TRINITY COLLEGE
INFORMATION FOR ACADEMIC STAFF
INTRODUCTION.
This handbook is intended to provide you with practical information about the College. We hope
that you will find it useful and that, if you are new, it will help you to orient yourself at Trinity.
Suggestions and corrections are welcome; they should be directed to Ms. Herma Joel (Larkin
300; phone extension 2454).
A copy of the 2011-2012 College directory is posted on the College’s website,
http://db.trinity.utoronto.ca/Trinity/DirecPub03/DirList.php. So are the College's Statutes and
Regulations, www.trinity.utoronto.ca/About_Trinity/College_Governance/Statutes.htm. A copy
of the Constitution and By-Laws of the Senior Common Room (SCR) is available from Dr.
Bruce Ferguson (416-978-6176), SCR Secretary.
The term 'academic staff' is used in this document in a broader sense than it is in the College's
statutes. Here the term covers the following seven categories of College members:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
College Fellows;
College Fellows Emeriti/ae;
College Associates;
Limited-term appointees to the College's teaching staff;
Academic dons;
Visitors;
Members of the Senior Common Room not belonging to any of the preceding categories.
Most categories of College members have defined privileges and responsibilities. An exception
is the category of visitor: terms of visiting membership are arranged separately with each visitor.
Teaching members may have different privileges and responsibilities depending on whether they
are teaching a College course, are present for one term or two, and so on.
The items covered in the following pages are listed alphabetically. Some items pertain only to
certain categories of College members; in all such cases the relevant categories are indicated in
parentheses.
1.
ACADEMIC DONS.
Academic dons are normally graduate or professional-faculty University of Toronto students
resident in St. Hilda's College or Trinity College and are available to provide academic assistance
to all Trinity students, resident and non-resident.
The academic dons for 2011-2012 are:
Robert Ballingall
Sude Beltan
Jess DiCiccio
Yaser Khan
Massieh Moayedi
Christopher Pugh
Nicholas Riegel
Elisa Tersigni
Morgan Vanek
Jessica Wagner
Adele Wilson
-
Political Science and International Relations
Student Life; Comparative Politics
Student Life; Life Sciences
Physical Chemistry and Physics
Life Sciences
English
Philosophy
Student Life; Writing
Student Life; Writing
Student Life
Roy McMurtry Community Outreach Don
Please bring the services of the dons to the attention of your Trinity College students. The dons'
e-mail addresses are listed on the three Dons' Bulletin Boards, located on the main floor of St.
Hilda's College, outside the Porter's Lodge in Trinity College, and in the Buttery.
2.
ACADEMIC PROGRAMMES.
(a) On behalf of the Faculty of Arts and Science the College sponsors four undergraduate
programmes: Ethics, Society, and Law; Immunology; Independent Studies; International
Relations.
(b) Trinity's academic programme in Arts and Science also includes "Trinity One", several 199Y
seminar courses and TRN courses at the 200+ level.
3.
ARCHIVES: Ms. Sylvia Lassam, Rolph-Bell Archivist
The Trinity College Archives, located in the basement of Owen House, is open during regular
business hours. The mandate of the Archives is to acquire, preserve, and make available to
researchers the non-current corporate records of the College and other records of academic,
administrative, and historical importance to the College. The Archives contains some 400 linear
metres of textual, photographic, sound, electronic, and other records, most of which are open to
researchers. The Archives’ holdings include the personal papers of George M.A. Grube, Mabel
Cartwright, George Ignatieff, Eugene R. Fairweather, John Holmes and others, records of
organizations such as the Trinity College Literary Institute, and copies of official and student
publications. The College art collection is also administered through the Archives.
The resources of the Archives are extensive and varied. You are invited to visit the Archives to
learn how you and your students can make use of them.
Records created in the course of the operations of the College fall under the jurisdiction of the
Archivist and may not be destroyed without her authorization. Please contact Sylvia Lassam
(2019) if you have questions regarding your files. (It should be noted that electronic records,
including e-mails, are covered by this policy.)
Ms. Lassam is also Freedom of Information and Protection of Privacy Officer for Trinity
College. If you have any questions regarding the application of the FIPP Act at Trinity College,
please contact her at 2019.
4.
AUDIO-VISUAL EQUIPMENT. (Members of the academic staff teaching in the
College buildings)
Audio-visual equipment needed for Arts and Science classes should normally be booked through
the Office of Space Management, University of Toronto (see "Other Resources" below). The
following audio-visual equipment is available for Divinity classes and for occasional use by
other members of the academic staff teaching in the College buildings:
CD Player
* LCD Projector
2 Overhead Projectors
Screens (1 small, 1 medium)
* Larkin Monitor (20")/VCR/DVD player
DVD Player (portable)
Portable VCR
Record Player
2 Slide Projectors
*Must be set up by audio-visual assistant.
To make inquiries and book equipment please phone the Library at 5851.
