XCEDE PROFESSIONAL ACCOUNTING
Master Sheets and Templates Release Notes
August 2015
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
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Created and Published by Reckon Limited
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Contents
RELEASE NOTES – XCEDE RELEASE AUGUST 2015 ....................................................... 5
Xcede Sheets and Versions of Excel .................................................................................... 6
Important! Refreshing the Financial Reporting Fields on a Ledger ...................................... 6
Very Important! XPA Template to Customised Template Refresh ....................................... 6
Definition of ‘Entity’ & ‘Entity Type’ ....................................................................................... 7
The Header & Footer Sheets ................................................................................................ 7
SECTION 1: INCLUDED IN THIS YEAR’S RELEASE
....................................................... 8
MANAGEMENT REPORTS CHANGES ............................................................................... 9
Direct Expenses for Other Farm Income .......................................................................................... 9
Management Livestock Reports, Profit and Loss Statements & Supporting Notes ........................ 11
Management Profit & Loss Statements: Supporting Note - Account 045 ....................................... 13
Taxable Income Reconciliation Statement & Trust Distributions .................................................... 14
Management Trial Balance: TBalSub.xlsx...................................................................................... 16
Running a Trial Balance from one Ledger & Importing Entries for Posting into Another Ledger .... 16
MANAGEMENT & COMPLIANCE REPORTS CHANGES ................................................ 17
Compilation Reports Applicable to Periods Commencing 1 July 2015 ........................................... 17
Note 1: Summary of Significant Accounting Policies & Year of Grace ........................................... 22
A Glossary of Terms ...................................................................................................................... 24
Alternate Date Format in Text Reports & Declarations & Year of Grace ........................................ 25
COMPLIANCE ACCOUNTS CHANGES ............................................................................ 27
THE PRIMARY STATEMENTS...................................................................................................... 27
SUPPORTING NOTES .................................................................................................................. 29
SELF-MANAGED SUPERANNUATION FUND ACCOUNTS CHANGES.......................... 49
Note 1: Summary of Significant Accounting Policies ...................................................................... 49
Annual Fund Information Statement............................................................................................... 49
SECTION 2: THE TEMPLATES ............................................................................................ 51
All Standard Templates ....................................................................................................... 51
Master Chart Template & General Ledger Accounts .......................................................... 51
Entity Templates & Financial Reporting Fields ................................................................... 51
Company Template Only................................................................................................................ 54
Trust Template Only ....................................................................................................................... 55
Superannuation Fund Template Only ............................................................................................ 55
SECTION 3: NEW, DELETED & AMENDED XCEDE SHEETS ........................................... 57
New Sheets ......................................................................................................................... 57
Deleted Sheets.................................................................................................................... 58
Amendment of Existing Sheets ........................................................................................... 58
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
SECTION 4: MANAGING TEMPLATES & XCEDE MASTER SHEETS .............................. 71
Storing Xcede Sheets & Templates into XPA ..................................................................... 71
Xcede Sheets and the ‘Sheets’ Directory ........................................................................... 71
The Header & Footer Sheets ......................................................................................................... 72
Customised Entity Templates ............................................................................................. 73
Financial Reporting Fields .............................................................................................................. 73
Adding the New Xcede Sheets to the Entity Templates ................................................................. 74
To Add a New Xcede Spreadsheet to the Entity Templates........................................................... 75
Refreshing Financial Reporting Fields for Existing Ledgers ............................................... 76
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
RELEASE NOTES – XCEDE RELEASE AUGUST 2015
We provide a yearly upgrade to Xcede Professional Accounting Xcede Master Sheets and
Templates. This year the sheets that support management financial reports have been
enhanced to include new capabilities and the sheets that support compliance financial reports
have been upgraded for reporting year 2015 in line with the Thomson Reuters Publication: 2015
XYZ Model Financial Accounts, prepared by ShineWing Australia.
This document has been divided into the following four sections:
•
Section 1: This section details what changes have been made and what enhancements
have been added to the Xcede Master Sheets.
•
Section 2: Explains the changes that have been made to the Master Chart Template
and the entity templates, including the Financial Reporting Fields.
•
Section 3: Details which new sheets have been added, which sheets have been deleted
and which sheets have been amended in the Xcede Master Sheets; and
•
Section 4: Provides assistance on managing your templates and Xcede sheets where
they have been customised to suit your practice.
