DEPARTMENT OF GENERAL SERVICES
NATURAL RESOURCES DIVISION
INTEROFFICE MEMORANDUM
TO: Board of County Commissioners
VIA: Terry L. Shannon, County Administrator /45
VIA: V. Wilson Freeland, General Services
FROM: Karyn Molines, Natural Resources Division
DATE: February 11, 2016
SUBJECT: Green Infrastructure Grant Application for Flag onds Living Shoreline
Background:
The shoreline along the northern boundary of Flag Ponds Nature Park has been eroding at extremely high rates—
approximately 6 feet per year. In April 2015, he Board of County Commissioners (BOCC) requested assistance
from the Maryland Department of Natural Resources (MD DNR) to provide recommendations to reduce the erosion
at the site. After a site visit, MD DNR developed a recommendation to create a living shoreline. The Flag Ponds
Living Shoreline Project was classified as a top priority based on the following criteria: 1) the high rate of erosion
(over 6 feet per year); 2) the proposed conceptual design protects approximately 500 linear feet of shoreline and
creates approximately 10,000 square feet of marsh; and 3) it is a public recreational area, which maximizes its
benefit to the surrounding communities.
Discussion:
This grant would provide the funds necessary to develop, design, acquire permits, and provide construction
drawings for a living shoreline at Flag Ponds Nature Park. This project would mitigate the damage caused by
flooding identified in the Calvert County Flood Mitigation Plan. The project would also be eligible to provide
credits for the County's Watershed Implementation Plan for sediment and nitrogen control.
Conclusion/Recommendation:
We recommend that the BOCC affirm the attached Community Resiliency Green Infrastructure grant application
for $100,000.
Fiscal Impact:
The grant will offset the total cost of the project which is estimated to be $351,460. Additional grants are being
pursued. This project will be included within the staff recommended FY2017 capital improvement plan.
Coordinating Signatures:
renitikeito 7
Timothy Hayde
Director of Finance & Budget
3C
a.11/4)
B. Julie Pal a
Capital Projects Analyst
Attachment: Community Resiliency Green Infrastructure grant application
County Commissioners of Calvert County
Flag Ponds Living Shoreline
Green Infrastructure Resiliency Grant
Flag Ponds Living Shoreline
1. Project Description
The shoreline at Flag Ponds Nature Park is eroding at rates exceeding 6 feet per year,
destroying critical wetlands within the public park. Eventually, the erosion will
destroy the wetlands and public beaches of the park and damage private property
within the Long Beach community.
Calvert County has partnered with Maryland Department of Natural Resources (MD
DNR) to design and construct a living shoreline at Flag Ponds Nature Park in Lusby,
MD. Living shorelines are one of the recommended techniques to offset impacts from
sea level rise and tidal flooding. The proposed living shoreline is designed to protect
500 linear feet of shoreline and would create 10,000 square feet of marsh. Consultants
and contractors will be hired to undertake the design, permitting and construction
phases of the project.
The proposed project will be on County-owned property adjacent to the Long Beach
community; the park neighbors have shown an interest in working with Calvert
County to solve the flooding and erosion problems in this area. The completed project
would be a demonstration site for other communities to learn about the benefits and
functions of similar projects.
2. Phase
Phase 3 (Construct a Green Infrastructure Project)
A living shoreline, using segmented stone breakwaters, beach sand
nourishment, and, if possible, wetland plantings, will be constructed to protect
500 linear feet of shoreline and create 10,000 square feet of beach habitat to
protect the shoreline, reduce erosion, and create critical habitat. The location,
on Flag Ponds Nature Park, a County-owned park, was identified by residents
of the Long Beach community and evaluated by County and State
representatives.
MD DNR classified the Flag Ponds Living Shoreline Project as a top priority
based on the following criteria: 1) the high rate of erosion (over 6 feet per
year); 2) the proposed conceptual design protects the shoreline and creates
habitat; and 3) it is a public recreational area, which maximizes its benefit to
the surrounding communities.
The County considers this a beneficial project which would mitigate the
damage within the Long Beach community caused by flooding, which is
identified in the Calvert County Flood Mitigation Plan. The project would also
be eligible to provide credits for the County's Watershed Implementation Plan
for sediment and nitrogen control.
