,702
535,321
492,215
36,098,359
33,004,714
31,497,601
30,288,330
Instruction
19,072,862
18,275,317
17,420,648
16,482,210
Support services
10,430,042
9,491,890
9,695,943
10,896,837
2,421,766
2,175,702
2,007,157
1,868,611
23,445
6,460
53,303
32,372
2,746,267
306,922
579,007
2,455,845
State sources
Total Revenues
Expenditures:
Noninstructional services
Sixteenth section
Facilities acquisition and construction
Debt service:
Principal
530,000
505,000
480,000
460,000
Interest
123,211
147,725
173,241
196,793
Other
Total Expenditures
649
1,437
707
792
35,348,242
30,910,453
30,410,006
32,393,460
750,117
2,094,261
1,087,595
(2,105,130)
Excess (Deficiency) of Revenues over
(under) Expenditures
Other Financing Sources (Uses):
Insurance loss recoveries
31,250
Sale of transportation equipment
468,275
600,000
5,796
Sale of other property
2,752
Operating transfers in
1,242,426
3,364,733
3,332,951
2,636,237
Operating transfers out
(1,242,426)
(3,364,733)
(3,332,951)
(2,636,237)
Total Other Financing Sources (Uses)
Net Change in Fund Balances
37,046
0
468,275
602,752
787,163
2,094,261
1,555,870
(1,502,378)
11,523,032
9,430,508
7,874,267
9,380,432
11,523,032
9,430,508
7,874,267
9,373,285
Fund Balances:
July 1, as originally reported
Prior period adjustments
(7,147)
July 1, as restated
Increase (Decrease) in reserve for inventory
June 30,
11,168
$
12,321,363
(1,737)
11,523,032
371
3,361
9,430,508
7,874,268
*SOURCE - PRIOR YEAR AUDIT REPORTS
55
INTERNAL CONTROL AND COMPLIANCE REPORTS
56
Fortenberry & Ballard, PC
Certified Public Accountants
INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER FINANCIAL
REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON
AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE
WITH GOVERNMENT AUDITING STANDARDS
Superintendent and School Board
Simpson County School District
We have audited the financial statements of the governmental activities, each major fund and the
aggregate remaining fund information of the Simpson County School District as of and for the
year ended June 30, 2009, which collectively comprise the Simpson County School District’s
basic financial statements and have issued our report thereon dated August 24, 2010. We
conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States.
Internal Control Over Financial Reporting
In planning and performing our audit, we considered the school district’s internal control over
financial reporting as a basis for designing our auditing procedures for the purpose of expressing
our opinions on the financial statements but not for the purpose of expressing an opinion on the
effectiveness of the school district’s internal control over financial reporting. Accordingly, we
do not express an opinion on the effectiveness of the school district’s internal control over
financial reporting.
Our consideration of internal control over financial reporting was for the limited purpose
described in the preceding paragraph and would not necessarily identify all deficiencies in
internal control over financial reporting that might be significant deficiencies or material
weaknesses. However, as discussed below, we identified certain deficiencies in the internal
control over financial reporting that we consider to be significant deficiencies.
A control deficiency exists when the design or operation of a control does not allow management
or employees, in the normal course of performing their assigned functions, to prevent or detect
misstatements on a timely basis. A significant deficiency is a control deficiency, or combination
of control deficiencies, that adversely affects the Simpson County School District’s ability to
initiate, authorize, record, process, or report financial data reliably in accordance with generally
accepted accounting principles such that there is more than a remote likelihood that a
misstatement of the school district’s financial statements that is more than inconsequential will
not be prevented or detected by the school district’s internal control. We consider the
deficiencies described in the accompanying Schedule of Findings and Questioned Costs as
Findings 2009-1, 2009-2, 2009-3 and 2009-4 to be significant deficiencies in internal control
over financial reporting.
AICPA & MSCPA
1929 Spillway Road, Suite B, Brandon, MS 39047, Telephone (601) 992-5292, Fax (601) 992-2033
.
57
A material weakness is a significant deficiency, or combination of significant deficiencies, that
results in more than a remote likelihood that a material misstatement of the financial statements
will not be prevented or detected by the school district’s internal control
Our consideration of the internal control over financial reporting was for the limited purposes
described in the first paragraph of this section and would not necessarily identify all deficiencies
in the internal control that might be significant deficiencies and, accordingly, would not
necessarily disclose all significant deficiencies that are also considered to be material
weaknesses. However, of the significant deficiencies described above, we consider Findings
2009-1 and 2009-2 to be material weaknesses.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the school district’s financial statements
are free of material misstatement, we performed tests of its compliance with certain provisions of
laws, regulations, contracts and grant agreements, noncompliance with which could have a direct
and material effect on the determination of financial statement amounts. However, providing an
opinion on compliance with those provisions was not an objective of our audit and, accordingly,
we do not express such an opinion. The results of our tests did not disclose any instances of
noncompliance that are required to be reported under Government Auditing Standards.
Simpson County School District’s responses to the findings identified in our audit are described
in the accompanying Auditee’s Corrective Action Plan. We did not audit Simpson County
School District’s responses and, accordingly, we express no opinion on them.
This report is intended solely for the information and use of the school board and management,
entities with accreditation overview, and federal awarding agencies and pass-through entities and
is not intended to be and should not be used by anyone other than these specified parties.
However, this report is a matter of public record and its distribution is not limited.
Fortenberry & Ballard, PC
August 24, 2010
58
Certified Public Accountants
Fortenberry & Ballard, PC
Certified Public Accountants
INDEPENDENT AUDITOR’S REPORT ON COMPLIANCE WITH REQUIREMENTS
APPLICABLE TO EACH MAJOR FEDERAL PROGRAM AND INTERNAL CONTROL
OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133
Superintendent and School Board
Simpson County School District
Compliance
We have audited the compliance of the Simpson County School District with the types of
compliance requirements described in the U.S. Office of Management and Budget (OMB)
Circular A-133 Compliance Supplement that are applicable to each of its major federal programs
for the year ended June 30, 2009. The school district’s major federal programs are identified in
the summary of the auditor’s results section of the accompanying Schedule of Findings and
Questioned Costs. Compliance with the requirements of laws, regulations, contract and grants
applicable to each of its major federal programs is the responsibility of the school district’s
management. Our responsibility is to express an opinion on the school district’s compliance
based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted
in the United States of America; the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the United States, and
OMB Circular A-133, "Audits of States, Local Governments, and Non-Profit Organizations."
Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain
reasonable assurance about whether noncompliance with the types of compliance requirements
referred to above that could have a direct and material effect on a major federal program
occurred. An audit includes examining, on a test basis, evidence about the school district's
compliance with those requirements and performing such other procedures as we considered
necessary in the circumstances. We believe our audit provides a reasonable basis for our
opinion. Our audit does not provide a legal determination on the school district’s compliance
with those requirements.
In our opinion, the Simpson County School District complied, in all material respects, with the
requirements referred to above that are applicable to each of its major federal programs for the
year ended June 30, 2009.
Internal Control Over Compliance
The management of the Simpson County School District is responsible for establishing and
maintaining effective internal control over compliance with requirements of laws, regulations,
contracts and grants applicable to federal programs. In planning and performing our audit, we
considered the school district’s internal control over compliance with requirements that could
have a direct and material effect on a major federal program in order to determine our auditing
procedures for the purpose of expressing our opinion on compliance, but not for the purpose of
expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we
do not express an opinion on the effectiveness of the school district’s internal control over
compliance.
AICPA & MSCPA
1929 Spillway Road, Suite B, Brandon, MS 39047, Telephone (601) 992-5292, Fax (601) 992-2033
59
A control deficiency in an entity’s internal control over compliance exists when the design or
operation of a control does not allow management or employees, in the normal course of
performing their assigned functions, to prevent or detect noncompliance with a type of
compliance requirement of a federal program on a timely basis. A significant deficiency is a
control deficiency, or combination of control deficiencies, that adversely affects the entity’s
ability to administer a federal program such that there is more than a remote likelihood that
noncompliance with a type of compliance requirement of a federal program that is more than
inconsequential will not be prevented or detected by the entity’s internal control.
A material weakness is a significant deficiency, or combination of significant deficiencies, that
results in more than a remote likelihood that material noncompliance with a type of compliance
requirement of a federal program will not be prevented or detected by the entity’s internal
control.
Our consideration of the internal control over compliance was for the limited purpose described
in the first paragraph of this section and would not necessarily identify all deficiencies in the
internal control that might be significant deficiencies or material weaknesses. We did not
identify any deficiencies in internal control over compliance that we consider to be material
weaknesses, as defined above.
This report is intended solely for the information and use of the school board and management,
others within the entity, entities with accreditation overview, and federal awarding agencies and
pass-through entities and is not intended to be and should not be used by anyone other than these
specified parties. However, this report is a matter of public record and its distribution is not
limited.
