NORTH PLAINS LIBRARY BOARD
REGULAR SESSION MEETING MINUTES
WEDNESDAY, JUNE 18, 2014
NORTH PLAINS PUBLIC LIBRARY, 31334 NW COMMERCIAL STREET
NORTH PLAINS, OR 97133-6215
1.
CALL TO ORDER
Chairman Mark Perkins called the meeting to order at 7:35 p.m.
2.
FLAG SALUTE
3.
ROLL CALL
Library Board Members Present:
Mark Perkins, Laura Templin, Mark Susbauer
4.
Library Board Members Absent:
Stephanie Farris, excused
One Library Board position is Vacant
Library Staff Present:
Debra Brodie, Library Director
Council Representative Present:
Mike Broome
Visitors Present:
German Marquez Montoya
Kent C. Smith
CONSENT AGENDA
A.
Agenda Approval
B.
Wednesday, March 19, 2014 Regular Session Minute Approval
L. Templin presented the following motion that was seconded by M. Susbauer.
MOTION: Approve the Consent Agenda and Minutes as presented.
ACTION: Unanimously approved
5.
PUBLIC COMMENTS
None
6.
REPORTS
A.
Library Director Report for June 18 to July 16, 2014
Summer Reading Programs for All Ages Beginning on June 1. The general theme
is SCIENCE. The Children’s Slogan is Fizz, Boom, Read! The Teen Slogan is Spark
a Reaction. The Adult Slogan is Literary Elements.
Special Kick off for Little Tykes Summer Reading Program. June 25, 11:30 a.m.
Join us at the Jessie Mays Community Hall at 30975 NW Hillcrest Street (instead of at
the Library for Storytime). Emmy Blue will bring her Tales from the PNW Forests to
share. Every child gets a bookmark and a magical stone from the enchanted forest! All
ages are welcome!
Wacky Wednesdays will replace Super Saturdays during the summer and will take
place at the Jesse Mays Community Hall at 30975 NW Hillcrest Street beginning at 1
p.m. A full line-up of activities for the summer follows:
Country Line Dancing. June 25, 1 p.m.
Come kick up your heels with Cowgirl Teresa! She will show us some country line
dances that are sure to get you moving and grooving!
The Charlie Brown Show. July 2, 1 p.m.
Comedy and daring feats of juggling all rolled up into one great big guy, known as
Charlie Brown. Juggling fun for the whole family!
Mad Science: Spin! Pop! Boom! July 9, 1 p.m.
How can you tell when a chemical reaction has occurred? Watch in awe as Mad
Scientists create a variety of erupting experiments!
All I Need - Musical. July 16, 1 p.m.
Join us for this fun musical featuring mixed up fairytales.
Tears of Joy Theater: Tad and Fry. July 23, 1 p.m.
Tears of Joy presents this new original tale about friendship, growing up, and biology
through puppets, shadows and audience participation.
Storyteller, Christopher Leebrick. July 30, 1 p.m.
Oregon Storyteller Christopher Leebrick has enthralled audiences with his remarkable
storytelling ability since the age of 13. Children and adults alike enjoy his extensive
repertoire of folk tales, legends, and whoppers from around the world.
Red Yarn: Deep Woods Naturalist. August 6, 1 p.m.
Calling all naturalists! Sing and dance along with Red Yarn and his lovable critters as
they take you on a scientific journey into the Deep Woods.
Evergreen Aviation and Space Museum. August 13, 1 p.m.
Come learn all about outer space, rockets, space suits, and more!
Reptile Man - End of Summer Reading Party. August 20, 1 p.m.
Come celebrate the end of summer and the end of the Supper Reading Program with
the Reptile Man. Meet snakes, turtles, lizards & more! You don’t want to miss this
party!
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Events Just for Teens (those entering 6th –12th grades).
These two events are limited to the first 30 attendees to arrive.
Ugly Dolls. July 10, 3 p.m.
Learn to sew your own Ugly Doll-style stuffed animal! Draw a creature, scale up the
drawing using a grid, make a pattern with seam allowance, and then hand-sew.
Archery. July 24, 3 p.m.
Come learn how to shoot a bow and arrow with Archer’s Afield!
