After-School Activities
Parents Handbook
INTRODUCTION – VALUES
Our students are encouraged to attend the school’s after-school activities (ASAs) as these provide our
students with the opportunity to be active, learn new skills and have fun enriching their learning
experience beyond the classroom.
Students are able to choose from a wide range of daily activities. We aim to provide engaging activities
and clubs tailored to meet the needs of each year group, all of them supporting and transmitting the
following core BEST values:
BEYOND - After-school activities are meant to take kids beyond their limits: "accept your limits, then go
beyond them."
EXCELLENCE - All our providers have been selected for their recognized professionalism, experience, and
passion for the subject they teach.
SKILLS - After-school activities allow students to learn many different skills, let them be physical, artistic,
creative, cultural or scientific, which will make them more complete.
TOGETHER - After-school activities at SISD insist on the importance of working together in order to
achieve success.
Inspiring Excellence.
INTERNAL and EXTERNAL ASAs
INTERNAL ASAs
Internal after-school activities are delivered by SISD teachers and are free of charge (in some cases, a
small fee might be charged for equipment).
Each student is permitted to participate in 2 INTERNAL ASAs per week.
Early Years: Sunday to Wednesday (teachers meet on Thursday)
Primary Years: Sunday to Wednesday (teachers meet on Thursday)
Middle Years: Sunday, Monday, Wednesday, Thursday (teachers meet on Tuesday)
Deadline for registration for internal ASAs: Sunday 8th January
(registration opens on Tuesday 3rd January)
EXTERNAL ASAs
External after-school activities are offered on SISD campus by external providers, whose fees vary for
each ASA.
Students can participate in as many EXTERNAL ASAs as they wish.
Registration is done directly with each provider by phone and by e-mail at any time or during the Expos
on Thursday 12th January and Thursday 19th January 2017 between 07:30 and 09:30 where the
providers will be present on SISD campus.
Registration is on a first come, first served basis and places are reserved by the external providers only
once they have received full payment.
Deadline for registration for external ASAs: Thursday 19th January
Inspiring Excellence.
AFTER-SCHOOL CARE and SIBLINGS CLUB
AFTER-SCHOOL CARE
 After-School care is offered to families with children in PreKG to KG2 until 15:30.
 After-School care is also offered to families with children in Grades 1-5 from 14:15-15:30 on
Thursdays only.
After-School care will be available from February 5th to May 25th.
Deadline for registration for After-School Care: Sunday 8th January (same as for Internal ASAs)
Registration opens on Tuesday 3rd January
SIBLINGS CLUB
 Siblings Club is offered to families with children in PreKG to KG2 who have siblings in Primary or
Middle School that are doing ASAs from 15:30-17:00.
 Siblings Club is offered to families with children in PreKG to G5 who have siblings in Middle
School that are doing ASAs from 15:30 – 17:00 on Thursdays only.
Siblings Club will be available from February 5th to May 25th.
Deadline for registration for Siblings Club: Thursday 19th January
Registration opens on Thursday 12th January
ONLY CHILDREN WHO ARE REGISTERED FOR AFTER-SCHOOL CARE AND SIBLINGS CLUB CAN
ATTEND THE SCHEDULED DAYCARES. IF A CHILD IS REGISTERED BUT DOESN'T ATTEND, WE
WILL CANCEL THEIR REGISTRATION TO FILL A SPOT THAT'S NOT BEING USED.
Inspiring Excellence.
SISD TEAMS
COMPETITIVE INTER-SCHOOL SPORTS
For the 2016/2017 season SISD is registered in the Dubai Affiliated School Sport Association (DASSA)
Primary league for the following sports:
AY 2016-2017 – Semester 2
 Swimming (27-Nov-16 to end of May, Start of Ramadan)
 Track and Field (3-Jan-17 to 21-Mar-17)
 Basketball (5-Feb-17 to end of May, Start of Ramadan)
AY 2017-2018
PYP Season 1 – Sept to Dec 2017
 Football
 Cross Country
 Swimming
PYP Season 2 – Dec 2017 to March 2018
 Basketball
 Swimming
 Track and Field
 Golf (Dec/Jan to March/April)
PYP Season 3 – March to May 2018
 Basketball
 Swimming
 Tennis
MYP Season 1 – Sept to Dec 2017
 Basketball
 Football
 Swimming
MYP Season 2 – Dec 2017 to March/April 2018
 Cross Country
 Athletics
 Tennis
 Golf
 Swimming
MYP Season 3 – March to May 2018
 Swimming
Rules, regulations and codes of conduct for all DASSA competitions can be found at www.dassasport.org.
