2017
Get Organized
Challenge
Workbook
Copyright - Tiffany Spaulding
Triple-T Designs, Inc.
(253) 284-9200
[email protected]
www.Totally-Tiffany.com
Table of Contents
organize: or·gan·ize (ôr'gə-nīz')
To put together into an orderly, functional, structured whole.
Challenge #1
 Set yourself up for success - Get Ready to Get Organized
3
Challenge #2
 Be a Paper-Organizing Powerhouse!
6
Challenge #3
 Embellishment Overload – Take it a container at a time.
9
Challenge #4
 Stamps, Punches, Embossing Folders, and Cutting Systems
11
Challenge #5
 Color Your World; Inks, Chalks, Pens, and More
13
Challenge #6
 Piles of Pictures
15
Challenge #7
 Mountains of Mementos & Planning Your Projects
18
Challenge #8
 Preparing for a Crafting Event
20
Challenge #1: Set yourself up for success
Why resolutions to get organized fail:
• Goals are too big – there is a lack of instant gratification.
• When life becomes stressful our “Will Power” disappears.
• The Big Goal isn’t broken down into smaller goals and so becomes unattainable.
• Set-backs happen. Most “resolutions” don’t allow room for these.
• Most resolutions lack a “rewards along the way” plan.
• Lack of positive association with the end result. How will you feel when the task is done
– what is YOUR BIG BENEFIT(S)? Emotion motivates!!!
What’s “MY Big Benefit”? (samples)

I’ll be able to use both my crafting time and materials, joyfully and without frustration. 


I’ll be able to spend my crafting budget wisely, without buying duplicates of things

I already own. 

I’ll feel great about having friends over to Scrap. 


I’ll be able to go to crops and classes without spending hours getting ready to go. 


I’ll be able to get so much more done in so much less time. 


I’ll be able to create cards and gifts quickly and easily. 


I’ll be able to FIND MY STUFF!!! 


My husband will be able to eat his dinner at the dining room table. 


I’ll feel like I have control. 
Step 1 – Learn the 4 Section System
This is the foundation of your organization system. It is your mental map or plan for how to put
things away.
• Section 1 – Alphabets, Numbers, Punctuation
• Section 2 – Themes and Sentiments A-Z
• Section 3 – The Calendar Year
• Section 4 – The Rainbow (Roy G. Biv with his friends Neutral and Metallic)
*****There is NO Miscellaneous!!!!******
Step 2 - Themes and Sentiments Index
  Write a “Themes/Sentiments” Index and put it into alphabetical order. 
 Your “Themes/Sentiments” index is going to guide you through much of the
organization process. This is an alphabetized list of all the things you think you
scrap/craft/ card-make about, or own materials to scrap/craft about. 

Create your index on the computer. 