A part-time student assistant will provide set-ups, including pick up and delivery of portable
audio-visual equipment, generally from 9:00 a.m. to 5:00 p.m. weekdays. Under some
circumstances, including evening bookings, faculty may be asked to pick up and return
equipment themselves. Staff are also asked to book any set-ups at least 48 hours in advance
(excluding weekends; thus, a booking for a Monday class should occur no later than the
preceding Thursday).
Use of Equipment without Advance Notice
Staff may borrow equipment excluding the LCD projector and Larkin monitor/VCR/DVD
without advance notice provided that it has not been reserved for the time in question, and
provided that they pick up and deliver the equipment themselves. A student assistant is available
by arrangement to show staff members how to set up equipment.
George Ignatieff Theatre
Staff who wish to use audio-visual equipment in the George Ignatieff Theatre should contact the
Theatre Manager (4166).
Other Resources
A full range of equipment is available from the Office of Space Management (Classroom
Technology Support) http://www.osm.utoronto.ca/osm/AVrequisitionForm.pdf. Call Brian Usher
at 416-978-6544 with a week's notice. Please check the following web site regarding charges
http://www.osm.utoronto.ca/osm/class_tec_faq2.html
5.
BOOK SALE.
A large book sale is held by the Friends of the Library every October in Seeley Hall. The Book
Sale Committee seeks donations of books throughout the year, plus help with book sorting and
pricing in the weeks immediately preceding and during the sale. Funds raised through the Book
Sale (over $100,000 annually since 1996) support selected Library projects. For further
information, or to leave messages, call 416-978-6750.
6.
BURSAR'S OFFICE.
The Bursar's Office deals with all financial matters. The office is located on the ground floor of
the main Trinity building. Regular business hours are 9:00 a.m. to 1:00 p.m. and 2:00 p.m. to
5:00 p.m. Monday to Friday (ext. 2523).
A statement of charges on your staff account is issued three times per year. Payment may be
made by cash, cheque, credit or debit card.
7.
BUTTERY.
Located on the ground floor of the Larkin Building, the Buttery is the College cafeteria, open
from 8:00 a.m. to 8:00 p.m. Monday to Thursday and 8:00 a.m. to 3:00 p.m. Friday during term.
Coffee, pastries and light snacks are available all day. The luncheon menu includes a deli
sandwich bar, soup, salads and pizza all week with a hot entrée available Tuesday to Thursday.
8.
HUMPHRYS CHAPLAINCY: The Rev’d Andrea Budgey
The chaplaincy is a pastoral resource available to the entire college community regardless of
religious background. The chaplain supervises chapel services (in collaboration with the music
director and the Faculty of Divinity), offers programmes and informal gatherings as a forum for
those seeking to discuss spiritual questions, and provides pastoral counselling. She works with
the interfaith Campus Chaplains’ Association, and is also the Anglican chaplain to the St. George
campus of the university.
Everyone is welcome to participate in the daily services in the chapel; these are listed in the glass
case outside the chapel door. In particular, the very fine Chapel Choir under the direction of Dr.
John Tuttle sings Evensong on Wednesday at 5:15 p.m. during term, followed by a sherry
reception. (This is the primary college service; a number of Fellows who attend it stay on to dine
in Hall at 6:30 p.m.) A Service of Advent Lessons and Carols is held near the end of the first
term, and a full schedule of services is offered during Holy Week when it falls during the
academic term. For more information about chapel life and programmes, visit the chapel link on
the Trinity website.
The chaplain’s office publishes an occasional newsletter which is available on the chapel pages
of the college website, or by mail upon request.
9.
CLASSROOMS. (Fellows; Associates; limited-term appointees)
Each January Ms. Herma Joel, secretary to the Dean of Arts, sends out forms to the faculty in the
College inviting requests for classrooms for the academic session beginning in September.
If you wish to make classroom changes or reservations with the College during the academic
session, you may do so by contacting Ms. Joel (2454), but you should also inform your
department of any changes. Classroom reservations for the following academic session should be
made with Ms. Joel before Reading Week.
During the summer classrooms should be booked through Ms. Joel. Not all of the classrooms in
the Larkin Building are available in the summer; a number of them are assigned to a summer
language programme offered at the College.
For classroom audio-visual equipment, see AUDIO-VISUAL EQUIPMENT.
Apart from classroom bookings, reservations of rooms for conferences, lectures or special events
scheduled to take place in the evening or on weekends should be made with Ms. Agnes Sikora
(2680). See ROOM BOOKINGS.
10.
COFFEE and TEA.
Throughout the Fall and Spring teaching terms, you are cordially invited to free morning coffee
and tea in the Private Dining Room or Strachan Hall from 10:45 to approximately 11:30,
Monday to Friday. This occasion, especially during term-time, provides an ideal opportunity to
meet and talk with college staff.
For a welcome break and an opportunity for informal talk with colleagues, afternoon tea (or
coffee, if you prefer) is available in the Senior Common Room from 3:30 to 4:30 p.m. Monday
to Friday during term.
11.
