ACS 11.3 Financial Suite Release Notes
ACS 11.3 is a recommended update that offers many enhancements and corrected issues, many of which you
suggested.
To view release notes for ACS People Suite and ACS Organizations, see ACS 11.3 Release Notes.
Financial Suite Enhancements
Compatible with Windows 7 Medium Display Setting
All areas of ACS Desktop are now compatible with the Windows 7 medium display setting (125%), so you don't
have to switch to a smaller Windows 7 display size to view everything correctly. The windows are now easier to
read, reducing eye strain.
Return to top
Copying General Ledger Chart of Accounts Views
You can now copy existing account views and make necessary changes or revisions to the Chart of Accounts
without having to recreate the entire view. This is helpful if you create a new view each year depending on how
ministries prefer to see reports, because you no longer have to start from scratch each time.
Copying Account Views
(Click to enlarge.)
Return to top
Scheduling Memorized Transactions in General Ledger
Copyright © 2012 ACS Technologies Group, Inc. All rights reserved.
1
You can now set up and schedule recurring general ledger transactions, such as monthly journal entries. First,
enter a memorized transaction, then select to view scheduled memorized transactions with upcoming due dates to
remind you to enter a transaction. You can also select and enter multiple transactions at once.
After entering scheduled memorized transactions, you must post them like other transactions.
Scheduling Memorized GL Transactions
(Click to enlarge.)
Return to top
Multiple Years Actual/Budget Columns on the Analysis of Revenues and Expenses
When setting up columns on the Analysis of Revenues and Expenses report in General Ledger, you can now
add Multiple Year Actual/Budget Fields. This new feature lets you compare actual and budget data for the past nine
years, without manually inputting data into other programs such as Excel©. This is very helpful when entering
annual budgets.
Multiple Year Actual/Budget Fields
(Click to enlarge.)
Return to top
Customizing General Ledger Journal Report Layouts
We've added the Layout tab to General Ledger Journal Reports, so you can customize the header and footer tha
t print on your journals, just like you've been able to customize statements. You can also select to print dollar signs
or cents amounts on these reports.
Copyright © 2012 ACS Technologies Group, Inc. All rights reserved.
2
Customizing the Header and Footer
(Click to enlarge.)
Return to top
Page Break on Headings in General Ledger
When setting up your chart of accounts and adding or editing headings, you can now set a page break on
account headings, which keeps accounts and their totals together on reports. When selected, the report prints the
heading and its accounts on the next page.
On the Account Headings report in General Ledger, you can now see which account headings have the Page Break
on Heading option selected.
Page Break on Heading
(Click to enlarge.)
Return to top
Scheduled Transaction Notifications for General Ledger and Accounts Payable
Now, when you log into ACS Financial Suite, you will receive notifications when scheduled accounts payable
invoices and general ledger transactions are due. When the notification displays, click Run to complete the task.
If you don't want notifications to display, clear the Show Notification at Startup? option. If you clear the option, you
can still access notifications under Advanced Tools > Admin Utilities > Notifications on the Workbench menu.
Return to top
Copyright © 2012 ACS Technologies Group, Inc. All rights reserved.
3
Reprinting exact copies of Payroll checks without changing check numbers
When reprinting payroll checks, you can now reprint an exact copy of a check without changing the check
number (which occurs when you reprint checks). This is helpful if an employee needs to take a copy of their exact
check(s) to the bank to apply for a loan. To do this, select Keep Original Check Number in the Print Payroll Check
window.
Return to top
The Enter Selected Button is now called Generate Transaction
When generating memorized transactions in General Ledger, we've renamed the Enter Selected button to Gene
rate Transaction. You can still create and add memorized transactions as always, including generating multiple
transactions.
Generating Memorized Transactions
(Click to enlarge.)
Return to top
Printing Multiple States on Forms W-2
When printing Forms W-2, creating the W-2 extract or electronically filing Forms W-2, you can include multiple
states and their tax IDs. This prevents you from manually preparing Forms W-2 for employees who move during the
year or who live and work in different states.
Copyright © 2012 ACS Technologies Group, Inc. All rights reserved.
4
Including Multiple States on Forms W-2
(Click to enlarge.)