Where you are using our master sheets and templates as released you do not need to read any
more than Section 1 of these notes to find out what has been included in this year’s release.
For users that have changed their templates or sheets, then sections two, three and four
provide the detail to assist you in managing your customised templates and Xcede sheets.
The 2015 release also includes the following standard documents that have been amended to
be in line with this release of our master sheets and templates, where necessary:
•
XPA - Producing Financial Statements - 2015: This document provides information
on all aspects of producing and printing financial reports. It contains information such
as where data is stored that is referenced in reports and the types of reports and default
jobstreams included with our standard templates. Also, any management reports that
are available to be printed from Xcede but are not included in the default jobstreams.
•
XPA – Xcede Master Sheets Index - 2015: This document lists each Xcede Master
Sheet and indicates whether a sheet is used in conjunction with printing management
accounts or printing compliance accounts. Additionally, the document includes
directions on where in Xcede Professional Accounting to add additional information if
necessary, or change default information provided.
•
XPA - Style Application - 2015: This document provides information regarding the
style sheet application that is available to allow users of Xcede Master Sheets to
change the appearance of their printed reports without the need to customise any of the
Xcede Master Sheets. This facility enables a practice to apply their own format to their
financial statements while using the Xcede Master Sheets and keeping all the
advantages of remaining with the released standard sheets.
•
XPA - Financial Reporting Fields – 2015: This document contains information on the
role of reporting fields in relation to the financial statements and how to enter the
relevant data. Additionally, it explains the type of fields that can be created by users
and the commands that are used to reference these fields in customised sheets.
Finally, it details how to list financial reporting fields for easy reference.
Also available for reference is the following Excel Worksheet:
Transfer to or from Reserves Coding Matrix 2015.xlsx: This worksheet is provided to assist
with the coding of movements to or from reserves out of retained earnings; it is a coding matrix
to aid the selection of the correct subaccounts for both in the appropriation accounts and the
reserves accounts.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
We recommend that the new versions of the above documents and worksheet are distributed to
staff and the previous versions of these documents are deleted from your network.
The icon shown to the left has been included next to various paragraphs in
these release notes which indicate that the information contained in the
paragraph is important and should be noted when reviewing these release
notes.
Xcede Sheets and Versions of Excel
This year’s release includes sheets for use with Microsoft Excel 2007, Microsoft Excel 2010 and
Microsoft Excel 2013.
This release does NOT include sheets for use with Microsoft Excel 2003. If the current version
of Microsoft Excel in your practice is 2003, please contact the support team for assistance.
Important! Refreshing the Financial Reporting Fields on a
Ledger
Once you have loaded the new XPA Xcede Master Sheets and entity
templates into their respective directories then each of your existing ledgers
needs to be refreshed against the appropriate entity template. This
procedure loads any new financial reporting fields introduced with this
release into your ledger.
For details on refreshing the financial reporting fields from the new entity templates, please see
‘Section 4: Managing Templates and Xcede Sheets’ on page 71.
Very Important! XPA Template to Customised Template
Refresh
The XPA entity templates store a short chart of accounts, a table of ‘system’
financial reporting fields and a list of jobstreams. The financial reporting
fields are significantly amended each year to include new fields, delete
obsolete fields and update default data. Please be aware that a refresh of
financial reporting fields from the 2015 XPA template to your customised
template does not update existing default data and settings stored in
retained ‘system’ fields. This is to ensure that any changes you have made
to the financial reporting fields stored on your 2014 customised templates
are not overwritten.
Where you have made many changes to the settings and data stored in financial reporting fields
on your customised templates and opened practice specific financial reporting fields then you
need to review these release notes and check the default data stored meets your reporting
requirements when preparing your 2015 financial statements.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Where you have made minimal changes to the settings on the table of financial reporting fields
and/or the short chart of accounts; and, that the main reason for maintaining a set of
customised templates is to manage your practice jobstreams, then we recommend that you do
not refresh the financial reporting fields. Rather, re-customise the 2015 XPA templates and remake any changes to the data and settings stored on financial reporting fields. Review these
release notes to see if there are any further settings that need changing or data amendments
required to make use of any enhancement included this year. Then re-create the practice
specific jobstreams. This method would ensure the 2015 data stored in the financial reporting
fields on your customised templates is in line with the data stored on the XPA 2015 templates.
