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MINUTES OF THE CONTRA COSTA COUNTY
JUNIOR COLLEGE TRUSTEES MEETING
Time:
Place:
September 2, 1949 - 8:00 P.M.
Temporary Offices of Junior College District
817 Main Street, Martinez, California
Presiding
Officer: Mr. Fred R. Abbott, Secretary
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Roll Call
Present
El ton Brombacher
Fred R. Abbott, Secretary
Absent
George R. Gordon, President
Bert Coffey
O. J. Wohlgemuth
Those present did not constitute a quorum.
Also present were Drummond J. McCunn, D. B. Nuttall, C. A. Ricks, Martinez,
Mrs. Phillip Williamson and Mrs. Westwood Wallace both of the A.A.U.W., Martinez.
Inasmuch as there was not a quorum present it was the recommendation of
Superintendent McCunn that the members of the Board of Trustees present take
official action, pending ratification of the action at the next regular meeting of
the Board of Trustees on Frid~, September 16, 1949.
The minutes of the previous meeting were read and approved.
Mr. C. A. Ricks, Real Estate Agent, appeared before the Board of Trustees
requesting that the escrow be closed immediately and that the monies due him be
paid to him without further delay. Mr. Brombacher, speaking for President George
Gordon, in his absence, explained that it is not the intent of the District to
assume the responsibility of evicting the present tenant now occupying the first
floor of the building.
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After some discussion a motion was made by Mr. Brombacher, seconded by
Mr. Abbott, that Superintendent McCunn be authorized to instruct the Richmond,
Martinez Abstract & Title Co. to pay over all monies due C.A.Ricks and M.Ruth Ricks
for the purchase of the premises commonly knOll'Il as 1005 Escobar Street, M~nez,
California, from escrow with the exception of $500 which is to be retained in
escrow with the understanding that it will be the responsibility of Mr. C.A.Ricks
to evict the tenant now occupying the first floor apartment. In case any legal
charges are incurred either by Mr. Ricks or by the District these fees shall become
a proper charge against the $500 remaining in escrow. It being further understood
and agreed that when the tenant has vacated the property is left in a satisfactory
condition, that all monies not needed for legal charges shall be paid over to
Mr. C.A.Ricks and M. Ruth Ricks.
Motion was unanimously carried by all members present.
Superintendent McCunn submitted tentative forms for the presenting of
recommendations to the members of the Board. He explained that with this fom
each member would be advised of proposed actions at least 48 hours in advance of
meeting night. Superintendent McCunn asked for permission to print a reasonable
supply of these forms. By motion of Mr. Brombacher, seconded by Mr. Abbott,
approval was given for this printing.
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Superintendent McCunn suggested that a Vice President be elected. He also
suggested the election of an Assistant Secretary, naming Drayton B. Nuttall as
Assistant Secretary, in order to reduce the traveling allover the county for
three signatures on various papers. Mr. McCunn suggested that both Secretary and
Assistant Secretary be bonded.
On motion of Mr. Abbott, Mr. Elton Brombacher was nominated as Vice President,
pending ratification by the majority of the board members.
On motion of Mr. Brombacher, seconded by Mr. Abbott, Drayton B. Nuttall was
elected Assistant Secretary, and the suggestion of bonding both Mr. Abbott and
Mr. Nuttall approved. This action to be ratified at the next meeting of the Board.
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(Minutes of September 2,
1949, continued)
Subject to ratification, the following Resolution was made authorizing the
signing of school warrants:
RESOLUTION AUTHORIZING SIGNING OF SCHOOL WARRANTS
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RESOLVED, That in accordance with Section 6103 of the Education
Code of the State 0 f California, the following persons of the
Contra Costa Junior College District of Contra Costa County, State
of California, be hereby authorized by the Board of Trustees, the
governing board of said District, to sign warrants in its name on
behalf of said District, and that said persons so authorized are the
following, to wit:
Fred R. Abbott, Board Member and Secretary to Board
OR
Drayton B. Nuttall, Administrative Assistant of District,
and Assistant Secretar,y.
The above action was recommended by Superintendent McCunn because the payment
by process of drawing the warrant is a ministerial duty and should require no
further Board action provided the purchase order or contract has been properly
approved by the Board of Trustees. Mr. Brombacher suggested we have our own
purchase order form made up. This will be <:bne at a later date.
Mr. Abbott made the motion that the above Resolution be approved, and
Mr. Brombacher seconded the motion.
