Boarding at Headington School Napier 1 Contact Napier Napier House, Headington School, Oxford OX3 0DR Tel: Mobile: Fax: Email: +44 (0) 1865 759193 +44 (0) 7500 233275 +44 (0) 1865 759196 [email protected] Payphone numbers: +44 (0)1865 759108 (downstairs) +44 (0)1865 759106 (first floor 1) +44 (0)1865 759107 (first floor 2) Housemistress: Residential Nurse Matron: Graduate House Assistant: Head of Boarding: Ms Laura Holloway Mrs Frances Graham Miss Rhiannon Warwick Mrs Karen Olliver Welcome to Headington As Head of Boarding, I extend to you the warmest of welcomes as you start your boarding experience at Headington School Oxford. I sincerely hope that you enjoy your time with us and I would encourage you to take advantage of each and every opportunity that being part of our wonderful boarding community will offer you during your time here. You join us at a very exciting time in our history as this year we celebrate our Centenary and I hope that you enjoy the many celebrations we will hold over the coming months. This booklet will provide you with useful information relevant to Napier. Should you require any further details, please do not hesitate to contact the Napier team on [email protected]. I know that Ms Holloway and her team are very much looking forward to welcoming you to Napier in September. Mrs Karen Olliver Head of Boarding 2 contents About Napier House..................................................... 4 Napier Who’s Who........................................................ 6 Before you arrive........................................................... 8 Doctors and medication............................................ 8 Guardians.................................................................... 9 Holidays and exeats................................................... 9 House rules............................................................... 10 House sisters............................................................. 10 Induction day............................................................ 10 Insurance.................................................................... 11 Rooms......................................................................... 11 Uniform and dress code............................................ 11 Start of term..............................................................12 What to bring.............................................................12 Life at Napier............................................................... 14 Birthdays................................................................... 14 Boarders’ service........................................................15 Communications.......................................................15 Visitors....................................................................... 16 Feeling unwell........................................................... 16 Fire alarms..................................................................17 Free time.................................................................... 18 Going out................................................................... 19 House committees................................................... 20 House meetings........................................................ 20 Kitchen duties........................................................... 20 Laundry...................................................................... 20 Meals...........................................................................21 Open days..................................................................21 Overnight stays........................................................ 22 Personal finances...................................................... 22 Routines in house..................................................... 22 Study leave................................................................ 25 3 About Napier House Napier House is home to a maximum of 44 girls from Lower Fifth to Upper Sixth in a combination of single, double or fourbed dorms, with three resident staff. There is a fully-equipped kitchen as well as two kitchens upstairs for hot drinks only, a laundry room, a large common room and two computer rooms. Year groups are mixed throughout the house, with senior girls supporting younger boarders, helping girls make a wide range of friends across the School. 4 5 Napier Who’s Who There are three full-time residential staff in Napier. The Head of Boarding, Mrs Olliver, also lives on the school site and spends some time in each of the boarding houses, so there is always somebody on hand to offer you help, advice and support. Ms Laura Holloway, Housemistress This year will be my second in Napier and at Headington, where I also teach Classics and assist in running the Oxbridge and Academic Scholars programmes. Originally from Lancashire and educated at university in Oxford, I live in Napier with my partner James and our cat Charlie. My interests include travelling widely to discover exciting places across the world, cinema, theatre, cooking and involving myself fully in the many opportunities on offer in and beyond school. In Napier we welcome everybody into our friendly atmosphere, giving the support and encouragement each girl needs to achieve her personal goals. 