REQUEST FOR PROPOSALS
STRUCTURAL FIREFIGHTER TURNOUT GEAR
SEPTEMBER 2016
City of Charlottetown
RFP - Structural Firefighter Turnout Gear
October 2016
TABLE OF CONTENTS
1.0
INTRODUCTION AND PURPOSE
Page
3-4
2.0
REQUEST FOR PROPOSAL TERMS
2.1 DEFINITIONS
2.2 NO OBLIGATION TO PROCEED
2.3 CITY’S DECISION-MAKING
2.4 ENQUIRIES
2.5 ELIGIBILITY
2.6 EVALUATION COMMITTEE
2.7 EVALUATION AND SELECTION
2.8 DEBRIEFING
2.9 SIGNED PROPOSALS
2.10 ALTERNATIVE SOLUTIONS
2.11 CHANGES TO PROPOSAL WORDING
2.12 IRREVOCABILITY OF PROPOSALS
2.13 COMPLETENESS OF PROPOSAL
2.14 SUB-CONTRACTING
2.15 ASSIGNMENT
2.16 CONFLICT OF INTEREST
2.17 LAWS OF PRINCE EDWARD ISLAND
2.18 FINAL AGREEMENT
2.19 GRATUITIES
2.20 PERFORMANCE
Pages
5-7
3.0 ITEM SPECIFICATIONS
3.1 REQUIREMENTS AND ITEM SPECIFICATIONS
3.2 ANTICIPATED TIMEFRAMES
Pages 8-24
4.0 EVALUATION CRITERIA
Pages 25-26
5.0 QUOTATION FORM
Pages 27-29
City of Charlottetown
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RFP - Structural Firefighter Turnout Gear
October 2016
1. INTRODUCTION AND PURPOSE
Proposals shall be submitted by completing this document and placing it in a sealed envelope, clearly
marked on the outside, "STRUCTURAL FIREFIGHTING TURNOUT GEAR; Controller; 3rd
Floor City Hall", and must be received by the Controller before 2:00:00 pm local time on
Wednesday, October 5th, 2016. It is the responsibility of the bidder to deliver the sealed tender to the
3rd floor of City Hall before the time indicated. Late proposals will not be accepted and will be
returned to the Proponent.
Any addenda will be posted on the City of Charlottetown website at www.charlottetown.ca/tenders.php.
Proponents are responsible for checking the website for proposal/quote/tender notices, documents, and
addenda. The City is not responsible for ensuring bidders have obtained addenda.
No fax, email or electronic submissions will be received. It is the proponent’s responsibility to ensure
that their submission is received prior to the closing date and time noted above. There will be no public
opening of proposals received. The successful proponent(s) and the respective details will be posted on
the City of Charlottetown awards webpage.
This RFP creates no obligation on the part of the City of Charlottetown to award the contract or to
reimburse proponents for proposal preparation expenses. The City of Charlottetown reserves the right to
accept or reject any and all proposals, in whole or in part, received as a result of this request, and to
negotiate in any manner necessary best serve the interest of the City. . The decision on which tender
best satisfies the needs of the City rests solely with the City and any decision is not open to appeal.
Submissions will not be evaluated if the Proponent’s current or past corporate or other interests may, in
the City’s opinion, give rise to a conflict in connection with this project.
At the election of the City, whether or not a bid or bidder otherwise satisfies the requirements of the
RFP, the City may reject summarily any bid received from a corporation or other person which has been
anywise involved in litigation, arbitration or alternative dispute resolution with the City within the five
(5) year period immediately preceding the date on which the request for Proposals was published.
The City’s evaluation may include information provided by the proponent’s references and may also
consider the proponent’s past performance on previous contracts with the City or other institutions.
The City may prohibit a proponent from participating in a procurement process based on past
performance or based on inappropriate conduct in a prior procurement process, and such inappropriate
conduct shall include but not be limited to the following: (a) the submission of quotations containing
misrepresentations or any other inaccurate, misleading or incomplete information; (b) the refusal of the
proponent to honour its pricing or other commitments made in its proposal; or (c) any other conduct,
situation or circumstance, as solely determined by the City.
Any potential conflict of interest must be disclosed to the City in writing. Any conflict of interest
identified will be considered and evaluated by the City. The City has the sole discretion to take the steps
deemed necessary to resolve the conflict. If, during the term of the contract, a conflict or risk of conflict
of interest should arise, the Contractor will notify the City immediately in writing of that conflict or risk
and take any steps that the City reasonably requires to resolve the conflict or deal with the risk.
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RFP - Structural Firefighter Turnout Gear
October 2016
The City will pay the successful proponent via Electronic Funds Transfer. The successful proponent
will be required to provide the necessary information for registration on the City’s payment system.
Any questions in respect of this Request for Proposals, please contact [email protected],
questions must be received no less than three (3) business days before the closing date.
PURPOSE
The purpose of this Request for Proposal process is to select an equipment provider for the sizing,
purchase and delivery of thirty six (36) complete sets of bunker gear and an additional thirteen (13)
pants of NFPA 1971: Standard on Protective Ensembles for Structural Fire Fighting and Proximity Fire
Fighting, 2013 Edition, compliant, turnout gear as per the specifications, terms and conditions as set out
in Section 3 of this document.
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October 2016
2.0 REQUEST FOR PROPOSAL TERMS
The City has formulated the terms and procedures set out in this RFP to ensure that it receives proposals
through an open, competitive process, and the Proponents receive fair and equitable treatment in the
solicitation, receipt and evaluation of their proposals.
The following terms will apply to this Request for Proposal and to any subsequent Contract.
Submission of a proposal in response to this Request for Proposal indicates acceptance of all the
following terms.