Definition of ‘Entity’ & ‘Entity Type’
Within these release notes, where an enhancement or a change is detailed and the statement is
made that the enhancements or changes relate to all entities, then the entity types included in
the generic term ‘entity’ are company, trust, incorporated association, partnership and sole
proprietor. Generally, this generic term does not relate to a non-reporting corporate trustee
company or non-reporting defined contribution superannuation fund unless specifically stated.
At the end of Section 1, the changes made that relate specifically to the non-reporting corporate
trustee company or non-reporting defined contribution superannuation fund are detailed.
The Header & Footer Sheets
IMPORTANT!
Please note that various tabs in the three Xcede header workbooks
(‘Headers Footers.xlsx’ or ‘Headers Footers - Trustee.xlsx’ or ‘Headers
Footers – M’ment.xlsx’) that are used when printing management and
compliance reports, have been amended in the XPA Xcede Master Sheets
release. Please refer to Section 3 commencing on page 57 Section 4
commencing on page 71 for details of these changes.
Where you have customised header and/or footers then please be aware that there may
be issues when you upgrade to the new sheets.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
SECTION 1: INCLUDED IN THIS YEAR’S RELEASEJ
The 2015 release of Xcede Master Sheets includes the following features:
•
Upgrade of all relevant sheets used to print compliance financial reports for companies,
in line with the Thomson Reuters Publication: 2015 XYZ Model Financial Accounts
prepared by ShineWing Australia.
•
Upgrade of all relevant sheets used to print compliance financial reports for
discretionary and unit trusts, in line with the Thomson Reuters Publication: 2015 XYZ
Model Financial Accounts prepared by ShineWing Australia.
•
Upgrade of all relevant sheets used to print compliance financial reports for
partnerships, in line with the Thomson Reuters Publication: 2015 XYZ Model Financial
Accounts prepared by ShineWing Australia.
•
Upgrade of all relevant sheets used to print compliance financial reports for
incorporated associations, in line with the Thomson Reuters Publication: 2015 XYZ
Model Financial Accounts prepared by ShineWing Australia.
•
Upgrade of all relevant sheets used to print compliance financial reports for nonreporting self-managed defined contributions superannuation funds, in line with the
Thomson Reuters Publication: 2015 XYZ Model Financial Accounts prepared by
ShineWing Australia.
•
New enhancement that allows the preparer of financial reports to use the selections and
stored text for a ledger that was used when preparing Note 1: Summary of Significant
Accounting Policies in the current year, when preparing Note 1 for the ‘year of grace’
(next year). Previously when printing Note 1 for ‘year of grace’, users needed to reselect options and add text in financial reporting fields after selecting ‘next year’ in the
financial reporting fields table.
•
All compilation reports updated under ‘APES 315 Compilation of Financial Information’,
which is effective for engagements to compile financial information commencing on or
after 1 July 2015. Earlier adoption of this standard is permitted. Where early adoption
is not required, compilation reports in line with APES 315 that was issued in 2009 are
still available to be used for engagements to compile financial information for the
financial year ended 30 June 2015.
•
New enhancement for management profit and loss statements and ‘other farm income’
accounts (account range 170 to 189). There is the capacity to allow direct expenses to
be allocated against other farm income by using the last account in this range, account
189, as an expense account. This new enhancement allows direct expenses to be
allocated against other farm income and a gross profit calculated.
•
New enhancement available for management reports or supporting notes that print
descriptions from the livestock account range, accounts 100 to 169. This enhancement
allows users to have the option of over-riding the ‘hard coded’ descriptions in favour of
sourcing the account description directly from the client chart.
•
The taxable income reconciliation statement available for a trust ledger has been
amended to allow the distributions to beneficiaries balance to be excluded from taxable
income and the calculation of income tax payable, where preferred.
•
Other minor Xcede sheets and templates enhancements and amendments.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
MANAGEMENT REPORTS CHANGES
This section details what enhancements and changes have been made to reports that are
included in a management jobstream.
Direct Expenses for Other Farm Income
There have been many requests to have the capacity to allocate direct expenses against the
revenue from ‘Other Farm Income’, account range 170 to 189, when printing a management
profit and loss statement:
Adding the capacity to allocate direct expenses against other farm income brings this range of
accounts in line with other groups of accounts such as trading income and rental income. In
this release, direct expenses can be allocated against other farm income by using the last
account in this range, account 189, as an expense account.
Where you choose to use this new enhancement, direct expenses are allocated against other
farm income and a gross profit calculated. Then the management profit and loss statement
displays the general/overhead expenses.