Library Book Club. Seven Sisters by Margaret Drabble will be discussed on
Wednesday, June 25 beginning at 7:30 p.m. in the Library. Candida Wilton begins a
new start in life, leaving her Georgian house in Suffolk for a two-room, walk-up flat in a
run-down building in central London--and begins to pour her soul into a diary. What
compels Candida to make her late-in-life change? New members are welcome.
Refreshments will be served.
This group takes a summer break in July and August. Join us next on Wednesday,
September 24 at 7:30 p.m. at the Library to discuss The Goldfinch by Donna Tartt.
Artwork on Exhibit and Quilt Display. The art exhibit that will run from May 3 to July
4 will feature patriotic quilts created by members of The Westside Quilters Guild in
honor of Independence Day and the North Plains Fourth of July Colonial Celebration.
On July 4, a quilt made by Roni Andrews, which is on display above the checkout desk,
will be raffled off during the Colonial Celebration activities. Tickets may be purchased at
the Library through July 3 and at the downtown Colonial Celebration throughout the day
on July 4 - $1.00 each or 6 for $5.00.
The art exhibit that will be on display in the Library from July 5 to September 5 will
feature historic North Plains Elephant Garlic Festival posters - one for each of the 17
years the festival has occurred. The creator of nine of these colorful posters was
Brenna White of Tualatin, a working artist who paints original work, commissions, and
murals. This year’s festival will take place on August 8, 9, and 10 at Jessie Mays
Community Park in North Plains. For more information and a peek at this year’s poster
by Brenna White, see https://www.facebook.com/funstinks.
Storytimes. Children ages 0-6 are invited to participate every Wednesday at 11:30
a.m. in the children's section of the Library.
 June 18 Special Guest Storytime: Police Officer Sam Fresher with his K9 Partner
 June 25 Special Kick off for Little Tykes Summer Reading Program:
Join us at 11:30 a.m. at the Jessie Mays Community Hall at 30975 NW Hillcrest Street
(instead of at the Library for Storytime). Emmy Blue will bring her Tales from the PNW
Forests to share. Every child gets a bookmark and a magical stone from the enchanted
forest! All ages are welcome!
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
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
July 2
July 9
July 16
Storytime with Miss Marion: Colonial
Storytime with Children’s Librarian Kay: Summer
Special Guest Storytime: Farmer Jeff and his Goats
Writers’ Group. Share your writing projects and receive feedback from peers on
Thursday, July 3 at 6:30 p.m. New members are welcome to join. (This is not a
teacher/trainer-led class.)
An Old-Fashioned Fourth…Colonial Celebration. You’re invited to downtown North
Plains on July 4 from 9 a.m. to 10:30 p.m. for a patriotic adventure that will take you
back in time for a Colonial Celebration, John Adams style. Don your powdered wigs
and make ready to traverse through the Thirteen Interactive Colonial Stations. Try your
hand at 18th Century Challenges & Competitions. This free Patriotic Celebration will
include a Cruisin’ Thru Time Car Show, a Patriotic Parade, live music, delicious food,
and will end with the Grand Illumination Fireworks Display followed by Taps. Please
join us in honoring the birth of our nation and remembering the sacrifices made for our
freedom. (www.np4july.org)
First Friday Flick - New location!!!! Our movies will now be shown at the Jessie Mays
Community Hall at 30975 NW Hillcrest Street at 6 p.m. on the first Friday of the month.
Because the first Friday in July falls on the Independence Day holiday, the July First
Friday Flick will be cancelled. Join us on Friday, August 1 for the next movie showing.
Friends of the Library Meeting. There will be a general meeting of the Friends on
Monday, July 14 at the Library from 7:30-9 p.m. New members are welcome to attend.
D. Brodie reported that the Library had been asked to submit a proposal to the North
Plains Garden Club for funding of books and projects. The Club made over $3,000 at
its recent plant sale, and the members wanted to share the proceeds with other
community groups. Three ideas were submitted totaling $1,000: 1) gardening books for
checkout ($225 to be spent now and $225 after the first of the new year), 2) Discovery
Kits of science topics for checkout to highlight this year’s Summer Reading Program
science themes (Bees and Butterflies, Birdwatching, Pacific Northwest Animals, etc.),
and 3) replacement plants and general maintenance for the outdoor landscape. M.
Perkins indicated he might be able to secure binoculars as a donation from his
employer (Leupold) for the Birdwatching and Animals kits. D. Brodie indicated that this
would make the available money go further and perhaps allow purchase of more kits.
