FINANCE COMMITTEE WORKSESSION AGENDA
December 6, 2012
5:30 p.m.
Assembly Chambers
Fairbanks North Star Borough Administrative Center
809 Pioneer Road
Fairbanks, Alaska 99701
1.
MEMORANDA/REPORTS/PRESENTATIONS
NONE
2.
CONTRACTS/BID AWARDS
a.
Bid Award:
RFP No. 13022
(PAGE 3)
Financial Advisor Services for Municipal Bond Sales
Approval Of The RFP Submitted By Bartle Wells Associates In The
Amount, Not Expected To Exceed $250,000 If All Eight (8) One-Year
Renewal Options Are Exercised.
b.
Bid Award:
IFB No. 13014
Carlson Center Pre-Fab Cold Storage
(PAGE 7)
Approval Of Item No. 1 As Submitted By Alaska Dreams, Inc In The
Amount Of $169,686.00.
c.
Bid Award:
RFP No. 13009
Fire Apparatus: Pumper & Tender
(PAGE 12)
Approval Of Item No. 1 As Submitted By H & W Emergency Vehicle
Group In The Amount Of $409,155.00.
d.
Bid Award:
IFB No. 13026
ALMR Portable Radios & Accessories
(PAGE 16)
Approval Of Bid As Submitted By Motorola Solutions, Inc. In The Amount
Of $144,182.00.
1
3.
ADVANCED ORDINANCES AND RESOLUTIONS
a.
ORDINANCE NO. 2012-62. An Ordinance Establishing Monetary Policies
And Goals For All Labor Negotiations.
(Sponsor: Assemblymember Howard And Dukes) (PAGE 22)
b.
ORDINANCE NO. 2012-63. An Ordinance Amending FNSBC 2.24.462 To
Require Collective Bargaining To Be Open To The Public.
(Sponsor: Assemblymember Howard And Dukes) (PAGE 24)
c.
ORDINANCE NO. 2012-64. An Ordinance Amending FNSBC 2.24 To
Designate Certain High-Level Employees As Appointed Officials And Set
Appointment Conditions Including A Separate Appointed Salary Table.
(Sponsor: Assemblymember Howard And Dukes) (PAGE 26)
4.
OTHER COMMITTEE BUSINESS
5.
ADJOURNMENT
2
Fairbanks North Star Borough
General Services
809 Pioneer Road
PO Box 71267 • Fairbanks, Alaska 99707-1267
(907) 459-1297 • FAX 459-1100
MEMORANDUM
TO:
THROUGH:
Guy Sattley, Finance Committee Chair
Fairbanks North Star Borough Assembly
Luke Hopkins, Borough
Mayor~~
f'8l-
FROM:
Carolyn Yurkovich, Chief Procurement Officer
General Services Department
v - \
DATE:
December 6, 2012
SUBJECT:
CONTRACTOR:
ESTIMATED
TOTAL AWARD:
RECOMMENDATION TO APPROVE AWARD
RFP ; No. 13022
Financial Advisor Services for Municipal Bond Sales
Bartle Wells Associates
$250,000
The Department of Finance recommends Assembly Finance Committee approval of the RFP
submitted by Bartle Wells Associates in the amount, not expected to exceed $250,000 if all
eight (8) one-year renewal options are exercised.
The proposal consists of:
•
Public financial advisor services for forthcoming municipal bond sales and other financial
The
advisor services related to its debt issuance beginning January 1, 2013.
engagement will provide for both fixed-fees for bond sales and standard hourly rates.
Initial funding for this award has been made available by Ordinance No. Ordinance
No. 2011-39.
The competitive process was conducted in compliance with Title 16. Bartle Wells Associates'
submittal is the lowest responsible, responsive proposal.
Please place this recommendation to award on the Assembly Finance Committee agenda for
the meeting to be held December 6, 2012. The proposal submittal date was October 22,2012,
for the subject project. The appeal period expired November 14, 2012 at 5:00p.m.
Attached is the documentation packet provided by the Department of Finance.
CBY:mb
Attachment
3
Fairbanks North Star Borough
Financial services Department
809 Pioneer Road • PO Box 71267 • Fairbanks, Alaska 99707-1267 • (907) 459-1370 • FAX 459-1379
MEMORANDUM
TO:
Carolyn Yurkovich, Chief Procurement Officer
FROM:
Michael Lamb, Chief Financial Officer
DATE:
October 8, 2012
SUBJECT:
RFP No. 13022
Financial Advisor Services for Municipal Bond Sales
Recommendation to Award
~~
Action Requested: The Department of Financial Services recommends award of RFP
No. 13022 - Financial Advisor Services for Municipal Bond Sales to Bartle Wells
Associates.
Project Description: This contract is for independent public financial advisor services
for forthcoming municipal bond sales and other financial advisor services related to
debt issuance, on an as-needed basis.
