THE FUTURE
OF WORK
THE FUTURE OF WORK
IMAGINE
TECHNOLOGY
BUILT AROUND
YOU
Enabling you to work as you want.
Adapting and working for you
– on your terms. Free. Empowered.
Connected. Sounds good? It is.
“ A QUIET REVOLUTION IN
PEOPLE
”
POWER
Workplace Hub is designed for people and how they work.
But what makes it special is that, for the very first time, it brings
together all your different technologies and connects them
so they work for you.
It seamlessly configures systems, devices and software into a single
layer and gives them a common language. All your old tools and
some great new ones are now together in one simple interface,
giving you real freedom and control to work as you want.
It’s for businesses that want people, places and devices to connect
intuitively. Who want information to flow easily. Where all your IT
can be accessed and managed in one simple place. Where effective
collaboration becomes the norm. Where business efficiency is
essential – and a whole new level of potential a reality.
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THE FUTURE OF WORK
WORK AS
IT SHOULD BE
Technology has reset expectations about
working and communicating, with the promise
of seamless collaboration, intelligent systems
and efficient productivity.
THE FUTURE OF WORK
Technology doesn’t always perform as you’d want.
You adapt to systems that are complex to manage,
on terms that don’t always help. And artificial intelligence
seems the work of science fiction. Until now.
Workplace Hub is a new technology designed around
people and businesses that re-defines the workplace.
It learns and fits to you, giving you the power, freedom and
efficiency to work as you want. So you can forget about
your IT and focus on growing your business, or focus on
using your technology to gain competitive advantage.
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THE FUTURE OF WORK
THE FUTURE OF WORK
FREE TO
DO MORE
If you believe technology should serve
us better, that efficiency matters and
that people achieve more together, then
Workplace Hub is made for your business.
It combines the best of IT and security, with the promise
of future technology, giving you the IT capability of
a far bigger company and the freedom of a start-up.
It unifies systems, removes repetitive tasks and enhances
standards. It ends the unwelcome IT distractions of
expiring licenses, re-assigning licenses, conflicting
contracts, slipping security, full storage, hardware not
matching and software not talking. It helps you work
smarter, and the seamless integration of new intelligent
technologies that become available, ensures you’re
always performing at your best.
It means you are free to focus on what matters most.
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THE FUTURE OF WORK
THE FUTURE OF WORK
MADE TO
MEASURE
Whatever your business and IT needs, we’ve
got it covered. Workplace Hub is for businesses,
large and small, who value efficiency and
effective collaboration.
It’s from a company with a history of innovation and the outcome
of close collaboration with businesses like yours. It’s tailored to fit,
so you can expect an ideal solution that’s cost-efficient too.
You don’t need to worry about being tied into existing systems
and managing multiple contracts: Workplace Hub gives you
a flexible and scalable IT infrastructure that grows with your
business, with one invoice for your entire IT ecosystem.
a competitive market, we absolutely
“ Independ
on having efficient systems…
…NOW OUR
IT MANAGERS
CAN FOCUS ON
ADDING VALUE.”
Best of all, your current software will continue to work,
whilst being enhanced with some great new tools.
run a small business
“ We
– we don't want IT worries…
…WORKPLACE HUB
CAME READY TO USE,
WITH JUST THE
SUPPORT WE NEEDED.”
have a lot of different
“ We
technologies to integrate…
…WORKPLACE HUB
HAS BECOME A KEY
PLAYER IN DEVELOPING
OUR IT STRATEGY. ”
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THE FUTURE OF WORK
WHAT MAKES
IT UNIQUE
THE FUTURE OF WORK
WHAT MAKES
IT WORK
Workplace Hub is the first solution to unify your IT system
and learn how you behave to make work more effective.
Until now compatibility between systems has been one of
the great obstacles to productivity at work. By uniting the
different parts of your IT infrastructure, Workplace Hub
removes this barrier and provides intelligence-based services.
It makes it easy to plan, manage and grow the IT environment
that’s right for you. It enables your people to work smarter
from any device or location.