COMPUTERS and LARKIN COMPUTER ROOM. (Fellows and Associates with
College offices; limited-term appointees)
Larkin 332 equipment:
Two workstations and a laser printer are available to academic staff in Larkin Room 332. They
are available on a first-come first-served basis, or you may reserve one of them for a maximum
of two hours. You may log onto the room 332 workstations using the posted "Guest" account
instructions (you do not need to have a separate Trinity account [see below] to use the computers
in Larkin 332). The printer is for faculty use only. It can process legal-sized (8.5” x 14”) as well
as regular letter-sized paper. Faculty are asked to provide their own paper for large print jobs.
Colour printing is not available. If you wish to print to the Larkin 332 printer directly from your
Larkin office, please contact Steve Doma ([email protected] during business hours only)
and he will set it up. If you find any of the equipment to be defective, please inform Herma Joel
(ext. 2454).
Network Access from Academic Offices:
All academic offices at Trinity College are equipped with standard network jacks. Computers
require a standard patch cord (not a telephone cord) to connect to the jacks -- these may be
purchased from the Bursar's Office or from any computer shop. Faculty are expected to provide
their own equipment but there is no charge for network connection assistance with your office
computer. For the network settings that your Larkin office computer requires, please contact
Steve Doma ([email protected]).
Wireless Network Access:
The following areas of the College have access to the University of Toronto campus wireless
network (UTORwin):
The entire Larkin Building. The Buttery also has 21 data jacks available for access to the
UTORwin network via a patch cord and standard network card (UTORid account still
required).
Trinity College (main building): Most common areas including the Quadrangle, Strachan
Hall, Seeley Hall, Combination Room, classrooms 22 and 24, and about 80 percent of
resident rooms.
St. Hilda’s College: Adams Room, Stedman Library, Cartwright Hall, Rigby Room, Melinda
Seaman Dining Hall, about 30 per cent of resident rooms.
Graham Library: basement, 2nd and 3rd floors (ground floor has a weak signal).
To access the “UTORwin” or “UofT” wireless networks you need a UTORid account and your
computer needs to be configured according to the directions at http://wireless.utoronto.ca. To
access the “eduroam” network, you should create an eduroam account with your home
institution.
Only the Robarts Library Info Commons Help Desk is trained to assist with setting up and
maintaining your wireless network access, so please contact them (rather than Trinity Computer
Support) for wireless network issues. You may take your laptop or wireless device to the
Robart’s Info Commons Help Desk in person or call 416-978-HELP. Once your hardware is
configured there, you can immediately use the wireless network at the College as well as at
numerous wireless locations across the UofT campus.
12.
CONVOCATIONS (Fellows)
There are two Trinity College convocations for graduating students in the Faculty of Arts and
Science, one in November and the other in June. The College strongly encourages College
Fellows to take part, suitably gowned, in the academic procession. A lunch or reception for
graduates and their families, and for College members, is held immediately after the June
convocation. The graduates and their families very much enjoy the opportunity to meet Fellows
on these occasions.
In addition, Trinity holds a College Day Convocation in September for the conferring of
Honorary Degrees and the matriculation of the incoming class. Fellows are urged to participate.
13.
COPYRIGHT
The College is party to a copyright agreement between the University of Toronto and
CANCOPY in relation to reproduction of materials. Before making reproductions of any
published works for classroom or research purposes, please check with the Dean of Arts or the
Librarian. Reproduction of copyright materials for resale to students may not be done on
College photocopiers.
14.
COURIER SERVICES. (All members of the academic staff with College offices)
In an emergency, arrangements can be made through the secretarial office for documents (e.g.,
book manuscripts, galleys, proofs) to be sent out by courier. Items will be charged to your
personal account unless the Dean of Arts gives permission for the expense to be covered by the
College.
15.
DEVELOPMENT AND ALUMNI AFFAIRS, OFFICE OF
The office is located in Room 202 of the main College building. It is responsible for all alumni
and development activities, alumni records and events, and the publication of the alumni
magazine, trinity. The Development and Alumni staff manage the annual fund, major gifts, and
campaigns, the gift planning programme, as well as other activities related to fundraising. The
Executive Director of Development and Alumni Affairs is Matthew Airhart (2407).
16.
DIVINITY, Faculty of
The primary purpose of the Faculty of Divinity is graduate theological education for ministry, lay
or ordained, and for general theological education. Programs are offered both at the basic degree
level (M.Div., M.T.S., L.Th., Dip.Theol., Dip. Min., Dip. Min. and Cert. in Ministry for Church
Musicians) and at the advanced degree level (Th.M, Th.D., M.A., Ph.D., D.Min.). There are
seven core faculty members (5.7 FTE), several Adjunct Professors and approximately 150
students in the Faculty; occasionally, faculty members teach in the College's Faculty of Arts as
well. The Faculty of Divinity is one of the seven constituent members of the Toronto School of
Theology, the most important centre for theological study in Canada and one of the largest
theological consortia in North America. The Toronto School of Theology approves a unified
calendar of courses taught by the combined faculties of the member schools and available to all
students. Many of Trinity's basic degree graduates go on to ordained ministries in the Anglican
Church of Canada.
The Faculty of Divinity assists the College in fostering creative expressions of Anglican ethos
and practice, which in an academic world means the quest for excellence in the pursuit of truth,
without partisan bias or preconception, in a spirit of wide toleration.