In previous releases any direct expenses may have been included with all other expenditure:
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
A new financial reporting field controls how account 189 is displayed, either as an income
account or as an expense account. The default has been set to ‘No’ so account 189 continues
to print as an income account.
By selecting ‘Yes’ in the field above and saving the change, the subaccounts of account 189 are
printed as direct expenses against income in accounts 170 to 188 and a gross profit is
calculated.
Please note that the default text used for the heading ‘Other Farm Income’ and the heading
‘Less Direct Expenses’ are stored in glossary items and can be amended where preferred.
Please see page 25 for more information. The flexibility provided by using glossary items
allows this enhancement to be tailored using terms more applicable to describe the income
and/or expenses printed.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Please also note that the display of this range of accounts varies from one management profit
and loss statement to another. The display above was printed from ManP&L.xlsx with main
source of income set to 5. Below is shown the display from ManP&L.xlsx with main source of
income set to 1, 2, 3 or 4.
Management Livestock Reports, Profit and Loss Statements &
Supporting Notes
In previous releases of the Xcede Master Sheets, any management report or supporting note
that printed descriptions from the livestock account range, accounts 100 to 169, would have
displayed account descriptions that had been ‘hard coded’ into the report; such as Purchases;
Opening stock; and Natural increase etc. This was because of the format of the descriptions
that are available on the XPA Master Chart. This range of accounts includes the name of the
livestock group, and that livestock group name is not necessary to be included in the account
description when generating the report:
Users may have edited, or prefer to be able to edit, the account descriptions on the client chart
on a ledger. Accordingly, in this year's release users have the option of over-riding the ‘hard
coded’ descriptions in favour of sourcing the account description directly from the client chart.
Please note that there is no change to the account descriptions on the XPA Master Chart.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
To have control over which description is used when printing livestock accounts on all livestock
reports, profit and loss statements and supporting note, there is a new financial reporting field
available on the entity templates. The default has been set to ‘No’, so the ‘hard coded’ account
descriptions are used. To print the account descriptions from the client chart, simply remove the
tick to the left that connects this new financial reporting field to the template and select ‘Yes’.
Where the account descriptions from the client chart have been selected in the first financial
reporting field shown above, then the title of the livestock group also needs to be added. There
are ten new financial reporting fields available for the ten livestock types that are available on
the Xcede Master Chart. Add or amend the text accordingly in the field that corresponds with
the livestock group/s in use.
IMPORTANT!
Where you prefer to print account descriptions from the client chart for the
majority of ledgers, then we recommend that the applicable template/s are
amended prior to refreshing any ledgers. Where a template is amended,
replace the tick to the left.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
This enhancement is available for the following management reports:
Livestock Reports:
Livestock.xlsx
LivestockDiv.xlsx
ManInc&Exp.xlsx
Management Profit & Loss Statements with supporting notes:
ManP&L.xlsx
ManPL6.xlsx
ManDiv13P 2.xlsx
ManPLNN.xlsx
ManDiv2.xlsx
ManPLNNP TYLY.xlsx
ManDiv2Qtr.xlsx
Management Profit and Loss Statements:
ManPLNNP.xlsx
ManManuf.xlsx
ManPLQtr.xlsx
ManPL13.xlsx
ManPLSub.xlsx
ManPL4.xlsx
ManPLVar.xlsx
Superannuation Fund Operating Statement:
SFOpStatementNR.xlsx
Management Profit & Loss Statements: Supporting Note - Account 045
There are two management profit and loss statements available in Xcede Master Sheets that
throw a supporting note automatically where there are active subaccount balances for any
account, stored in a ledger; ManP&L.xlsx and ManInc&Exp.xlsx. In previous releases of Xcede
Master Sheets, Account 045 did not generate a supporting note in these circumstances. In this
release this inconsistency has been addressed and account 045 now generates a supporting
note detailing the active subaccount balances where appropriate.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Taxable Income Reconciliation Statement & Trust Distributions
In response to request from users, the taxable income reconciliation statement available for a
trust ledger has been amended this year to allow the distributions to beneficiaries balance to be
excluded from taxable income and the calculation of income tax payable, where preferred.
A new financial reporting field has been opened on the trust template that controls whether this
balance is included or excluded. The default has been set to ‘Yes’, so the trust distributions are
included. To exclude them simply remove the tick to the left that connects this new financial
reporting field to the template and select ‘No’.