 Your mantra: “Keep things together I would use together.” This might mean combining
categories. 
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2017 Get Organized Challenge – Copyright, Triple-T Designs, Inc
Step 3 – Gather Together
Gather items that are floating around your work area. They may be piles of leftovers from
your last project, shopping bags from the last convention you attended, things tucked away
in closets or drawers. Unpack crop totes. As you’re pulling things out, try to group them
together with like items. They can be added to existing drawers, boxes, etc. Your goal here
is to get everything in one area. Take a few “before” pictures.
Step 4 – Prepare to Purge
• Purging your crafting area of things you won’t use is a huge part of
organizing. Purging will be different for each of us, both in the types
of things we purge and the quantity of things.
• Decide what kind of crafter you are (and what you aren’t).
• Set a goal of how much you’ll purge and when it will leave your
home.
• Find a place to donate or sell your purge
• Once something goes into your purge box, it doesn’t come out.
Step 5 – Storage Tools and Space
The most important aspects of storage are visibility and accessibility.
• Put some thought into your space. How will you store things so they are the most
visible and accessible? This could mean removing cupboard doors or adding shelves.
• What tools will you use? A ScrapRack, binders, file folders, large zip-lock type bags?
4
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2017 Get Organized Challenge – Copyright, Triple-T Designs, Inc
Challenge #1 – Checklist
 Use your craft supplies to create a “Big Benefit(s)” reminder, and a reward list for
each of the 8 challenges you complete. Hang it up somewhere you’ll see it every
day.
 Read the 4 Section System article on the Totally-Tiffany Website (Totally-Tiffany.com). Click
on the link above, or go to Totally-Tiffany.com and type “4 Section System” into the search
bar. From there, click on the “Meet the 4 Section System” article.
 Create your “Themes/Sentiments” Index.
 Take a few “before” pictures.
 Gather your supplies together in one room or space.
 Set your Purge Goals, get a Purge box, find a home for your Purge – where will you
send it, take it, etc? Watch the Purge video here.
 Evaluate your space for visibility and accessibility. Make changes and prepare the
space for your supplies.
 Join the Get Organized Challenge Group on our Facebook page.
 When you complete this challenge, celebrate with Reward #1
Things you’ll need to complete the challenge:
1. Time to create your Big Benefit / Reward Board
2. Time to read through the 4 Section System article
3. A computer with a printer, or a piece of paper and a pencil
4. An empty box that is larger than 12x12 for purge stuff
5. Time to search and gather supplies that might be “spread around”
6. Time to evaluate your space – send photos if you need suggestions.
7. Storage Tools / Supplies
5
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2017 Get Organized Challenge – Copyright, Triple-T Designs, Inc
Products Tiffany talked about in Class #1
The ScrapRack is a perfect “Store-it-all” for craft supplies.
ScrapRack Pages
Craft Binder
ScrapRack Specialty Pages
ScrapRack Dividers
Spinder Binder + Spinder
Challenge #2 Paper-Sorting Powerhouse
At the end of this session you should…..
• Have a solid mental understanding of how to categorize your paper stash
• Know how to do the physical task of sorting your paper
• Know what to do with “Kit Stuff,” “Stacks,” and scraps.
• Understand the importance of why you need to designate an “organized only” space.
What is an “Organized Only” space?
This is the area to the left or right of where you sit to work
that will be reserved for the items you have organized. If you
don’t have a set area to work this needs to be an easily
accessible storage area.
You will begin the actual sorting and storing process this
week, so you need to prepare a space that is ONLY for these
organized items.
How to sort paper – Mental
There are only 3 Sections of the 4 Section System used when organizing paper;
Themes, Calendar Year and Rainbow.
Themes and Calendar year are generally pretty easy for us to get our brains around.
Rainbow presents a challenge. What do we do with all of those printed papers, and what about
papers with multiple colors?
Prints, Patterns, and Multi-Colored
 A general rule of thumb for organizing your colored papers is to start with the solid
colors first, then follow with prints/patterned papers.
 Sort your prints into groups within the color: distressed, dots, flowers, plaids, prints,
stripes, etc. – stay consistent. Store these behind the solid color.
 With most multi-colored papers, there is one dominate color. Use that color.
 If you’ve got papers that are a “rainbow” of colors that you really can’t define, you can
add a “Multi-Color” tab to the end of your Rainbow section.
6
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2017 Get Organized Challenge – Copyright, Triple-T Designs, Inc
What are the exceptions?
Remember that one of your biggest goals is to be able to find things quickly and easily. That
means keeping things together you will use together. This is true with colored/printed papers
as well. As an example, if you bought pink floral paper for your daughter’s ballet pages, you
wouldn’t put it into “pink” or “Spring/Summer” based on the color/pattern – you’ll want to
store that paper with the rest of the Ballet stuff. Sort by your intended use.
What to do with “kits” and “stacks”?
If you’re a member of a kit club like Club Scrap, you’ll get a pizza box full of goodies every
month. Instead of trying to take the kit apart, use the packing list to represent the kit in your 4
Section System. Number the box and number the packing slip so you can easily find what you
need when you’re ready to use it. You might want to print multiple copies so you can represent
the kit in more than one section. You may also want a section that is just kit images/lists.
Why Paper Stacks? “It was such a great deal.” “I loved all the papers.” “It was a limited edition.”
Look around at the paper stacks in your collection. How many sheets of paper have you used
out of the stack? How much was the stack? Divide the number of papers you’ve used by the
cost of the stack. What are you paying on average for a sheet of paper from the “stack?” I
suspect most of you will find the price per sheet is no bargain.
How to organize the “stacks” you’ve got
Don’t spend time pulling these apart. Instead, try to put a label on them (self-adhesive tab like
our Shut Your Flap tabs), then incorporate them into your paper storage in the correct
category. When you’ve worked your way through most of the stack, then take it apart and
incorporate it into your other papers.
How to Sort Paper - Physical
Two ways to sort:
1.) Using templates – these will be used to sort your other materials as well. 12x18 works
best.
2.) Using “dividers” – standing up in a paper storage box. Chipboard, cardboard
even unwanted cardstock works for the sorting dividers.
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2017 Get Organized Challenge – Copyright, Triple-T Designs, Inc
SCRAPS, SCRAPS, SCRAPS