6 Mrs Frances Graham, Nurse Matron I have been resident in Napier for seven years now. I trained as a nurse at Great Ormond Street Hospital and continued to work as a nurse in various medical centres whilst accompanying my husband Duncan to his Army postings. I have two grown-up children who both went to boarding school. Miss Rhiannon Warwick, Graduate House Assistant I am looking forward to beginning my job as a Graduate Boarding Assistant at Napier. I am also excited to move back to Oxford, as this is where I am from originally, although I grew up in Pembrokeshire, South West Wales. I studied for my degree in Psychology at the University of the West of England, Bristol. Outside of my academic life, I have an active and varied social life. I like to travel, go to music festivals and socialise with friends. I enjoy keeping active through sports and exercise such as running, swimming and dancing. Sport was a big part of my life at University as I was part of the Competitive Cheerleading squad, and I was voted Captain of my team in my final year. Working with people and building relationships is one of my passions, and I look forward to getting to know all of the Napier girls. I can’t wait to start a fun, happy and rewarding year at Headington. 7 Before you arrive This section provides useful information about things that you will need to know or to do before you arrive at Napier. In this section: • Doctors and medication • Guardians • Holidays and exeats • House rules • House sisters • Induction day • Insurance • Start of term • What to bring Doctors and medication It is compulsory for all boarders to be registered with the school doctor, and you should have already received information about how to do this. The doctor visits the Health Centre twice a week for consultations with girls. If you need to see a doctor at any other time, we can make an appointment for you at the surgery. It is very important that House Staff are shown all medicines (including asthma inhalers). Prescribed medication can be self administered once girls have completed a Risk Assessment form with either Mrs Gordon (Senior School nurse) or Mrs Graham. No over the counter medicines are to be kept by girls. 8 Guardians All overseas pupils must have a guardian over the age of 25 in this country. It is imperative that parents arrange guardianship and inform the Housemistress of the guardian’s name, address and telephone number. If your parent or guardian is away on holiday it is essential that an alternative adult is appointed to replace them and that Ms Holloway is notified accordingly. Holidays and exeats There are two exeat weekends in every term, when the School and boarding houses are closed and you must stay with your parents or guardian. Your parent or guardian will be responsible for your safety from the time of leaving the school until you return. Exeats begin at 4.00 pm on Friday (Napier House closes at 6.00 pm) and end at 9.00 pm on Sunday (house re-opens from 6.00 pm). Please note that supper will not be served at school at the end of an exeat, so please ensure you have eaten before returning. There is one half term holiday in the middle of each term, when the School and boarding houses are closed. You are free to leave when school has finished on Friday at 4.00 pm and Napier closes at 6.00 pm. You need to be back in school between 8.00 pm - 9.00 pm on the day before term resumes. At the end of term, you must not leave school before the day and time published as the end of term date on the school calendar (check the website at www. h eadington. o rg). We ask that parents are meticulous in observing this rule when booking flights or holidays, and we ask that all end of term travel arrangements are confirmed with Ms Holloway at least two weeks before the date of travel, giving details of airports and flight numbers where relevant. Exeat forms are sent out to your parents. Although we would prefer girls to be collected and brought back by their parents and guardians, you may travel unescorted if your parents or guardians have given 9 Ms Holloway written permission for you to do so. Parents or guardians are responsible for your safety once you have left the Boarding House, until you return. We regret that we are not able to escort you to buses or trains, or to meet you, but we can help book taxis if you need us to do so. Dates for exeats, half term and the end of term can be found on our website at www.headington.org. House rules Napier House is a happy and cheerful community, where everyone acts with kindness, courtesy and consideration towards others at all times. You are therefore expected to have good manners and act responsibly. House rules will be explained to you when you arrive - there are not too many, but in order for a community to work well together it is important that we stick to the same rules. House sisters An experienced boarder from your house will write to you at home before you come to Napier. She will give you her contact details, and you can stay in touch over the summer asking any questions that you may have about joining us. She will also be on hand to help you when you arrive in school at the start of term. Insurance Parents are advised to take out a personal effects insurance policy to cover any valuables such as musical instruments, computers, mobile telephones, personal stereos, sports or any other equipment which their daughter brings to school. The School cannot accept responsibility for loss or damage to a student’s property or loss of money, chequebook or cash cards. 