Please note that where you include comparative values in your taxable income reconciliation
statement and select ‘No’ in the new field, then the distributions to beneficiaries balance is
excluded for both current and prior year.
Where the new financial reporting field is set to the default setting ‘Yes’, the distribution to
beneficiaries balance is included and the income tax payable reflects the reduction in taxable
income:
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Where the new financial reporting field is set to ‘No’, then both the taxable income balance and
income tax payable calculation excludes the distribution to beneficiaries balance:
IMPORTANT!
Where you prefer to exclude the distributions to beneficiaries balance from
the taxable income reconciliation statement for the majority of trust
ledgers, then we recommend that the trust template is amended prior to
refreshing any ledgers. Where the template is amended, replace the tick to
the left.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Management Trial Balance: TBalSub.xlsx
The management report, TBalSub.xlsx can be used to print the active subaccounts for a
particular ledger in a trial balance format. This Xcede report prints the beneficiary name instead
of the subaccount description stored in the client chart for the beneficiaries’ range of accounts
(500 to 529).
The trial balance report was amended this year to make the subaccount descriptions for
account 502 consistent with the rest of the accounts in this range. In previous releases these
subaccounts printed ‘Share of profit’ or ‘Share of loss’, as applicable.
Running a Trial Balance from one Ledger & Importing Entries for
Posting into Another Ledger
A new report (TB Output.xlsx) has been included this year that can be run from one ledger and
the results imported into another ledger. The trial balance from the source ledger is output to an
Xcede sheet and the balances imported into a second ledger (target ledger). This may assist
where an incorrect entity type has been selected when setting up a new ledger, for example.
Create a new ledger, select the correct entity type and import the balances. When using this
report, please note the following:
•
Where there are fixed asset balances and you intend to maintain an integrated asset
register then the balances in the fixed assets range of account (733 to 779) should be
recoded to account 970, Asset suspense.
•
It is recommended that the accounts and the account descriptions on the client chart on
the target ledger are the same as the client chart on the source ledger. On a newly
created ledger you can delete all inactive accounts, which reduces the client chart to the
minimum number of accounts required on a ledger. Then transfer all accounts from
source ledger to the target ledger.
•
Where the target ledger is a trust or partnership then the setup of target ledger should
be completed prior to commencing this import process. Ensure the details for all
beneficiaries or partners have been entered into the target ledger.
•
Where a profit distribution has been made to any beneficiaries in the source ledger then
the distribution should be removed by clicking the ‘Clear’ button on the ‘Profit
Distribution’ form.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
•
Where you have a periodic ledger and you have processed more than one period, you
may wish to capture the balances for each period separately. Where this is the case,
the required steps need to be performed for each period separately.
Please see the accompanying document ‘XPA - Producing Financial Statements.docx’ for full
details of the steps required to complete the process.
MANAGEMENT & COMPLIANCE REPORTS CHANGES
This section details what enhancements and changes have been made to reports that are
included in both a management jobstream and a compliance jobstream.
Compilation Reports Applicable to Periods Commencing 1 July 2015
Accounting Professional & Ethical Standards Board Limited (APESB) has issued ‘APES 315
Compilation of Financial Information’, which is effective for engagements to compile financial
information commencing on or after 1 July 2015. Earlier adoption of this standard is permitted.
Accordingly, the compilation reports included in Xcede Master Sheets have been amended
based on the re-issued ‘APES 315 Compilation of Financial Information’. These compilation
reports are applicable to reporting periods commencing on or after 1 July 2015 and are
therefore required where a practice is preparing interim accounts during the 2016 financial year.
As noted, the standard also provides for early adoption.
Where early adoption is not selected, the compilation reports included in last year’s release
(which are in line with APES 315 that was issued in 2009) are still applicable for engagements
to compile financial information for the financial year ended 30 June 2015.
To support the compilation report issued under APES 315 Compilation of Financial Information
in 2009 as well as the re-issued report in 2015, the following four compilation reports are
available:
•
‘Compliance’ compilation report, ‘CompReport.xlsx’: Used when printing both reporting
and non-reporting compliance financial statements for a company, trust, partnership
and incorporated association;
•
‘Management’ compilation report, ‘CompReportMan.xlsx’: Used when printing nonreporting management financial statements for a company, trust, partnership or
incorporated association;
•
Non-Reporting Corporate trustee company compilation report, ‘ComRepT.xlsx’; and
•
Superannuation fund compilation report, ‘SFComp.xlsx’.
