No D-15028/2/2016-17/GS (P)/Misc.
GOVERNMENT OF INDIA
INDIA METEOROLOGICAL DEPARTMENT
OFFICE OF THE DIRECTOR GENERAL OF METEOROLOGICAL
MAUSAM BHAWAN , LODI ROAD
NEW DELHI-110003
Dated:
TENDER NOTICE
13/10/2016
To,
………………………………….
………………………………….
………………………………….
Sub : Invitation of quotation for supply of Stationery and Consumable items.
Dear Sir,
The Director General of Meteorology, India Meteorological Department invites a tender in
a single bid system for supply of Stationery, Computer consumables and miscellaneous items as
per the annexure „A‟. The sealed quotation should be sent in the name of Director General of
Meteorology, India Meteorological Department, Mausam Bhawan, Lodi Road, New Delhi-110003
latest by 3rd November, 2016 till 1500 hrs. IST. The quotation will be opened on the same day at
1530 hrs IST in the presence of Bidders, if any. IMD shall not be responsible for misplacement,
loss or premature opening of the bid.
Detailed terms and conditions are prescribed in the Tender document, which can be
down loaded from the website https://www.imd.gov.in alternately the document can also be
obtained from Administrative Officer (Purchase ), O/o Director General of Meteorology, Room No.
508, Mausam Bhavan, Lodi Road New Delhi-3 on any working day between 1500 Hrs to 1600 hrs.
on or before 3rd November, 2016.
The earnest money of Rs.9,744/- (Rupees Nine thousand seven hundred and forty four
only) through demand draft on any scheduled bank in Delhi/ New Delhi drawn in favour of
AO(DDO) O/o DGM,IMD, New Delhi and payable at New Delhi, must accompany the “Bidding
Quotation” letter. Quotation received without earnest money shall not be considered for
evaluation.
Bids have to be submitted to AM(P), Room No. 508, 5th floor, Main Building, Mausam
Bhawan, Lodi Road, New Delhi. The Competent authority reserves the right to decrease or
increase the number of items, accepting or rejecting any offer(s) without assigning any reason.
(A.K.SINGH)
Administrative Officer (Purchase)
for Director General of Meteorology
Contd…2…..
-
2
-
TERMS & CONDITIONS
1.
Firms submitting quotations should be based on Delhi or Delhi NCR.
2.
Rates should be quoted in typing separately for all items mentioned in the
tender document. Hand written quotations shall not be considered. Bids
quoted with partial items shall be rejected straight way. The vendor has to
extend the validity of rates quoted up to 180 days.
The transportation charges or any other charges shall be borne entirely by
the firm to whom the work will be awarded.
3.
4.
The bids containing partial quotation and the conditional bids shall not be
considered and will be out righty rejected in very first instance.
5.
The vendor shall submit an undertaking to supply genuine and original
items as per Annexure „A‟ failing which vendor shall face
penalty/cancellation of contract/black listing by the department.
Rates of Vat, Excise duty or any other charges if levied should also be
clearly mentioned in the quotation, otherwise rates shall be considered as
all inclusive.
6.
7.
The whole supply should be completed in all respect within seven (7) days
from the receipt of the purchase order. If the firm fails to complete the work
within the prescribed time as per approved sample and rate, it would be liable
to face the penalty as imposed by the competent authority. If an extension of
time is anticipated for completion of the work on the grounds of having
unavoidable hindrances in its execution or any other ground, the firm shall
apply in writing to the officer-in-charge with full details of the circumstance /
exigencies, which warranted such an extension.
8.
The letter of acceptance of supply order should be submitted within seven
(7) days after the date of issue of supply order, otherwise this office
reserves the right to cancel the order without assigning any reason.
9.
The Director General of Meteorology reserves the right to accept or reject in
part or in full any or all the tenders at any stage without assigning any
reason thereof. In case, the tender is submitted by the authorized
representative of the tenderer, then the tender shall be signed and
submitted by authorized representative under legal power of attorney from
the tenderer.
The department at any time can terminate the work order without assigning
any reason, if the work of the firm is found unsatisfactory. In this respect,
the decision of the department will be final and binding on the firm.
10.
Contd….3……….
11.
12.
13.
14.
Payment shall be made after the delivery and acceptance of stores in
accordance with the existing govt. procedure. No advance payment shall be
made in this regard.
Quotation should be submitted for single quality for each item. Quotation
bearing more than one quality shall be rejected.