Recommended minimum size – 6” x 12” or larger
Second choice – 6” x 6”
File in the proper sections – DON’T keep a separate scrap box, bin, drawer…
Toss out extras that don’t meet the minimum when your project is complete. 
How to Store - 3 ways to store your paper
Option 1: Use Paper Storage Boxes
Option 2: Use a ScrapRack with pocket pages for scraps.
Option 3: A little bit of both. Minor themes will have all their papers stored in The ScrapRack.
Major themes will be sorted and labeled in Paper Storage Boxes. (Stay in the 3 Sections!!) All
scraps can go into pocket pages in The ScrapRack.
We have several paper storage options. Click here to see the selection.
Week #2 Checklist
1 – Create an “Organized Only” space in your craft area or storage area.
2 – Choose a storage tool for your paper.
3 – Create Templates or Dividers for sorting
4 – Sort at least 8” of paper
5 – Sort your scraps – throw away scraps that don’t meet your minimum requirement
6 – Put your newly organized paper into the “Organized Only” area of your room/space
7 – Post your progress to the FaceBook group! (or send us an email)
8 - When you complete this challenge, celebrate with reward #2
Tips for Success:
•
•
•
Do things in small pieces. Be sure you have enough time to complete the task
Set your “scrap minimum” size before you begin.
If you’re using Paper Storage Boxes and Dividers to sort, use “sticky notes” to label
the Dividers. You may want to make changes before permanent labeling.
8
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2017 Get Organized Challenge – Copyright, Triple-T Designs, Inc
Products Tiffany talked about in Class #2:
The ScrapRack is a perfect “Store-it-all” for craft supplies.
Paper Junkie Storage Boxes
Paper Storage Box Dividers
Paper Manager
Fab File 12x12
Fab File 8.5x11
Fab File 8x8
Fab File 6x6
Challenge #3 – Embellishment Overload –
start tackling the small stuff
At the end of this session you should….
• Understand how to combine your embellishments for easy access.
• Understand why combining your embellishments is the best way to get
the most use out of the embellishments.
• Be ready to begin the process of sorting stickers, diecuts, buttons, brads,
beads, ……
Step 1 – Get Ready
• Gather the things you need to complete this challenge; sorting templates,
ziploc bags, file folders, ScrapRack pages, totes.
• Create a plan - where will the things go once they have been sorted, stored,
cataloged? This will be your Organized Only Zone (OOZ).
• PURGE box.
Sorting Templates
 Create them out of 12x18” paper if
possible.
 Write the main category in the top
left corner, and your list of
subcategories down the side
beneath it.
Step 2 – Start Sorting
• Spread your sorting templates out; across the floor, over the furniture, on the counter
tops - wherever you have room.
• Sort just one container (or less) at a time.
• Once it is sorted, group the items in each category by size.
• Put them into ScrapRack Storage Pages, big zip lock bags, or file folders with the
smallest items in the front.
• Put each Storage Page, bag or file folder into the appropriate section of your 4
Section System.
• Then start on your next container.
Why are we doing one container at a time?
• You want to avoid getting everything spread out and then having to quit.
• Work in a range that you can finish in the time allotted.
• Avoid becoming overwhelmed or frustrated.
9
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2017 Get Organized Challenge – Copyright, Triple-T Designs, Inc
Buttons, Brads, Eyelets
•
The best way to store these items is in small zip lock type bags.
They’re inexpensive, reusable, lightweight, and it’s easy to see contents
Ribbon and Fiber
•
Don’t reinvent the wheel. If you’ve got ribbon and fiber that are already on rolls, you
don’t need to take them off the roll. You just need to get them into your 3 sections.
Choose a storage tool that’s easy to work with, like our Edna EZ2O Buddy Bag. Much
like the paper stacks, before you buy another roll of ribbon, think about how much
you will use it.
•
For loose ribbon, wrap it around a 12x12” or 12x6” piece of chipboard. Use a paper clip
or repositionable glue dot to hold the ends in place. These can be stored in ScrapRack
pages or a Fab File.
Stickers, and Diecuts
Start small with a stack, container, half a container - whatever is manageable in a short
amount of time.
Challenge #3 - Checklist

