Residential Visit to Grittleton House, Chippenham
20-23rd February 2017
Southampton Music Services
Tel: 023 8083 3648
http://bit.ly/music-services
[email protected]
TOUR BROCHURE
CONTENTS
P1
Introduction to the Course
P2
Emergency and Course Contact Details
P3
Staff Responsibilities
P4
Reporting Groups
P5
Room Allocations
P6-7 Course Itinerary
P8-9 Code of Conduct
P10
Useful Information and Reminders
P11
Kit List
INTRODUCTION
The annual SYCS Residential Course 2017 will be held at Grittleton House,
Chippenham.
47 students and 10 staff will travel by coach to spend 4 days at the Old Stables at
Grittleton House, in the grounds of the old private school near Chippenham.
During our visit we will have intensive rehearsals, ensemble playing and three
Concerts; the first taking place at Uplands Special Needs School in Swindon, the
second at Fairford Church with ladies community choir Splash of Red and youth
musical theatre group MJ-UK and the final concert being a family concert at the
Neeld Community and Arts Centre in Chippenham featuring Ian Stephen’s We’re
Going on a Bear Hunt.
We have booked a day of outdoor activities which will be held on-site at Grittleton
House. These will include a range of team challenges. We also plan a walk around
Fairford to explore the surrounding area.
As usual we have tried to plan with February weather in mind, but some of our plans
are weather-dependent and may have to be revised at the last minute. However,
with previous years in mind, we still expect to have a very rewarding trip, with ‘lots of
fresh air and fun’ to balance the hard work.
EMERGENCY CONTACT DETAILS
Before 8.30am Monday 20 February
Please use the tour mobile number listed below.
From 8.30am Monday 20 February to 5pm Thursday 23 February
SYCS (Tour mobile)
07757 166836
Please note: these numbers are not available at other times
Grittleton House (messages only)
01249 783063
Music Services (office hours)
Music Service (out of hours)
023 8083 3648
023 8084 2202
Alternative Emergency Contact
023 8055 5325 / 07974847351
Please note the Music Services out of office hours number and the tour mobile
number is not available at other times.
OTHER CONTACT DETAILS
The Old Stables, Grittleton House, Grittleton, Chippenham, Wiltshire, SN14 6AP
Chandlers Coaches (Office hours)
Concert Venues:
01373 824500
Uplands School, Tadpole Lane, Swindon, SN25 2NB
Fairford Church, High Street, Fairford, GL7 4AD
Neeld Community and Arts Centre, Borough Parade,
Chippenham, SN15 3WL
STAFF RESPONSIBILITIES
NAME
ROLE ON TOUR
ZOE HUNTING
String tutor
Girls’ Welfare
ANNA ROBINSON
Course Director
Girls’ Welfare
KEVIN WITHELL
Course Director
Boys’ Welfare
JOHN HUGHES
Brass Tutor
Boys’ Welfare
DAVID PAYNE
Van Driver
Horn Tutor
Boys’ Welfare
CHRIS NICHOLS
String Tutor
Boys’ Welfare
Secondary First Aider
KATIE BUDDEN
Music Tutor (percussion/ woodwind)
Girls’ Welfare
ROSIE MCNIFF
String Tutor
Girls’ Welfare
HELEN RUSSELL
Lead First Aider
Girls’ Welfare
DANIELLE LOADER
String Tutor
Girls’ Welfare
TOUR GROUPINGS
Group 1 (8)
Anna Robinson and Katie Budden
Group 4 (8)
Kevin Withell/David Payne
Kitty Clark
Lily Thorne
Lizzie Laybourne
Abi Caveney
Dominic Gardner
Tom Harman
Sam Daniel
Hiro Jones
Hayley Adamson
Albany Rowan
Jade Kingswell Bailey
Ben Burnett
Henry Mitchell