If the firm does not honour the supply order placed to them, the firm shall
be black listed by the department.
The supplier should submit a certificate of authorization from OEM for the
articles wherever it is applicable failing which the quotation shall be
rejected.
15.
The earnest money will be returned to all the unsuccessful tenders after the
finalization of the contract.
16.
There is no obligation on the part of the Department to inform the
unsuccessful tenders of the outcome of the tender process.
17.
The rates quoted must be in whole rupees inclusive of transportation
charges etc.
It may specifically be noted that the quotations having
unrealistic, impractical and non-serious prices i.e. „Free or complementary”
just for the sake of vitiating the whole tender process and for grabbing the
contract are liable to be rejected out rightly.
The cost of tender is NIL. The tender document is not transferable.
All the tenders should read and understand the terms and condition of the
contract as detailed out in the foregoing paragraphs before furnishing their
quotations as no charge or violation of the aforesaid terms and conditions
are permissible once the quotation are accepted by the this department.
The Department may impose any other condition in public interest as it
deems fit.
The undersigned shall be the accepting officer and herein after referred to
as such for the purpose of this contract.
18.
19.
20.
21.
Eligibility Conditions
The firms shall furnish the following documents for consideration of their bids
for evaluation.
(i)
Proof of Sales Tax Number/VAT Number (copy of latest challan should
be enclosed).
(ii)
(iii)
(iv)
(v)
Copy of Pan Card number.
Copy of Income Tax Return of last three years(2013-14,2014-15,2015-16).
Proof of supply of similar items to Govt. Ministries/Semi- Government
Departments. (Copy of satisfaction report, if available may also be
enclosed).
An undertaking that the firm is not blacklisted/debarred from any Govt.
organization/ Department.
(A.K.Singh)
Administrative Officer(Purchase)
for Director General of Meteorology
Annexure-I
Stationary and Consumable items
S. No. Name of Items
Qty.
01.
Attendance Register (ABD)
250 Nos
02.
Cello Tape (Small) (Bun Chin).
300 Nos
03.
Cello Tape 1” (Bun Chin) 50mtr.
600 Nos.
04.
Clip Board (Kebica)
200 Nos.
05.
Desk Calendar Stand (Kebica)
100 Nos.
06.
Envelop Khaki SE-5 (Star)(80 gsm)
15000 Nos.
07.
Envelop Khaki SE-6 (Star)(80 gsm)
10000 Nos.
08.
Envelop khaki SE6A(Star)(80 gsm)
20000 Nos.
09.
Envelop khaki SE-8(Star) 80 gsm
5000 Nos.
10.
Envelop khaki SE-8A(Star)80 gsm
10000 Nos.
11.
Envelop Airmail SE- 5(Star) 80 gsm 500 Nos.
12.
Envelop Airmail SE-6 (Star) 80 gsm 500 Nos.
13.
Eraser Pencil Non-dust (Apsara)
1000 Nos.
14.
File Board (No.31)(Neelgagan)
10000 Nos.
15.
File Cover (Printed)(Neelgagan)
20000 Nos.
16.
Fevistick (Super Glue Stic) 15 Gm
500 Nos.
17.
Fluid Correction Pen ( (Kores)
500 Nos.
18.
Gem Clip (Bell) 30mm
300 Nos.
19.
Paper Cutter (Kebica) (Big)
200 Nos.
20.
Needle (Big) 5 inches
50 Nos.
21.
3000 Nos.
22.
Note Sheet Pad Green
((Neelgagan)(100 Sheets)
Dak Pad (Neelgagan)
23.
Paper Weight (Big) Kebica
200 Nos.
200 Nos.
Rate per
Unit
Vat
Charges
Total
Amount
24.
Paper Duplicating (A-4) (Century)
200 Reams
25.
3000 Reams
28.
Photostat paper (A-4) Century 75
Gsm
Photostat Paper (F/S) Century 75
Gsm
Photostat Paper (A-3) Century 75
Gsm
Pen Hitech Pilot (Blue)(v5)
29.
Pen Hitech Pilot (Red)(v5)
200 Nos.
30.
Pen Hitech Pilot (Black)(v5)
200 Nos.
31.
Pen Hitech Pilot (Green)(v5)
300 Nos.
32.
Peon Book (ABD)
100 N0s.
33.
Pencil HB (Natraj)
1500 Nos.
34.
100 Nos.
35.