Superintendent McCunn asked for authorization to subscribe on a yearly basis
to certain newspapers and educational and national magazines. He suggested that
a copy of "American School Board Journal" be sent to each of the five Board members
in addition to the copy for the Administration Offices. The list of publications
is as follows:
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American School Board Journal
The School Executive
Journal of Secondary Education
School and Society
The Nation's Schools
Junior College Journal
Review of Educational Research
The Education Digest
All research publications of the National
Education Association
The Kiplinger Letter
BusinessWeek.
It was moved by Mr. Brombacher, seconded by Mr. Abbott, that the above publications
be made part of the professional library.
Termite inspection on the new administration building was not included in the
escrow. Superintendent McCunn asked for approval to have this inspection made at
a cost of $10. Mr. Brombacher made the motion that this termite inspection be made,
and Mr. Abbott seconded the motion.
Approval was asked for carpeting the stairs, wall to wall, and the upstairs
hallway of the new administration building. Also, it was suggested that one room,
with pine floor, be carpeted. The total approximate cost for all this carpeting
would be $280. On motion of Mr. Abbott, seconded by Mr. Brombacher, this was
authorized.
Because of junior college enrollments, and other urgent matters at the present
it was thought advisable to delay moving into the new quarters until early in October.
By that time alterations in the new quarters should be completed and some preliminary
classes of the Contra Costa Junior College established.
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(Minutes of September 2, 1949, continued)
Approval was asked for the purchase of the following new equipment and
furniture needed by the staff:
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executive desk
executive chair
filing cabinet
supply cabinet
secretarial desk
secretarial chair
postal scale
safe for housing of Board documents, with
money vault compartment for the care of
emergency cash funds
Additional telephone and extension.
On motion of Mr. Abbott, seconded by Mr. Brombacher, the approximate moving
date of October 1st, and the purchase of necessary furniture and equipment for the
new quarters were approved.
Superintendent McCunn asked the Board's approval to pay the following bills:
Rucker-Fuller Co., furniture
Frank E. Sellers, sign painting
2 copies Calif. School Code
Charles Hertzog - painter
Hotel James
Contra Costa Publishing - printing
J.Graham Sullivan - consultant services
Reed's Stationery
Plumbing (approx.)
(necessary plumbing work upstairs
including furnishing of new seat
for toilet and handle for faucet.)
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$1154.70
3.36
6.18
368.00
78.50
34.26
100.00
80.40
25.00
On motion of Mr. Brombacher, seconded by Mr. Abbott, all the above bills were
approved for payment.
Superintendent McCunn asked for authority to submit a policy on sick leave
for certificated and non-certificated employees of the Junior College District.
On motion of Mr. Brombacher, seconded by Mr. Abbott, Mr. McCunn was instructed to
submit at an early date a policy on sick leave drawn in accordance with the California
Education Code.
In order to comply with the California Education Code regarding the holding
of board meetings, Superintendent McCunn recommended the following Resolution:
RESOLVED, That in accordance with Section 4175 of the
California Education Code the Board of Trustees of the
ContraCosta Junior College District of Contra Costa
County hold all board meetings in its temporary administrative quarters located in the Hotel James, 817 Main
Street, Martinez, California.
On motion of Mr. Brombacher, seconded by Mr. Abbott, this Resolution was
adopted, pending ratification by the majority of the Board members.
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Superintendent McCunn recommended the renting of an I.B.M. test-scoring machine
at a monthly rental of $60. plus an initial shipping cost of approximately $70.,
and that this equipment be made available to the several high schools of the County
with the understanding that the results of this testing program become a part of
the accumulative records of the students of the County, and would be made available
to the Junior College District at the time the student enrolled in the Contra Costa
Junior College.
In addition to the above mentioned costs would be the Saiary of a part-time
clerical worker for the operation of this test-scoring machine.
On motion of Mr. Brombacher, seconded by Mr. Abbott, the rental of this machine
and hiring of a part-time operator, was authorized.
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(Minutes or September 2, 1949, continued)
Superintendent McCunn suggested a tape or wire recording of the workshop
meetings to be held later in the month, and in October. On motion of Mr. Brombacher,
seconded by Mr. Abbott, Superintendent McCunn was authorized to arrange for a tape
or wire recording of the workshop meetings, and further advised to have these
recordings transcribed and mimeographed and made available to the personnel of the
Junior College District.
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Members of the Board were notified that the letter requesting the use of the
library' building in the City of Richmond for classroom purposes of the Junior
College had been sent to Mayor Bradley through the City Manager, Wayne Thompson.
There being no further business, on motion of Mr. Brombacher, seconded by
Mr. Abbott, the meeting adjourned at 10:00 P.M.