17.
FAX. (All members of the academic staff with College offices)
The College has FAX machines located in the Copy Centre (416-978-2797), in Larkin 332 (416978-4949) and in the International Relations office (416-946-8957). If your office is in the main
Trinity building you can send and receive faxes from the Copy Centre. For office holders in the
Larkin Building the same can be done in Room 332. For personal faxes sent long distance you
will be billed by the Bursar's Office. When a fax arrives for you, it will be delivered to your
Trinity College office. Students are not permitted to fax term papers or essays to faculty at
the College.
18.
FELLOWS and ASSOCIATES.
Trinity currently has a complement of eighty-five Fellows, drawn mainly from the Faculty of
Arts and Science but also from the Faculties of Engineering, Law, Music, and Medicine. The
College's Policy on College Fellowship and the College's Policy on College Associates are
posted on the Trinity website www.trinity.utoronto.ca/About_Trinity/fellowship_policies.htm.
Under the former Policy, only persons who have held the status of Associate of Trinity College
for at least two years may be appointed as non-contractual Fellows. The Provost may (but need
not) issue an annual call for nominations for Associate membership. Associates are appointed for
a term of two years renewable at most twice.
19.
GOVERNANCE
Please refer to the Trinity College website under “About Trinity” for a description of College
Governance and the College’s Statutes and Regulations.
The Board of Trustees and the Senate each have several standing committees, and ad hoc
committees (search committees, task forces, etc.) are constituted from time to time. Fellows are
expected to serve in most years on a College committee. Individual preferences are taken into
account in determining committee assignments, but other factors (e.g., subject area
representation) are also important.
The College values the contributions of all Fellows who serve on committees and expects that
Fellows will find it rewarding to participate in College governance and the formation of College
policies.
20.
GOWNS
You may buy a gown from DSR Harcourts Ltd., 19 Duncan Street, Toronto M5H 3H1 (Tel.: 416977-4408). Prices for graduate/doctoral gowns can be in excess of $250. Undergraduate gowns
are available at the Trinity Porter's Lodge for $120. (taxes included).
21.
HEALTH AND SAFETY
It is the policy of Trinity College to provide and maintain a safe and healthy environment for all
workers, students, volunteers, visitors and contractors. Health and safety concerns should be
reported to Helen Yarish, Workplace Safety Officer, at ext. 2611; e-mail:
[email protected].
22.
HIGH TABLE.
You can lunch at High Table in Strachan Hall from 12 noon to 1:30 p.m., Monday to Friday,
during the Fall and Winter teaching terms. Members usually wear their gowns when dining in
Strachan Hall (though guests do not). When dining at High Table, please fill out a meal slip for
collection by the High Table server. A statement of charges is issued every three months by the
Bursar's Office. Following lunch, you may take coffee in the SCR, immediately north of the
dining hall. You can dine at High Table at 6:00 p.m. (6:30 p.m. Wednesday). Traditionally,
Wednesday evening has been the occasion to bring guests to High Table. There is no High Table
at Friday dinner or on weekends.
All Fellows and Associates are welcome to have lunch or dinner at Melinda Seaman Hall in St.
Hilda's College.
23.
JUNIOR FELLOWSHIPS IN ARTS.
Every year the College appoints a Junior Fellow in Arts. The Fellowship is normally awarded to
one of the College’s Academic Dons. The recipient lives in College and is a member of the SCR.
The Junior Fellow in Arts for 2011-2012 is Massieh Moayedi.
24.
JUNIOR FELLOWSHIPS IN DIVINITY.
Each year the Faculty of Divinity awards Junior Fellowships to advanced degree students. In
2011-12 the Divinity Junior Fellows will be: The Rev’d Dan Tatarnic (Sidney Childs Junior
Fellow), Ms. Billie Anne Robinson (Hannah Cairns Junior Fellow), Mr. Min Kim (John
Strachan Junior Fellow), Ms. Maria Simakove (H. H. Clark Junior Fellow). Applications for
Junior Fellowships in Divinity must be submitted by May 1 each year to the Faculty of Divinity.
25.
LEAVES: RESEARCH AND STUDY.
When members of the academic staff make a leave request to their departmental chair or
programme head, they must also notify the Dean of Arts of the request. When a request for leave
has been approved, members must inform the Dean of Arts in writing. Members are not
expected to serve on college committees, etc., while on leave.
Members of the academic staff on leave who have a College office may be requested to make
their office available to another member of the academic staff.
26.
LIBRARY.
The College Library reopened as the John W. Graham Library in the Munk Centre for
International Studies (now the Munk School of Global Affairs) in Fall 2000. It contains a basic
general collection, with emphasis on the College courses and interdisciplinary programmes and
subjects traditionally taught in the College, as well as graduate-level research resources for the
Faculty of Divinity. The Library also attempts to support courses with high enrolments of Trinity
students, wherever they are taught. Computer workstations provide access to the Internet and a
wide array of software and electronic resources, and librarians are available during the week to
offer reference service, bibliographic instruction, and guidance in the use of the library resources
on the University campus and elsewhere. Academic staff may arrange special instructional
sessions for individual classes by consulting the College Librarian (Linda Corman, 416-9784398), the Assistant Librarian (Elsie Del Bianco, 416-978-5851), or the Theological Specialist
Librarian (Thomas Power, 416-978-5851).