Pen Stand for four Pen (Kebica)
(Sr. No.600-R)
Pin Cushion (Kebica) Magnetic
36.
Plastic Folder Printed (10 Gage)
2000 Nos.
37.
200 Nos.
40.
Register L/B – 4 Q (Neelgagan)
(Long Size)
Register L/B – 6 Q (Neelgagan)
(Long Size)
Register - 1 Q (Neelgagan)(Exel
Size)
Register -2 Q --do---
41.
Register -3 Q
--do--
400 Nos.
42.
Register -4 Q
--do--
600 Nos.
43.
Register -5 Q
--do--
600 Nos.
44.
Register -6 Q
--do--
600 Nos.
45.
Rubber Band (Nylone)(4”)(Poly)
40 Kg.
46.
Stamp Pad (Ashoka)
150 Nos.
47.
Stapler Pin (Big) (Kangaroo)
900 Pkt.
48.
Stapler Pin (Small) (Kangaroo)
2000 Nos.
26.
27.
38.
39.
1000 Reams
1000 Reams
400 Nos.
150 Nos.
200 Nos.
500 Nos.
400 Nos.
49.
Highlighter (Luxer)(5 colour set)
100 Sets
50.
Khaddar( good quality)
800 Mtrs.
51.
52.
Muslin (good quality)
Tags (6”) (Good Quality)
800 Mtrs.
80,000 Nos
53.
Adgel Pen (Blue) (Achiever)
200 Nos.
54.
Adgel Pen (Black) (Achiever)
200 Nos.
55.
Stic on (Three Colour)
1000 Pkts.
56.
Stic on 3X3 pad
400 pkts.
57.
100 Nos.
60.
Lock (Harison)(35 mm)(3 Keys)
(Brass)
Lock (Harison)(55 mm)(3 Keys)
(Brass)
Lock (Harison)(65 mm)(3 Keys)
(Brass)
Sign Pen (Luxer) (Blue)
61.
Sign Pen (Luxer) (Red)
200 Nos.
62.
Sign Pen (Luxer) (Black)
200 Nos.
63.
Sign Pen (Luxer) (Green)
200 Nos.
64.
Plug 3 Pin (15 Amp.) (Havells)
200 Nos.
65.
Plug 3 Pin (5 Amp.) (Havells)
200 Nos.
66.
Permanent Markar (Luxer)(Black)
200 Nos.
67.
Surf Excel (1 Kg. Pack)
100 K.G.
68.
Baygon (5 Ltr. Each)
100 Ltrs.
69.
Candles (Big Size)(Prabhat)
300 Nos.
70.
Colin (500 ml.)
250 Nos.
71.
Pencil Cell (Red) AA Everready
1000 Nos.
72.
Dry Cell (Big) (Red) Everready
200 Nos.
73.
Duster 24”X24” (Good Quality)
2000 Nos.
74.
Duster 36”X36” (Good Quality)
1000 Nos.
75.
Dustbin (Wonder) 12”
200 Nos.
76.
Scissors (Big) (Kebica) 21.5 cm
300 Nos.
58.
59.
100 Nos.
100 Nos.
200 Nos.
77.
Glass Tambler (Yeara) 10 c
1000 Nos.
78.
Mopper 36”X36”
200 Nos.
79.
Plastic Water Jug (Flora)2.5 Ltr.
300 Nos.
80.
Packing Tape (Brown)(2”)
300 Nos.
81.
Airwick Air Freshner (250 ml.)
300 Nos.
82.
Soap (Lux) 100 grms.
1000 Nos.
83.
Tube Light (36 Watt)(Crompton)
1000 Nos.
84.
Vim (Ultra)(1kg. Peck)
500 k.g.
85.
86.
Liquid Soap Lifebouy (1 Ltrs.
100 Ltrs.
Pack)
Torch Big (Steel)(Eveready) (3 cell) 25 Nos.
87.
Umbrella (Black)(Big size)
18 Nos.
88.
Cello Pinpoint Ball Pen(Blue)
800 Nos.
89.
Cello Pinpoint Ball Pen(Red)
400 Nos.
90.
1700 Nos.
91.
Slip Writing Pad (Neelgagan)
(33 No.) (40 Pages)
LED Blub (15 W) (Havells)
92.
CD(R/W) Separate packing (Sony)
500 Nos.
93.
Bar Soap (555) 1 Kg. pack
50 Kg.
400 Nos.