All Middle school competitive teams will function as developmental teams for the 2016/2017 season with
the expectation of being part of the Secondary DASSA league for the 2017/2018 season.
PLAYER SELECTION
SISD students wishing to play for any competitive teams are expected to sign up and make themselves
available for try outs. Upon completion of all trials team coaches will select the players they feel will best
represent SISD for that sport. Players will be selected based on their skills, effort, attitude, behaviour,
ability to work with others, and good standing in the school.
SCHEDULE FOR SCHOOL TEAMS
Please be aware that the Team Calendars do not necessarily match the ASA semesters.
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When a student commits to a team, he/she does so for the whole season. Students will
not be allowed to join an ASA after a Team’s season is over.
If a student registered for an external ASA and decides to quit the said ASA for an SISD
team, a refund will not be issued.
Please refer to the Athletic Handbook for further information regarding PE and Teams or contact Rob
Duncan, Head of Physical Education [email protected].
Inspiring Excellence.
REGISTRATION PROCESS
(please refer to CHQ instructions page)
DATES
Friday 23 December 2016
– Monday 2 January 2017
EVENTS
"Viewing only" phase
Parents are able to view the ASA schedule online to prepare for
registration. Please note that registration is not open during this period.
Tuesday 3 January –
Sunday 8 January
"Sign up" phase
Parents can register their children online for INTERNAL ASAs only using
their User ID and password.
Monday 9 January –
Tuesday 10 January
"Processing" phase
All registrations are taken into account to confirm the lists of INTERNAL
ASAs.
Wednesday 11 January
"Official lists" phase
The lists of INTERNAL ASAs are publicised so parents can see which
INTERNAL ASAs their children have been allocated. This will assist parents
in deciding which EXTERNAL ASAs they can apply for.
ASA Expo 1
External Providers are present on campus for information, registration
and payment. To avoid queueing, it is advised to contact the providers
prior to the Expo to have the forms already filled out in advance.
ASA Expo 2
External Providers are present on campus for information, registration
and payment. To avoid queueing, it is advised to contact the providers
prior to the Expo to have the forms already filled out in advance.
Thursday 12 January
7:30-9:30
Thursday 19 January
7:30-9:30
Tuesday 31 January
Sunday 5 February Thursday 25 May
Deadline to register and pay for EXTERNAL ASAs
Registration for EXTERNAL ASAs is only confirmed once payment has
been received by the relevant external providers. Please note that
payment is not made through SISD but directly with the external
providers. External providers will add your children on CHQ once they
have received your payments.
Deadline to let Maverick (bus provider) know of the bus schedule
Early vs. late bus for each day
"ASA Semester" phase
ASAs are scheduled to take place during this period on each school day.
Parents are however requested to check CHQ carefully as there might be
an occasion when ASAs are not running although the school is open. NonASA days are also viewable on the General School Calendar.
Inspiring Excellence.
TENTATIVE CALENDAR
(subject to change to follow UAE national calendar)
1st Semester
Sunday
Monday
Tuesday
Wed.
Thursday
Sept.
25
26
27
28
29
Oct.
9, 16, 23, 30
3, 10, 17, 24, 31
4, 11, 18, 25
5, 12, 19, 26
6, 13, 20
Nov.
6, 13, 27
7, 14, 28
1, 8, 15, 22
2, 9, 16, 23
3, 10, 17, 24
Dec.
4
5, 12
6, 13
7, 14
1, 8, 15
Jan.
8, 15, 22, 29
2, 9, 16, 23, 30
3, 10, 17, 24, 31
4, 11, 18, 25
5, 12, 19, 26
1
2
16
16
Feb.
Total
13
16
16
2nd semester
Sunday
Monday
Tuesday
Wed.
Thursday
Feb.
5, 12, 19, 26
6, 13, 20, 27
7, 14, 21, 28
8
9
March
5, 12, 19
6, 13, 20
7, 14, 21
1, 8, 15, 22
2, 9, 23
April
9, 16, 23, 30
10, 17
11, 18, 25
12, 19, 26
13, 27
May
7, 21
1, 8, 15, 22
2, 9, 16, 23
3, 10, 17, 24
11, 18, 25
13
13
14
12
9
June
Total
Please note that the rates for external activities are calculated based on the number of sessions
mentioned in this calendar.
Inspiring Excellence.
IMPORTANT RULES and REGULATIONS
Failure to follow these rules might jeopardize the right of children to participate in the ASA program
Registration
Registration for ASAs is done for the whole semester. Although in some exceptional cases, we might have
to remove a student from an ASA (internal or external), it does not guarantee that we can add him/her to
another ASA.