Funding: The ordinance or resolution that authorizes each bond sale also authorizes
paying the costs of issuing the bonds, including financial advisor services.
4
(
tOJECTED FUND VERIFICATIOK
to 5e compfetecf 5y originati1l{j department
DEPARTMENT I DIVISION: Financial Services I Administration. _ _ _ _ _ _ _ __
IFB/RFPNO.: _ _ __
PURPOSE I PROJECT NAME: Financial Advisor Services for Municipal Bond Sales,_ _ _ _ _ _ _ _ _ _ _ __
DESCRIPTION: The ordinance or resolution that authorizes each bond sale also authorizes paying the costs of issuing
the bonds, including financial advisor services._ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Total Cost: unknown. _ _ _ __
Est. Cost: $25,000-$50,000 per bond sale._ _ _ _ Est. Contingency: _ __
to 5e compfetecf 5y jlccounti1l{j
SOURCE OF FUNDS for expected first engagement under this RFP:
Ordinance
Number
*Grant?
£-./ ifYesl
Account No:
.=LP!.-8!::!.,_-_-.: . .-_ _ _ _ _ __
Amount:
Account No:
Amount:
Account No:
Amount:
Accounting
Verification
2011-39.
Sec. 2.
Costs of issuing the
bonds
Total:
Date:
*If the source of funds is a grant, a copy of the grant agreement is attached.
Project Manager
Division Manager
Date
Date
to 5e compfetecf 5y }lccounti1l[J
ro
0
0
0
0
0
0
APPROVED
per orel "Z..OII-3t:f
Fund sources shown above are PROJECTED to be available on 7/1/12 to pay the costs of
the requested action if funding levels for the FY13 l31:1elget remain the same or are greater
than in the current FY1A..S'Idget and, if appropriated, may legally be used for this purpose.
orct 'Z,OII ·lA
Local bidder preference (FNSB 16.35.050) is prohibited. ___;~:....;.___
**Local bidder preference (FNSB 16.35.050) is allowed.
Insufficient funds
. Usage is not legal
DISAPPROVED
Reason: (circle one)
Funding Source
U.S. DOT- FTA
Funding Source
U.S. DOT- all other
Funding Source
Federal Common Rule
Funding Source
Other_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (Note the SJQijncyf•
Funding Source
N/A
c'hief' Accountant
D'te
** NOTE: If local bidder preference is allowed, a change in funding
5 source which impacts this determination, is not
permissible after the opening date and time of an Invitation for bid (IFB).
From: General Services 6/07106
Fairbanks North Star Borough
General Services
809 Pioneer Road • PO Box 71267 • Fairbanks, Alaska 99707-1267
(907) 459-1297 • FAX 459-1100
NOTICE OF INTENT TO AWARD
SUBJECT: Financial Advisor Services for
Municipal Bond Sales
DATE OF NOTICE: November 9, 2012
RFP NUMBER:
SUBMITTAL DATE: October 22, 2012
13022
It is the intent of the Fairbanks North Star Borough to award a contract to the following
vendor as the highest ranked, responsive, responsible Offeror, in accordance with the
specifications and requirements described in the RFP.
Bartle Wells Associates
1889 Alcatraz Ave
Berkeley, CA 94703
Award may be made no sooner than five (5) days from the date of this notice. This serves
solely as notice of the Borough's intent to award a contract, and should not be construed as
a notice to proceed with delivery of goods or services.
The Fairbanks North Star Borough appreciates your participation in this competitive
solicitation process. If you have any questions about this RFP or resulting award, please
contact the Purchasing Division at (907) 459-1297.
~~~
~"
h~w1-'PQtci--,
3 CIYfl Yurkovich
Marnie Long-Boehl
Procurement Specialist
Chief Procurement Officer
Page 1 of 1
6
Fairbanks North Star Borough
General Services
809 Pioneer Road
PO Box 71267 • Fairbanks, Alaska 99707-1267
(907) 459-1297 • FAX 459-1100
MEMORANDUM
TO:
THROUGH:
Guy Sattley, Finance Committee Chair
Fairbanks North Star Borough Assembly
Luke Hopkins, Borough
Mayor~WLJ\-
FROM:
Carolyn B. Yurkovich, Chief Procurement Officer
General Services Department
DATE:
December 6, 2012
SUBJECT:
CONTRACTOR:
CONTRACT AMOUNT:
~
RECOMMENDATION TO APPROVE AWARD
IFB No. 13014
Carlson Center Pre-Fab Cold Storage
Alaska Dreams, Inc.
$169,686.00
The Department of Parks & Recreation recommends Finance Committee approval of Item No. 1
as submitted by Alaska Dreams, Inc. in the amount of $169,686.00.
The bid consists of: Purchase and installation of a Pre-engineered, pre-fabricated, 50' x 60'
metal frame structure with weather-proof tensioned fabric membrane exterior, as specified in
IFB 13014.
Funding for this project has been made available by Ordinance No. 2012-1J.
The competitive process was conducted in compliance with Title 16. Alaska Dreams, Inc.'s bid
is the lowest responsible, responsive bid.
Please place this recommendation to award on the Assembly Finance Committee agenda for
the meeting to be held December 6, 2012. Bids were opened at 2:00p.m., November 1, 2012,
for the subject project. The results are shown on the attached bid tabulation. The appeal period
expired on November 14, 2012 at 5:00p.m.
Attached is the documentation packet provided by the Department of Parks & Recreation.
CBY:mb
Attachment
7
Fairbanks North Star Borough
Parks and Recreation
1920 Lathrop Street PO Box 71267 Fairbanks, Alaska 99707-1267 (907)459-1070 FAX 459-1072
MEMORANDUM
To:
Carolyn Yurkovich, Chief Procurement Officer
Department of General Services
Through:
Mike Borl<, Director, Department of Parks and
From:
Luke Kline, Project Coordinator
Department of Parks and Recreation
Date:
November 9, 2012
Project:
Carlson Center Pre-Fab Cold Storage IFB #13014
Subject:
Recommendation of Notice of Intent to Award Bid
Project Description:
Design, Purchase, and Installation of a 3,000 sq. ft. cold
storage facility at the Carlson Community Activity Center.
Action Requested:
The Department of Parks and Recreation recommends award
of the Base Bid to Alaska Dreams Inc. as lowest, responsive,
responsible bidder for a total contract amount of $169,686.
8
Recreatio~
~
/L
====================\~1'=v=?R=O=J=E=C=T=E=D=F=U=N=D=V=E=R=I=FI=C=A=T=I~======================='
to 6e compfetea 6y originating cfepartment
DEPARTMENT I DIVISION: Parks & RecreationiAdministrationiCAC
IFB I RFP NO.:
PURPOSE I PROJECT NAME: Carlson Center Cold Storage Facility
DESCRIPTION: Funding will be used to purchase and install a temporary cold storage facility at Carlson Center. Facility
will be a 50' x 60' structure located in the Carlson Center north parking lot.
Est. Cost:
.x:$2::...;1:..:::6...:::.0:..::::0~0_ _ __
Est. Contingency: %:$2:: ;.4.:. . . 0: :.:0=..: 0:. . _. _ _ _ _ __
Total Cost:
SOURCE OF FUNDS:
to 6e compfetea 6y }lccounting
Ordinance
Number
*Grant?
[~ ifYesl
Account No:
.x:$2:::...4:..::::0...::.0:..::::0~0_ _ __
LCNTSF-61950
Amount:
Account No:
Amount:
Account No:
Amount:
Total:
Accounting
Verification
dQfJ -1:0
$240,000
$240.000
to 6e compfetea 6y }lccounting
~APPROVED
Fund sources shown above are PROJECTED to be available on 711112 to pay the costs of
the requested action if funding levels for the FY13 budget remain the same or are greater
than in the current FY12 budget and, if appropriated, may legally be used for this purpose.
Local bidder preference (FNSB 16.35.050) is prohibited.
**Local bidder preference (FNSB 16.35.050) is allowed.
0
DISAPPROVED
D
Funding Source
U.S. DOT- FTA
Funding Source
U.S. DOT- all other
Funding Source
Federal Common Rule
Funding Source
Other
Funding Source
NIA
Reason: (circle one)
Insufficient funds
Y
Usage is not legal
---------------------------------------------------------------------------------------------------------- ~-.~., ~-:~- -..:: :· ~ ;: __ - '7--;: .
D
D
D
D
(Note the agency)
~ccountant
date
1
** NOTE: If local bidder preference is allowed, a change in funding source which impacts this determination, is not
permissible after the opening date and time of an Invitation for bid (IFB).
9
Fairbanks North Star Borough
Division of Purchasing
Bid Tabulation
IFBNO.:
DATE
PROJECT
13014
11/1/2012
Carlson Center Pre Fab Cold Storage
VENDOR
Base
Bidll $
169,686.00
Bids opened and witnessed by Julie Conover and Shelly Firestone.
The above tabulation is for informational purposes only and is not the official record.
The low bid is the apparent low. All bids will receive administrative review for accuracy
and to determine if the low bid is responsive and responsible.
10
(
Fairbanks North Star Borough
General services
809 Pioneer Road • PO Box 71267 • Fairbanks, Alaska 99707-1267
(907)459-1297 • FAX 459-11 00
NOTICE OF INTENT TO AWARD
Carlson Center Pre-Fab Cold
Storage
SUBJECT:
BID NUMBER: 13014
DATE OF NOTICE: November 9, 2012
OPENING DATE:
November 1, 2012
CHIEF PROCUREMENT OFFICER:
Carolyn B. Yurkovich
It is the intent of the Fairbanks North Star Borough to award a contract to the low responsive,
responsible bidder, in accordance with the specifications and requirements described in the IFB.
Award may be made no sooner than five (5) days from the date of this notice. This serves solely as
notice of the Borough's intent to award a contract, and should not be construed as a notice to
proceed with delivery of goods or services.
NOTE:
@ =AWARD TO BIDDER;
Y = RESPONSIVE BID;
N = NON-RESPONSIVE BIDDER
? = BID NOT EVALUATED BECAUSE THERE WAS A LOWER RESPONSIVE BID
* = BID EXCEEDED AVAILABLE FUNDS
BIDS OVER $100,000 WILL BE FORWARDED TO THE ASSEMBLY FOR APPROVAL
Responsive
ITEM NO
Base Bid
PRICE
$169,686.00
AWARD
©
COMMENTS
Low Responsive
Bidder
YIN/?
y
BIDDER
Alaska Dreams, Inc.
This is the FNSB Notice of Intent to Award (NOlA) Requested Services for IFB No. 13014 to
Alaska Dreams, Inc..
The appeal period of this NOlA will expire at 5:00p.m. November 14, 2012.
Page 1 of 1
11
Fairbanks North Star Borough
General Services
809 Pioneer Road
PO Box 71267 • Fairbanks, Alaska 99707-1267
(907) 459-1297 • FAX 459-1100
MEMORANDUM
TO:
THROUGH:
Guy Sattley, Finance Committee Chair
Fairbanks North Star Borough Assembly
Luke Hopkins, Borough
Mayor~¥c...,. t~
fl
FROM:
Carolyn B. Yurkovich, Chief Procurement Officer kf.-General Services Department
....,... lf
DATE:
December 6, 2012
SUBJECT:
CONTRACTOR:
CONTRACT AMOUNT:
RECOMMENDATION TO APPROVE AWARD
RFP No. 13009
Fire Apparatus: Pumper & Tender
H & W Pacific Emergency Vehicle Group
$409,155.00
The Department of Emergency Ops - Steese VFD recommends Assembly Finance Committee
approvai of Item No. 1 as submitted by H & W Emergency Vehicle Group in the amount of
$409,155.00.
The bid consists of: One (1) new pumper I tender with a 3,000-gallon elliptical water tank, 1,000
gallons per minute pump, and 3,000-gallon folding water tank for the FNSB Steese Volunteer
Fire Department.
Funding for this project has been made available by Ordinance No. 2011-1T.
The competitive process was conducted in compliance with Title 16. H & W Pacific Emergency
Vehicle Group's bid is the lowest responsible, responsive proposal.
Please place this recommendation to award on the Assembly Finance Committee agenda for
the meeting to be held December 6, 2012. Bids were opened at 5:00 p.m., October 25, 2012,
for the subject project. The results are shown on the attached bid tabulation. The appeal period
expired on November 19, 2012 at 5:00 p.m.
Attached is the documentation packet provided by the Department of Emergency Ops - Steese
VFD.
CBY:mb
Attachment
12
Fairbanks North Star Borough
emergencyaperationsDepartment
3175 Peger Road • PO Box 71267 • Fairbanks, AK 99707-1267 {907) 459-1481 FAX 459-1119
Date: 11/14/2012
To:
Mamie Long-Boehl, Procurement Specialist
From: Brad Paulson, Emergency Services Administrator
RE:
4
D
.Q '
Recommendation to Award RFP # 13009
Three proposals were received for this project after solicitation, and each proposal
qualified for evaluation after an administrative review was completed by the General Services
department.
An independent technical evaluation of the proposals was done by an evaluation
committee consisting of Bob Wells of the FNSB Transportation Shop, Chief Mitch Flynn of the
Steese Volunteer Fire Department, and myself.
Unanimous consent based upon the evaluation criteria and scoring (including price) was
achieved which showed H & W Emergency Vehicle Group to be the highest ranked submitter
for the project.
As the project manager for RFP # 13009 -Fire Apparatus: Pumper & Tender, I
recommend the award to H & W Emergency Vehicle Group for the total amount of
$409,155.00.
Please proceed forward with the NOlA for this project.
13
(
FUND VERIFICATION
to 6e compfeted 6y o1'ifJinating department
EM ii e.Gt EN cH Oes
DEPARTMENT 1 DivisioN:
PURPOSEIPROJECTNAME:
DESCRIPTION:
Est. Cost:
Flu
IFB I RFP NO.: - - - -
-=S~T=5~t~S~~=-~F~S~A~------------------
T~f>~ASG
Lt 6 5 , 000
LfSS.,.
Total Cost:
Est. Contingency: - - - - - - - - -
000
to 6e compfeted 6y .Jlccounting
*Match?
!yifYesl
SOURCE OF FUNDS:
Account No:
Account
~o:
[)
'i '- S FQ- '"l"L¢ IS Amount:
VeFPM t&T§a.L..&ASEl
·,
Account No:
......;~"-\-=S'-&a......,S'..._.OO::;..=__ _.o
Amount:
=======D
't S ~.
~otl-lT
2.X::XI- rl
000
Date:
"!l2Jnt.
*If the source of funds above will be used to meet the matching requirements of a grant, please indicate with a ;Y.
~wthe
Projec
Accounting
Verification
!y lfYesJ
---lf!....:{ti~~::.....~I~SIIE-oo::JIIL_,o
Amount:
Total:
Ordinance
Number
**Grant or
Match?
~~(J{11-
ds is all!!!!! OR a Match to $~has
alfached a copy~~
anager
PJ{Jilz
·
Date
Division Manager
Department Director
Date
Date
eb/,z
~( ~
{01><1···. . .
to 6e compfeted 6y .Jlccounting
~APPROVED
L!1
J
On the date signed above by Accounting, fund sources shown above are sufficient to pay
the costs of the requested action and may legally be used for this purpose.
v
. , ~ ;· Local bidder preference (FNSB 16.35.050) is prohibited .
. "·-,;.~*Local bidder preference (FNSB 16.35.050) is allowed.
D
DISAPPROVED
Reason: (circle one)
Insufficient funds
Usage is not legal
-------------------------------------------------------------------~------------------------------------------------------------------·
D
D
0
ITt
0
Funding Source
U.S. DOT- FTA
Funding Source
U.S. DOT- all other
Funding Source
Federal Common Rule
Funding Source
Other
Funding Source
NIA
~of) Leg',e/.{J..o/.}.e.
Czrl ;::$#o
(Note the agency)
*** NOTE: · If local bidder preference is allowed, a change in funding source, which impacts this determination, is not
permissible after the opening date and time of an Invitation for bid (IFB).
14
From: General Services 6120/05
Fairbanks North Star Borough
General Services
809 Pioneer Road • PO Box 71267 • Fairbanks, Alaska 99707-1267
(907) 459-1297 • FAX 459-1100
NOTICE OF INTENT TO AWARD
SUBJECT: Fire Apparatus: Pumper &
Tender
RFP NUMBER:
13009
DATE OF NOTICE: November 14, 2012
SUBMITTAL DATE: October 19,2012
It is the intent of the Fairbanks North Star Borough to award a contract to the following
vendor as the highest ranked, responsive, responsible Offeror, in accordance with the
specifications and requirements described in the RFP.
H & W Pacific Emergency Vehicle Group
Crimson Fire
3707 "8" 124th St. NE, Suite #58
Marysville, WA 98271
Award may be made no sooner than five (5) days from the date of this notice. This serves
solely as notice of the Borough's intent to award a contract, and should not be construed as
a notice to proceed with delivery of goods or services.
The Fairbanks North Star Borough appreciates your participation in this competitive
solicitation process. If you have any questions about this RFP or resulting award, please
contact the Purchasing Division at (907) 459-1297.
ar lyn B. Yurkovich
Chief rocurement Officer
Marme L
Procurement Specialist
15
Page 1 of 1
Fairbanks North Star Borough
General Services
809 Pioneer Road
PO Box 71267 • Fairbanks, Alaska 99707-1267
(907) 459-1297 • FAX 459-11 00
MEMORANDUM
TO:
THROUGH:
Guy Sattley, Finance Committee Chair
Fairbanks North Star Borough Assembly
Luke Hopkins, Borough Mayore;Jf(r ¥t.....-W
FROM:
Carolyn B. Yurkovich, Chief Procurement Officer
General Services Department ~
DATE:
December 6, 2012
SUBJECT:
CONTRACTOR:
CONTRACT AMOUNT:
RECOMMENDATION TO APPROVE AWARD
IFB No. 13026
ALMR Portable Radios & Accessories
Motorola Solutions, Inc.
$144,182.00
The Department of Emergency Services recommends Finance Committee approval of bid as
submitted by Motorola Solutions, Inc. in the amount of $144,182.00.
The bid consists of: ALMR portable/handheld radios and accessories for the FNSB Emergency
Services Providers
Funding for this project has been made available by Ordinance No. 2011-2H.
The competitive process was conducted in compliance with Title 16. Motorola Solutions, Inc.'s
bid is the lowest responsible, responsive bid.
Please place this recommendation to award on the Assembly agenda for the meeting to be held
December 6, 2012. Bids were opened at 2:00p.m., November 9, 2012, for the subject project.
The results are shown on the attached bid tabulation. The appeal period expired on
November 19, 2012 at 5:00p.m.
Attached is the documentation packet provided by the Department of Emergency Services.
CBY:mb
Attachment
16
Fairbanks North Star Borough
Emergencyoperationsoepartment
3175 Peger Road • PO Box 71267 • Fairbanks, AK 99707-1267 (907) 459-1481 FAX 459-1119
Date: 11114/2012
To:
Mamie Long-Boehl, Procurement Specialist
From: Brad Paulson, Emergency Services Administrator
RE:
&
Recommendation to Award IFB # 13026
As the project manager for IFB # 13026- ALMR Portable Radios and Accessories, I
recommend the award to Motorola Solutions for the total amount of$144,182.00 with the
option to purchase additional units at the same price quoted up to the grant funding available for
this project as described in the bid document.
17
Fairbanks North Star Borough
Division of Purchasing
Bid Tabulation
IFBNO.:
DATE
PROJECT
13026
11/9/2012
ALMR Portable Radios & Accessories
VENDOR
PFcomac, Inc.
Arcticom
Base Bidl
$22,112.00
$183,375.28
REVL
REVL
REVL
Communications Communications Communications
Communications
Equipment &
Service, LLC
Motorola
Solutions, Inc.
Tom Ferri
Company
$178,447.60
$148,281.80
$144,182.00
$164,557.60
$171,099.12
Bids opened and witnessed by Julie Conover and Marnie Long-Boehl.
The above tabulation is for informational purposes only and is not the official record.
The low bid is the apparent low. All bids will receive administrative review for accuracy
and to determine if the low bid is responsive and responsible.
18
$163,885.16
Fairbanks North Star Borough
General services
809 Pioneer Road • PO Box 71267 • Fairbanks, Alaska 99707-1267
(907)459-1297 • FAX 459-11 00
NOTICE OF INTENT TO AWARD
ALMR Portable Radios &
Accessories
SUBJECT:
DATE OF NOTICE: November 14,2012
November 9, 2012
BID NUMBER: 13026
OPENING DATE:
CHIEF PROCUREMENT OFFICER:
PROCUREMENT SPECIALIST:
Carolyn B. Yurkovich
It is the · tent of the Fairbanks North Star Borough to award a contract to
ow responsive,
responsible bidder, in accordance with the specifications and requirements described in the IFB.
Award may be made no sooner than five (0) days from the date of this notice. This serves solely as
notice of the Borough's intent to award a contract, and should not be construed as a notice to
proceed with delivery of goods or services.
NOTE:
©
= AWARD TO BIDDER;
Y = RESPONSIVE BID;
N =NON-RESPONSIVE BIDDER
? = BID NOT EVALUATED BECAUSE THERE WAS A LOWER RESPONSIVE BID
* = BID EXCEEDED AVAILABLE FUNDS
BIDS OVER $100,000 WILL BE FORWARDED TO THE ASSEMBLY FOR APPROVAL
Responsive
ITEM NO
PRICE
Lot One
$ 22,112.00
Lot One
$144,182.00
Lot One
AWARD
COMMENTS
Y/N/?
BIDDER
N
PFcomac, Inc.
y
Motorola Solutions, Inc.
$148,281.80
?
Communications Equipment
& Service, LLC
Lot One
$163,885.16
?
REVL Communications
Lot One
$171,099.12
?
REVL Communications
Lot One
$178,447.60
?
REVL Communications
Lot One
$164,557.60
?
Tom Ferri Company
Lot One
$183,375.28
?
Arcticom
©
Low Responsive
Bidder
This is the FNSB Notice of Intent to Award (NOlA) Requested Serv1ces for IFB No. 13026 to
Motorola Solutions, Inc..
The appeal period of this NOlA will expire at 5:00p.m., November 19, 2012.
Page 1 of 1
19
(
FUND VERIFICATION
to 6e compfeted 6y originating department
Emergency Operations
DEPARTMENT 1 DIVISION:
IFB I RFP NO.: 12094
----~--~~---------------------------
PURPOSE 1 PROJECT NAME:
ALMR Portable Radios & Accessories
DESCRIPTION: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Est. Cost: $350,000.00
Total Cost: $350' 000.00
Est. Contingency: -----------------
to 6e compfeted 6y Jlccounting
SOURCE OF FUNDS:
*Match?
[>/ifYes]
/
v
/
Account No:
MVA1HM-72001, PBD#2 Amount:
Account No:
Amount:
Account No:
Amount:
Total:
$350,000.00
$350,000.00
**Grant or
Match?
[ >/ if Yes)
Ordinance
Number
Accounting
Verification
./
[l]
D
D
Date:
v/WI J_/
*If the source of funds above will be used to meet the matching requirements of a grant. please indicate with a :Y_.
**If the source of funds is a Grant OR a Match to a grant, be sure the preparer has attached a copy of the grant agr~em~nt.
t-P~~
Project Manager
Division Manager
Department Director
Date
Date
Date
f/J( V/ID1;J...
to 6e compfeted 6y jlccounting
7APPROVED
l!:J
1
On the date signed above by Accounting, fund sources shown above are suffi-cient to pay
the costs of the requested action and may legally be used for this purpose.
Local bidder preference (FNSB 16.35.050) is prohibited.
***Local bidder preference (FNSB 16.35.050) is allowed.
0
0
0
DISAPPROVED
Reason: (circle one)
Funding Source
U.S. DOT- FTA
Funding Source
U.S. DOT- all other
rtJ'Funding Source
0
0
Federal Common Rule
Insufficient funds
Usage is not legal
Vb cqJ·Jlq7>eWf.twt<4
(~fi::li~~;~b-))
Funding Source
Other_________________________________ (Note the agency)
Funding Source
NIA
----------------------------~----------------------------------------------------------------------------------------------------------
'c=fAccounant
*** NOTE: If local bidder preference is allowed, a change in funding source, which impacts this determination, is not
permissible after the opening date and time of an Invitation for bid (IFB).
20
From: General Services 6/20/05
(
\
REQUEST FOR PRE-APPROVAL OF $100,000 and OVER PROCUREMENT
r-----------~~~-----.~~~--~--~~~----------·-----------r~--~~~---------------------·1
1. Total Estimated Cost
2. Requesting Jurisdiction·
4.
3.
Grant Program
Fairbanks N<Jrth Srar Bomugh
$350.000
5.
Project Description
HSGP- 2011
----------~--r--------------------~-----------
Date Required
101 19i2012
Replacement <Jf ALMR Portable Radios
6. Requesting Jurisdiction Address
3 J 75 Pegcr RoaJ
Fairbanks. AK. 99709
7. Project Manager's Name
Phone
Brad Paulson
{907) 459-1214
~~----~~~--~------------------L-----------------------~-------------
8.
Mandatory Pre-Approval Items
A.
X
Copy of Proposed Invitation to Bid or Request for Proposal document
B.
X
Copy of Proposed Advertisement or Public Notice
C.
X
Copy of Award Selection Criteria
D.
0
If Noncompetitive, attach Request for Noncompetitive Procurement
9. Other: Provide any additional information which needs to be considered when evaluating approval of this procurement.
This is the FNSB standard formal procurement document used by the FNSB which has been accepted by the granting authority for all
other "over $100,000" procurements.
10. Jurisdiction Slgn-atory Authority or Authorized
Representative Name and Title (typed or printed)
I certify to the best of my knowledge and belief, that all the
information on this request, including any attachment. is true and
accurate
vfa~~~lj
David Gibbs
Director of Emergency Operations
Signature
11.
t1l Approved
10
10/12!2010
Date
DIVISION OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT
ODisapproved
Returned for Further Justification
(See back)
12. SAA Point of Contact or Authorized Representative
J\\L~·~
21
Date
22
33
3.
Maintain fiscal stability by controlling escalating costs and provide for
34
future reopeners if funding sources are negatively impacted or costs significantly
35
increase.
36
4.
Limit leave and holidays to reasonable levels.
37
5.
Seek consistency between bargaining units. as well as between union and
38
39
40
non-union employees.
6.
Eliminate and avoid contract provisions for complex pay premiums. work
rules that reduce productivity or other terms that impede accountability.
41
Section 3. Effective Date. This ordinance shall be effective at 5:00 p.m.
42
43
of the first Borough business day following its adoption.
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
PASSED AND APPROVED THIS
DAY OF _ _ _ _ , 2012.
Presiding Officer
ATTEST:
Mona Lisa Drexler, MMC
Borough Municipal Clerk
CODE AMENDMENTS ARE SHOWN IN LEGISLATIVE FORMAT
Text to be added is underlined
Text to be deleted is [BRACKETED AND CAPITALIZED]
Fairbanks North Star Borough, Alaska
23
ORDINANCE NO. 2012Page 2 of2
1
By:
3
Introduced:
2
4
5
6
7
8
9
10
Natalie Howard
Michael Dukes
November 8, 2012
FAIRBANKS NORTH STAR BOROUGH
ORDINANCE NO. 2012- 63
AN ORDINANCE AMENDING FNSBC 2.24.462 TO REQUIRE COLLECTIVE
BARGAINING TO BE OPEN TO THE PUBLIC
11
12
13
WHEREAS, most of the employees of the Fairbanks North Star Borough
14
belong to a collective bargaining unit and have the right to bargain collectively through
15
representative of their choosing; and
16
17
WHEREAS, there is a public policy preference of conducting the
18
Borough's business in an open, transparent process that ensures an informed public;
19
and
20
21
WHEREAS, the cost of labor contracts are one of the largest expenses
paid for by the Borough taxpayers.
22
23
24
NOW, THEREFORE, BE IT ORDAINED by the Assembly of the Fairbanks
North Star Borough:
25
26
27
Section 1. This ordinance is of a general and permanent nature and shall
be codified.
28
29
30
Section 2. FNSBC 2.24.462 F. is hereby amended as follows:
Collective bargaining shall be conducted solely by the borough's collective
31
bargaining team and all substantive negotiations shall be open to the public.
No
32
assembly member shall engage in any individual collective bargaining negotiations with
33
any union or labor organization representing borough employees.
CODE AMENDMENTS ARE SHOWN IN LEGISLATIVE FORMAT
Text to be added is underlined
Text to be deleted is [BRACKETED AND CAPITALIZED]
Fairbanks North Star Borough. Alaska
24
ORDINANCE NO. 2012Page 1 of 2
34
Section 3. Effective Date. This ordinance shall be effective at 5:00 p.m.
35
36
of the first Borough business day following its adoption.
37
38
39
40
41
42
43
44
45
46
PASSED AND APPROVED THIS _ _ DAY OF _ _ _ _, 2012.
Presiding Officer
ATTEST:
47
48
49
50
Mona Lisa Drexler, MMC
Borough Municipal Clerk
CODE AMENDMENTS ARE SHOWN IN LEGISLATIVE FORMAT
Text to be added is underlined
Text to be deleted is [BRACKETED AND CAPITALIZED]
Fairbanks North Star Borough. Alaska
25
ORDINANCE NO. 2012Page 2 of2
1
2
3
4
5
6
7
8
9
10
11
12
13
By:
Introduced:
FAIRBANKS NORTH STAR BOROUGH
ORDINANCE NO. 2012 - 64
AN ORDINANCE AMENDING FNSBC CHAPTER 2.24 TO DESIGNATE CERTAIN
HIGH-LEVEL EMPLOYEES AS APPOINTED OFFICIALS AND SET APPOINTMENT
CONDITIONS INCLUDING A SEPARATE APPOINTED OFFICIALS SALARY TABLE
WHEREAS, the Borough employs a number of high-level employees who
14
15
Natalie Howard
Michael Dukes
November 8, 2012
provide advice directly to the Mayor on significant Borough issues; and
16
17
WHEREAS, it is in the best interest of the Borough that the Mayor enjoy
18
the highest level of personal and professional confidence in these executive employees;
19
and
20
21
22
WHEREAS, in most municipalities, including those in the State of Alaska,
executive level employees serve at the will of the appointing authority; and
23
24
25
WHEREAS, currently in the Fairbanks North Star Borough, only the Chiefof-Staff, Borough Attorney, Clerk and Deputy Clerk are appointed officials; and
26
27
WHEREAS, because appointed officials serve at the pleasure of the
28
relevant appointing authority they should and typically do receive higher compensation
29
than those that can only be dismissed for just cause.
30
31
32
NOW, THEREFORE, BE IT ORDAINED by the Assembly of the Fairbanks
North Star Borough:
33
26
34
Section 1. Sections 2, 3, 4 and 5 are of a general and permanent nature
35
and shall be codified. Section 6 is not of a general and permanent nature and shall not
36
be codified.
37
Section 2. FNSBC 2.24.021 B. is hereby amended as follows:
38
39
B.
Except as otherwise provided in this section, all borough employees shall be
40
classified
41
executive/administrative/professional employees, and classified employees.
1.
42
in
of
the
following
categories:
appointed
employees,
Appointed employees shall consist of:
a.
43
one
The chief of staff, special assistants to the mayor, and Department
44
Directors who are appointed and promoted by, and serve at the pleasure of, the mayor;
45
and
b.
46
47
mayor with the consent of the assembly.
2.
48
49
The borough attorney who is appointed and dismissed by the
Executive/administrative/professional employees as defined by state and
federal law.
3.
50
Classified employees shall consist of all borough employees who are not
51
appointed or executive/administrative/professional employees or otherwise classified in
52
this section.
53
Section 3.
54
FNSBC 2.24.041, Appointments, is hereby amended to
55
change the title to Placements and to add the following subsection:
56
D.
57
in FNSBC 2.24.021(A)(1) through (3).
This section shall not apply to appointed employees or to employees designated
58
Section 4.
59
FNSBC 2.24.111, General appointment policy, is hereby
60
amended to change the title to General placement policy and to add the following
61
subsection:
62
E.
63
in FNSBC 2.24.021(A)(1) through (3).
This section shall not apply to appointed employees or to employees designated
27
64
Section 5.
65
FNSBC 2.24.061 is hereby amended to add the following
66
subsection.
67
C.
68
and considers that the employee serves at the pleasure of the relevant appointing
69
authority.
There shall be a separate salary table for appointed officials that accounts for
70
71
Section 6. Grandfathering of existing employees. Existing employees
72
affected by this ordinance shall be grandfathered into their current employment status
73
and shall not be considered appointed officials for any purpose including salary unless
74
they voluntarily agree to a change in status and are appointed to the position by the
75
Mayor.
76
Section 7. Effective Date. This ordinance shall be effective at 5:00 p.m.
77
78
of the first Borough business day following its adoption.
79
PASSED AND APPROVED THIS _____ DAY OF __________, 2012.
80
81
82
83
84
85
86
87
88
89
90
91
_____________________________
Presiding Officer
ATTEST:
APPROVED:
________________________________
Mona Lisa Drexler, MMC
Borough Municipal Clerk
______________________________
A. René Broker
Borough Attorney
28