2.1 DEFINITIONS
Throughout this Request for Proposal, terminology is used as follows:
a)
“City” means The City of Charlottetown.
b)
“Contract” means the written agreement or Purchase Order resulting from this Request for
Proposal, in accordance with this Request for Proposal.
c)
“Contractor” means a successful Proponent to this Request for Proposal who enters into a
written Contract with the City.
d)
“Must”, “mandatory” or “required” means a requirement that must be met in order for a
proposal to receive consideration.
e)
“Proponent” means an individual or a company that submits, or intends to submit, a Proposal in
response to this “Request for Proposal”.
f)
“Proposal” means the Proponent’s response to this “Request for Proposal”.
g)
“Should” or “desirable” means a requirement having a significant degree of importance to the
objectives of the Request for Proposal.
2.2 NO OBLIGATION TO PROCEED
Though the City fully intends at this time to proceed through the RFP, the City is under no obligation to
proceed to the purchase, or any other stage. The receipt by the City of any information (including any
submissions, ideas, plans, drawings, models or other materials communicated or exhibited by any
intended Proponent, or on its behalf) shall not impose any obligations on the City. There is no guarantee
by the City, its officers, employees or agents, that the process initiated by the issuance of this RFP will
continue, or that this RFP process or any RFP process will result in a contract with the City.
2.3 CITY’S DECISION-MAKING
The City has the power to make any decision, or to exercise any contractual right or remedy,
contemplated in this RFP at its own absolute and unfettered discretion.
2.4 ENQUIRIES
All enquiries related to this Request for Proposal are to be directed, in writing, to the contact person
Stephen Wedlock ([email protected]). Information obtained from any other source is not
official and should not be relied upon. Enquiries and responses will be recorded and may be distributed
to all Proponents at the City’s option. Any questions regarding this RFP must be submitted by at least
three (3) working days prior to the closing date. Any questions submitted after this date may not be
answered.
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October 2016
2.5 ELIGIBILITY
Proposals will not be evaluated if the Proponent’s current or past corporate or other interests may, in the
City’s opinion, give rise to a conflict of interest in connection with this project.
2.6 EVALUATION COMMITTEE
Evaluation of proposals will be by a committee formed by the City.
2.7 EVALUATION AND SELECTION
Proposals will be checked against mandatory criteria. Proposals not meeting all mandatory criteria will
be rejected without further consideration. Proposals that do meet all the mandatory criteria will then be
assessed and scored against the desirable criteria. The City’s intent is to enter into a Contract with the
Proponent who has the highest overall ranking. By responding to this RFP, Proponents will be deemed
to have agreed that the decision of the Evaluation Team will be final and binding.
2.8 DEBRIEFING
Unsuccessful Proponents may request a debriefing meeting with the City.
2.9 SIGNED PROPOSALS
The proposal must be signed by the person(s) authorized to sign on behalf of the Proponent and to bind
the Proponent to statements made in response to this Request for Proposal.
2.10 ALTERNATIVE SOLUTIONS
If alternative solutions are offered, please submit the information in the same format, as a separate
proposal.
2.11 CHANGES TO PROPOSAL WORDING
The Proponent will not change the wording of its proposal after closing and no words or comments will
be added to the proposal unless requested by the City for purposes of clarification.
2.12 IRREVOCABILITY OF PROPOSALS
By submission of a clear and detailed written notice, the Proponent may amend or withdraw its proposal
prior to the closing date and time. Upon closing time, all proposals become irrevocable. By submission
of a proposal, the Proponent agrees that should its proposal be successful the Proponent will enter into a
contract with the City of Charlottetown.
2.13 COMPLETENESS OF PROPOSAL
By submission of a proposal the Proponent warrants that, if this Request for Proposal is to design, create
or provide a system or manage a program, all components required to run the system or manage the
program have been identified in the proposal or will be provided by the Contractor at no charge.
2.14 SUB-CONTRACTING
a)
Using a sub-contractor (who must be clearly identified in the proposal) is acceptable. This
includes a joint submission by two Proponents having no formal corporate links. However, in this case,
one of these Proponents must be prepared to take overall responsibility for successful interconnection of
the two product or service lines and this must be defined in the proposal.
b)
Sub-contracting to any firm or individual who’s current or past corporate or other interests may,
in the City’s opinion, give rise to a conflict of interest in connection with this project will not be
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RFP - Structural Firefighter Turnout Gear
October 2016
permitted. This includes, but is not limited to, any firm or individual involved in the preparation of this
Request for Proposal.
c)
Any Sub-contracting of the service to any firm or individual after the award of a Contract must
have prior approval by the City.
2.15 ASSIGNMENT
This RFP and any resulting contract may not be assigned by either party without the prior written
consent and approval of the other party, which consent may not be unreasonably withheld; provided
however, either party, without such consent, may assign or sell the same in connection with the transfer
or sale of substantially its entire business to which this contract pertains or in the event of its merger or
consolidation with another company. Any permitted assignee shall assume all obligations of its assignor
under this contract. No assignment shall relieve any party of responsibility for the performance of any
accrued obligation that such party then has hereunder.
2.16 CONFLICT OF INTEREST
Any potential conflict of interest must be disclosed to the City in writing. Any conflict of interest
identified will be considered and evaluated by the City. The City has the sole discretion to take the steps
they deem necessary to resolve the conflict. If, during the term of the Contract, a conflict or risk of
conflict of interest arises, the Contractor will notify the City immediately in writing of that conflict or
risk and take any steps that the City reasonably requires to resolve the conflict or deal with the risk.
2.17 LAWS OF PRINCE EDWARD ISLAND
This Request for Proposal will be governed by and will be construed and interpreted in accordance with
the laws of the Province of Prince Edward Island.
2.18 FINAL AGREEMENT
This solicitation does not contain all terms and conditions necessary for conducting business with the
City of Charlottetown.