•
Provide estimated nutrient and sediment reductions to be achieved by the
project to be constructed. Reductions should be estimated using the
Nutrient and Sediment Reduction Calculator available at the following
1
Flag Ponds Living Shoreline
County Commissioners of Calvert County
website: http://dnr2.maryland.gov/ccs/Pages/funding/trustfund grants.aspx.
•
Permit pre-application meetings, if applicable, must have been held for the
proposed construction project in order for it to be eligible for funding.
Please describe whether permits will be required for your project and, if
so, what the status of the permit application(s) is.
Permit pre-applications are being scheduled.
• Describe how the practice will be maintained post-construction.
County staff and volunteers will maintain the living shoreline. This includes
removing trash that washes into the structure and surrounding shore,
documenting the project through photographs, and writing descriptions of the
condition of the project after large storm events.
3. Required Technical Assistance
The proposal should articulate a clear role for DNR and its partners. Please specify
the type of assistance (e.g. financing, policy analysis, GIS analysis, public
participation, etc.) being requested and how it will be applied.
The County has been approved for an MD DNR State Assistance Loan to finance the
design and construction of the project.
MD DNR will be asked to assist the County in:
• developing the specifications for the bid requirements of the project
• the technical review of consultants and their proposals
• advertising public outreach about the project
4. Tasks and Outputs
Design Documents: An RFP will be prepared to obtain a consultant to develop
design drawings and construction specifications, and to acquire required permits.
Once the RFP is awarded, the consultant will produce the required documents as
50%, 905 and Final Drawings and Specifications.
Start Date: September 1, 2016 End Date: September 30, 2017
Construction: An RFP will be prepared to obtain a contractor to construct the living
shoreline based on design drawings and construction specifications.
End Date: October 31, 2018
Start Date: October 1, 2017
Public Outreach: A series of workshops. lectures, and programs will be scheduled
throughout the project period. County staff will develop and implement at least three
workshops complementing this project. Proposed workshops include:
What are Living Shorelines? (Fall 2016)
Planning and Design a Living Shoreline (Spring 2017)
Community Involvement: Planting and Monitoring Living Shorelines (Spring 2018)
2
Flag Ponds Living Shoreline
County Commissioners of Calvert County
The workshops would be a combination half day presentations, seminars, round table
discussions, and field experiences. Approximately 60 people would participate in the
three programs.
Start Date: October 1, 2016
End Date: October 31, 2018
5. Program Context
This project would mitigate the damage caused by flooding identified in the Calvert
County Flood Mitigation Plan. The Flood Mitigation Plan recognizes the value of
preserving natural resources to maintain and improve their flood mitigation functions.
The project would also be eligible to provide credits for the County's Watershed
Implementation Plan for sediment and nitrogen control.
This project is planned for an area where the public can observe a living shoreline
Each year, public programs will be planned to promote the value of living shorelines
in reducing erosion and creating habitats.
6. Attachments
• Proposed Project Budget and Cost Estimate
• Recommended Living Shoreline Protection
• Proposed Public Outreach
3
GREEN INFRASTRUCTURE RESILIENCY GRANT BUDGET TEMPLATE
Grant Applicant: County Commissioners of Calvert County
Proposal Name: Flag Ponds Living Shoreline
Term: 2016-2018
Category
State
Leveraged Funds8
Total
Personnel'
$0
$1,622
$1,622
Fringe'
$0
$973
$973
Equipment (>$5,000)2
$0
$0
$0
Field Supplies3
$0
$0
$0
Travel4
$0
$0
$0
Office Supplies5
$0
$400
$400
$100,000
$238,996
$338,996
$0
$12,464
$12,464
$100,000
$254,455
$354,455
Contractual6
Administration
Total
number of hours on project: 40
'Position title: Division Chief
hourly pay rate: $40.56
salary request: $1622
fringe %: 60%
fringe request: $973
'Position title:
hourly pay rate: $
fringe %:
Public Outreach planning and implementation
number of hours on project:
salary request: $
fringe request: $
2Equipment:
3Field
Supplies
4Travel:
50ffice
Supplies: Copies, workshop materials & handouts
6
Contractual (please break out further in subsequent tabs): see attached "Project Cost Estimate"
Administrative fee:
8Leveraged
funds (indicate cash in-hand, proposed, or in-kind): Proposed funding through Calvert County Capital
Improvement Plan; other grant funds, private donations through Calvert Nature Society
PROJECT COST ESTIMATE
MARYLAND DEPARTMENT OF NATURAL RESOURCES
CHESAPEAKE & COASTAL SERVICE
SHORELINE CONSERVATION SERVICE
580 TAYLOR AVENUE E-2
ANNAPOLIS, MD 21401
PROJECT NAME: Flag Ponds Park
COUNTY: Calvert
PREPARED BY: Tom Brower
COMMUNITY: St. Leonard
WATERWAY: Chesapeake Bay
DATE: 04/14/15
PROJECT DESCRIPTION: Construction of a living shoreline project along approximately 500 linear feet
(L.F.) of eroding shoreline, involving the installation of two (2) 100 L.F. length stone breakwater segments
and one (1) 60 L.F. length stone breakwater spur that ties into an existing revetment. Also included is the
general clean-up of the shoreline, debris disposal, the placement of clean sand fill and the restoration of
all graded and disturbed areas. This estimate is based on the stone breakwaters being located a
maximum 100 feet outboard from the existing mean high water (MHW) line and having 50-ft. wide gaps
between breakwaters, as measured from the top crest of the structures.