Fortenberry & Ballard, PC
August 24, 2010
60
Certified Public Accountants
Fortenberry & Ballard, PC
Certified Public Accountants
INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE WITH
STATE LAWS AND REGULATIONS
Superintendent and School Board
Simpson County School District
We have audited the financial statements of the governmental activities, each major fund and the
aggregate remaining fund information of the Simpson County School District as of and for the
year ended June 30, 2009, which collectively comprise Simpson County School District’s basic
financial statements and have issued our report thereon dated August 24, 2010. We conducted
our audit in accordance with auditing standards generally accepted in the United States of
America, and the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States.
Section 37-9-18(3)(a), Miss. Code Ann. (1972), states in part, “the auditor shall test to insure
that the school district is complying with the requirements of Section 37-61-33(a)(iii), Miss.
Code Ann. (1972), relating to classroom supply funds”. As required by the state legal
compliance audit program prescribed by the Office of the State Auditor, we have also performed
procedures to test compliance with certain state laws and regulations. However, providing an
opinion on compliance with all state laws and regulations was not an objective of our audit and,
accordingly, we do not express such an opinion.
The results of our procedures performed to test compliance with the requirements of Section 3761-33(3)(a)(iii), Miss. Code Ann. (1972), disclosed no instances of noncompliance. The district
reported $3,468 of classroom supply funds carried over from previous years.
Section 37-9-18(3)(b), Miss. Code Ann. (1972), states in part, “the auditor shall test to insure
correct and appropriate coding at the function level. The audit must include a report showing the
correct and appropriate functional level expenditure codes in expenditures by the school
district.”
The results of our procedures performed to test compliance with the requirements of Section 379-18(3)(b), Miss. Code Ann. (1972), disclosed no instances of noncompliance related to
incorrect or inappropriate functional level expenditure coding.
As required by the state legal compliance audit program prescribed by the Office of the State
Auditor, we have also performed procedures to test compliance with certain other state laws and
regulations. However, providing an opinion on compliance with all state laws and regulations
was not an objective of our audit and, accordingly, we do not express such an opinion.
The results of procedures performed to test compliance with certain other state laws and
regulations and our audit of the financial statements did not disclose any instances of
noncompliance with other state laws and regulations.
AICPA & MSCPA
1929 Spillway Road, Suite B, Brandon, MS 39047, Telephone (601) 992-5292, Fax (601) 992-2033
61
This report is intended solely for the information and use of the school board and management,
entities with accreditation overview, and federal awarding agencies and pass-through entities and
is not intended to be and should not be used by anyone other than these specified parties.
However, this report is a matter of public record and its distribution is not limited.
Fortenberry & Ballard, PC
August 24, 2010
62
Certified Public Accountants
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
63
Simpson County School District
Schedule of Findings and Questioned Costs
For the Year Ended June 30, 2009
Section 1: Summary of Auditor’s Results
Financial Statements:
1.
Type of auditor’s report issued on the financial statements: Unqualified.
2.
Material noncompliance relating to the financial statements? No.
3.
Internal control over financial reporting:
a. Material weakness(es) identified? Yes.
b. Significant deficiency(ies) identified that is not considered to be material
weaknesses? Yes.
Federal Awards:
4.
Type of auditor’s report issued on compliance for major federal programs: Unqualified.
5.
Internal control over major programs:
a. Material weakness(es) identified? No.
b. Significant deficiency(ies) identified that are not considered to be material
weaknesses? None reported.
6.
Any audit findings reported as required by Section___.510(a) of OMB Circular A-133?
No.
7.
Federal programs identified as major programs:
64
a.
Child Nutrition Cluster:
CFDA# 10.553
CFDA# 10.555
b.
Title I Grants to Local Educational Agencies
CFDA# 84.010
c.
Improving Teacher Quality State Grants
CFDA# 84.367
d.
Special Education Cluster:
CFDA# 84.027
CFDA# 84.173
8.
The dollar threshold used to distinguish between Type A and Type B programs:
$300,000.
9.
Auditee qualified as a low-risk auditee? Yes.
10.
Prior fiscal year audit findings and questioned cost relative to federal awards which
would require the auditee to prepare a summary schedule of prior audit findings as
discussed in Section___.315(b) of OMB Circular A-133? No.
Section 2: Findings Relating to the Financial Statements
The results of our tests disclosed the following findings related to the financial statements that
are required to be reported by Government Auditing Standards:
Material Weaknesses:
Finding 2009-1:
Bank reconciliations were not performed in a timely manner. Failure to reconcile bank
statements upon receipt from the bank in a timely manner throughout the year increases the risk
that material transactions that have occurred may be unrecorded and/or not accurately reflected
in the general ledger. This also increases the risk that fraud or other irregularities could occur
and not be detected by school district personnel during the normal course of their duties.
Recommendation:
Bank reconciliations should be performed upon receipt from the bank in a timely manner.
Finding 2009-2:
Sound internal control dictates that the individual responsible for recording transactions should
not be the same individual responsible fo reviewing and/or reconciling the related accounts. The
District’s Accountant is responsible for receipting, recording transactions through the journal
entry process and reconciling the bank statements. Control account reconciliation review should
be performed by someone other than the person performing the recording function. When on
individual performs both the recording and reconciling functions, proper independent oversight
of these tasks is not being achieved.
Recommendation:
Duties should be separated so that the District’s Accountant is not the only person involved in
the bank account reconciliation process and the journal entry recording processes. Someone
other than the Business Manager should be responsible for the initial preparation of the bank
reconciliations and the recording of journal entries. Alternatively, if these processes continue to
be performed by the District’s Accountant, someone in a higher managerial or administrative
role should review and approve these processes in order to achieve a proper level of oversight.
65
Significant Deficiencies:
Finding 2009-3:
The payroll clerk enters all data associated with the processing of payroll, including employee
data, transactions coding and direct deposit information. A well designed system of accounting
controls for payroll would segregate the duties of data entry to the greatest extent possible. The
cause of this condition is the result of an inadequately designed system. This condition could
result in errors in processing payroll or the payment of unauthorized payroll.
Recommendation:
It is recommended that the financial accounting software be modified so the rights and access be
segregated so that one person enters employee data, someone else enters transaction coding and
another person enters direct deposit information.
Finding 2009-4:
Examination of fixed assets at two schools revealed weakness in the inventory of fixed assets.
The fixed asset inventory system is not updated when an asset is purchased. A well designed
system of accounting controls would include policies and procedures to insure that all assets are
accounted for when inventory is reconciled to the accounting records. The effect of this
condition could result in differences between actual inventory and recorded inventory remaining
unreconciled for an extended period.
Recommendation:
It is recommended that an annual inventory of all assets be performed that any differences
between inventoried assets and recorded assets be reconciled.
Section 3: Findings and Questioned Costs for Federal Awards
The results of our tests did not disclose any findings and questioned costs related to the federal
awards.
66
AUDITEE’S CORRECTIVE ACTION PLAN
67
Simpson County School District
111 Education Lane
Mendenhall, MS 39114
Joe H. Welch, Superintendent
Donald Fortenberry, Business Manager
AUDITEE’S CORRECTIVE ACTION PLAN
As required by Section 315(c) of OMB Circular A-133, the Simpson County School District has
prepared and hereby submits the following corrective action plan for the findings included in the
Schedule of Findings and Questioned Costs for the year ended June 30, 2009.
Finding
Status
2009-1
a.
Name of Contact Person Responsible for Corrective Action
Name: Donald Fortenberry
Title:
Business Manager
Phone Number: 601-847-8000
b.
Corrective Action Planned:
Bank reconciliations will be performed upon receipt from
the bank in a timely manner.
c.
Anticipated Completion Date:
06-30-2010
2009-2
a.
Name of Contact Person Responsible for Corrective Action
Name: Donald Fortenberry
Title:
Business Manager
Phone Number: 601-847-8000
b.
Corrective Action Planned:
Duties will be separated so that the District’s Accountant is
not the only person involved in the bank account
reconciliation process and the journal entry recording
processes. Someone other than the Business Manager will
be responsible for the initial preparation of the bank
reconciliations and the recording of journal entries.
Alternatively, if these processes continue to be performed
by the District’s Accountant, someone in a higher
managerial or administrative role will review and approve
these processes in order to achieve a proper level of
oversight.
68
c.
Anticipated Completion Date:
06-30-2010
2009-3
a.
Name of Contact Person Responsible for Corrective Action
Name: Donald Fortenberry
Title:
Business Manager
Phone Number: 601-847-8000
b.
Corrective Action Planned:
The District will modify their financial accounting software
so the rights and access be segregated so that one person
enters employee data, someone else enters transaction
coding and another person enters direct deposit
information.
c.
Anticipated Completion Date:
06-30-2010
2009-4
a.
Name of Contact Person Responsible for Corrective Action
Name: Donald Fortenberry
Title:
Business Manager
Phone Number: 601-847-8000
b.
Corrective Action Planned:
The District will implement policies and procedures so that
an annual inventory of all assets are performed to ensure
any differences between inventoried assets and recorded
assets are reconciled.
c.
Anticipated Completion Date:
06-30-2010
69