10 Lower Sixth Induction day Lower Sixth induction day takes place the day before autumn term starts. It is an opportunity to spend time with your teachers, organise your timetable, familiarise yourself with the Sixth Form Centre and meet key members of staff. Rooms In your first term you will be allocated a room and someone to share with but in subsequent terms you may be given a preference as to your next room mate. We encourage you to bring posters and photographs for the notice-boards and any favourite items to make your room homely. School Uniform Girls in Lower Fifth and Upper Fifth wear uniform throughout the school day. Jewellery may not be worn with school uniform, other than a small cross and chain and a single pair of ear studs. No make-up or nail varnish may be worn with uniform. At the end of the school day you must change into home clothes. Sixth Form dress code Sixth Form students do not wear uniform. However, there is an expectation that dress will be appropriate and suitable for the workplace. Smart, casual clothing is acceptable for school, although there will be occasions when more formal wear is required. It is perfectly acceptable to wear jeans, providing they are clean and not ripped. Tops should be smart and long enough to cover the midriff. Shoulders should be covered and ‘stringy’ tops are not allowed. There will be days in the school year when you will be expected to dress appropriately for the occasion: Prize Giving, the Carol Service and Foundation Day for example. For these occasions you will need to have a smart blouse with a collar, a knee length or longer tailored skirt, evening 11 dress or trousers and smart shoes. Hair colour may not be changed unless it is changed to another natural colour, and hair may not be dyed in school. Start of Term Details of your travel arrangements, including your method of travel to school, your estimated time of arrival and any taxi requirements, must be given to the Housemistress at least three days before the start of term. This information may be sent by post, fax or email – see the inside front cover of this booklet for Napier House contact details. The Boarding House opens at 7.00 am the day before the start of term, and you need to be there by 6.00 pm at the latest in time for supper. All term dates can be found on the school website at www.headington.org. What to bring We have limited space for storage in Napier, but if you’re an overseas student you are allowed to store things during the holiday period, providing you are returning to school the following term. There is no provision for storage of personal belongings for the Upper Sixth at the end of their last term – you must take everything with you. If you wish to bring basic essentials such as shampoo, shower gel and toothpaste please feel free to do so. However, you can shop for all the basic necessities in Headington or in Oxford when you arrive. All items of clothing and equipment must be named - the School cannot be held responsible for any loss or damage to possessions. We recommend that you give important items such as passports to the house office when you arrive for safe-keeping. If you choose to bring portable electrical appliances to school then they will need to be PAT tested by a qualified electrician here at school before you will be able to use them. 12 Please do bring ✓✓ Suitcases for your belongings (not trunks as we don’t have room to store these) ✓✓ Casual clothes and nightwear ✓✓ Dressing gown and slippers ✓✓ A skirt or smart tailored trousers for smart occasions ✓✓ A sturdy umbrella ✓✓ Spare embroidered name tapes for your clothes ✓✓ Two net bags for laundry (one for dark colours and one for whites) ✓✓ A padlock and key for your lockable cupboard ✓✓ A small number of personal belongings ✓✓ Bath towels ✓✓ Swimming towels ✓✓ Duvet and duvet cover Please do not bring ✗✗ Kettles ✗✗ Electrical cooking equipment ✗✗ Trunks ✗✗ Too many clothes and possessions – space in house is limited! ✗✗ Valuables, especially jewellery and expensive watches 13 Life at Napier This section tells you about life at Napier House: what to expect, how you will spend your time and some details about house rules and routines. In this section: • Birthdays • Meals • Boarders’ service • Open days • Communications • Overnight stays • Computer rooms • Personal finances • Fire alarms • Routines in house • Free time • Signing in and out • Going out • Study leave • House committees • Visitors • House meetings • Weekly boarding • Kitchen duties • Who can you talk to? • Laundry • Your room Birthdays We do like to celebrate birthdays! We try to make each one special and encourage girls to make cakes for their friends. They may also organise a little get-together in the house. Some girls like to go out to tea, some prefer to have a take away and some invite friends to their home at the weekend. If you are a full boarder and you are invited to a day girl’s party at the weekend, you can attend so long as you have written permission from your parents or guardian, as well as an invitation from the parents or guardian of the girl whose party you are attending. 