By contacting the Circulation staff, Trinity Fellows, Associates or instructors of Trinity courses
may request that books, journal articles, or other materials needed for their classes be put on
short-term loan in the Library's Reserve Collection. Course reading lists and reserve requests
should normally be submitted to the Librarian at the beginning of the summer for the following
academic year in order to allow sufficient time to acquire and process the required materials, but
staff will respond as quickly as possible to such requests at any time.
The Librarian urges Fellows and Associates to make suggestions for acquisitions that will be
particularly useful for undergraduates or Divinity students at Trinity. Book requests may be
submitted in any form, including, e.g., course reading lists, annotated publishers' catalogues or
photocopies of reviews, or by e-mail to [email protected].
Fellows and Associates may obtain a Graham Library Faculty Borrower's Card at the Circulation
Desk to secure special privileges pertaining to use of the Graham Library collections.
Regular Library hours during term are Monday to Thursday, 8:30 a.m. to 11:45 p.m.; Friday,
8:30 a.m. to 8:45 p.m.; Saturday, 9:00 a.m. to 8:45 p.m.; Sunday, 1:00 p.m. to 11:45 p.m. During
examination periods the hours are extended to 11:45 p.m. on Friday and Saturday. Summer
hours are Monday to Friday, 9:00 a.m. to 4:45 p.m.
27.
MAIL. (All members of the academic staff with College offices)
Mail is delivered in the main Trinity building and the Larkin Building at approximately 2:00 p.m.
Monday to Friday; pick-up occurs at approximately 8:00 a.m. and 2:00 p.m. Monday to Friday.
Stamps for personal use can be purchased from the secretaries or in the Bursar's Office.
Outgoing College mail that needs postage may be left with Ms. Herma Joel, Larkin 300, or at the
Trinity Porter's Lodge; please specify the department or other unit to which the postage is to be
charged.
The Porter's Lodge receives all registered mail and special delivery parcels. If you have any
queries about your mail delivery, please direct them there. The College cannot accept C.O.D.
deliveries unless arrangements are made in advance with the Bursar’s Office.
28.
MEALS.
All members of the academic staff are eligible to have meals at High Table in Strachan Hall (see
under HIGH TABLE) and in Melinda Seaman Hall at St. Hilda's College. Members also have
available to them a cafeteria (see under BUTTERY).
29.
OFFICES.
A number of College Fellows and Associates and all limited-term teaching appointees have or
share offices in the College. If you have been assigned a College office, either Rachel Richards
(2133) or Herma Joel (2454) will provide you with keys to your office and to the building. If
you wish to change your office, you may make a request to the Dean of Arts; but please be
advised that requests other than for health reasons or special academic reasons are not
encouraged. Requirements for shelves and filing cabinets should be discussed with the Dean of
Arts; the College provides certain basic items only. Members of the academic staff with
College offices are expected to make regular use of them and should hold weekly office
hours except when on leave. During their office hours they should be available not only to
students in their courses, but also to Trinity students in general.
Members of the academic staff with College offices also have available to them a range of
secretarial services: see under SECRETARIAL SERVICES.
NB: it is of the utmost importance when entering or leaving the Larkin Building after
hours and on weekends to ensure that the exit doors are locked securely behind you.
30.
PHOTOCOPYING. (Fellows and Associates with College offices; Fellows Emeriti/ae;
limited-term appointees)
The College has a Copy Centre (in the basement under Strachan Hall) which is open during term
from 10:00 a.m. to 12 noon and 2:00 p.m. to 4:00 p.m., Monday to Thursday, and 10:00 a.m. to
12 noon on Friday. It closes for two fifteen-minute breaks at approximately 10:45 a.m. and 2:45
p.m., Monday to Thursday; on Friday it closes for a fifteen-minute break at approximately 10:45
a.m. The Copy Centre is staffed by students; hence, tests and other sensitive material must NOT
be left for the Centre operators to copy. If you are unable to do the copying yourself, please
contact the Copy Centre supervisor (2550) to make other arrangements.
Please read "Trinity College Copy Centre: General Information and Current Policies",
attached as Appendix 2.
Two photocopiers (one coin-operated and one T-card operated) are available in the Library.
Another photocopier is located on the third floor of the Larkin Building and can be used with a
designated access code only. Members of the academic staff with College offices can obtain a
number from Ms. Joel in Room 300. Since it is more costly to run this machine, it should be
used for low volume work only. (Photocopy charges in the Copy Centre: 5 cents/page; in the
Larkin Bldg.: 6 cents/page.)
31.
PHYSICAL PLANT.
You may obtain keys for your office, the Larkin Building and the back door to the SCR from
Rachel Richards (2133) or Herma Joel (2454).