Sort and Store one container a day for 4 out of the next 7 Days. 

Set a Purge Goal 

Sort 4”-6” of Paper 

Post your progress on the FaceBook group, or send us an email.

When you complete this challenge, celebrate with reward #3 



There are several products in our catalog that will work for your embellishment storage.
The ScrapRack is ideal for embellishments of all types.
Learn more about the products we offer for embellishment storage – click here.
10
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2017 Get Organized Challenge – Copyright, Triple-T Designs, Inc
Products Tiffany talked about in Class #3:
The ScrapRack is a perfect “Store-it-all” for craft supplies.
ScrapRack pages
ScrapRack Specialty Pages
Don’t forget the Zip Bags for small embellishments.
2x2”
or 2x5”
The Stash & Store line
The EZ2Organize line
Challenge #4 – Stamps, Punches,
Embossing Folders, Die/Cutting Systems
Goal for the Challenge
Establish a system for sorting, storing, and organizing your stamps, punches,
and cutting/embossing systems that enables you to get the most use out of
them with the least frustration.
The Challenges of Organizing these items
The different shapes and sizes of these products make it difficult to bring them all together.
The little Cricut cartridges, wood-mounted stamps, Sizzix dies, etc.; all seem to require a
different method of organization. Or do they? We think not! They only require a different
method of storage.
Are you a Gottalittle or a Gottalot?
• Gottalittles have a few of a variety of different things. If you’re a Gottalittle, you like the
stuff you have, but you’re not likely to accumulate large amounts. You’re more likely to
use the products available at your LSS when you’re there to crop.
•
Gottalots LOVE all these fun “toys” and feel almost like collectors. If you’re a Gottalot,
you’re very likely to continue to add to your collection. Your cropping pals rely on you
to have a huge variety of tools/toys to share.
•
If you’re somewhere in the middle, you can choose either method of storage. Base your
decision on where your hobby will go in the future.
What are the methods?
GottaLittles – You’ll integrate product representations and, in some cases, the actual
products right into your 4 Section System.
GottaLots – You’ll create a standalone catalog to keep with your 4 Section System.
GOTTALITTLES
Representation: You’ll create representations of each thing and put the representation into
your 4 Section System. As an example: If you have a stamp of a “gift box”, it will work in a
number of categories; Birthday, Christmas, Hanukah, Wedding, Baby, Graduation, etc. In this
case, the stamp would go into 6 categories, so you would make 6 impressions of that stamp.
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2017 Get Organized Challenge – Copyright, Triple-T Designs, Inc
Number, Label, and Integrate
1. Number the stamp, die, embossing folder, or punch.
2. Create an impression of each item (multiples if necessary).
3. Write the number on the impression(s).
4. If multiples, separate the impressions, and put one impression into each of the six
categories where it belongs.
5. Store the stamp/die/embossing folder/punch in its proper place in numerical order.
Why are we numbering?