14 Boarders’ service We have a boarders’ service on site every Sunday evening. All girls are expected to attend. Communication Your family and friends are important and there are many ways that you can keep in touch with them: Email You’ll be given a school email address when you arrive at Headington which staff may use to contact you directly. Notices of forthcoming events, coursework and prep deadlines may also be sent by email. It is important that you check your email regularly. Notice boards Always keep an eye on the notice boards, especially the main white board by the front door. These will provide you with information on activities and important day to day notices. By telephone Mobile phones are allowed in the Boarding House but should only be used at appropriate times. Mobile numbers should be logged with Ms Holloway. There are three payphones in Napier for making and receiving calls and their numbers are at the front and back of this booklet. Mobile phones should not be used after bedtimes. 15 In person Visitors are welcome at Napier. Just make sure that you ask permission from the duty member of staff before your visitor arrives, and that all visitors sign in and out in the visitors’ book on the table near the front door. Post All post and parcels will be delivered to the house office. Skype We have a designated Skype booth in Napier you can use which is a great way to keep in touch with family and friends away from school. Feeling unwell If you feel unwell, don’t worry as there is always someone who can help. • The Health Centre is open during the day time • We have a House Nurse Matron • If you feel unwell during the day go to the Health Centre or after 6.00 pm go to the office to see a member of staff on duty. If you feel ill during the night, see who is on duty, ring the house mobile and the member of staff on duty will come and see you Fire Alarms The fire alarms are tested briefly every week, usually during school hours, and you do not need to do anything. At any other time, the sounding of the fire alarm must always be treated as an emergency situation. If anyone encounters a fire they must break a fire panel immediately. 16 If the fire alarm sounds in the houses you must stay calm and leave the building quickly by the nearest fire escape. The fire doors and exits are clearly marked in all areas. Students will be shown where the nearest exit to their rooms is and practices are carried out regularly. Everyone must stay quiet and calm at all times. Whilst outside everyone is in silence and the house staff will direct you as to how you line up and ensure that everyone is safe and accounted for. No-one may go back into the building until a member of the house staff gives the ‘all clear’. We have at least one fire practice every term but you should always treat the fire alarm as if it were a real one. You never know – it might be. All students must familiarise themselves with the procedure below: • Know the escape routes and locate your nearest exit • Leave the building calmly and quickly • Line up in silence • Remain silent until you are dismissed Make sure you are safety conscious at all times by switching off all electrical equipment when not in use. Free time We have one main common room in Napier which is used as a TV and games room and is equipped with a DVD player, Wii and other games. This is shared by all the girls in the House. Girls get together to watch regular programmes or play games. If you wish to ‘book’ the TV for a particular programme and time you need to come and speak to a member of staff about your request. We have a selection of DVDs in the 17 office and you can only watch DVDs that are suitable for your age. Please do not sit and watch DVDs on your laptop during prep time or lights out or your laptop will be confiscated. We have two computer rooms where there are fictional and educational books which you may borrow and an electric piano to practise on. School provides daily and weekly newspapers for everyone to read in house. These are expected to stay in common areas and must not be taken and kept in rooms. A whole host of extra-curricular activities are on offer after school for boarders and day girls alike. There are many clubs and societies to join at school which take place during free time. These range from sporting activities, like fencing classes and trampolining, to drama rehearsals and debating societies. During the week, the main free time is between 4 pm - 6 pm. It is really up to each girl as to how they structure their free time, although during this time each student is expected to take part in an activity on a regular basis. House Staff will always be available to help and guide on this matter. You will find full details of school activities in your Activities Booklet or on our website at www.headington. org. There is so much to do at Headington that you will probably find the most difficult thing is keeping a good balance between activities, rest and work. Throughout the course of the year we organise various parties within the house and the boarding community. Our biggest boarding party is the celebration of all our cultures through our International Evening. You could bring a traditional costume from home with you and a recipe for a simple food dish you could cook. Other parties include Christmas, Chinese New Year, Easter and Leavers’ Parties. 