2.19 GRATUITIES
The City of Charlottetown may, by written notice to a proponent, cancel any contract if it is found by the
City that gratuities, in the form of entertainment, gifts, or otherwise, were offered or given by the
proponent, or the agent or representative of the proponent, to any employee or agent of the project with a
view toward securing favorable treatment with respect to the awarding or amending, or making any
determinations with respect to performing of such contract.
2.20 PERFORMANCE
The City has the right to cancel agreements based on performance with the City as the sole judge of that
performance.
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October 2016
3.0 ITEM SPECIFICATIONS
3.1 REQUIREMENTS AND ITEM SPECIFICATIONS
The City of Charlottetown invites proposals to provide custom sizing, purchase and delivery of thirtysix (36) complete sets of bunker gear and an additional twelve (12) pants of NFPA 1971: Standard on
Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting, 2013 Edition, compliant,
turnout gear.
To avoid liability and interface problems, coats and pants shall be procured from the same manufacturer.
The following criteria will be scored prior to the possible proponent being considered:
As part of the submission, each Proponent must complete the following criteria and include in their
submission.
1)
NFPA 1971 COMPLIANCE
The turnout gear must be new and fully NFPA 1971: Standard on Protective Ensembles for Structural
Fire Fighting and Proximity Fire Fighting, 2013 Edition, compliant.
Yes ____ No ____
2)
CERTIFICATION
The manufacturer must certify that the garments proposed in its bid meet or exceed all requirements of
NFPA 1971. The manufacturer must also list and label this product with Underwriters Laboratories Inc.
(UL) or Safety Equipment Institute (SEI), as the third party certification organization prescribed in
NFPA 1971. All certification testing and test preconditioning must have been performed by an ISO
17025-certified laboratory. UL, SEI or a UL Authorized Client Test Data Program laboratory will fulfill
this requirement.
The manufacturer must be registered to ISO 9001, Quality Management Systems – Requirements, 2000.
Yes ____ No ____
3)
WARRANTY
The manufacturer must provide a minimum five (5) year warranty against all defects, wear and/or tear
that is not associated with that expected of normal firefighting operations and a lifetime warranty against
defects in materials and workmanship with the bid package. All warranty repairs are to be corrected by
the supplier at no cost to the City of Charlottetown.
Yes ____ No ____
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4)
RFP - Structural Firefighter Turnout Gear
October 2016
LABELLING REQUIREMENTS
Labels should be permanently and integrally printed onto materials that meet all the requirements for
labels of NFPA 1971. The garment must be clearly labeled to fully identify the material content of all
three layers: outer shell, moisture barrier and thermal liner.
In addition, each separable outer shell component should be labeled in an obvious location including the
size, date of manufacturer and an individualized serial number and bar code that matches the
corresponding garment liner.
Yes ____ No ____
5)
CARE INSTRUCTIONS
The manufacturer should provide a user information guide for the garments, which complies with user
information requirements of NFPA 1971. Topics should include, but not necessarily be limited to: preuse information, preparation for use, inspection frequency and details, don/doff, use consistent with
NFPA 1500, maintenance and cleaning, and retirement and disposal criteria and considerations.
This document should be packaged with each garment along with a specification summary sheet
describing garment custom options, sizing and production details. This written information must be in
complete compliance with NFPA 1971 requirements, and must reference same.
Yes ____ No ____
6)
TRACEABILITY PROGRAM
The manufacturer should have in place a computer maintained traceability program that provides for the
assignment of a production control number to each garment. The traceability program must be capable
of tracing the garment through production, from the bolts of cloth used in all three layers of the garment
composite construction, to the assignment of the garment to the individual firefighter. This production
control number should be visibly located on the garment label and on other protected areas of garment.
Yes ____ No ____
7)
SIZING
To ensure a perfect fit, sizing should be determined by actual measurements taken of the firefighter by a
trained measurement specialist, or sizing try-ons, or both. Sizing measurements must be taken
according to a schedule and location(s) mutually agreed between the manufacturer and the department.
Garments should be available in custom sizing as follows: coat chest in 2-inch (5.1 cm) increments,
coat sleeve in 0.5-inch (1.3 cm) increments, coat back length in 1-inch (2.5 cm) increments, pant waist
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in 2-inch (5.1 cm) increments and pant inseam in 1-inch (2.5 cm) increments. A full range of women’s
sizing, on women’s patterns, must also be available. Each sleeve and inseam length should provide
100% gradation from shoulder to wrist, and from hip to ankle, to provide proper fit for individual arm
and leg lengths. Pattern tailoring to custom-fit neck, bicep, hip/seat and thigh circumferences should
also be provided, when needed, at no additional charge. Neither Small-Medium-Large-Extra Large
sizing nor women’s garments cut to men’s patterning are considered acceptable, since proper fit
facilitates mobility and minimizes stress.
Yes ____ No ____
8)
SELF-BINDING
Liner and moisture barrier should be stitched together, turned, then topstitched, to create a self-binding
edge. The extra bulk of separate binding material is specifically prohibited.
Yes ____ No ____ Exception ____ Score ____
9)
THREAD
All thread used in structural seams should be Nomex®. Light colored trim areas should feature yellow
thread. Black garments should feature black thread.
Yes ____ No ____ Exception ____ Score ____
10)
STITCH METHODS
Major A & B seams
Except for the collar Major A seam, which is single-needle lock stitched three times, all Major A & B
seams (as defined by NFPA 1971) should be double stitched, double feld throughout all three layers
(outer shell, moisture barrier and thermal liner), and should be made with Nomex® thread.
Also, all moisture barrier seams should be tape-sealed to meet all requirements of the NFPA 1971
Liquid Penetration Resistance Test.
Most Minor seams, such as storm shields and mated hems, should also be stitched with the specified
Nomex® thread.
Flat garment pockets should be stitched with the specified Nomex® thread.
3-Dimensional pocketing should feature these same construction details, but the reinforced single stitch
Seam Type LSd-1 may be substituted for LSd-2.