Return to top
Separate Direct Deposit Templates in Accounts Payable
You can now add separate ACH/Direct Deposit templates in Accounts Payable. This lets you edit the template in
Check Layout Design without affecting your check template, similar to the Payroll module (which lets you set up
separate templates). You could use this if you want different information to print on checks, as compared to the
information that prints for online payments, without manually switching check templates between each check run.
In Accounts Payable Setup, click Check Layout Design and select Direct Deposit as the check type.
Select the Direct Deposit Check Type
(Click to enlarge.)
Return to top
Vendor Accounts Print on the Check Template
We've added the Vendor Account field to the check template. You can add this field to the check template, which
lets you print vendor accounts on the check stub without having to use the Vendor Description field or Memo line.
Return to top
Copyright © 2012 ACS Technologies Group, Inc. All rights reserved.
5
Account Security when Entering Budgets
We've beefed up security when entering budgets in General Ledger. When you enter a budget, the only accounts
that display are those that the ACS user has rights to view. This lets department leaders enter their budgets without
selecting an account they do not have rights to.
Return to top
Multi-Column Balance Sheet Analysis
You can now select multiple columns on the Balance Sheet Analysis to print a comparison report. You can print
actual balances for this year, last year, or multiple years, and you can customize the page orientation (portrait or
landscape).
Setting Up Columns and Changing Orientation
(Click to enlarge.)
Selecting Fields for the Report
(Click to enlarge.)
Return to top
Updated W-3 Setup Window
Copyright © 2012 ACS Technologies Group, Inc. All rights reserved.
6
We've updated the W-3 Setup Window to better reflect the form itself. Since Form W-3 already uses a pre-printed
form, we updated the description to Hide Site Information. If your Form W-3 already has your organization's name,
address, and federal tax id number printed on it, be sure to select this option when printing.
Return to top
Easily Adding Accounts in the Chart of Accounts
When working with the Chart of Accounts, you can now select the Add Another check box to add additional
accounts, making adding accounts quicker and easier.
Return to top
Printing Other Adjustments on Overflow Checks
When setting up payroll posting options, you can now print other adjustments, including contributions and
additions, on overflow checks or on plain paper. If you have lots of adjustments made throughout the year, this
feature lets employees keep up with this information on their check stubs.
Return to top
Suffixes display when importing People records
When importing People records into Accounts Payable, Payroll or Accounts Receivable, suffixes now display so
you can tell when the listing contains fathers, sons, or grandsons.
Return to top
Printing account names on check stubs makes check signing easier
When printing checks in Accounts Payable, you can now print the account name on the check stub, making
check signing easier. We've added the distribution account name as a field you can select on the check template.
You can select the account number field and replace it with the account name field, or you can create a new check
template to include both the account number and name.
Copyright © 2012 ACS Technologies Group, Inc. All rights reserved.
7
Issues Corrected in Financial Suite
Client reported issues resolved in this release:
When two ACS users enter budgets at the same time, the budgets were overwritten.
Some Financial Suite reports, including the Worker's Compensation Report, did not sort names in alphabetical
order.
An access violation displayed when adding and editing received purchase orders.
A SQL parsing error displayed when trying to add or edit customers when entering accounts receivable payments.
When paying invoices in Accounts Payable, the Mark/Unmark selection option did not work.
When mass-generating multiple memorized transactions in General Ledger, the current posting period was not
assigned.
When changing the ACS Backup destination directory, the version number did not display in the new directory.
When entering or posting payroll checks, the confirmation message did not display.
When electronically filing Form 941, an error message displayed saying the e-mail address was not valid.
An electronically submitted Form 941 was rejected due to name controls.
Check and void amounts were different in Check Reconciliation.
When printing the Summary page of the Payroll Journal, the last two digits of a check number were cut off.
E-File tables were not backed up.
OnDemand clients could not change sick and vacation time to zero.
"Element name has an invalid value data type" displayed when electronically filing Form 941.
The error "ACS is already printing checks" displayed in Accounts Payable.
When voiding a transaction imported from HeadMaster, no warning displayed that the transaction had been
voided in General Ledger, creating a negative transaction.
The Payroll Blank Universal W-2 Form did not fit a 17 digit State Tax ID.
The Time Off feature for sick was changed to holiday, but "Sick" still printed on the employee's check stub.
Copyright © 2012 ACS Technologies Group, Inc. All rights reserved.
8