18 Going out Boarders are allowed out in the evening and at the weekends at the Housemistress’s discretion and provided that you have permission from your parents/guardians. We need to know where you are at all times so you must always inform the boarding staff before leaving the Boarding House for any reason. You should tell a member of staff where you are going and when you intend to return and you should carry a working mobile phone with the boarding house number saved so that the House can contact you at any time. Depending on your age, you will be allowed out of school unaccompanied at certain times during the week, provided we have permission from your parents. From Lower Fifth upwards you may go in groups of two as long as you have two working mobiles with credit. If not, you must go in groups of three or more. Lower Fifth Lower Fifth are allowed into Headington twice a week after school and into Oxford at the weekends. Upper Fifth Upper Fifth are allowed into Headington after school every day and into Oxford once a week. They are also allowed into Oxford at the weekend. Sixth Form Lower Sixth and Upper Sixth are allowed into Headington and Oxford after school every day. Once a week (Monday to Thursday) they are allowed out in the evening returning by 10.00 pm and on Friday or Saturday they must be back by 10.30 pm, with prior permission from the House Staff. All Sixth Formers must be in house by 9.00 pm on Sundays. 19 House committees We have a house committee and a food committee and two girls from each year group will usually be your representatives. They will bring any issues that need raising to the meetings and will give feedback to the rest of the house. They may also be asked to help organise or collate information on behalf of the House Staff and House Prefect. House meetings These are held once a week and are a valuable source of information for future events and to ensure the smooth running of the House. All girls must attend. Kitchen duties We have one main kitchen in house which needs to be kept clean and tidy. All girls are included on kitchen duty rotas on a regular basis. At the end of the day you need to make sure that the kitchen is in a clean and tidy state. We expect everyone to clean up their own mess and wash and dry their dishes. The duty person will come in and add the finishing touches. Laundry Most girls use school sheets and pillowcases. You change these once a week on a given night, placing your dirty laundry in the laundry trolley. There are six washing machines and tumble dryers in Napier where you can wash your own personal laundry. You will need to provide your own washing powder – you can buy this after you arrive. Meals All meals apart from breakfast at the weekend are taken in the Dining Hall. The food provided at school meals is of a very high standard with a large variety of choice. In addition, the House is provided with daily ‘stores’ which include milk, cereals, bread, butter and spreads, juice and a selection of fruit. Girls may bring in their own 20 tuck although fridge space for any fresh produce is limited. Dry produce can be stored in rooms. Mealtimes are as follows: Monday-Friday Breakfast 7.30 am - 8.00 am Lunch 12.00 am - 1.20 pm Supper 6.00 pm - 7.00 pm Saturday-Sunday Breakfast In house (see weekend routines) Lunch 12.15 pm - 1.15 pm Supper 6.00 pm - 7.00 pm Open days Attendance at University Open Days must be authorised by the Head of Sixth Form and a member of the House Staff. Overnight stays If you plan to stay away from the Boarding House at the weekend, we need confirmation of your weekend arrangements by Thursday night at the latest. You will need parental/guardian permission to be out of school overnight at the weekend. It is at the Housemistress’s discretion as to whether you are allowed out overnight during the week and parental permission will also be required. 21 Personal finances We do run a house bank where girls may deposit pocket money (cheque, cash or bank transfer) into the house bank account. Each girl will have her own accounts page in this and may withdraw money from the house account through the duty member of staff. Routines in house Weekday routine 7:30 am - 8.00 am Breakfast in Dining Hall – register with House Staff Before you go to breakfast you need to make sure you have left your room tidy – open the window and draw the curtains, clear the floor space and leave your desk tidy. Make sure you are dressed appropriately for school. 