Trim and DANGER labels will be stitched with the specified Nomex® thread.
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Single layer hemming and finishing will be stitched with the specified Nomex® thread.
Yes ____ No ____ Exception ____ Score ____
11)
POCKETS
When exterior pockets are specified, the following requirements should apply to all such custom option
specified exterior pockets:
All pockets and flaps should be reinforced at the top corners with bar tack stitching.
All pockets will be reinforced with an extra layer of NFPA-certified outer shell, moisture barrier, or
other NFPA-certified reinforcement material for extra durability. The exact location of the
reinforcements should be identified in the custom options section(s).
All pockets will have a means to drain water and should have a means of closure.
All pocket closures should be made either with hook and loop fastener tape, with a flap, or with snaps.
The specific placement of the closure system should be outlined in the custom options sections.
Yes ____ No ____ Exception ____ Score ____
12)
POINTS OF STRESS
All points of stress should be reinforced with sturdy bar tacks. Rivets are not acceptable because of their
potential for rust and electrical or heat conduction.
Yes ____ No ____ Exception ____ Score ____
13)
ASSET TRACKING SERVICES
The manufacturer will be capable of providing a Windows-compatible software program for the tracking
of care, cleaning and maintenance of the department’s PPE.
This tracking program should meet or exceed all record-keeping requirements of standard NFPA 1851,
Standard on Selection, Care, and Maintenance of Structural Fire Fighting Protective Ensembles, Latest
Edition
Labels on each separable part of the garment should include a standard style interleaved 2 of 5 barcode
containing (at a minimum) an individualized serial number for asset tracking purposes.
The manufacturer should be capable of providing onsite training to department personnel who are
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October 2016
involved with the daily use of this tracking program.
Yes ____ No ____ Exception ____ Score ____
14)
HIGH TEMPERATURE THERMAL INSULATING MATERIALS
Because thermally stable materials are essential to maximizing protective performance in firefighters’
PPE, and because NFPA only states “minimum” performance requirements, all thermal liner or thermal
enhancing materials used in the garments should also meet the following criteria after the 500 degree F
oven test:
1) Material should remain intact and flexible
2) No portion of the material should crack, crumble or flake
Yes ____ No ____ Exception ____ Score ____
15)
BREATHABILITY REQUIREMENT
Excluding where required by NFPA standard, necessary for functionality, or specifically called out in
the custom option sections, all materials fabrics and reinforcements used in the construction of the
garments shall be breathable and all moisture barrier material should be as specified in the Materials
Section.
The breathability requirement includes but is not limited to: collar, chinstrap, storm shield, fly, water
wells, front coat facings, and reinforcement cushioning where applicable.
Areas where non-breathability is allowed (absent Custom Option specifications): trim or other items
placed externally on the arms that might need extra material to pass NFPA required Stored Energy
Testing, hook and loop fastening, hardware or hardware backing, and pocket linings where used exterior
to the outer shell.
Yes ____ No ____ Exception ____ Score ____
16)
CONDUCTIVE AND COMPRESHIVE HEAT RESISTANCE (CCHR)
Using breathable materials as outlined in the section titled Breathable Materials, there should be:
A minimum area of 4” x 4” (10.2 cm x 10.2 cm) at the shoulders and elbows that provide a minimum of
25 CCHR at 2 psi. with a minimum 6” x 6” (15.2 cm x 15.2 cm) area at the knees that provide 25 CCHR
at 8 psi.
In all three of these compression areas at least a portion of the protective area should be made from high
temperature fiber based materials sewn to the thermal liner on the inside of the liner toward the moisture
barrier.
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Yes ____ No ____ Exception ____ Score ____
17)
SEAM PROTECTION AT CUFFS
At the coat and pant cuff Major A seams, the reflective trim should stop just before the folding of the
full feld seam and for additional abrasion protection be covered by a sewn on strip of polymer coated
Kevlar material laid on top of the Major A seam and covering each end of the trim.
Yes ____ No ____ Exception ____ Score ____
18)
APPLICABLE DOCUMENTS
The following standards in their active versions on the date of invitation for bid should form a part of
this specification to the extent specified herein.
STANDARD
TITLE
ASTM D 6193-97
Standard Practice for Stitches and Seams
NFPA 1500, Latest Edition
Standard on Fire Department Occupational Safety and Health
Program
NFPA 1851, Latest Edition
Standard on Selection, Care, and Maintenance of Structural Fire
Fighting Protective Ensembles
NFPA 1971, Latest Edition
Standard on Protective Ensemble for Structural Fire Fighting
Yes ____ No ____ Exception ____ Score ____
COAT
19)
DESIGN CONCEPT STYLING
The standard coat design should be 6-inches (15.2 cm) longer at the rear hem than at the front hem and
provide continuous and unbroken moisture barrier and thermal liner protection from the collar seam to
the hem at the bottom of the coat tail. Each coat length should be determined by each individual’s torso
length to provide the coat-to-pant interface as defined by NFPA 1500. Coat design must interface
properly with standard waist high bunker pants. To facilitate various body types the front to rear length
differential should be made available in 3-inch (7.5cm), 4-inch (10.0cm), 5-inch (12.5cm and 6-inch
(15.0cm) tail drops.
Yes ____ No ____ Exception ____ Score ____
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20)
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October 2016
PATTERNING CONCEPT
Garments should feature a tailored three-piece body (with one-piece back) and one-piece, set-in sleeve
construction throughout the outer shell, moisture barrier and thermal liner layers. One-piece garment
body (either all layers or some layers) will not be considered acceptable since they cannot be tailored to
hard-to-fit personnel. Similarly, garments with seams in mid-back are not considered acceptable
because of backbone irritation that can occur with SCBA use. To facilitate individual tailoring needs,
the major A & B seams joining the one-piece back to the right and the left front body panels (outer shell
and all interior layers) should be located at the most lateral position when the coat is laid flat for
inspection.