Physical plant matters (e.g., burnt-out light bulbs, crumbling plaster, windows that won't
open/shut) should be referred to a College secretary, who will submit a Service Request to the
Director of Facility Services.
32.
PORTER'S LODGE.
The Porter's Lodge is located at the Hoskin Avenue entrance to the main building, and is open 24
hours a day. It receives and distributes all mail, and items may be left there for after-hours pickup. To reach the Porter's Lodge from an external number, dial 416-978-2522, extension 2011.
From an internal number, simply dial 2011.
33.
PUBLICATIONS.
TRINITAS is an events sheet published by the Provost's Office biweekly during term. It is
distributed to academic staff via e-mail and can be viewed on the Internet. Trinity is published
twice a year by the Office of Convocation and is edited by Ms. Lisa Paul (4710), who welcomes
announcements and other contributions. Copies are distributed to all members and alumni of the
College and to others interested in Trinity College news and events. Further publications include
TriAngle, published three times a year by the Friends of the Chapel through the Chaplain's
office, and Trinity Divinity, a Faculty of Divinity newsletter published three times a year.
34.
PUBLIC LECTURES.
The College has four named public lectures (Larkin Stuart, Keys, Mary White, and the Margaret
MacMillan Lecture in International Relations), plus a lecture series for alumni and friends of the
College and various individual lectures. These are announced in the eTrin newsletter and trinity
magazine (see PUBLICATIONS), by poster, etc., and are open to all.
35.
RESEARCH ASSOCIATES.
The College appoints a small number of Research Associates for a renewable three-year term.
These individuals are scholars conducting research in a field of interest to either the Faculty of
Arts or the Faculty of Divinity who express a willingness to share the results of their research
and to participate actively in the life of the College. From time to time the College also appoints
as Senior Research Associates eminent individuals who have distinguished themselves in their
fields, academic or non-academic, who would benefit from an association with the College and
whose presence would honour the College.
36.
RESERVATIONS - MEETINGS OR CONFERENCES.
(For classroom bookings, see CLASSROOMS.)
For members of the academic staff involved in conference or meeting arrangements in their
Faculty, Department or academic association, the College has excellent meeting and food service
facilities for groups of up to 150 people, often without leaving the building. You can hold your
plenary sessions in the George Ignatieff Theatre, break out into smaller rooms in the Larkin
Building and have breaks and meals in the Buttery. Contact Agnes Sikora in the Bookings Office
at 2680 for details.
For smaller events or meetings, members of the academic staff may book College rooms, subject
to availability. The George Ignatieff Theatre, for example, may be booked for a conference
meeting or special screening; the Combination Room may be used for a lecture or reception in
conjunction with the Private Dining Room; and Seeley Hall may be reserved for a reception.
The Private Dining Room at Trinity, or the Small Dining Room at St. Hilda's, can also be booked
for meetings or working lunches. The Combination and Private Dining Rooms may only be
booked by SCR members, who must be present at the event. To book the George Ignatieff
Theatre call Sharon Reid, the Theatre manager, at 4166. To book other rooms call Agnes Sikora
in the Bookings office at 2680; you will be advised by the office of any applicable charges.
Service of alcohol requires at least 10 working days' notice to acquire a permit (the College does
not carry a liquor license). Ms. Sikora can advise on details.
37.
SECRETARIAL SERVICES.
(a) Ms. Herma Joel (2454) provides certain secretarial services for the Faculty of Arts, as well as
working for the Dean of Arts. Her hours are 9:00 a.m. to 5:00 p.m., Monday to Friday (9:00
a.m. to 4:00 p.m. during part of June, July and part of August).
(b) For Fellows, Associates and limited-term members of the academic staff housed in the
College, Ms. Joel handles correspondence, types and arranges for the printing of materials for
class use, receives and relays messages, orders supplies, and provides general clerical assistance.
Since the volume of work varies from month to month, material left in Room 300 will be
attended to according to the following schedule of priorities:
1.
Teaching materials: typing and photocopying of course outlines, class tests, essay topics,
etc., for distribution to students in the instructor's own classes. At least two days from the time
of submission should be allowed for the completion of material.
2.
College work: the College Programmes. Work for the International Relations programme
is handled by Ms. Marilyn Laville, Room 310N, Munk Centre; Ethics, Society, and Law
instructors may obtain assistance from Ms. Joel.
3.
Academic correspondence: correspondence and documents on matters concerning your
department or students or relating to obligations within the College and University.
Inquiries regarding secretarial services in the Faculty of Arts should be addressed to the Dean of
Arts.
Basic supplies such as letterhead paper and envelopes, file folders, memo pads, pens, pencils,
and paperclips are available from Ms. Joel, Room 300 Larkin.
(c) Fellows and Associates without College offices who teach Trinity courses may have the
secretarial work for those courses done by Ms. Joel.
Faculty housed in the College at the request of departments should use departmental secretarial
services and supplies unless an explicit arrangement to the contrary has been made between the
College and the department concerned. You may check with the Dean of Arts if you are unsure
of the arrangements made in your case.
(d) Ms. Rachel Richards (2133) provides administrative services for the Faculty of Divinity.