Reuven Manore
Tommy Strefford
James Lecomte
Group 2 (8)
Zoe Hunting
Group 5 (7)
Rosie McNiff
Byron Horne
Esme Thompsett
Isabelle Lawes
Emily Yeates
Signe Pablaka
Daniel Cunio-Brown
Thomas Siou
Matthew McDermott
Thora Tews
Louisa Broad
Kezia Pegg
Anna Prince
Sam Mackenzie
Pip Watkins
Benji Graf
Group 3 (7)
Helen Russell/John Hughes
Group 6 (7)
Danielle Loader/Chris Nichols
Katie Mitchell
Charlotte Mckenzie
Lauren Mackenzie
Becky Rees
Renee Servin Recio
Charlayne Pueblo
Harry Price
Lucy Gowans
Laila Tabayashi
Nanako Akeroyd
Junhao Liu
Lara Prince
Emily Bowden
Hannah Farnell
Taiga Jones
ROOMING PLAN
The Stable Block
Room 10
Room 11
Room 12
Room 13
Room 14
(staff)
Room 15
1. James
Lecomte
1. Reuven
Manore
1. Sam
Mackenzie
1. Dom
Gardner
1. Anna
Robinson
2. Harry Price
2. Henry
Mitchell
2. Pip
Watkins
2. Tom
Harman
2. Katie
3. Taiga
Jones
3. Benji Graf
3. Hiro Jones
4. Tommy
Strefford
4. Sam Daniel
4. Abi
Caveney
5. Matthew
McDermott
5. Hayley
Adamson
6. Thomas
6. Jade
Kingswell
Bailey
3. Byron
Horne
4. Daniel
Cunio
Brown
4. Ben
Burnett
5. Junhao
Liu
Siou
Room 18
Room 19
(staff)
1. Hannah
Farnell
1. Thora
Tews
David
Payne
2. Lucy
Gowans
2. Louisa
Broad
3. Laila
Tabayashi
3. Kezia
Pegg
4. Nanako
Akeroyd
4. Anna
Prince
Room 17
Budden
Room 20
(staff)
Room 21
1. Kitty Clark
2. Lily Thorne
3. Lizzie
Laybourne
Room 22
1. Kevin
Withell
1. Esme
Thompsett
1. Katie
Mitchell
2. Chris
Nichols
2. Lara Prince
2. Charlotte
Mckenzie
3. Isabelle
Lawes
4. Emily
Yeates
5. Emily
Bowden
6. Signe
Pablaka
3. Lauren
Mackenzie
4. Becky
Rees
5. Renee
Servin
Recio
6. Charlayne
Pueblo
The Bothy
Room 24 (staff)
Room 25 (staff)
Room 27 (staff)
1. Danielle Loader
2. Rosie McNiff
Zoe Hunting
1. Helen Russell
2. John Hughes
Room
16
AlbanyRowan
ITINERARY FOR SYCS RESIDENCY
Grittleton House, Swindon
20 – 23 February
Monday 20th February
7.30am
8am
9.15am
10.30am
11.45am
12.30pm
1pm
1.45pm
2.30pm
4pm
4.15pm
5.30pm
6.45pm
7.30pm
9pm
9.45pm
10pm
10.30pm
Meet and load at RTSFC
Coach leaves RTSFC
Arrive at Uplands School, Swindon
Set up and rehearse
Concert
Depart Uplands
Arrive at Grittleton House
Lunch
Allocate rooms and unpack
Rehearsal in Apple Store and Carriage House
Break
Rehearsal
Dinner
Depart for bowling
Bowling
Depart for Grittleton
Arrive at Grittleton
Students to rooms
Lights out
Tuesday 21st February
8am
9am
10.30am
10.40am
12pm
1.15pm
2.15pm
3pm
4.15pm
4.30pm
5.30pm
6.30pm
9.30pm
10.30pm
10.45pm
11pm
Breakfast
Rehearsal in Apple Store and Carriage House
Break
Rehearsal
Hot meal
Depart for Fairford Church
Arrive and set up
Rehearsal
Break
Rehearsal
Packed tea
Concert
Depart for Grittleton
Arrive at Grittleton
Students to rooms
Lights out
Wednesday 22nd February
8.30am
9.30am
12.30pm
1.30pm
2.15pm
2.30pm
3pm
3.30pm
5.30pm
6pm
8.30pm
9pm
9.45pm
10.30pm
11pm
Breakfast
Team Building activities at Grittleton
Lunch
Rehearsals in Apple Store and Carriage House
Load van
Depart for Neald Arts Centre, Chippenham
Arrive at Neald Arts Centre and set up
Rehearsal
Break
Concert
Depart for Grittleton
Dinner
Talent show
Students to bed
Lights out
Thursday 23rd February
8am
8.30am
9am
10.30am
12pm
12.30pm
2pm
4.30pm
Breakfast
Room checks
Depart for Bristol
Tour of SS Great Britain
Packed lunch
Shopping at Cabot Circus
Depart for Southampton
Arrive at RTSFC
CODE OF CONDUCT