D. Brodie reported that she is collecting quotations for pruning of the outside cherry
trees. It does not appear that they have been pruned since they were planted, probably
about eight years ago. Compost and barkdust should also be applied to the beds after
weeding. Plants need to be replaced that have died. She will coordinate activities and
funding with Public Works, the department in charge of landscape maintenance.
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B.
Library Statistics. Checkouts in May again exceeded 5,000, and given
that trend, fiscal year circulation will likely again be around 61,000 as it has been the
past two years. Circulation has flat-lined countywide except for checkouts of e-books,
which have increased dramatically.
D. Brodie also reported that staff had discussed moving DVDs from a one-week
checkout period to a three-week checkout period as some other libraries in WCCLS
have recently done (in order to have more room on their shelves). WCCLS automation
staff created a report for North Plains of revenues derived from all material types over
the past 11.5 months. Of the $5,000+ collected in fines to date, $3,000+ of those were
from DVDs. Thus, it would not be in our best interests at this time to lengthen the
checkout time for DVDs. A copy of the reports will be emailed to Library Board
members.
C.
Financial Report. D. Brodie commented that the report of this fiscal
year’s expenditures was through the month of May, leaving just one month yet to be
spent. It was noted that through the supplemental budget process, the Transfers
category (of allocated expenses from other departments) was moved to a different
portion of the City budget so that all departments’ transfers could be viewed in the same
place. That removed $54,339 from the Library’s budget. The Cover Oregon grant
accounted for expenditures over the original budget in Personnel, Education/Training,
and Supplies, but these line items were rectified through the supplemental budget
process as well. Library expenditures are expected to fall within budgeted amounts.
Revenues in the category of Library Fines, Fees, and Replacements has already
exceeded expectations by about $600.
D.
Friends of the North Plains Public Library Report. M. Susbauer
reported that the annual meeting of the Friends was held on Monday, June 9, 2014, and
19 people were in attendance. An election of officers was held, and Carolyn Leavitt was
elected to be President, Margaret Reh was elected to be Vice President, Marrina Abeln
was elected to be Secretary, and Norma Tucker was elected to be Treasurer. The new
officers will assume their duties on July 1.
Chris Lantz reported on the history and progress of Online Book Sales from its inception
in June 2013 to the present. Start-up costs were $142, and profits to date are $1,685.
Volunteer hours into this project total 375 to date. The operation is conducted in the
Jessie Mays Community Hall Annex, and the days and times that volunteers work on
posting items are Tuesday evenings from 6:30-8:30 and Thursday afternoons from
1:00-3:00.
The topic of whether to turn the Library building over to the City of North Plains when
the ground lease expires in August was discussed at length. Pros and cons were
expressed by various members present at the meeting. Ultimately, a vote was taken,
with eleven members in favor of the Friends keeping the building for another five years
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and seven members in favor of giving the building to the City of North Plains.
Operations, staffing, and maintenance will remain the same, which is in the City budget.
The next Friends meeting will be Monday, July 7, 2014 at 7:30 p.m. at the Library.
7.
OLD BUSINESS
A.
Budget Committee Meetings and Library Budget for 2014/2015.
D. Brodie reported that because of her leave of absence from March 31 through May
16, she was unable to attend any of the City Budget Committee or City Council
meetings, but that she had listened to recordings of several of them. City Manager
Martha DeBry and Finance Director Rachael Lembo did a fine job of representing the
Library’s interests, and while other departments experienced some cuts, notably in
personnel, the Library’s budget for 2014/2015 will remain essentially the same as this
fiscal year.
Two increases were requested for the Library but not funded. Although six hours per
week were requested to add to the Volunteer Coordinator’s schedule to total 29 hours,
C. Aldrich will continue to work 23 hours per week for the Library. She will also work a
total of 286 hours for City Hall to again organize the 2015 Fourth of July event (most of
which are used after the beginning of the calendar year). Although 16 hours per week
were requested to add to the Youth Librarian’s schedule to total 29 hours, J. Welch will
continue to work 13 hours per week for the Library.
No City employee was given a Cost of Living Adjustment (COLA) for the new fiscal
year. Unless an employee has a step increase (5%) coming, his or her wage will be the
same as this fiscal year. Four employees are at the top of their wage ranges and have
no more step increases to receive. Four employees will get step increases on July 1,
and one employee will get a step increase on October 1, 2014.