8.15 am Breakfast ends 8.25 am Registration in form rooms 4.00 pm Tea and sign-in in house / free time 6.00 pm - 7.00 pm Supper in Dining Hall – register with House Staff 7.00 pm - 9.00 pm Prep time. During this time no-one should be using the internet other than for set work. No MSN, Facebook etc at this time. 9.00 pm - 9.15 pm Goodnights in house office From 9.45 pm Bedtimes – from 10.00 pm onwards the House should be very quiet 9.45 pm Lower Fifth in rooms getting ready for bed and at 10.15 pm lights out 10.00 pm Upper Fifth in their rooms – lights out by 10.30pm. 22 Sixth Form must be in their rooms between 10.00 pm-11.00 pm and turn their own lights out. There are no set times for showers, but no-one should be showering between 8.00 am and 4.00 pm when house-keeping and maintenance staff are working in the house, or late at night when the House is quiet. Weekend routine Our weekend timetables are much more relaxed. These timetables give you an idea of some of the things that might happen on a typical weekend. On Saturday mornings we have a late breakfast followed by free time and activities. You are free to go into Headington or Oxford on a Saturday for a couple of hours to explore the city and buy any odds and ends that you may need. On Saturdays and Sundays there is an exciting programme of activities which includes visits to places such as London’s Theatre Land, The Royal Ballet, art galleries, ice skating and much, much more. On Sunday afternoon everyone goes to the Boarders’ Service. This is usually held in the Britten Room at 10.30 am. It’s a fully inclusive service and all girls attend. Fridays 4.00 pm Weekly boarders go home from now onwards, either at 4.00 pm or after activities have finished. 4.15 pm – 6.00 pm Free time 4.30 pm – 5.30 pm After-school and house activities 6.00 pm – 7.00 pm Supper 7.00 pm Free time or house activities 23 Saturdays and Sundays 7.15 am Breakfast for rowers (Saturdays only) 9.00 am - 10.00 am Morning registration – at the weekends breakfast is served in house and is very relaxed. You come to the kitchen and help yourself to breakfast. Everyone must have eaten and registered by 12.00 pm on Saturdays and 10.00 am on Sundays. Sunday 10.00 am -12.15 pm Activities and free time. If you want to go off site you must ask permission from the House Staff. 12.15 pm - 1.15 pm Lunch 1.15 pm - 4.30 pm Free time, activities and shopping 4.30 pm Return to house if you have been out during the afternoon 5.15 pm Boarders’ Service (all boarders must attend) 6.00 pm - 7.00 pm Supper 7.00 pm DVD, trips, socials Staying with friends If you are a full boarder and you have an invitation to stay with a friend one weekend, exeat or half term then written permission is needed from your parent/ guardian, the parent inviting you and Ms Holloway. 24 Study leave In the summer term, students in Upper Fifth and the Sixth Form are allowed to leave the Boarding House to revise with their parents or guardians if they wish. There is no obligation to do so however and many girls prefer the peace and quiet of the boarding house to help their concentration. It is vital that arrangements for staying elsewhere are made with Ms Holloway so that all staff are aware of where students are at all times. Upper Fifth and Upper Sixth students are free to leave after their final examination. Tuck and other snacks There is a kitchen in the House where you can always get hot chocolate, cold drinks, toast, spreads and fresh fruit. You can also bring your own tuck to school, but don’t be tempted to eat too much. If you do bring tuck, you should keep it in your locker outside the kitchen. Food and sweet drinks are not allowed in rooms. Weekly boarding Weekly boarders must sign out before leaving on a Friday evening. Girls returning on Sunday evening should arrive by 9.00 pm. There may be occasional weekends when weekly boarders will be required to stay in school. At other times weekly boarders may stay in at the weekend by arrangement with Mrs Olliver, the Head of Boarding. 25 Who can you talk to? This booklet is intended to help you in times of difficulty and to make sure that you know you have someone you can talk to. Please keep it in case you need to refer to it. For example, if something is worrying you and you need to talk to someone, then you could consider talking to the following people: • Your parents, guardian or family • Ms Holloway or any other member of Napier staff • Your Form Tutor • The School Counsellor • The Health Centre staff • Mrs Jordan (Headmistress) • Mrs Olliver (Head of Boarding) • Mr Smith (Deputy Head Pastoral) • Mr Howell (Chaplain) • Mrs Cathy Ellott, Pastoral Director of Sixth Form • Ms Dyer (Head of Middle School) • Any member of staff you choose • Your friends • A prefect If you speak to a member of staff in private, we can’t promise that what you say will remain confidential. We have no alternative but to pass on information if we feel that it is your best interests to do so or if maintaining confidentiality compromises your safety and welfare or that of others. If information does have to be passed on to a third party, we will always inform you of our intention to do so. Medical confidentiality with the school doctor is generally observed. However, the Health Centre may pass on medical information to those they feel need to know. 26 If you feel that you cannot talk with anyone in school, you can telephone or write to any of the following: • Your parents, guardian or family • Child Line 0800 1111 • Face 2 Face 01865 251000 • National Care Standards 01865 397750 • Health Information Service 0800 665544 • Anti-bullying Campaign 020 7378 1446 • Kidscape 020 7730 3300 • Dr Maggie Atkinson, Children’s 0800 528 0731 Commisioner for England • Fr. Darren McFarland, our independent listener 07773 772 610 27 For further information about Boarding at Headington School please contact the Head of Boarding at [email protected] or visit www.headington.org 28
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