Yes ____ No ____ Exception ____ Score ____
21)
PATTERNING REQUIREMENTS
To assure maximum freedom of movement and reduce kinetic resistance with minimum garment weight
and bulk, coat patterning should include the following features:
•
•
•
•
•
•
•
•
•
Degree of slope on shoulders should be no more than 20%.
Hydraulic Butterfly sleeve patterning having built-in underarm bellow with 85-degree Lift Up
Release Action should be provided to minimize coat hem rise.
Sleeve attachment should minimize shoulder lift and allow a minimum of full 360 degrees
freedom of movement.
Coat hem rise with overhead reach of both arms not to exceed 4-inch (10.2-cm) maximal
extension on properly fitted garments.
Shell-and-liner retraction at the cuff should not exceed 1 inch (2.5 cm) when both arms are
raised overhead. This helps eliminate wrist exposure.
10-inch (25.4-cm) chest over-sizing should be provided.
Coat sweep measurements should be consistent with the chest over-size at the hem.
Reach when measured from cuff to cuff, with coat lying flat, and standard length sleeves
extended to each side, should be provided as detailed below.
An alteration point at the hem that during manufacture allows the sweep dimension to be
adjustable in two-inch (5.0cm) increments
Chest Size
40 in
42 in
44 in
46 in
(101.6 cm)
(106.7 cm)
(111.8 cm)
(116.8 cm)
Standard Reach
66 in
67 in
68 in
68 in
(167.6 cm)
(170.2 cm)
(172.7 cm)
(172.7 cm)
Yes ____ No ____ Exception ____ Score ____
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22)
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October 2016
DRAG RESCUE DEVICE (DRD)
Manufacturer should supply an NFPA required and certified Drag Rescue Device with each coat. Each
strap will be properly labeled with the chest size(s) the Rescue Strap is designed to fit.
Rescue Strap should be designed in a fashion that it functionally provides a dynamic and articulated
action and to eliminate excess strapping material hanging down the back when installed between the
garment’s liner and outer shell.
The device should be constructed to go around each of the wearer’s arms/shoulder.
The grab loop should extend upward and pass through a tunnel of outer shell and pass out through a
reinforced slot in the coat outer shell just below the center rear of the collar seam. . The protruding grab
loop should then fold back down and be stored by hook and loop fastener.
The end of the garb loop should be covered with an outer shell flap sewn below the held in place with
hook & loop fastener to reduce the chances of snagging the grab loop by accident.
The Grab Handle should be constructed of soft and pliable Kevlar webbing.
Rescue Strap should be sewn with Kevlar thread
Yes ____ No ____ Exception ____ Score ____
23)
LINER ATTACHMENT
The completed liner-moisture barrier assembly should attach by means of four (4) evenly spaced glove
snaps to each outer shell front facing to reduce weight, bulk and stiffness. To provide continuous
moisture and pathogen protection at the front, the liner should be positioned so it is sandwiched between
the coat front facing and a breathable pathogen shield. The use of zippers or hook and loop fasteners in
this area is not allowed due to their added weight, bulk and stiffness.
Liner sleeves should be attached at the cuff by means of snaps on two (2) sets of Nomex tabbing per
liner cuff. The male and female snap parts should both be located on Nomex tabbing that is sewn to the
liner at the cuff. A separate piece of Nomex tabbing should be sewn to the shell cuff and fashioned as a
loop without any snap hardware.
To provide continuous moisture protection and pathogen protection at the neck, the liner should be
positioned so that it is sandwiched between an outer-facing pathogen shield and an inside facing of the
specified outer shell material.
Attachment at the neck should be by means of four (4) glove straps that penetrate only the layer of the
attachment strip facing towards the liner, so that metal contact at a wearer’s neckline is completely
eliminated.
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Yes ____ No ____ Exception ____ Score ____
24)
COAT CERTIFICATION LABEL ON LINER
The coat certification label on the liner should be affixed to provide an inside liner pocket.
Yes ____ No ____ Exception ____ Score ____
25)
COAT CERTIFICATION LABEL ON SHELL
The coat label on the shell should be affixed in a conspicuous location once the liner is removed.
Yes ____ No ____ Exception ____ Score ____
26)
COLLAR
The collar should be of layered construction, consisting of a layer of waterproof moisture barrier and a
layer of NFPA 1971-certified insulating material, sandwiched between two (2) layers of specified outer
shell material. NFPA compliant collars should be at least 3 inches (7.6 cm) high. The design should
incorporate in its patterning a natural contour that will allow proper fit and performance in the standing
(upright) or stowed position.
There should be no vertical or horizontal seams or stitching in the body of the collar. The outside of the
collar should have a hook fastener tape for chinstrap-to-collar closure. The fastener tape should be
located rear ward far enough to allow for the location of a forward mounted microphone tab if so
desired. Each collar should be graded to individual coat sizes.
Yes ____ No ____ Exception ____ Score ____
27)
CHIN STRAP
The chinstrap should be of layered construction identical to that of the collar configuration described in
the previous paragraphs. Chinstrap should be of a crescent shaped design with minimum dimensions of:
9 inches (22.5 cm) long across the top corners, 10.5 inches (26 cm) long across the bottom corners, and
3.5 inches (8.75 cm) in vertical height, measured at the center. The leading underside edge of the
chinstrap should have a 4.0-inch-wide (3.8 cm-wide) horizontal strip of loop fastener tape to ensure an
adequately adjustable closure and to ensure passage of the Whole Garment Liquid Penetration Test.
Yes ____ No ____ Exception ____ Score ____
City of Charlottetown
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City of Charlottetown
28)
RFP - Structural Firefighter Turnout Gear
October 2016
HANG UP LOOP
An 80-pound (36.3 kg) tear strength hang-up loop should be provided at the interior collar seam. The
loop should be constructed of triple layers of the specified outer shell material, lock stitched to the coat.