APES 315 Compilation of Financial Information effective for engagements commencing on or
after 1 July 2015 refers to applying expertise in accounting and/or financial reporting, however
the accountant is not required to verify the accuracy or completeness of the information
provided by a client. Accordingly, an assurance disclaimer has been included in the re-issued
compilation reports.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
To control which version of the compilation report is printed with a set of financial statements, a
new financial reporting field has been opened on the entity templates. The default has been set
to ‘No’, and therefore the compilation report issued under APES 315 in 2009 is printed. Select
‘Yes’ in this new financial reporting field and save the change to include the compilation report
under APES 315 issued in 2015.
The inclusion of an assurance disclaimer at the bottom of the report has meant that the
compilation report just fits on a single page for the ‘average’ ledger. A long entity name and two
additional heading lines may be enough to force the signature section onto a second page.
Where a compilation report runs to two pages, the organisation name, optional four heading
lines and ABN/ACN that print at the top of the page prior to the start of the compilation report
can be excluded, where required. A new financial reporting field controls the inclusion of these
heading lines. The default has been set to ‘Yes’ to include all heading lines when printing the
compilation report.
Where the company name and ABN/ACN are required at the top of the page then the setting in
the new field detailed in the paragraph above is kept as ‘Yes’. However, the four optional
heading lines added in ‘File Details’ under the ‘Reporting’ button can be excluded when printing
the report. A further financial reporting field has been opened that controls the inclusion of
these optional heading lines. The default has been set to ‘Yes’ to include all heading lines when
printing the compilation report. In these circumstances, the name of the entity and the
ABN/ACN number are the only two heading lines to print.
Additionally, the practice address lines can be excluded where required, as a further measure to
fit the compilation report to a single page. A new financial reporting field controls the inclusion
of these address lines. The default has been set to ‘Yes’ to include the practice address when
printing the compilation report.
Finally, where a ‘Note Regarding Basis of Accounting’ is required to be included when preparing
the compilation report for periods commencing on or after 1 July 2015 then the applicable text is
added to a new financial reporting field. Please note that this additional disclosure is available
for both versions of the compilation report.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Printing the New Compilation Report
Simply select ‘Yes’ in the first financial reporting field to print the compilation report under APES
315 issued in 2015:
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Excluding Heading Lines
To exclude all heading lines for a ledger:
Simply select ‘No’ in the second financial reporting field and save the change:
To exclude the four optional heading lines that have been added in ‘File Details’ under the
‘Reporting’ button for a ledger:
Ensure the second financial reporting field is set to ‘Yes’ and select ‘No’ in the third financial
reporting field and save the change:
Please note that the heading lines can be excluded from both versions of the compilation report.
Additionally, please note that the optional exclusion of the heading lines is not applicable for the
non-reporting corporate trustee company compilation report.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Excluding Practice Address Lines
To exclude the practice address when printing the compilation report:
Simply select ‘No’ in the financial reporting field shown below and save the change:
Please note that the practice address can be excluded from both versions of the compilation
report. Additionally, please note that the optional exclusion of the address lines is not
applicable for the non-reporting corporate trustee company compilation report.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Note 1: Summary of Significant Accounting Policies & Year of Grace
Note 1: Summary of Significant Accounting Policies is called from the income statement or from
various management reports. Note 1 can be included when printing financial statements for the
current year or ‘year of grace’ (next year). Previously when printing Note 1 for ‘year of grace’,
users needed to re-select options and add text in financial reporting fields after selecting ‘next
year’ in the financial reporting fields table.
In this release of the Xcede Master Sheets and Templates there is the capacity to use the
selections and stored text for a ledger that was used when preparing Note 1 in the current year.
Accordingly a new financial reporting field has been opened on each of the entity templates:
To use this enhancement, simply remove the tick to the left that connects this new financial
reporting field to the entity templates, and select ‘Yes’ and save your change. Do not replace
the template ticks to the left or the changes made to your ledger are lost.
IMPORTANT!
Where you wish to use current year settings and text when preparing Note 1
in year of grace for all ledgers for one or more entity types, then we
recommend that the applicable template/s are amended prior to refreshing
any ledgers. Where a template is amended, replace the tick to the left.
Where you do not wish to use this enhancement when generating Note 1 in year of grace and
prefer to compile Note 1 from data and text added into fields where ‘next year’ has been
selected in the financial reporting field table, then simply leave the setting as ‘No’ for this new
field.