A new student arriving during the school year will be offered to join internal and external ASAs, which
have available spaces (this cannot be guaranteed). Pro-rated fees will only be applied to external ASAs for
new students joining the school in the middle of the semester.
Furthermore, pro-rated fees will not be applied for students who are in the school since the beginning of
the semester and decide to join an external ASA after the semester has started. To avoid this kind of
situation and to allow for a smooth registration process, please follow registration deadlines.
Deadlines
Please respect deadlines. If you miss deadlines, ASA registration will not be guaranteed and your children
will not be able to participate in ASAs.
Equipment / Attire
Every child is expected to come to every lesson with the appropriate attire and equipment. Failure to do
so will result in the child not being accepted in the ASA.
This is especially true for sports ASAs for which children need to have their sports clothes and shoes.
Children are allowed to wear their SISD sports uniform on days they have sports ASAs.
Attendance / Punctuality
Every child is expected to attend every lesson of the semester and to be there on time. In case of an
emergency, students/parents are expected to let the ASA department ([email protected]) know. No refund is
made for missed activities due to student’s illness or unavailability, unless it is long-term (medical
certificate required).
Cancelled ASAs
Please note that some Internal or External ASAs might be cancelled in case of not enough registered
students. In such cases, we’ll do our best to find another ASA for your children but it cannot be
guaranteed.
Cancelled ASA Sessions
If an external ASA session is cancelled due to the external provider’s fault (a teacher/coach not being
able to attend for example) or the school’s fault (the facilities not being available for example), a makeup session will be offered by the external provider. If it is not possible, the external provider will offer a
refund for the missed classes.
However, if an external ASA sessions is cancelled due to "force majeure" (sandstorm, flooding, mourning
holiday or any other kind of holiday added at the last moment to the school calendar etc…), although
the external provider can decide to offer a make-up session, the external provider is not obliged to do
so.
Inspiring Excellence.
Children Safety
As part of our efforts to ensure that children participating in an ASA or daycare are all accounted for, we
require parents to send an email before 11:00 AM if their children are in school but are being picked-up
before their ASA or daycare. Please send the email to:
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The ASA department: [email protected] AND
Hashida from Maverick, the bus provider, if it implies a bus change at
[email protected]. It is your responsibility to let Maverick know of any changes at
any time.
If an email cannot be sent before 11:00 AM, please call Michael at +971 55 569 1808 AND Hashida at
+971 52 911 8831 but changes requested after 11:00 AM the day of the ASA cannot be guaranteed.
FOR OBVIOUS SECURITY REASONS, PLEASE DO NOT PICK UP YOUR CHILD EARLY WITHOUT
LETTING US KNOW IN ADVANCE.
Trial sessions
No trial sessions are offered. Full registration and payment (for external ASAs) must be done before the
deadline. If a problem occurs after the first couple of sessions and there is a valid reason to cancel an
ASA, the external provider will issue a refund.
Pick up
Parents / Drivers / Nannies are expected to pick up their children on time in the designated areas:
 Pre-KG, KG1, KG2 children who are not in child care nor in an ASA can be picked up at 14:15 from
their classroom.
 Pre-KG, KG1, KG2 children who are in child care can be picked up from 14:15 to 15:30 from the
PreKG (G03), KG1 (opposite to G09), KG2 (G22) Indoor Playgrounds on the Ground Level.
 Pre-KG, KG1, KG2 children who are participating in an ASA can be picked up after the ASA from
PreKG (G03), KG1 (opposite to G09), KG2 (G22) Indoor Playgrounds on the Ground Level.
PLEASE DO NOT PICK UP YOUR EARLY YEARS CHILDREN IN THE CORRIDORS WHILE THEY
ARE BEING BROUGHT BACK TO THEIR RESPECTIVE COLLECTION AREAS.
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G1-G5 children who are not participating in an ASA can be picked up at 15:35 (SundaysWednesdays) and 14:05 (Thursdays) from their classroom.
G1-G5 children who are participating in an ASA can be picked up at 17:00-17:15 (SundaysWednesdays) and 15:30-15:45 (Thursdays) from the canteen on the 1st floor or from the location
of the ASA.
G1-G5 children who are participating in an ASA happening at the Sports Facilities can be picked
up at 17:00-17:15 (Sundays-Wednesdays) and 15:30-15:45 (Thursdays) from the ASAs Pick-up
Area in between the parking lot and school entrance.