Webbing is not acceptable.
Yes ____ No ____ Exception ____ Score ____
29)
SLEEVES
To prevent stove-piping the sleeves should be individually graded by coat size and sleeve length. For
maximum freedom, the sleeve design should feature extra full cut one-piece set-in sleeves with built-in
bellows. To reduce the chances of possible top seam failure in that high thermal exposure area, the
sleeve Major seams should follow the underside of the arm and should not cross over the outside of the
elbow joint. Sleeve seam and sleeve attachment to coat body in all layers should be 100% double feld
and double stitched for maximum.
Yes ____ No ____ Exception ____ Score ____
30)
INNER WRISTLET AND WATERWELL
Every coat should feature a minimum 4.5-inch (11.4-cm) long, double-layer knit inner wristlets
protected by a flame-resistant and moisture-resistant inner waterwell. The inner wristlet should be sewn
to the thermal liner sleeve end (not to the outer shell). The specified moisture barrier should form an
inner waterwell with an elastic gather sewn to the moisture barrier sleeve end.
Yes ____ No ____ Exception ____ Score ____
31)
EXTERNAL WRISTLET
Every coat should feature a 2.5-inch (6.4 cm) long knit outer wristlet, which should be mounted to the
end of each outer shell sleeve to prevent liquid and debris movement up the sleeve between the outer
shell and the moisture barrier/ thermal liner assembly.
Yes ____ No ____ Exception ____ Score ____
32)
FRONT CLOSURE PROTECTIVE OVERLAP
At least two-inch-wide (5.1 cm-wide) panels of breathable moisture/ pathogen barrier and specified
thermal liner materials should be provided at coat front closure facings to preclude any type of break in
the protective envelope. The entire circumference of a closed coat should consist of specified shell,
City of Charlottetown
Page 17
City of Charlottetown
RFP - Structural Firefighter Turnout Gear
October 2016
moisture barrier and thermal liner materials.
An additional layer of breathable moisture/ pathogen barrier material should be sewn between the 2inch-wide (5.1 cm-wide) panels and outer shell coat body for the entire length of coat front in a fashion
to prevent liquid entry during the NFPA 1971 Whole Garment Liquid Penetration Test.
Yes ____ No ____ Exception ____ Score ____
33)
COMPOSITE MATERIALS
The specifier has determined these acceptable combination of materials. Any substitution of materials
needs to be fully explained and meet the minimum requirements.
OUTER SHELL
7.2 oz. Rip stop Weave; 60% Kevlar / 40% Nomex (Berry Compliant) – Black
1.1
THERMAL LINING
7.0 oz. - 1 Layer 1.6oz & 1 Layer 2.5oz Basophil Spun lace, Spun Aramid Facecloth
1.2
MOISTURE BARRIER
3.2 oz./yd2 woven Nomex containing 2% carbon fibers, laminated to a PTFE
membrane (Berry Compliant
1.3
Yes ____ No ____ Exception ____ Score ____
34)
COAT CUSTOM OPTIONS REQUIRED
Instructions in this custom options section that contradict earlier specifications or statements supersede
those earlier specifications or statements as long as the required certifications are not compromised.
Std -Coat Cuffs
Std -Inspection Port Liner
Std -Liner Detachable
Std -SET Thermal Enhancement
Std -Take Up Straps - 2 Postman
(R01) Std-Articulating Rapid Rescue Strap
Trim -(4) NEW YORK -lime 2-tone Scotch lite (3")
(T04) Trim -Split cuff bands -lime 2-tone Scotch lite (3")
Above Hem Trim Patch - Advance - Black
# # - avg. 2 numbers TO BE SPECIFIED AT TIME OF ORDER2 -3" sewn letters -lime
Scotch lite
Back Patch - Advance - Black
< C. F. D.>3-Sewn Periods
3 -3" sewn letters -lime Scotch lite
City of Charlottetown
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City of Charlottetown
RFP - Structural Firefighter Turnout Gear
October 2016
Hem Patch - Advance - Black
FF LAST NAME (1st INITIAL when specified) - avg 7 letters7 -2" sewn letters -lime Scotch lite
Integral Customization - Charlottetown FD Patch - right sleeve
(E08) Chicago Closure -2" Velcro/Hooks & Dees
(Q02) LTO Comfort Chinstrap
Dead Air Panels Extended
(O12) Label Pocket w/Pencil Slot
Hand warmer Pockets - Advance - Black
Mic Tab - Advance - Black - left chest - 1" x 3"
place 3" above radio pocket Large Hook on Patch - Advance - Black - right chest
Radio Pocket - Advance - Black - left chest - 7" x 3.5" x 2.5"
Notch Flap - Double Notches (both left & right) - left chest
Sub Wristlets -Long with tabs -Nomex
Yes ____ No ____ Exception ____ Score ____
PANTS
To avoid liability and interface problems, coats and pants should be procured from the same
manufacturer.
35)
DESIGN CONCEPT (STYLING)
The pant should be of a traditional waist-high-only design to facilitate full torso ventilation of front, rear
and sides of trunk for maximum body cooling effect to help minimize firefighter heat stress. For this
reason, other than waist-high pants will not be considered acceptable or “equal,” since additional trunk
wrapping traps heat and moisture, increasing heat stress buildup while also creating mechanical
resistance when covering the natural torso flexion point of the waist.
Yes ____ No ____ Exception ____ Score ____
36)
PATTERNING CONCEPT
Garments should feature a tailored four-piece body plus a one-piece, over-sized crotch diamond pattern
in the outer shell, moisture barrier and thermal liner.
