CLASSIFIED, EXEMPT POSITION, PAY GRADE 15
Administrative Assistant/President’s Office: This position is a full-time, 12-month appointment with full
benefits. The Secretary to the President is responsible for a vast number of duties to assist the Executive
Assistant and the President. This individual acts as the primary point of contact for both internal and
external constituencies, arranges the President’s schedule, and handles multiple issues and concerns
addressed to the College President as they arise.
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Keep the President’s schedule and appointments via appointment books and the online calendar.
Handle all RSVP’s for the President’s Office.
Open, date, review and route the mail for the President’s Office.
Serve as the chief receptionist and monitor, record, and log all telephone messages.
Type all letters of correspondence.
Maintain telephone and mailing lists.
Prepare special presentation materials and report documents.
Maintain all files and notebooks in the President’s Office.
Organize the storage rooms and keep inventory of supplies for the President’s Office.
Assist with events including:
Convocation
Commencement
Christmas receptions
Special dinners and receptions
Special meetings
Respond to routine inquiries from students, faculty, staff, and the public.
Assist with making the President’s travel arrangements.
Assist with the President’s Office budget.
Serve as backup for the Executive Assistant to the President.
Other duties as assigned by the Executive Assistant and the President.
Qualifications: Associates degree required, Bachelor’s degree preferred. Must have specific knowledge
of office functions and a minimum of one year experience in an office setting. Submit letter of interest,
resume, and names and contact information for five references to:
Human Resources
Glenville State College
200 High Street
Glenville, WV 26351
Email: [email protected]
Screening of applications will begin immediately and will continue until the position is filled.
Glenville State College is proud of its commitment to affirmative action.
Women, members of minorities and people with disabilities are encouraged to apply.