ADMIN DASHBOARD*
TEAM SPACE*
True, functional simplicity – the interface
that puts you in control, from any device,
wherever you are.
The better way for your colleagues, clients
and partners to work together, from any
location, device, or channel.
IT INFRASTRUCTURE
MANAGED IT SERVICES
Everything brought together seamlessly,
using technology that evolves with
your business.
A whole range of IT tasks managed for you,
freeing up your time and resources.
Processes become simpler. Collaboration becomes easy.
Work becomes intuitive. There’s less downtime. And you
can rest assured that everything is safe and secure.
*A
ccessed via a web based interface. Desktop and mobile compatibility: Chrome, Firefox, Safari, Microsoft Edge.
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THE FUTURE OF WORK
THE FUTURE OF WORK
ONE COMPLETE
ECOSYSTEM
MULTIFUNCTION
PRINTER
STORAGE
HYBRID CLOUD
SERVER
WI-FI ACCESS POINT
Workplace Hub is a complete solution
that combines hardware, software and
a full suite of services, leaving you to
choose the level of support, service
and security you require.
IT INFRASTRUCTURE
You work through the Admin Dashboard and can
collaborate using a Team Space. We provide the
IT infrastructure and Managed IT Services that
makes this possible.
WI-FI
MANAGEMENT
KONICA MINOLTA MARKETPLACE
ADDITIONAL APPS
FILE SHARING
HUB PLATFORM
HUB PLATFORM
ASSET MANAGEMENT
ENHANCED
COMMUNICATION
ADMIN
DASHBOARD
STORAGE AND
BACK-UP SETTINGS
TEAM SPACE
USER
MANAGEMENT
MULTIFUNCTION
PRINTING
SMART FEATURES
SECURITY
OVERVIEW
MANAGED IT SERVICES
SYSTEM SECURITY AND STORAGE AND BACK-UP ONSITE INSTALLATION
DATA PROTECTION
MANAGEMENT
AND SUPPORT
ONGOING PROACTIVE
MANAGEMENT
PROFESSIONAL
IT SERVICES
HELPDESK
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THE FUTURE OF WORK
SIMPLICITY
ALL IN ONE
PLACE
STORAGE AND BACK-UP SETTINGS
ADMIN DASHBOARD*
True, functional simplicity. The Admin
Dashboard puts everything in one place,
with you in control.
You now get a complete overview of all your company’s
IT – users, assets, server, storage, Wi-Fi, multifunction
printer and so on – from any device you choose.
Tasks become easy, whether reviewing resource usage,
revizing service contracts, managing user rights,
checking security or infrastructure status, changing
site support or adding and removing applications.
Review and determine your storage, at the click
of a button.
•See what’s stored where, locally or in the
Konica Minolta cloud
•Configure where you’d like to store your data
•Decide data encryption levels
•Purchase additional local or cloud storage through
Konica Minolta MarketPlace
SECURITY OVERVIEW
Remain in control of your IT and data security.
•At a glance ‘traffic light’ overview of your system
security status
•A more detailed overview of all relevant security settings,
such as open ports, if required
•Quick and easy security level changes through
talking to us
WI-FI MANAGEMENT
Control your company’s Wi-Fi and access points
wherever you are.
•Set different Wi-Fi access rights, including
limited access for guests
ASSET MANAGEMENT
A simple way to review and manage all your hardware
and software licenses.
•One simple overview of who is using what within
your company
• Assign hardware and software to individuals
•Re-assign assets which are automatically freed
up if a colleague changes role or leaves
•Purchase additional licenses through Konica Minolta
MarketPlace
USER MANAGEMENT
A highly efficient way to manage users.
•Easily add, remove or group different users
•Define roles, individuals’ rights and authentication levels
(e.g. passwords and ID cards)
•Make it simple to use external applications with a single
sign-on. All the functionality you’d expect is there, such
as forgotten password, password encryption and blocking
of accounts after a number of failed attempts
KONICA MINOLTA MARKETPLACE
Get ahead with access to a whole world of on-line software,
applications and IT services through our proprietary store.