Children can also be picked up directly from the Sports Facilities. In such cases, parents need to
be there before the end of the ASA as coaches will not wait for late parents.
G6-G9 children who are not participating in an ASA can meet their parents / drivers / nannies by
themselves directly after class.
G6-G9 children who are participating in an ASA can meet their parents / drivers / nannies by
themselves directly after their ASAs.
Inspiring Excellence.
As soon as you know that you are going to be late to pick-up your child, please call the school reception:
04 375 0600. Parents picking-up their children after 17:15 will be considered late and will be asked to sign
their children out, thus keeping a record of tardiness. Repeat offenders will be penalized.
Bus Service
 After the ASAs, Pre-KG, KG1, KG2 children are collected from the PreKG (G03), KG1 (opposite to
G09), KG2 (G22) Indoor Playgrounds and brought to their buses.
 After the ASAs, G1-G5 children are collected from the Canteen on the 1st Floor and ASAs Pick-up
Area in between the parking lot and school entrance and brought to their buses.
 G6-G9 children are requested to go to the ASAs Pick-up Area in between the parking lot and school
entrance after their ASAs.
ASA Pick-up area for ASAs happening in the Sports Facilities
Inspiring Excellence.
CHQ – ASA MANAGEMENT/REGISTRATION SOFTWARE
Please go to http://mychq.net/sisd.ae or click on the CHQ link on the SISD Parent Portal webpage:
http://sisd.ae/Parent-Portal/After-School-Activities
IMPORTANT: please make sure you don’t go to the Asian site of CHQ, which says Singapore server; the
right one should say UK server or SISD.
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If you are new to the school, enter your User ID and Password, which have been automatically
sent to you. If you have not received them, please check your SPAM box. If you don’t find the email, please request your User ID and password at [email protected].
For returning parents, please use the same User IDs and Password as before.
Inspiring Excellence.
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You will need to change your password on your first connection. Once you have done so, click
on the SISD logo on the top left to go to your homepage.
Once you have logged in:
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First of all, please check that we have the right contact details to communicate with you,
otherwise, you might miss out on important information:
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Click on MY PROFILE at the top of the page

Click on PERSONAL INFORMATION (the + sign to expand the box if not already expanded) to
check your contact details under GENERAL and NEXT OF KIN. If the information is not correct or
incomplete, please e-mail at [email protected] with your corrections.
Inspiring Excellence.
To register for INTERNAL ASAs and After-School Care for the period 5th February – 25th May:
(Needs to be done between Tuesday 3rd January – Sunday 8th January)
From the PROFILE tab, click on MY CURRENT / FUTURE ACTIVITIES (the + sign to expand the box if not
already expanded)
Click on “view / manage / submit activity choices” under Semester 2 (for ASAs and After-School Care for
the period from February 5th – May 25th)
2
(you can also access these links directly from your homepage)
On this page, you will be able to see all the options of activities for your child, given his/her grade.
You can view the description of each ASA and the person to contact for more information by clicking on
the blue dot with an "i":
Please contact the external providers directly for information regarding External ASAs.
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During the viewing phase, you will only be able to see the options.
During the sign up phase, you will be able to submit your priorities for internal ASAs
After the sign up phase, you will not be able to make changes.
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To submit your choices, please enter the number of your priorities next to the activity. The
priorities are over the whole week, not each day. There can be only one “1”, one “2”, one “3”
etc. over the whole week.
We will do our best to register your child for your top 2 activities but in some cases, we might
not be able to.
Since priorities don’t apply for after-school care, please use the highest numbers
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Click on SAVE.
If an ASA has a cost, type “I AGREE”
Click on SUBMIT.
Inspiring Excellence.
1
2
Inspiring Excellence.
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After the processing phase, on Wednesday 11 January, you will be able to log in again and see the 2
internal ASAs that your child has been accepted and approved for.
SISD SCHOOL TEAMS REGISTRATION:
To register for School Teams, please do so directly with Mr. Rob Duncan ([email protected]). Once your
child has been accepted to the teams, he will add your child on CHQ and you will be able to see the full
ASA schedule of your child. If the School Team your child has been accepted for do not appear on CHQ,
please contact Mr. Rob Duncan ([email protected]) as soon as possible.
EXTERNAL ASAs REGISTRATION:
To register for External ASAs, please do so directly with the External Providers. Once you have done so
and made the payment, they will add your child on CHQ and you will be able to see the full ASA schedule
of your child. If the External ASAs you have registered for do not appear on CHQ, please contact the
External Provider as soon as possible.