Numbering things like stamps, punches, dies, etc. prevents constantly “re-arranging”
to “fit” more products into the storage, area. 
Numbering allows you fast, easy access when you need to find something and
also makes it really easy to put things away in their proper place. 
GOTTALOTS
Create Your Catalog, Label and Store
Creating a catalog that’s an actual “stand alone” catalog of your stuff is the way to go if
you’re a Gottalot. Your catalog is going to follow the 4 Section System (it’s actually only 3
sections because you don’t have the Rainbow section). The catalog can easily be transported
to crops, classes, and even on shopping trips. You’ll buy products that complement rather
than duplicate what you already own.
Gottalots: Step 1 – Decide your catalog format


You can use either a 12x12” format or an 8.5x11” format. 
You’ll need paper, page protectors, hole reinforcers, tabbed dividers, etc. 
Gottalots: Step 2 – Gather



If you’re currently a “Gottalittle”, you should bring all of your stamps, punches, etc.
together in one place. 
If you’re currently a “Gottalot”, start with one type of products, bring those
together and work in small groups of products. 
Gottalots: Step 3 – Storage Decisions



How and where are you going to store your sorted items? 
Get those items together: boxes, ScrapRack pages, drawers, shelves, etc. 
Prepare an “Organized Only” space for your sorted items. 
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Gottalots: Step 4 – Create your “Codes” List
Here are a few examples of coding:
•
•
•
•
WB – Woodblock
WBK – Woodblock Kit
AU – Acrylic Unmounted
SU – Stampin’ Up
•
•
•
•
CTMH – Close to my heart
SZ – Sizzix
CC – Cricut
PN – Punch
•
•
PK – Punch Kit
SP – Spellbinders
Gottalots: Step 5 – Start the Process
 Fill one storage container with products (stamps, punches, etc.)
 Number each item in the container.
 Go through the container and add each item to your catalog, indicating the item
number next to the impression.

 When you’re finished, label the containers.
 Start a catalog page even if you only have 1 thing that fits that category. 
Challenge #4 Checklist
 Catalog 20 things a day for the next 7 days – 140 items over the
course of the next week.
 Sort 4” of paper
 Sort one more container of other supplies.
 Post your progress on the Facebook Group or send us an email.
 When you complete this challenge, celebrate with reward #4
Continuing the process:
You can continue through the process by doing a little each week until everything is
cataloged, or you can catalog things as you use them. Two schools of thought on
“catalog as you use.” First is – If I haven’t used it, I don’t need it. Second is – I didn’t use it
because it wasn’t in my catalog, so I didn’t remember that I had it. You’ll have to decide
which is best for you.
Some products we offer for tool storage:
Double-Sided Stamp
Stamp Suitcase
Bag
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Single Sided Stamp
& Punch Bag
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2017 Get Organized Challenge – Copyright, Triple-T Designs, Inc
Die-Namic Storage
Products Tiffany talked about in Class #4:
Single-Sided Stamp and
Punch Store & Go bag w/tray
for STAMPS OR PUNCHES
Double-Sided Stamp Store &
Go bag w/trays for STAMPS
Desk Maid Stadium Arranger
Spinder Binder + Spinder
DieNamic Die Storage
Karen Crazy for Card Making – Deanna bag for Cricut
Stamps/Dies/Embossing
Folders
Stamp Suitcase for STAMPS
ScrapRack pages
Challenge #5 – Color your world, what
to do with Inks, Chalks, Pens and other
coloring Agents
A good tip from Ginny H.
I have completed this Challenge over a period of several months.
After taking the class I set up a station to enter new items into the
system easily. I have a 12” x 12” plastic box with scrap paper, a
small ink pad, pens, glue, extra catalog and ScrapRack sheets to
add when needed. Now, it is easy to shop, bring home and
immediately or soon after, add the new samples to the system!!
Challenge Goals
 Have quick, easy access to your inks, pencils, markers, and other “coloring” agents.
 To be able to purchase new products without duplicating what you already own.
Step 1 – How will you store your items?
Challenges with these supplies:


Different sizes and shapes
Variety of products
Options Include:
Baskets, boxes/tubs, cases, towers
Totally Tiffany Pen and Ink Palace, Stash & Store cases, Color Keeper, EZ2O Bags
I support things that are easy-access like baskets with no lids. Things you can bring to your work
table.
Step 2 – Gather, Sort, Label
• Gather all of your products together
• Sort items by brand and product type.
• Give each of them a number (note: some are already numbered by the manufacturer, so
you can incorporate a code and use the manufacturer number if that works for you).
GOTTALOT? You may want to give your products a manufacturer code as well, i.e.
Quick Quotes = QQ
14
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Step 3 – Create Color Catalog
Group products by type, enter the assigned number and manufacturer name of each item into
your catalog pages - chalks, pens, inks, Stickles, even colored pencils. You may want to create 2
identical catalogs - one to keep in your Rainbow Section, and a portable one to take when
shopping.
Step 4 – Create Manufacturer Catalog Sheet
Gottalots especially – Creating catalog sheets by manufacturer/product type will really help
when you’re shopping for new products.
Step 5 – Store Products
Store cataloged products together by type in your chosen storage system.
Gottalittles - Storing products together by color is an option for Gottalittles
Other Options / Ideas:
Get product lists/grids from manufacturers (check their websites). Companies like
Tsukineko, Ranger, and Copic have lists you can use to keep track of their products you
own. Check their websites or look in the FILES section in the GOC Facebook Group.
Challenge #5 Checklist





Decide on and purchase a storage tool – baskets, clamshells, towers, etc. 
Gather all of your coloring agents together by type and brand. 
Create catalog sheets by color & by manufacturer 
Post your progress on the FaceBook group or send us an email.
When you complete this challenge, celebrate with reward #5

15
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2017 Get Organized Challenge – Copyright, Triple-T Designs, Inc
Products Tiffany talked about in Class #5:
EZ2Organize Collection
Maid for Art Collection
Desk Maid line
Stash & Store line
Challenge #6 – Photo Organization
What will you need?
• Software for storing and sorting your digital images
• Photo storage boxes for printed photos
• A perpetual calendar, either physical or on your computer
• Paper / sticky notes for labeling
Step 1 – Gather your Photos
• Your first step is to gather all of your printed photographs
together into one place.
• Gather all your digital photos together into one place. Microsoft Office Picture
Manager is easy to use and may already be on your computer.
• Picasa can help you, too.
Step 2 – Physical Photos
• Label each of the boxes of photos you’ve got:
 (To and From Dates –) Sorted
 (To and From Dates –) Need to be Sorted
 Need to be sorted
Step 3 – Create a family timeline
• Suspend a “clothes line” type of display and hang dated reference photos
(helpful for assigning dates to un-dated photos)
Step 4 – Create sorting guides
• Choose either boxes or sheets of paper for sorting
• Note dates and major events on the sorting guides: Ages, Events, Trips, etc.
(sticky notes work great and can be transferred to the photos once the sorting is done)
Step 5 – Sort into /onto your sorting guides
• Start with the year
• Don’t worry about groups of pictures from particular events unless they are already
together – just get everything in the right “year” pile.
• This is a completely “subjective” exercise. You can recruit family members to help – it
will be FUN!
Step 6 – Sort stacks into “events”
• Sub-sort each year stack by event; Christmas, Easter, Birthdays, Vacation, etc.
• Create folders for each event you are going to scrap about.
Step 6 – Sort stacks into “events”
• Choose the number of layouts and note it on the folder
• Select the pictures you will use for the layouts
• Put the photos you will use into the folder. Put the remaining photos into your
chronological photo storage box. Use sticky notes to tag/separate them.
• Put the photos in the pink folders into a box labeled “Photos to Scrap”.
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Digital Photo Storage
 Download photos into the right folder – the first time! 
  Inside the “My Photos” file, create files for each year. 
 Within each year, create files for each event. 
 Microsoft Picture Manager is an easy-to-use option that is included on most PCs 
Digital Photo Storage - Tagging Photos
 Choose the number of layouts you will do for each “event” prior to looking at the
pictures. 