Her hours will be 9:00 a.m. to 5:00 p.m. Monday to Friday (9:00 a.m. to 4:00 p.m. during
part of June, July and part of August).
38.
SECURITY.
In an emergency, please contact the Porter's Lodge (extension 2011 for the Trinity Porter or "0"
for the first available porter). The Porter will contact 911 or Campus Police as appropriate.
If for any reason you contact 911 or Campus Police directly, please advise the Porter's Lodge so
they can direct emergency crews on arrival.
For other security concerns, please call the Director of Facility Services, Mr. Tim Connelly
(4712), or the Trinity Porter's Lodge (2011). It is important that you inform Mr. Connelly in
writing of any incidents of theft, or incidents affecting your personal safety, so that they may be
evaluated and included in future planning to ensure your safety and security. Incidents of
workplace violence should be reported to the Human Resources Office.
The College does not accept responsibility for personal property on College premises. While
security precautions are taken, College buildings are generally open to the public and thefts, even
from locked offices, have occurred. Computers are particularly vulnerable, and you would
therefore be well advised to obtain from Steve Doma, Information & Technology Services
Manager ([email protected]), a security cable by which your computer or laptop can be
secured to your office furniture; there is a modest charge. You are also advised to carry
household off-the-premises insurance for your personal property.
39.
SENIOR COMMON ROOM. (SCR)
The SCR is both a physical location -- a room adjacent to the Strachan dining hall -- and a
College institution. SCR membership includes afternoon coffee/tea at no charge; members have
lunch and dinner privileges (but are charged for their meals) and receive SCR membership and
invitations to various special academic and social events in the College. Consult the SCR
Constitution for a more precise definition of the SCR. For information about the SCR (and for a
copy of the SCR Constitution) contact Dr. Bruce Ferguson (416-978-6176).
Under the SCR Constitution, the following persons are "ordinary members" of the SCR and are
entitled to vote at SCR meetings: the Provost, Fellows, Associates; other full-time faculty
teaching in the College; College officers, Academic Dons, Junior Fellows; academics living in
the College for a term or for the academic year; all retired Fellows and College officers who at
the time of their retirement were members of the SCR. The following persons may, at their
discretion, choose to be voting and supporting members of the SCR: part-time teaching staff
teaching a College course; adjunct College faculty; sessional faculty with offices at the College;
Research/Senior Research Associates; supervisory administrative personnel in the College (AA-2
level and above).
40.
SOCIAL EVENTS. (Invitations vary, event by event)
First-Year Reception; College Day Convocation; Opening-of-Term Lunch; Saints' Ball;
Christmas Staff Party; Conversazione; Spring Staff Party; SCR Spring Party.
The Christmas and spring staff parties are for all members of the College, and are occasions
when we honour retiring members.
41.
TELEPHONES. (All members of the academic staff with College offices)
Calls within the Trinity telephone system require only 4 digits, generally the last four digits of
the external number. There are, however, exceptions: if the last 4 digits begin with 0, 1, 7 or 8,
the internal extension will normally begin with 2. Telephone numbers for Trinity staff can be
found on the Trinity website http://db.trinity.utoronto.ca/Trinity/DirecPub03/DirList.php.
External calls require a “9” plus 10 digits. Calls to and from the University of Toronto are
external, even though the numbers may start with the same 978- or 946- prefixes as Trinity
numbers. Note: the International Relations Programme, located in the Munk Centre, also
requires 10-digits.
Most telephones lines have voicemail. Herma Joel (ext. 2454) can provide copies of voicemail
instructions or see www.trinity.utoronto.ca/current_students/residence_tele.htm (the same
voicemail system is available to staff and residents).
Long distance: If you place frequent or lengthy long distance calls on personal business, please
advise Chitra Johri ([email protected] or ext. 2613) in the Bursar’s Office so that the
cost may be identified. Please note that certain high toll fraud regions of the world are blocked
for long distance calling.
Any problems with telephone sets, voicemail or long distance should be referred to Chitra Johri
in the Bursar’s Office ([email protected] or ext. 2613).
42.
WRITING CENTRE.
Please inform your Trinity College students that they can book an appointment on-line
(www.trinity.utoronto.ca/writingcentre) to consult our Writing Centre staff about improving their
written work. The Writing Centre is located in Larkin 302. Non-Trinity students taking TRN
courses or 199Y seminar courses sponsored by Trinity are also eligible to use the College’s
Writing Centre.
Derek Allen, Dean of Arts
APPENDIX 1
Guidelines Related to Receiving Complaints
Listed below are guidelines for College faculty or staff members, other than the Provost, the
Dean of Arts, and the Dean of Divinity, who receive complaints from students concerning
College courses, College programmes, or College academic staff.
Definitions:
College faculty: College academic staff.
College staff: employees of Trinity College who are not College academic staff.
College academic staff: Fellows of Trinity College; faculty members with one-year teaching
cross-appointments to the College; other faculty members, paid by the College to teach in the
College's academic programme in Arts or Divinity; Research Associates of the College.
College courses: (a) College courses in Arts: courses with TRN prefixes; 199Y courses offered
by the College. (b) College courses in Divinity: courses offered by the Faculty of Divinity.