Yes ____ No ____ Exception ____ Score ____
37)
PATTERNING REQUIREMENTS
To assure maximum freedom of movement and reduced kinetic resistance with minimum garment
weight and bulk, the pants patterning should:
City of Charlottetown
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City of Charlottetown
•
•
•
•
•
•
RFP - Structural Firefighter Turnout Gear
October 2016
Incorporate hydraulic, swivel action leg-to-torso interfaces.
Incorporate an oversized diamond-shaped crotch insert, graded according to size, for
maximum action stride, optimum stepping reach and no “in-crotch” seaming.
In the outer seam hip area, in all three layers should, incorporate convex seam technology to
provide for generous seat expansion when squatting and crawling without creating unsightly
bagginess.
That the diamond extend from just above the left knee to just above the right knee, and be
centered equally from front to rear. Width of diamond at top of crotch should be
approximately proportionally graded to waist size and inseam length.
Ensure that pants rest in normal body line balance of 22 inches (55.9 cm) center distance at
the cuff for 42 waist, 30 inseam pants.
Provide for an alteration point at the hips so that during manufacture the hip dimension can
be adjustable in two-inch (5.0cm) increments
Yes ____ No ____ Exception ____ Score ____
38)
SUSPENDER BOTTOMS
Heavy duty, rust-resistant suspender buttons should be positioned around the waist. Suspender buttons
should be mounted through waistband of triple layer outer shell material that is internally reinforced
with an additional band of coated needle punch aramid.
Yes ____ No ____ Exception ____ Score ____
39)
LINER ATTACHMENT
The moisture barrier and thermal liner assembly should be attached to the outer shell at the waistband.
Liners should be attached at the cuff by means of snaps on two (2) sets of Nomex tabbing per liner cuff.
The male and female snap parts should both be located on Nomex tabbing that is sewn to the liner at the
cuff. A separate piece of Nomex tabbing should be sewn to the shell cuff and fashioned as a loop
without any snap hardware.
Yes ____ No ____ Exception ____ Score ___
City of Charlottetown
Page 20
City of Charlottetown
40)
RFP - Structural Firefighter Turnout Gear
October 2016
PANT CERTIFICATON LABEL ON LINER
The pant certification label on the liner should be affixed to the liner.
Yes ____ No ____ Exception ____ Score ____
41)
PANT CERTIFICATION ON SHELL
The pant label on the shell should be affixed to the facing.
Yes ____ No ____ Exception ____ Score ____
42)
FLY FRONT
The outer shell fly should be lock stitched to the front opening and should be in proportion to waist size
and crotch rise in both length and width. Fly inner lining should extend at least 2 inches (5.1 cm) past
outer shell fly attachment seam and should be constructed of certified breathable moisture barrier and
thermal liner. The front pant opening should have an internal facing extending at least 2 inches (5.1 cm)
and be constructed of specified fabric. In combination with the liner, the system should offer
360-degree protection without gaps during movement of the outer shell moisture barrier and thermal
liner. Closure should be by means of a minimum 1.5-inch-wide (3.8-cm-wide) hook and loop fastener,
and all construction techniques used should provide liquid penetration protection under the NFPA 1971
Whole Garment Liquid Penetration Test. The fly should be graded to the waist size of garments and
crotch rise.
Yes ____ No ____ Exception ____ Score ____
43)
COMPOSITE MATERIALS
The specifier has determined these acceptable combination of materials. Any substitution of materials
needs to be fully explained and meet the minimum requirements.
1.1 OUTER SHELL
7.2 oz. Rip stop Weave; 60% Kevlar / 40% Nomex (Berry Compliant) - Black
1.2 THERMAL LINING
7.0 oz. - 1 Layer 1.6oz & 1 Layer 2.5oz Basophil Spun lace, Spun Aramid Facecloth
1.3 MOISTURE BARRIER
3.2 oz./yd2 woven Nomex containing 2% carbon fibers, laminated to a PTFE membrane (Berry
Compliant)
Yes ____ No ____ Exception ____ Score ____
City of Charlottetown
Page 21
City of Charlottetown
44)
RFP - Structural Firefighter Turnout Gear
October 2016
PANT CUSTOM OPTIONS REQUIRED
Instructions in this custom options section that contradict earlier specifications or statements supersede
those earlier specifications or statements as long as the required certifications are not compromised.
Std-Narrow Fly -1.5" Velcro w/ Hook & Dee
Std -Inspection Port Liner
Std -Liner Detachable
Trim -(7) NFPA -lime 2-tone Scotch lite (3")
Number Patch - Advance - Black - left side seam
# # - avg 2 numbers - TO BE SPECIFIED AT TIME OF ORDER - Place directly above cuff
trim - OK to move back to accommodate knee2 -2" sewn letters -lime Scotch lite - left side seam
Number Patch - Advance - Black - right side seam
# # - avg 2 numbers - TO BE SPECIFIED AT TIME OF ORDER - Place directly above cuff
trim - OK to move back to accommodate knee2 -2" sewn letters -lime Scotch lite - right side
seam
Angled Cuffs - Advance - Black
BiFlex Heat Channel Knees - Advance - Black
Horizontal Strips in BiFlex knees to be Arashield - Black
Take Up Straps - 2 Postman - Advance - Black
Contoured Pockets - Advance - Black - 9" x 9" x 2"
Snap Style Suspender Attachment
Dyna-Fit Suspenders w/ Snap Attach & Quick Adjust Installed
Suspender Padding
Yes ____ No ____ Exception ____ Score ____
45)
EXCEPTIONS TO SPECIFICATIONS and TRIAL GEAR
It is not the intent of these specifications to limit or restrict the use of alternate methods. Where
exceptions or clarifications are noted a detailed explanation needs to be provided describing how it
meets or exceeds the item specified. Sample gear needs to be provided for evaluation as required.
Yes ____ No ____ Exception ____ Score ____
46)
DELIVERY
Supplier must guarantee delivery of all equipment prior to December 23rd, 2016.
