Semi Monthly Salary Calculator Instructions
Table of Contents
Setting the Date Format on your Computer ........................................................................ 2
Macro Security Settings ................................................................................................... 5
Using the Semi Monthly Salary Calculator .......................................................................... 9
Definitions..............................................................................................................10
Entering Data in the Salary Calculator..........................................................................................................10
Error Messages .......................................................................................................................................................11
Resetting the Salary Calculator .......................................................................................................................12
Examples...................................................................................................................................................................13
Semi Monthly Salary Calculator Instructions
Setting the Date Format on your Computer
The date format for using the Semi Monthly Salary Calculator is based on your Computer
Systems Date format being set to mm/dd/yy. You can change this in the Control Panel.
Windows XP: Press Start\Settings\Control Panel and select Regional and Language Options. See
Figure 1.
If you need assistance to change the date format contact UVic Helpdesk at 7687 or
[email protected].
NOTE: If you require the date format on your computer to be other than mm/dd/yy the
calculator will not work for you.
Figure 1.
1. Select the Customize button.
Semi Monthly Salary Calculator Instructions
2. Select Date Tab
Semi Monthly Salary Calculator Instructions
3. In the Short Date format field change the Short date format to be mm/dd/yy.
4. Log off your computer and restart the computer for the above changes to take effect.
Semi Monthly Salary Calculator Instructions
Macro Security Settings
When you start the Semi Monthly Salary Calculator you may see the following security warnings.
If you need assistance to enable macros contact UVic Helpdesk at 7687 or [email protected]
A. Excel 2002-2003
Note the Security Warnings message on starting the Salary Calculator.
1. Click OK and then select from the Excel Menu Tools\Macro\Security
2. Change the Security Level setting to Medium.
Semi Monthly Salary Calculator Instructions
3. Close Excel and restart Semi Monthly Salary Calculator. Press Enable Macros to start
using the Calculator.
Semi Monthly Salary Calculator Instructions
B. Excel 2007
Note the Security Warnings message on starting the Calculator.
Semi Monthly Salary Calculator Instructions
1. Press the Options button next to the security warning message below the menu
ribbon.
The following screen displays:
2. Click the Enable this content radio button.
3. Start using the calculator.
4. You will have to enable this macro each time you use the calculator.
Semi Monthly Salary Calculator Instructions
Using the Semi Monthly Salary Calculator
Definitions:
1st Pay Period - Starts on the 1st of the month and goes to 15th of that month.
Last Pay Period – Starts on the 16th of the month and goes to the last day of that month.
Partial Pay Period – Starts on a day after the 1st and goes to the 15th of that month or starts on a
day after the 16th of a month and goes to the last day of that month.
Full Pay Period – Starts on the 1st day of the month and goes to the 15th of that month or starts on
the 16th of a month and goes to the last day of that month.
Semi Monthly Salary Calculator Instructions
Entering Data in the Salary Calculator
1. Enter the date in the Start Date field and press Tab or Enter key and you will be moved to the next field.
Please note that the date that is displayed in the date field is the same format as indicated mm-dd-yyyy.
NOTE: If the Date Format in the Enter Start Date field and the Excel Formula bar are not the same you need to
change the date format on your computer. See the section “Setting the Date Format on your Computer” in this
document.
Semi Monthly Salary Calculator Instructions
2. Enter the End Date and press Tab or Enter key and you will be moved to the next field.
3. Enter the Period Salary and press Tab or Enter key.
4. All other calculations are performed automatically.
Error Messages
The field next to the Date fields will tell you if you have entered dates out of order. ie. If the End Date
occurs before the Start Date.
Semi Monthly Salary Calculator Instructions
Resetting the Salary Calculator
You can press the Reset Calculation button to clear all the data entry fields and calculated fields to begin a new
calculation.
It is not necessary to press the Reset Calculation button between calculations. Just begin a new calculation as you
enter new dates and salary amounts the calculated fields are rest automatically.
If you want to recover from a data entry error you can just reset the Salary Calculator by pressing the Reset
Calculation button.
Semi Monthly Salary Calculator Instructions
Examples
NOTE: Some date combinations will result in the same Salary Calculation because the days the start or end date
fall on are a weekend and would result in the same number of Days Worked for date ranges differing by up to two
days
Full Pay Periods:
Start Date
End Date
Period Salary
Salary Calculation
5-1-10
6-30-10
5000
1,250.00
This example covers two months and has a 1st and Last Pay Period in each month for a total of 4 Full Pay Periods.
Semi Monthly Salary Calculator Instructions
Partial Pay Periods:Start Date
End Date
Period Salary
Salary Calculation
5-5-10
6-30-10
5000
1,315.79
Partial Period at the beginning of a Pay Period.
This example covers part of a month and a full month.
1 Partial Pay Period from May 5/10 to May 15/10in the 1st Pay Period.
3 Full Pay Periods May 16/10 – May 31/10, June 1/10 – June 15/10, and June 16/10 – June 30/10.
Semi Monthly Salary Calculator Instructions
Partial Pay Periods:Start Date
End Date
Period Salary
Salary Calculation
5-1-10
6-28-10
5000
1,309.52
Partial Period at the end of a Pay Period.
This example covers a full month and part of a month.
3 Full Pay Periods May 1/10 – May 15/10, May 16/10 – May 31/10, and June 1/10 – June 15/10.
With 1 Partial Pay Period from June 16/10 – June 28/10 in the Last Pay Period.
Semi Monthly Salary Calculator Instructions
Partial Pay Periods:Start Date
End Date
Period Salary
Salary Calculation
5-5-10
6-27-10
5000
1,417.53
Partial Period at the beginning and end of a Pay Period.
This example covers part of a month at the beginning and part of a month at the end.
The 1st Partial Period May 5/10 – May 15/10 in the 1st Pay Period.
2 Full Pay periods May 16/10 – May 31/10 and June 1/10 – June 15/10.
With the 2nd Partial Pay Period June 16/10 – June 27/10 in the Last Pay Period.