 Choose the photos you are going to use for your layouts. Move all the remaining photos
into a “just okay” folder or DELETE them. 

 Tag just a few of the images in your folder – no need to tag every photo. Just be sure
you’ve got at least one tag with each person’s name, place, event, etc. in each folder. 
Tagging Tips

Use a perpetual calendar to “aid” your memory. 

Be consistent – Date 20100709, Main Subject (or Event), People 

Keep keystrokes to a minimum 

Don’t do ALL the pictures – it’s not necessary 

Be REALISTIC! 
Not every group of photos needs to be sorted and
organized. Worry about the things that are MOST important
to you.

Perpetual Calendars make it easy to stay consistent. Create
one on your computer, or purchase one from your nearest
Close to My Heart rep. 
Challenge #6 Checklist
 Establish your physical (printed) and computer (digital) photo filing systems.
 Sort 2 boxes/Piles/Drawers of photos. Add one additional box for each “family” helper
you recruit.
 Sort one year of digital photos.
 Sort 1 container of other supplies into your 4 Section System.
 Sort 4” of paper
 Post your progress on the FaceBook group page or send us an
email.
 When you complete this challenge, celebrate with reward #6
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Products Tiffany talked about in Class #6:
Fab File 4x6
Fab File 5x7
Challenge # 7 – Memorabilia, Holding
Album, Journaling Notes
Goals for this Challenge
• Make it easy to find Journaling Notes and Memorabilia
• Adding Journaling and Memorabilia to your Digital Photos
• Learn to create a “Holding Album” for maximum efficiency.
Step 1 – Gather
• Gather all your memorabilia into one spot
Step 2 – Choose your storage system
• Options:
File folders
Fab Files
Oversized manila envelopes
The flat 12x12 boxes you’ve emptied during the paper sorting process.
Scan items and add them to your Digital Photos file
Step 3 – Sort and Label
• Add labels to your chosen file folder, manila envelope or plastic box and put
them in chronological order.
• Sort memorabilia into “containers” by event.
• Info to include: event name, date, location of pictures (physical and/or digital), location
of journaling notes
• File or Store (if boxes), chronologically
Step 4 - Creating a Holding Album
What is a “Holding Album”?
A Holding Album provides a place for everything you need in one easy to access “book”. I
recommend a Create & Carry Binder, Spinder Binder, or just a single Spinder to be the basis
for your Holding Album. Use ScrapRack pages to store items in project groups.
o Sort pictures into ScrapRack page “pockets” grouped as layouts – I use 6 pictures
per 12x12 page as my guide. Add a label indicating the album and the number of
layouts you are planning.
o Use pocket pages to hold all of your memorabilia.
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o 12x12 pocket pages work great for adding any special products you’ve purchased
to go with your pictures and memorabilia.
o Use “sticky notes” to tag each event in your holding album.
o For creating multiple albums (family, grandparents, individual children), use a chart
to reference main events and number of layouts.
o Put your chart in the front of the Spinder. When you complete each layout you can
cross it off the list. You’ll know you’re done with all of the albums when your
pockets are empty. Then you can reload the pockets and create another holding
album for your next project.
Benefits of using a Holding Album
•
•
•
•
•
Ease of access to your supplies
No duplication of handling materials
Easy to go to a crop or scrap at home
Perfect when shopping for coordinating products
You don’t have to rely on your memory for multiple-albums with similar layouts.
Challenge #7 Checklist
 Sort your memorabilia into a Filing or Storage System.
 Label memorabilia with location of coordinating pictures and journaling notes.
 Create an on-line Journal on your “desktop” so you can easily add to it. If you use a
smart phone, include the journal in your “sync” function so you can add notes using
your phone.
 Start a “Holding Album” for your next or current scrapping project.
 Sort 1 container of “stuff”
 Sort 4” of paper
 Post your progress on the FaceBook group or send us an email.