All members on the course/tour are expected to respond immediately, without
question, to instructions from ensemble staff and from known staff at the venue.

You must follow all instructions from staff without hesitation.

At no time are course/tour members permitted to enter rooms designated for use
by the opposite sex, and all participants are expected to remain quietly in their
own rooms after the ensemble staff have called ‘lights out’. THIS IS NOT NEGOTIABLE.

On arrival at the venue you will be introduced to the venue staff who will indicate
where the leisure rooms are located.

The venue is in its own grounds. No-one may leave the area immediately outside
the venue.

During off-site activities, please be aware of road traffic and keep to defined footpaths and crossing points. You should always be in the company of at least two
other ensemble members - ie. do not wander off alone.

All participants are responsible for ensuring their instruments are in the correct
place at all times. Communal areas must be left tidy and clear of all instruments,
personal belongings, rubbish etc at the end of each rehearsal session. A designated area will be set aside for storage of large instruments/cases.

During rehearsals and concerts please listen carefully for instructions on getting
there and back, ie, where to assemble and when. Please be prepared to assist
with setting up and clearing up for the rehearsals and concert, and also to help
with loading and unloading instruments onto the van and coach.

When taking part in activities you may be in different groups, but please return to
your reporting groups when requested. You will be shown any areas which are
out of bounds. Please do not wander off without permission.

This is an alcohol free course for all students involved. Possession or misuse of
any illegal substances will result in immediate dismissal from the course, and the
possibility of further action through Southampton Music Services and the Police.

Only those aged 18 and over may smoke in designated areas and with consent
from a supervising adult.

All participants will be responsible for the safety of their valuables and instruments at all times. Your personal belongings remain your responsibility throughout. Staff may ask you to put any of these items away at any time if they feel they
are being used inappropriately.

At the end of the course participants are responsible for stripping beds, clearing
rooms, stacking luggage and leaving all accommodation clean and tidy.
All attending the course have a responsibility for ensuring that our stay is a
positive and enjoyable experience for everyone involved. REMEMBER your
behaviour at all times reflects on the Music Service and our ensemble. We
want to leave a good impression!
USEFUL INFORMATION AND REMINDERS
CLOTHING: The weather in February is likely to be cold, possibly wet, and almost
certainly muddy underfoot! As well as bringing a change of clothes, please ensure
you have appropriate outdoor clothing and footwear for these conditions, especially
suitable footwear for the walk. Please also bring plastic bags for dirty/wet clothes and
shoes.
CONCERT DRESS: Please remember to bring this with you (+ a coat hanger)
Boys - black trousers, long sleeved white shirt, black bow tie and black shoes.
Girls - Black shirt/blouse, black trousers/skirt/dress (below the knees), black
socks/tights, black shoes
BEDDING: Pillows, duvets, sheets are all provided but you will need to bring your
own towels and toiletries.
MEDICATION: We do have First Aiders for emergencies but participants will be responsible for their own regular medication. Ensure you bring all medication with you
which you may need during the trip, including travel sickness tablets, labelled with
names and doses.
LUGGAGE: Space is very limited, so please keep to 1 small suitcase OR holdall
plus one piece of hand baggage. A luggage label or other form of identification would
be useful. You will not need to bring a music stand.
INSTRUMENTS: Make sure you have an adequate supply of reeds, strings etc, with
you. Remember, there will be a lot of loading and unloading, and whilst care will be
taken you need to pack your instruments carefully using cases suitable for travelling,
with extra padding (bubble wrap or blanket) if they are a loose fit. This may also be a
good time to check that your instrument insurance is up to date.
NOTICES: Whilst we are in the hostel any notices giving information or instructions
will be given out at mealtimes and posted in a designated place in the main entrance.
FOOD: Once we arrive at the hostel dinner, breakfast and lunch are provided, but
you will need to take food and a drink for the journey. There will be opportunities to
buy snacks.
MEALTIMES: Please make sure that you clear away all of your dirty plates, cups,
cutlery when you have finished and leave the table (and surroundings) clean and tidy
for other people.
SHOPS: There will be brief opportunities for ‘retail therapy’ as we move around.
However it is unlikely that you will need to have large sums of money to get you
through the visit!
BASIC KIT LIST
Concert dress:
Boys (white shirt, black bow tie, black trousers, black socks and shoes)
Girls (Black dress/skirt below the knee, black trousers, white shirt, black socks/tights,
black shoes)
Warm clothes
T-shirts/trousers/jumpers for 4 days
Sensible walking shoes
Clothes suitable for outdoor activities
Toothbrush/toothpaste
Shower gel/shampoo/deodorant
Hairbrush/hair ties
Towel
Waterproof Jacket
Night-wear
Underwear
Socks
Water bottle
Spare reeds/ strings
Instrument
Music
Bin liner for wet/muddy clothes
Chargers/batteries
Book/MP3 player for the coach
Medication: clearly labelled with student’s name and state to a member of staff
the quantity and frequency of medication they have. Students must speak to a
member of staff before taking any medication
This is a basic list only, so you do not restrict yourself entirely to what is on the list,
however, remember we are only going for four days, so small cases only please.
Electricals and valuables are brought at the students’ own risk, and are their
responsibility. Please ensure that all valuables and musical instruments are
appropriately insured.
Collection on return
Please let us know in writing or by email if your child will be collected on Thursday
evening by somebody other than his/her parents/guardians.