•Business productivity applications developed by approved
third-party software developers that seamlessly integrate
with your IT ecosystem
•Desktop software licenses (e.g. Microsoft Office)
•Infrastructure services (e.g. cloud storage)
•Professional IT services, e.g. for workflow or document
management based solutions
•Single invoice billing for your entire Workplace Hub
ecosystem by Konica Minolta
*A
ccessed via a web based interface. Desktop and mobile compatibility: Chrome, Firefox, Safari, Microsoft Edge.
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THE FUTURE OF WORK
FILE SHARING
TEAM SPACE*
Free and empowered to work at your
best, wherever you are, and whatever
device or channel.
Team Spaces work around people not rooms. They are
intelligent team focal points where team members can
communicate, save relevant information and plan events
based on dedicated topics, from any device.
Work directly in the Team Space, continue using
Microsoft Outlook, Gmail or other email clients, or combine
the best of both. It doesn’t matter. The information and
documents you share and receive will be saved in the
relevant project Team Space, meaning everything is easy
to find, and traceable.
Share ideas immediately and securely, with colleagues
and collaborators.
• Data is synchronized and encrypted automatically
•Notifications and version tracking help make it easy
to follow communication, and a safe way to migrate
or remove data
•Assign files to a specific Team Space, meaning
searching for files is a thing of the past
MULTIFUNCTION PRINTING
Multifunction printing capabilities working
harder for you.
•High resolution printing, scanning, copying or faxing
from any device or location
•Scanned documents and incoming faxes are digitally
converted to ensure anywhere access, and can be
added to a relevant Team Space
Work is organized, accessible, and secure. Working
becomes liberating, focused, and productive. And with
smart, intuitive applications added over time, we'll help
you perform at your best.
SMART FEATURES
ENHANCED COMMUNICATION
Integrated ways to enhance your team collaboration
around specific projects.
• Audio and video meetings
•Chat
• Share your screen
•All your normal communication tools1 such as mail,
messages, notes, tasks, calendar and address book
integrate seamlessly into your Team Space
•From the Team Space you can access your telephone
numbers and make calls. This puts all your contacts
in one place and avoids conflicts between different
phone configurations.
A continually evolving and growing suite of intelligent
applications that improve workplace productivity.
•Contextual replies – automatically suggested
responses to emails based on content, previous answers
and wider contextual information such as customers
asking for specific product information
•Executive summaries – key words in emails and
documents are automatically highlighted so you
only need focus on what matters most
•Additional smart features are added as they
become available
ADDITIONAL APPS
Access to additional applications purchased through
Konica Minolta MarketPlace.
• Applications can be installed locally or in the cloud
•Applications are fully integrated into the Team Space
environment or accessed separately via your
web browser
*Accessed via a web based interface. Desktop and mobile compatibility: Chrome, Firefox, Safari, Microsoft Edge.
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Integration by plug-in for Microsoft Outlook, Gmail and other market standard solutions available.
A BETTER WAY
OF WORKING
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THE FUTURE OF WORK
MULTIFUNCTION PRINTER
IT INFRASTRUCTURE
Everything brought together seamlessly,
using technology that evolves with your
business.
Workplace Hub includes a multifunction printer, data
storage, HPE server, Wi-Fi access points, and hybrid
cloud. It’s equipped with an uninterruptable power
supply and is designed to evolve continually as system
updates and new features become available.
An all-in-one smart Konica Minolta printer, giving
you fast, high-quality and versatile printing, as well
as a copying, scanning and faxing capability that
allows you to add documents directly to a relevant
Team Space.
STORAGE
A data storage solution that grows with your business
and never interrupts your service. A blend of local server
storage with Konica Minolta data centers that comply
with country regulations.
HYBRID CLOUD
A bridge between data stored in your office and in
the cloud, giving you a highly flexible and secure
way of working that combines the best of local and
cloud computing.