College programmes: (a) College programmes in Arts: Ethics, Society, and Law; Immunology;
International Relations. (b) College programmes in Divinity: degree or diploma programmes,
including the Licentiate in Theology, offered by the Faculty of Divinity.
Guidelines:
(1) If the complaint is about you, as the instructor of a College course or as the director of a
College programme, or if it is about a College course taught by you or a College programme
directed by you, then you should deal with it yourself. If the student is not satisfied, you should
send the student to the Dean of Arts in the case of a College course or College programme in
Arts, or to the Dean of Divinity in the case of a College course or College programme in
Divinity.
(2) If the complaint is about a member, other than yourself, of the College's academic staff, as
the instructor of a College course or as the director of a College programme, you should send the
student to the Dean of Arts in the case of a College course or College programme in Arts, or to
the Dean of Divinity in the case of a College course or College programme in Divinity.
(3) If the complaint is about a College course other than one taught by you, or about a College
programme other than one directed by you, you should send the student to the Dean of Arts in
the case of a College course or College programme in Arts, or to the Dean of Divinity in the case
of a College course or College programme in Divinity.
(4) If the complaint is about a member, other than yourself, of the College's academic staff, and
if it does not concern him or her as the instructor of a College course or as the director of a
College programme, you should send the student to the chair of the department or academic unit
in which the member holds his or her primary appointment.
(5) If the complaint is in one of categories (2)-(4) above you ought to treat it as confidential
unless you wish to discuss it with the Provost of the College or with an officer of the College or
University in whose jurisdiction the complaint lies, in which case you should not discuss the
complaint with, or mention it to, any other third party.
Related University Regulations/Procedures:
(1)
Departmental Appeals, Faculty of Arts and Science:
Issues arising within a course that concern the pedagogical relationship of the instructor and the
student, such as the organization of a course, grading practices, or conduct of instructors, fall
within the authority of the department or college sponsoring the course. Students are encouraged
to discuss any issues regarding the academic aspects of a course with the instructor. It is
recommended that if appropriate an issue should be documented in writing. The successive
stages of appeal after the course instructor are as follows: the Undergraduate Secretary; the
Chair of the Department or the College Programme Director; then the Dean of the Faculty. An
appeal must have been reviewed at the departmental level before referral to the Dean; appeals to
the Dean MUST be in writing.
(2)
From the University's Code of Behaviour on Academic Matters (D.i.(a) 2,
sentence 1):
Where a student or a faculty member or a member of the administrative staff has reason to
believe that an academic offence has been committed by a faculty member, he or she shall so
inform the chair of the department or academic unit in which the faculty member holds a primary
appointment.
APPENDIX 2
TRINITY COLLEGE COPY CENTRE
GENERAL INFORMATION AND CURRENT POLICIES - PLEASE READ
The Copy Centre is staffed by students during term under the supervision of the Secretary to the
Director, Facility Services (2550).
HOURS OF OPERATION DURING TERM:
Monday to Thursday: 9:00 a.m. to 12 noon; 1:00 p.m. to 4:00 p.m.
Two 15-minute breaks daily.
Friday: 9:00 a.m. to 12 noon with one 15-minute break.
In the absence of an operator, a key may be obtained from the Porter's Lodge during business
hours.
CONFIDENTIAL ACCESS CODE NUMBERS: Access numbers will change on September 1st
of each year. You will be notified in advance of that date of your new code. Numbers are also
available to authorized users from the Faculty secretaries or the supervisor of the Copy Centre
(416-978-0550).
Work orders must be accompanied by a fully completed request form available in the Copy
Centre. DO NOT RECORD YOUR CONFIDENTIAL ACCESS CODE NUMBER ON WORK
ORDERS. Simply indicate your department so that your work order may be charged to the
proper account. Under normal circumstances work will be completed within 48 hours; request
"RUSH" service only when work is needed within 24 hours.
CONFIDENTIAL MATERIAL (e.g., exams or reference letters) should be photocopied by the
individual or by the Faculty secretary.
If large orders cannot be completed by an operator during business hours, arrangements can be
made to use on-campus copy services. Please discuss large orders with the operator in advance
and complete the alternative order form.
Authorized users may do their own copying when the machines are free. In the absence of an
operator a key may be obtained from the Bursar's Office during business hours. Report any
problems to the supervisor of the Copy Centre (2550).
A charge of 10 cents per page will be made for personal photocopying, payable at the time the
work is completed. You will be charged for all copies made, including errors. A receipt will be
issued upon request.
A folding machine can produce a variety of folds. Please see the operator to determine the
suitability of your job.
The photocopy machine on the third floor of the Larkin Building should be used only for small
jobs of an academic or administrative nature. Large jobs should be sent to the Copy Centre.
COPYRIGHT: Students should NOT be charged for photocopies of classroom material covered
by the University's agreement with CANCOPY, if the copying is done at the College. If students
are to be charged, copying must be done by an organization equipped to handle copyright. If in
doubt, please consult the Dean of Arts or Librarian.