Please note that the reception at SISD will not accept any payments for external providers.
Please do not give cash to your children to pass on to their teachers or external providers.
SISD will not be held responsible for any lost cash.
Inspiring Excellence.
To register for Siblings Club - Semester 2 for the period 5th February – 25th May:
(Needs to be done between Tuesday 12th January – Sunday 19th January)
From the PROFILE tab, click on MY CURRENT / FUTURE ACTIVITIES (the + sign to expand the box if not
already expanded)
Click on “view / manage / submit activity choices” under Siblings Club - Semester 2 (for Siblings Club for
the period 5th February – 25th May)
2
(you can also access these links directly from your homepage)
On this page, you will be able to see all the siblings club schedules for your child, given his/her grade.
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During the viewing phase, you will only be able to see the options.
During the sign up phase, you will be able to submit your choices for siblings club
After the sign up phase, you will not be able to make changes.
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To submit your choices, please enter a unique number from 1-5 for your choices next to the
activity details. Please note that priorities don’t apply for siblings club.
Only Early Years students who have older siblings in Primary Years/Middle Years are accepted to
the siblings club for Sundays-Wednesdays.
Only EY/PY who have older siblings in Middle Years are accepted to the siblings club for
Thursdays.
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Click on SAVE.
Click on SUBMIT.
2
Inspiring Excellence.
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MANAGING MULTIPLE ACCOUNTS on CHQ
(to use only one set of user ID and password for all your children)
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Click on MY PROFILE at the top of your homepage
Click on My Other Profiles (the + sign to expand the box if not already expanded)
Click on “add another profile”
2
3
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You will be brought to the “Add a Profile” page
o Enter the user ID of the second account
o Enter the password for the second account
Click on “Submit”
1
2
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You will now see the added profile under “My Other Profiles”
Inspiring Excellence.
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Log-out
Log-in again with the primary account to select which profile to use
You now have only one set of User ID and Password
Inspiring Excellence.
EXTERNAL PROVIDERS and PERSONS of CONTACTS
Please contact the following external providers directly for all information regarding external ASAs,
registration, and payment:
PROVIDER
Stryx
stryxgulf.com
DNAN Sports Life
dnan-sportslife.com
Budo Juku
budojuku.com
Basicball
basicball.com
Mad Science
madscience.org
Culture Emulsion
culture-emulsion.net
UCAM Espanol Institute
spanish.ucam.ae
Chinese Language Institute
dubaicli.com
Chess Dubai
chessdubai.com
Makers Builders
makersbuilders.com
Garden of Ayden
gardenofayden.com
La Dante Alighieri
dantedubai.org
ASA
Football, Tennis, Badminton,
Yoga, Born to Move, Dance
E-MAIL
Swimming, Synchro, Water Polo
[email protected]
056 108 9608
Gymnastics
[email protected]
Karate
[email protected]
052 909 0894
04 813 5637
050 289 3981
Basketball
[email protected]
056 167 0009
Mad Science
[email protected]
056 887 2867
French Theatre
[email protected]
050 905 8401
Spanish
[email protected]
Chinese
[email protected]
Chess
[email protected]
050 502 8145
[email protected]
052 721 9211
[email protected]
050 551 9721
[email protected]
04 321 6260
Adventures in Coding, Intelligent
Robotics with Coding
Enfants Extraordinaires,
Distinguished Delegates, Consuls
of Charm
Italian Cultural Club, Italian Club
[email protected]
ASA Department general e-mail for all general requests: [email protected]
Benjamin Cassaigne
Michael Chaves
Luciana Rodriguez
Head of After-School Activities
ASA Assistant/Coordinator
Child Care Coordinator
+971 (0)55 802 4295
+971 (0)4 375 6000
[email protected]
+971 (0)55 569 1808
+971 (0)4 375 6000
[email protected]
+971 (0)52 881 8503
+971 (0)4 375 0600
[email protected]
Healthcare Team general e-mail: [email protected]
Ana Sousa
Sofia Ramalho
Nurse - Ground Floor
Nurse - First Floor
+971 (0)52 609 5453
+971 (0)52 508 9276
Ext. 123
Ext. 125
[email protected]
[email protected]
Inspiring Excellence.
PHONE
055 887 6426 /
055 877 1658
Margarida Fonesca
Head Nurse - Sports Facilities
+971 (0)55 611 4418
Ext. 520
[email protected]
056 293 2406
04 430 8286
052 948 8159
04 305 0628
Hashida Hashim
Bus Transport Supervisor
Maverick (Bus Provider)
+971 52 911 8831
[email protected]