Yes ____ No ____ Exception ____ Score ____
City of Charlottetown
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City of Charlottetown
47)
RFP - Structural Firefighter Turnout Gear
October 2016
COMPANY HISTORY INCLUDING SAFETY RECORD, NUMBER OF YEARS IN
BUSINESS, ETC. Include references and any additional information. This question is out
of 10.
Excellent ____ Very Good ____ Fair ____ Score ____
City of Charlottetown
Page 23
3.2 ANTICIPATED TIMEFRAMES
The following outlines the anticipated schedule for the Request for Proposal and contract
process. The timing and sequence of events resulting from this Request for Proposal may vary
and shall ultimately be determined by the City of Charlottetown.
Event Anticipated Dates
Request for Proposal issued
Last Date for Submission of Questions
Request for Proposal closes
Review of Proposals
Contract Award
Delivery Date
September 22st, 2016
September 30th, 2016
October 5th, 2016
October 6th, 2016
October 11th, 2016
December 23rd, 2016
4.0 EVALUATION CRITERIA
The following criteria outlines the primary considerations to be used in the evaluation and
consequent awarding of this RFP (not in any order).
City of Charlottetown
RFP - Structural Firefighter Turnout Gear
October 2016
Proponents who answer yes to all of the YES/NO questions and obtain a minimum scoring
of 70% in Section 3 questions will be scored upon financial proposal evaluation.
Score column shall be solely utilized by the City during evaluation process of the individual
submitted bids. Each individual specification shall receive a numerical value (score) as per the
following justification;
Where a question has several parameters the score will be tabulated with each parameter out of 3
and the entire question’s score will be proportionately reduced to a value out of 3.
Meets Specification (YES) – 3 Points
Exception Taken, Meets Intent – 2 Points
Exception Taken, Meets Intent Marginally – 1 Point
Does Not Meet Specification (NO) – 0 Point
Note - Question 47 is out of 10 with scores of 10 points, 7 points, 3 points and 0 points
respectively.
The score in Section 3 will be adjusted to a total out of 40 and added to the Financial Proposal
Evaluation to get a score out of 100.
Financial Proposal Evaluation
1. Quotation Price (60 points).

Points shall be awarded on the following basis;
60 points for the Lowest Proposed Price
56 points for all Proposed Price  or  110% of the Lowest Proposed Price
52 points for all Proposed Price  or  115% of the Lowest Proposed Price
48 points for all Proposed Price  or  120% of the Lowest Proposed Price
44 points for all Proposed Price  or  125% of the Lowest Proposed Price
40 points for all Proposed Price  or  130% of the Lowest Proposed Price
36 points for all Proposed Price  or  135% of the Lowest Proposed Price
32 points for all Proposed Price  or  140% of the Lowest Proposed Price
28 points for all Proposed Price  or  145% of the Lowest Proposed Price
24 points for all Proposed Price  or  150% of the Lowest Proposed Price
20 points for all Proposed Price  or  160% of the Lowest Proposed Price
16 points for all Proposed Price  or  170% of the Lowest Proposed Price
12 points for all Proposed Price  or  180% of the Lowest Proposed Price
8 points for all Proposed Price  or  190% of the Lowest Proposed Price
4 point for all Proposed Price  or  200% of the Lowest Proposed Price
City of Charlottetown
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City of Charlottetown
RFP - Structural Firefighter Turnout Gear
October 2016
0 points for all Proposed Price more than twice the Lowest Proposed Price
City of Charlottetown
Page 26
5.0 QUOTATION FORM
5.1 SALUTATION
To: City of Charlottetown
For: Structural Firefighter Turnout Gear
From:
5.2 PROPONENT DECLARATION
The Proponent declares:
1. That this proposal was made without collusion or fraud.
2. That the proposed specifications were carefully examined.
3. That the contract documents and all addenda were carefully examined.
4. That all the above were taken into consideration in preparation of this Proposal
5. That the City is not bound to accept the lowest or any Proposal which it may receive.
5.3 PROPONENT AGREEMENT
The proponent agrees:
1. To enter into a contract to supply all items specified herein for the stipulated price
stated in Subsection 5.4 hereunder.
2. Declares that the stipulated price as set forth in the form of quotation (subsection 5.4)
has been correctly computed for the purposes of this proposal and that it includes and
covers all contingencies and provisional sums; all duties and handling charges;
transportation; and all other charges.
3. That this proposal is valid for acceptance for a period of thirty (30) days from the date
of RFP closing as stated in section 1 of this document.
4. That the RFP documents include:
- Description of required items
- Instructions to Proponents
- Proposal Pricing form
- Addenda (if any)
5.4 PROPOSAL SUMMARY
The undersigned Proponent, having carefully read and examined the Request for Proposal
documents prepared by the City for the provision of Structural Firefighter Turnout Gear in
accordance with the following documents:
City of Charlottetown
-
RFP - Structural Firefighter Turnout Gear
October 2016
Description and Specification of required items
Instructions to Proponents
Proposal Pricing Form
Addenda (if any)
hereby accepts the same as part and parcel of the RFP herein referred to, and having
carefully examined the specification of the items required, does hereby propose and offer to
enter into a contract to provide all the necessary items and pay all applicable taxes as set forth
and in strict accordance with the Specifications and other Proposal documents and to do all
therein called for on the terms and conditions and under these provisions therein set forth for
the following:
Item Description
COATS
City of Charlottetown
Quantity
Price per Unit
(before taxes)
(continued on next page)
Extended Price
36
Page 28
City of Charlottetown
RFP - Structural Firefighter Turnout Gear
PANTS
October 2016
48
HST
TOTAL EXTENDED PRICE (HST Included)
$
SIGNED
NAME (printed)
COMPANY
ADDRESS
TELEPHONE
E-MAIL
DATE
(Affix Corporate Seal if applicable)
City of Charlottetown
Page 29