PROJECT COST ESTIMATE BREAKDOWN
UNIT COST TOTAL COST
QUANTITY
UNIT
Design Cost (Plans, Specifications & Permits)
1
EA
$25,000.00
$25,000.00
ITEM
Install stabilized stone construction entrance
Clean-up shoreline and dispose debris
Install filter fabric (under breakwaters)
Install armor stone breakwaters
Install clean beach sand nourishment
Restore all graded and disturbed areas
Construction Cost
1
500
10692
1725
2340
4000
EA
LF
SF
TN
CY
SF
11
$1,500.00
$15.00
$0.50
$90.00
$60.00
$1.00
Total Design & Construction Cost
DNR, SCMS Administrative Services Fee (based on estimated construction cost)
TOTAL PROJECT COST:
I
Construction
Cost Per
500 Linear Foot:
LINEAR FEET SHORELINE PROTECTED:
$1,500.00
$7,500.00
$5,346.00
$155,250.00
$140,400.00
$4,000.00
$313,996.00
$338,996.00
$12,464.00
$351,460.00
$628.00
UNITS: CY=CUBIC YARDS EA=EACH LF=LINEAR FEET LS=LUMP SUM SF=SQUARE FEET TN=TONS
PROJECT NAME:
COUNTY:
PROJECT NO.:
Flag Ponds Park
Calvert
to be determined
DATE: 04/14/15
SCS ADMINISTRATIVE SERVICES COST
ESTIMATED CONSTRUCTION COST:1
$313,996
SCS ADMINISTRATIVE SERVICES FEE:I
$12,464
PERCENT
10.00%
8.14%
7.01%
6.10%
5.53%
5.16%
4.92%
4.75%
4.62%
4.51%
4.40%
4.29%
4.17%
4.05%
3.91%
3.78%
3.65%
3.52%
3.40%
3.29%
3.16%
3.00%
I CONSTR. COST I
$5,000
$10,000
$25,000
$50,000
$75,000
$100,000
$125,000
$150,000
$175,000
$200,000
$225,000
$250,000
$275,000
$300,000
$325,000
$350,000
$375,000
$400,000
$425,000
$450,000
$475,000
$500,000
FEE
$500
$814
$1,752
$3,048
$4,150
$5,164
$6,148
$7,122
$8,085
$9,022
$9,911
$10,735
$11,480
$12,140
$12,719
$13,227
$13,681
$14,093
$14,470
$14,801
$15,000
$15,000
FLAG PONDS PARK
DATE:
St. Leonard
Chesapeake Bay
Calvert County, MD
TABLE INDICATING ESTIMATED PROJECT COSTS:
LINEAR FEET OF
SHORELINE
PROTECTION
PROJECT NAME
Flag Ponds Park
500
,
ESTIMATED
CONSTRUCTION
COST
ESTIMATED DESIGN
COST
$
25 000.00
$
313,996.00
TOTAL COST
$
338,996.00
TABLE INDICATING DNR, SCS LOAN AMOUNT AND ADMINISTRATIVE SERVICES FEE:
TOTAL
PROJECT
COST
$
338,996.00
DNR, SCMS
LOAN
AMOUNT
$
338,996.00
PROPERTY OWNER
SHARE
OF COST
$
-
$
12,464.00
TABLE INDICATING SCHEDULE OF PAYMENTS:
PAYMENT NUMBER
REIMBURSEMENT
FOR SERVICES
AMOUNT
LOAN REPAYMENT
AMOUNT
TOTAL PAYMENT
AMOUNT
1
$
11,341.00
$
6,232.00
$
17,573.00
2
$
11,341.00
$
6,232.00
$
17,573.00
_ $
17,573.00
$
$
316,314.00
$
338,996.00
$
$
351,460.00
3-20
TOTAL
12,464.00
TOTAL
LOAN AMOUNT
& ADMIN. FEE
DNR, SCMS
ADMIN. SERVICES
FEE
$
351,460.00
04/14/15
RECOMMENDED
LIVING SHORELINE PROTECTION
SEGMENTED STONE BREAKWATERS
FOR
FLAG PONDS PARK
ON THE
CHESAPEAKE BAY
NEAR THE
COMMUNITY OF LONG BEACH
AT
ST. LEONARD, CALVERT COUNTY, MARYLAND
Information Prepared By:
Tom Brower, Project Manager
Jaclyn Koehn, Project Biologist
Maryland Department of Natural Resources
Chesapeake & Coastal Service
Shoreline Conservation Service
Date: 04/15/15
TABLE OF CONTENTS