SERVER
Cutting edge HPE server technology ensuring your
business runs efficiently.
WI-FI ACCESS POINT
Trouble-free, secure Wi-Fi that’s easy to configure and
highly flexible. We make sure your Wi-Fi access points
meet your demands and both your employees and guests
enjoy connectivity throughout your premises.
TECHNOLOGY THAT
GROWS WITH YOU
THE FUTURE OF WORK
SUPPORT
AS YOU WANT
ONSITE INSTALLATION AND SUPPORT
MANAGED IT SERVICES
Free up your time and energy, by letting
us take care of your IT management.
We’re here to look after complex, critical or timeconsuming tasks, empowering you to focus on
your business. We can manage a whole range of
time-consuming functions such as storage, security,
installation and migration. The helpdesk ensures
we’re always available for support.
We’ll look after the initial setup, configuration and training
so Workplace Hub works perfectly from the outset.
• Network, Wi-Fi, multifunction printer setup
• Basic migration and integration of existing data
• Physical security against theft
• Training on system usage
ONGOING PROACTIVE MANAGEMENT
Once Workplace Hub is installed, we remotely monitor
and manage the entire system for you, finding and fixing
problems before they impact your business.
PROFESSIONAL IT SERVICES
We can also provide further support for your specific
IT projects, including consulting and installation of
additional equipment, software and services.
SYSTEM SECURITY AND DATA PROTECTION
We’re fully equipped to manage the complex task of
protecting your data and systems from malicious attacks.
We use Sophos’ unified threat management, which offers
sophisticated security to keep you safe at all times.
•All data entered or processed by Workplace Hub
is protected
STORAGE AND BACK-UP MANAGEMENT
A combination of local and cloud storage, depending
on your needs.
•All data is backed up to a Konica Minolta cloud located
within the local region and therefore complies with local
country regulations
• All data can be encrypted for added security
HELPDESK
A range of help is available, from administration of your
Workplace Hub through to full support, for your entire
IT system.
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THE FUTURE OF WORK
AT A GLANCE
Workplace Hub connects your different
technologies so they work for you. It’s one
complete system that adapts to you,
giving you the freedom, ease and power
to unlock your potential.
THE FUTURE OF WORK
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THE FUTURE OF WORK
THE FUTURE OF WORK
IN BRIEF
TECHNOLOGY WORKING FOR YOU
• An IT-enabled information hub for effective working
•Unifies all your existing technologies and makes
them work together intuitively
•Connects people, places and devices
•Integrates hardware, software and services into
a multi-vendor, one-stop solution
•Removes legacy restrictions
•Is future proofed, so it grows as and when you
need it to
•Is safe and secure using latest Sophos unified
threat management technology
•Bridges onsite and cloud technology
ONE COMPLETE SYSTEM
“REAL SIMPLICITY,
ALL TOGETHER
IN ONE PLACE ”
UNLOCKING YOUR POTENTIAL
“ WORKPLACE HUB
WORKS WITH THE
TECHNOLOGY YOU’VE
GOT AND GROWS
WITH YOUR BUSINESS”
•One standardized way of managing your IT,
irrespective of vendor
•One way to plan, evaluate and buy your complete IT
•One contract based on your needs
•One call to set up
•One point of contact to resolve all your IT issues
•One place that houses all your core IT and
combines the best of IT and security
•One interface to access and manage all your IT
•One interface to master
•One space to collaborate effectively
•One overview of your IT resource usage
•One way to bring your total IT spend down
“AT LAST
AN INNOVATION
THAT GETS EVERYTHING
WORKING TOGETHER
FOR ME ”
• Removes repetitive IT tasks
• Enhances standards
• Ends unwelcome distractions
• Reduces total IT spend
• Gives you freedom to focus on what matters most
• Gives you the IT capability of a far bigger company
•Allows you to forget about your IT, or focus on it to
gain competitive advantage
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THE FUTURE OF WORK
“
TAKE THE IDEA OF A
BETTER WAY TO WORK
AND MAKE
IT REAL ”
Our partners include: