MASSEY
UNIVERSITY
MICROSOFT WORD 2010
Microsoft Word I
For general Assignments
Massey University
Semester One 2012
Semester 1, 2012
Aidan Wood & Robert Hallam
IT Assistant
Information Commons
Massey University Library – Te Putanga ki te Ao Matauranga
Private Bag 11222
Massey University
Palmerston North
Phone: 06 356 9099, extn 2121
Email: [email protected]
http://library.massey.ac.nz/aboutus/informationcommons.htm
For information about the Massey University MS Office course see the training section
on the ITS website http://its.massey.ac.nz
To book for course see the booking form under face to face / Manawatu
Example exercise questions can be found under face to face / course files
MS Word 1
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Semester 1, 2012
Table of Contents
*All tips are based on Microsoft Office 2010.
Setting Page Margins, Orientation & Page Size .......................................................... 3
Formatting Text .......................................................................................................... 6
Format Painter – For quick Formatting! ..................................................................... 7
To copy the format once .............................................................................................................. 8
To copy the same format more than once ................................................................................... 8
Bullets and numbering ............................................................................................... 9
Applying bullets / numbering as you type .................................................................................... 9
Type then apply bullets / numbering ......................................................................................... 10
Creating outlined bullets and numbers as you type ................................................................... 10
Modify bullets / numbering positions ........................................................................................ 13
Changing bullets / numbering style ............................................................................................ 15
Understanding page break & section break ............................................................. 16
Inserting page break .................................................................................................................. 16
Inserting section break............................................................................................................... 17
Deleting page break/section break ............................................................................................ 17
Inserting headers and footers .................................................................................. 18
Viewing Header and Footer ....................................................................................................... 18
Inserting page numbers ........................................................................................... 19
Formatting page numbers ........................................................................................ 20
Selecting text ........................................................................................................... 21
Hanging indentation ................................................................................................. 23
Example Questions .................................................................................................................... 24
Massey University Turitea Library ............................................................................ 25
Information Commons 2009 .................................................................................... 25
SERVICE AVAILABILITY .............................................................................................. 25
FACILITIES................................................................................................................. 25
APPLICATIONS, SOFTWARE AND RESOURCES AVAILABLE ........................................ 25
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Setting Page Margins, Orientation & Page Size
1.
Page Layout > Margins
2.
Select from pre-defined margins or click on Custom Margins…
Custom Page Margins

Type margin sizes you wish to use for each margin under the Margins tab: Top, Bottom, Left, and Right
Margins
You can manually type your
desired centimeters in the box
and press the TAB key to go onto
the next one.
It is not necessary to click on the
up and down buttons so many
times.
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Tip: Margins limits
Most printers have limits of how close they can print to the edge. They are not capable of printing all the way to
the edge of the paper, because of the way that the printer handles paper.
When your document margins are too narrow, Microsoft Word returns an error message below.
To make sure that your text is not cut off, click the Fix button to automatically increase the margin width.
The minimum margin sizes are determined by the printer.
Orientation

Click Portrait or Landscape in the Margins tab > Click OK.
Orientation
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Page Size

Select A4 for the paper size in the Paper tab
Tip: A3
When you are going to print your document in A3, it is best to set the paper size to A3 BEFORE you start working on
the document. Printers will not print the document in A3 if it is set to non A3 paper size above.
If you change the paper size after you have done all your work, you will have to re-arrange the whole document
because MS Word doesn’t know how to set the contents from A4 to A3 automatically.
3.
Click OK when all page setup settings are finished.
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Formatting Text
Font Size
Text alignment
buttons
Font
Bold Italic Underline
Borders
Highlighter
Font Colour
Quickly


Highlight the text you wish to change
Click on the button on the tool bar
More Options

Highlight the Text
o Click on the Home tab
o Click on the Font dialogue button
o Choose the options you would like to apply to your text.
Strikethrough
Double Strikethrough
Superscript
Subscript
Shadow
EEm
mbboossss
EEnnggrraavvee
SMALL CAPS
ALL CAPS
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Format Painter – For quick Formatting!
Format painter is the one of the best tools available in Microsoft Office! It copies the format. It is extremely effective
if you have a large amount to formatting to do as it saves time.
Format Painter
Format Painter copies all of the following formats and styles.
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To copy the format once
1.
2.
3.
Highlight text that you wish to copy the formatting from
Click the Format Painter
Select text to be applied the format
(The mouse pointer will change to a
“I beam” pointer and a brush icon
appears.)
2
1
1
1
3
1
To copy the same format more than once
1.
Double-click on the Format Painter icon (it will remain active until you turn it off.)
2.
Highlight text to be applied the format
3.
When you finish, click the Format Painter icon or press the Escape key on the key board.
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Bullets and numbering
Numbering
Bullets
There are a couple of ways of doing bullets and numbering.
Applying bullets / numbering as you type
e.g. Bullets (it is the same for numbering.)
1.
Click bullets button
2.
Type an entry
3.
Press ENTER key at the end of the entry (the next bullet appears automatically)
4.
Repeat steps 2 and 3 until you finish your bulleted list
5.
As you have finished, press ENTER key twice or click bullets button to switch off
Tip: Switch bullets/numbering ON and OFF
These buttons are toggle buttons. So click, it turns it on. Click again, it turns off.
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Type then apply bullets / numbering
e.g. Bullets (the same for numbering.)
1.
Type your list up
2.
Highlight the list
3.
Press Bullets button
4.
Done!
Creating outlined bullets and numbers as you type
(e.g., Outlined numbers)
Your bullets/numbering lists can have multiple levels, i.e., having sub-headings and sub-lists. You need to work with
the Increase and Decrease Indent buttons.
For example, a bullet list is below.

Undergraduate
o College of Business

Marketing

Economics

Management
o College of Science
Increase
indent
Decrease indent
1.
Home > Bullets or Numbering
2.
Choose the type of outline you wish to use by clicking the arrow next to Bullets or Numbering
Bullet List
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Numbered List
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3.
(The first outlined number appears automatically)
4.
Type a main heading
5.
Press ENTER key (next outline number automatically appears)
6.
Type next main heading
7.
Press ENTER key (next outline number automatically appears)
8.
When you wish to enter sub-heading, click Increase Indent
Decrease
Indent
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You can customise your Bullet or
numbered list.
Increase
Indent
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9.
(Sub-outline number automatically appears)
10. Type sub-heading
11. Press ENTER key (next outline number automatically appears)
12. Type next sub-heading
13. Press ENTER key (next outline number automatically appears)
14. When you wish to create the next main heading, i.e., 3, click Decrease Indent
15. And so on.
16. When you wish to finish your outline numbering, press ENTER key twice or click Numbering to switch off.
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Modify bullets / numbering positions
If you want to change the indents for bullets, for example, the indent from the bullet point to the point where the
paragraph starts, you can use this tip. This may solve one of your mysteries about bullets, and can be also applied to
numbering.
1. Create a new list with the bullet / number formatting you wish to use
2. Home > Multilevel List > Define New Multilevel List…
3. Click on more
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4. Set the position (see more details in the following) > Click Set for All Levels, Then Click OK to return to your
document.
(1) Bullet Position
Aligned at:
How far from the left margin.
(3) Add tab stop at:
How far the text on the
first line is indented.
(2) Text Indent at:
How far the second and sub
sequent lines are indented.
(1)
(2)
(3)
Left Margin
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Changing bullets / numbering style
1.
Home > Bullets or Numbering
Types of bullets
2.
Click which style you wish to use
3.
For advanced bullet options click on Home > Bullets > Define New Bullet
4.
For advanced numbering options click on Home > Numbering > Define New Number Format
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Understanding page break & section break
What is the difference between page break and section break?
 Page Break
It simply separates content between pages. After the page break, the following text will always start at the
beginning of the page.

Section Break
It splits your document into sections and allows you to have multiple different headers/footers in your
document. Each section can have its own header/footer formatting. For example, margins, page numbering,
header/footer, portrait/landscape orientation, and page border. (See next page for more information)
Show/Hide
This toggle button is an essential tool while working with page break and section break. It indicates to you where the
breaks are and where you have pressed ENTER and SPACE key.
Note: Show/Hide mark will NOT be printed.
Show/Hide
Inserting page break
1.
Click where you wish to insert a page break
2.
Insert > Page Break
Tip:
Shortcut key for inserting a page break is
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Inserting section break
1.
Click where you wish to insert a section break
2.
Page Layout > Breaks
3.
Under Section Breaks click Next Page
NB:
Section breaks are strongly related to Different First Page and Different Odd/Even Headers and Footers (File
> Page Setup > Layout tab).
When you insert a Next page section break in your document, the new section will also have a Different
First Page setup.
Use the Different First Page option if you want a different heading on your first page than on the rest of your
document. However, if you need more than just a different heading on your first page, you need section
breaks.
Deleting page break/section break
Select page number / section break > Press DELETE key
NB: Be aware that when you delete a section break, the formatting for the preceding section will be also deleted.
Also, Show/Hide needs to be turned on in order to see where page break/section break is inserted.
Show/Hide
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Inserting headers and footers
1.
Insert > Header or Footer (We will use Header)
2.
Type Headers (e.g. your name and student ID number)
3.
Click Go to Footer
Note:
This button will bring you down to the Footer area. To return to the Header area click Go to Header
Viewing Header and Footer
A quick way of viewing Header and Footer area is to double click on the Header and Footer area.
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Inserting page numbers
1.
Insert > Page Numbers
2.
Select Bottom of Page
3.
Select the formatting for the page number
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Formatting page numbers
1.
Double click the Header or Footer (Header and footer tools will appear in the ribbon)
2.
Highlight the Page number you want to edit
3.
Goto Insert > Page Number > Format Page Numbers
Double Click
Number format
4.
Select the formatting you require for your page numbers.
5.
Click OK to return to your document
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Selecting text
Note: The following tips work on any views but Print Layout is the easiest to use. (View > Print Layout)
Margin area
Selecting with the arrow mouse pointer
Place your mouse cursor in the left margin > Wait until your mouse cursor changes like this >>
Selecting one line
Single click
Selecting one paragraph
Double click
Selecting entire
document
Triple click (the same as View >
Select All or press CTRL + “A” keys)
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Selecting text with I pointer
When the mouse cursor looks like this >>
Selecting one word
Double click
Selecting one paragraph
Triple click
Selecting only one
sentence
Hold the control key down and
click any part of the sentence.
Other shortcut keys to select text
Shift + Navigation Keys
Hold down the Shift key and press the appropriate arrow keys such as up and down arrow keys.
(This method doesn’t require clicking the mouse!)
Selecting all texts in the document
CTRL + A selects the entire document.
Highlights from the current mouse pointer position to beginning of line
Highlights from the current mouse pointer position to end of line
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Hanging indentation
This is useful when adding references for your assignments. For long lists use the EndNote program.
Hanging Indentation
nd
From the 2 line, it is
indented.
VandenBos, G., Knapp, S., & Doe, J. (2001). Role of reference elements in the selection
of resources by psychology undergraduates. Journal of Bibliographic Research,
5, 117-123.
1. Highlight the area for which you wish to do a hanging indentation
2. Home > Paragraph
3. Select Hanging from the Special drop list in the Indents and Spacing tab > Click OK
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Example Questions
Questions can be found on the ITS Training website face to face / course files
http://www.massey.ac.nz/massey/staffroom/national-shared-services/information-technology-services/training/faceto-face/course-files/course-files_home.cfm
Q1: Page Setup and Format Painter
Please use page layout and format painter
to produce a document like this.
The original file can be found under the
exercise folder.
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Massey University Turitea Library
Information Commons 2009
SERVICE AVAILABILITY
The Information Commons is situated on Level 2 of the Turitea Library. Computers are available for use by Massey University students and staff during Library opening
hours.
FACILITIES







92 multi-purpose computers
3 Library catalogue computers
4 black and white printers
1 colour printer (A3 and A4)
1 computer for visitor walk-in use
1 scanner
Additional 12 computers in the Training Room, available when the room is not in use
APPLICATIONS, SOFTWARE AND RESOURCES AVAILABLE

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


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
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Windows XP operating system
Library catalogue
Library web site
Library electronic resources – e-journals, e-books, e-reference works, web sites
EndNote (bibliographic software)
Internet Explorer and Mozilla Firefox browsers
INFOS (NZ statistical database on the desktop)
SciFinder Scholar (chemistry database on the desktop)
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Access
Microsoft Publisher
Notepad
Calculator
Student’s Massey network drive (H: drive)
MyMassey.com (checking emails, changing password, checking computer lab budget)
WebCT (access to Massey online courses)
Paint
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Question 2 &3
Paper Number 100.100
Assignment 1
00112233
My Name
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Semester 1, 2012
Question 1
How long is a piece of string?
1.
The answer to the question is very complicated. There are many things that influence the length of the string. There
are several things to consider;
1.1.
1.2.
1.3.
1.4.
2.
The length of the string
The diameter of the string
The amount that the string stretches
The temperature of the surrounding area
To work out the length of the string first you must find a ruler or tape measure of sufficient length to measure the
string.
2.1. Place one end of the string and the start of the measuring devise.
2.2. Pull the string along the measuring devise until you reach the other end of the string.
2.3. Note down the length of the string.
Question 2
How hot is a cup of coffee?
The hotness of a cup of coffee can be calculated; there are several formulas depending on the situation.
A. Coffee temperature = Original temperature - Amount of cold milk
B. Coffee temperature = Original temperature - Amount of cold milk – Standing Time
C. Coffee temperature = Original temperature – Outside air temperature
Question 3
How many people does it take to change a light bulb?
Six Californians. One to turn the bulb, one for support, and four to relate to the experience.
Only one Psychiatrist, but the bulb has got to really WANT to change.
Seven nuclear engineers. One to install the new bulb and six to figure out what to do with the old one for the
next 10,000 years.
Question 4
How hot is a cup of Tea?
The hotness of a cup of tea can be calculated; there are several formulas depending on the situation.
i.
ii.
iii.
Tea temperature = Original temperature - Amount of cold milk
Tea temperature = Original temperature - Amount of cold milk – Standing Time
Tea temperature = Original temperature – Outside air temperature
Q2: Bullets, Numbering and Page Break
Please use Bullets/Numbering and Page Break to format the document.
Q3: Header and Footer
Please add your ID number & name as header, add the page number to footer.
*There is no header or footer on the cover page.
MS Word 1
The original file can be found under the exercise folder.
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