B.
Visits to Other Libraries’ Board Meetings (M. Susbauer/Beaverton).
Library Board members were encouraged to visit other libraries’ Board meetings in April
and May during D. Brodie’s leave of absence. M. Susbauer reported that he visited the
Beaverton City Library Board meeting on May 14. That library has eight Board
members and an assigned City Councilor who gives a regular Council report at each
meeting. Hightlights of the meeting included Director Abigail Elder’s reading of some
patron comment cards and her distribution of the current WCCLS Sizzler List of holds
on the most popular books and DVDs countywide. A Friends report was given in which
it was noted that $9,400 had been donated for the library’s Summer Reading Program.
Three members of the library’s Teen Library Council came to report on programs and
activities. M. Susbauer also learned that Beaverton’s budget for library materials is
$800,000 per year, that the library replaces one quarter of its computers every year, and
that some carpet replacement and woodwork repair will soon be conducted. Beaverton
Library Board members were quite taken with M. Susbauer’s nametag and with the fact
that North Plains provides name plaques for use during Library Board meetings. He left
the group with a seed planted for their members to be provided with the same.
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8.
NEW BUSINESS
A.
Interview Library Board Candidate.
Applicant German Marquez
Montoya was welcomed to the meeting, and D. Brodie introduced him as a longtime
North Plains Library patron whom staff members know well. He was asked a few
questions about his interest in the Library Board and shared that he and his wife have
had library cards since 1989 and have lived in North Plains for 14 years. He substitute
teaches in grades 6-12 in multiple school districts and specializes in social studies and
language arts. German is bilingual.
M. Susbauer presented the following motion that was seconded by L. Templin.
MOTION: Recommend to Mayor Hatcher and City Council that German Marquez
Montoya be appointed to the Library Board for the July 1, 2014 through June 30, 2018
term.
ACTION: Unanimously approved
It was also noted that M. Perkins had submitted a letter to Mayor Hatcher requesting
that he be reappointed for a second four-year term from July 1, 2014 through June 30,
2018. Both gentlemen will appear at the July 7 City Council meeting when the
appointments will be considered.
B.
Begin Review of Library Board Policies. A draft policy for loaning the
Library’s projector to non-profit groups headquartered within the North Plains Library
service area was introduced for future consideration. The newer projector, housed at
the Library, was acquired through the Cover Oregon grant. The Library’s older projector
has been donated to City Hall for use at City Council meetings, and it is housed at the
Jessie Mays Community Hall. When groups reserve the Hall, they may use that
projector. When groups meet elsewhere, as the North Plains Garden Club and the
North Plains Historical Society typically do, then the Library’s projector may be checked
out.
C.
Review Upcoming Library Board Meeting Dates. Library Board
members requested that their next meeting, to be held July 16, take place at The Rogue
as the second annual discussion of “Policies at the Pub.” The time will be changed to
6:30 p.m. in order to allow members to eat dinner while meeting. The City Council
representative for that evening, Butch Kindle, will be notified of the location and time
change.
The Wednesday, August 20 meeting date stands, beginning at 7:30 p.m. at the Library.
D. Brodie requested that the September meeting date be moved up one week, and
members agreed by consensus that it will be held on Wednesday, September 10,
beginning at 7:30 p.m. at the Library. The City Council representative for that evening,
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David Hatcher, will be notified of the date change.
The annual joint meeting and potluck dinner with the Banks Library Board will be held
on Tuesday, October 21 in the Banks Council Chambers. The potluck will begin at 6:00
p.m., and the meeting will begin at 7:00 p.m. Eva Calcagno, WCCLS Director, will
present an overview of WCCLS with information about the upcoming levy. There will be
some time afterward for each Library Board to have an individual meeting. The City
Council representative for that evening, Teri Lenahan, will be notified of the date and
location change.
9.
COMMITTEE REPORTS
None
10.
AGENDA ITEMS FOR NEXT MEETING.
Visits to Other Libraries’ Board Meetings (S. Farris/Forest Grove)
Annual Policy Review
11.
ANNOUNCEMENTS AND INFORMATION
12.
ADJOURNMENT. M. Perkins adjourned the meeting at 9:04 p.m.
None
Submitted by Debra Brodie, Library Director
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