 When you complete this challenge, celebrate with reward #7
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Products Tiffany talked about in Class #7:
Spinder Binder + Spinder
ScrapRack pages
ScrapRack Dividers
Fab File 8.5x11
Card Savers
Memento Keeper
Shut Your Flap tabs
Challenge #8 - Preparing for a Crop
Goals for this Challenge
 Set yourself with great strategy for attending events
 Figure out the best ways to pack and unpack
Too much stuff equals too little production – avoid “Paralysis by
Analysis” – the less you pack the more you’ll get done.
Step 1 – Gather information
Before you can prepare efficiently, you must have some basic information.
•
What is being provided by the crop host?
•
What are your friends bringing? Tools and equipment that can be shared doesn’t
need to be duplicated. Who has the easiest transport system?
•
What tools can be left at home and used to “finish up” projects?
•
How many hours will you be….Cropping? Shopping? Dining? Sleeping?
Step 2 – Decisions, Decisions
•
Is your motivation for this crop “photo-based” or “project-based”?
Project Based:
• If your plan is to complete specific projects rather than scrapbook pages (like card-making
or a mini album), you will likely need different products. Think these projects through
by gathering the basic pieces for the project. If the project includes photos, then move
on to the “photo based” options.
Photo Based:
•
•
•
•
•
Choose your photos.
Sort them by layout, or at least by number of pictures you will need to complete the
layouts. This requires choosing the number of layouts first!!! Don’t take ALL the photos
- just what you need.
Gather the memorabilia.
Put the photos and memorabilia together.
Seriously…don’t take ALL the photos.
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Step 3 – Gather Supplies
•
•
If you’ve completed all the previous steps of the challenge, this should be an easy step.
You’ll be able to pull together the right themes, colors, etc. in just a couple of minutes.
If you haven’t completed the challenge, you may have to “hunt” through your stuff for
the things you need. Once you’ve gathered everything, you can integrate into your 4
Section System when you get home, so you’ll be moving forward with organizing.
Label your tools with your name/initials so you won’t lose them at the event.
Step 4 – Pack it up
•
•
•
•
Pack in reverse. Think about how you will arrange yourself at the crop.
Layout a packing table, the same way you would lay clothes out when you’re packing
for a trip.
When you put things into your tote, be sure the things you need to “set up”
your cropping space are on the top.
Keep an empty Paper Storage Box just for going to crops – it makes it easy to
pack up the papers you need
What do I use? I’m a minimalist and usually limit myself to one tote.
Challenge #8 Checklist
 Find a tote you want to use for going to crops – exclusively for crops if possible.
 Create a packing list of crop “must haves.” These are the things you will take every time.
Spend some time thinking about how to pack these items and how they will be used.
Keep the list in your tote so you can use it every time you crop. If you find that there are
things you always take, but never use, cross them off the list.
 Decide how much you can do in an hour a crop. Add 20% to that amount just in case
you are able to skip eating and sleeping. This should include the number of “pages” or
quantity of projects you can accomplish – cards, mini-albums,
etc. Use this list as your guide for packing to go to an actual
crop.
 Post on FaceBook group page and let us know how you’re
doing.
 When you complete this challenge, celebrate with reward #8
21
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2017 Get Organized Challenge – Copyright, Triple-T Designs, Inc
Products Tiffany talked about in Class #8:
The ScrapRack is a perfect “Store-it-all” for craft supplies.
Paper Junkie Storage Boxes
Paper Storage Box Dividers
Paper Manager
Craft Binder
Ditto Tool Tote
Laura bag
EZ2Organize line
Stamp Pockets
Link to Office Depot Rolling Tote
NOTES:
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2017 Get Organized Challenge – Copyright, Triple-T Designs, Inc