Site Location Map
1-Page
Historical Shorelines Map
1-Page
Conceptual Plan and Typical Stone Breakwater Section
2-Pages
Project Cost Estimate and Tables indicating Administrative Services
Fee, Project Cost, SCS Loan Amount and Repayment
3-Pages
Copy of Md. DNR, Shore Erosion Control Law
8-Pages
(including cover)
Copy of Md. DNR, Living Shoreline Protection Act of 2008
4-Pages
(including cover)
DNR, SCS Project Selection Criteria
1-Page
DNR, SCS Financial Assistance for Living Shoreline Projects
1-Pages
DNR, SCS Step-By-Step Procedures for Living Shoreline Projects
By Local Government
2-Pages
Chesapeake Bay
Calvert Reach
Lang Bench
Site
rs4
P41
SITE LOCATION MAP
Blue Shoreline — 1848
Red Shorelines — 1942
HISTORICAL SHORELINES MAP
2011 shoreline (base aerial)
- 1848 shoreline (blue)
163-year period
Average Annual Rate of Erosion = 840-ft. of shoreline recession = 5.1 ft./yr.
163-year period
1993 shoreline (yellow)
- 1942 shoreline (red)
51-year period
Average Annual Rate of Erosion = 310-ft. of shoreline recession = 6.1 ft./yr.
51-year period
g'49A/4
IC':
U
ft
yr, all
t-,•1?
Flag Ponds Living Shoreline
Proposed Public Outreach
Fall 2016:
Format: Public Presentation. Power Point Slide Show with Q&A
Topic: Shoreline Erosion and Living Shorelines
Audience: General Public, adults & teens
Audience Size: Room Capacity (up to 60)
Content:
What is shoreline erosion?
Historic and Current Rates
Causes, anthropogenic and natural
Protecting Shorelines: Methods, Pros and Cons
Why Living Shorelines?
Flag Ponds Nature Park as a case-study.
Spring 2017:
Format: Round Table Workshop
Topic: Planning & Designing
Audience: Waterfront Communities
Audience Size: Maximum 10 communities, each with 3-6 representatives
Content: Communities will work in small groups to review maps and historic data on their shoreline.
Information provided will include aerial photos from 1938-present of their community shoreline and
historic rates of shoreline erosion. Also provided will be a list of shoreline protection methods, including
regularity restrictions/requirements, pros and cons of each method.
Outcomes: Communities will discuss possible solutions for their specific circumstances and develop a
plan for moving forward with any actions.
Assistance from MD DNR and MDE would be requested in guiding through what the regulations require.
Contractors with experience in shoreline control would be invited to provide expertise to the groups on
solutions
Spring 2018 (or timed to any required wetland planting):
Format: Community Action
Topic: Marsh Plantings and Shoreline Clean Up
Audience: General Public,
Audience Size: Maximum 40
Content: Citizens will be recruited to assist with wetland planting (if included in final design) and
shoreline clean up.
Outcome: Volunteers will understand the value of stewardship and restoration of our natural areas.