Please note that this enhancement is not available for a non-reporting corporate trustee and a
self-managed superannuation fund when printing Note 1.
Note 1, Year of Grace & Authorisation of Financial Statements
Please note that where date of authorisation of financial statements is required to be included in
the year of grace, the authorisation date or alternate text needs to be added in the applicable
financial reporting field/s, where ‘next year’ has been selected in the financial reporting field
table.
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Note 1, Year of Grace & Comparative Figures Policy
For a ledger accounting for its first year of trading in the current year: where the ‘Comparative
Figures’ policy is required in year of grace, this policy needs to be set to ‘Yes’ where ‘current
year’ has been selected in the financial reporting field table prior to generating note 1.
Note 1, Year of Grace & New and Amended Accounting Policies Adopted Policy
Finally, please note that where there has been a change in accounting policy in the current year
and the following group of financial reporting fields have been utilised in the current year, the
New and Amended Accounting Policies Adopted by the Entity policy is not included when
printing Note 1 in the year of grace for a ledger, as it would not be applicable.
Where a change in accounting policy is required in year of grace then the policy would need to
be turned on and the relevant data added to the applicable financial reporting fields where ‘next
year’ has been selected in the financial reporting field table.
Note 1, Basis of Preparation & Note 2 Accounting Policies & Year of Grace
Where a practice is using Note 1 to disclose basis of preparation and Note 2 to disclose
accounting policies then ‘Yes’ would have been selected in the financial reporting field shown
below:
By using this new enhancement, the selections and stored text for a ledger that were used
when preparing Note 1 and Note 2 in the current year are able to be printed when preparing
accounts in the ‘year of grace’.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Please note that where you do not wish to use this enhancement when generating Note 1 and
Note 2 in year of grace, then data and text is required to be added into the financial reporting
field table in ‘next year’. Where no data or text has been added then only the note heading
‘Basis of Preparation’ is printed.
A Glossary of Terms
The section titled ‘Glossary’ includes a group of financial reporting fields used with compliance
financial statements:
This ‘Glossary’ facility allows a limited number of terms to be amended without having to create
a customised or additional report. The default text stored in the individual financial reporting
fields has previously been used in the appropriate reports, so unless you decide to make
changes to this text, you should not notice any difference in the reports.
We recommend that any changes made to the default text are not made using upper case.
Where upper case is required then the report that prints the text ensures upper case is used.
Proper case or sentence case or lower case should be used as appropriate.
IMPORTANT!
Please note that changes made to the text stored in the glossary can be
made and applied ledger by ledger as required. Where you wish to make
text changes and apply these changes to all ledgers then we recommend
that the relevant entity templates are amended after upgrade and prior to
refreshing any ledgers.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
A Glossary of Terms & Management Reports
Amending the Term ‘Other Farm Income’ & Heading ‘Direct Expenses’: Profit & Loss Statements
A new enhancement included this year allows direct expenses to be allocated against revenue
from ‘Other Farm Income’, account range 170 to 189. The term ‘Other Farm Income’ which
prints as the heading and as part of the subtotal text, and the heading ‘Less Direct Expenses’
print in the profit and loss statement where this new enhancement is selected can be amended
as required. To give greater flexibility to this enhancement, two new glossary items are
available on the entity templates in the group ‘Management Financial Statement’.
Where you wish to amend the term ‘Other Farm Income’ and/or the heading ‘Less Direct
Expenses’, simply remove the tick to the left that connects these two glossary fields to the entity
templates, and make the required amendment. Save any changes made. Do not replace the
template ticks to the left or the changes made to your ledger are lost.
IMPORTANT!
Where you wish to add alternate text to all ledgers for one or more entity
types, then we recommend that the applicable template/s are amended prior
to refreshing any ledgers. Where a template is amended, replace the tick to
the left.
Alternate Date Format in Text Reports & Declarations & Year of Grace
On both management and compliance text reports there are two methods of including a date on
the bottom of a report:
•
There is the standard date format where the date is added to a financial reporting prior to
printing.
•
There is also an alternate date format that allows any text report to be dated by hand when
the report is signed.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
The second date format allows the default text that prints in the various reports to be amended
or deleted as required. The selection of this date format and default text is controlled by
financial reporting fields. The following screen shot shows the financial reporting fields available
on the company template for the directors’ declaration:
Similar fields are available on all entity templates to support the other declarations.
Previously when printing a declaration for ‘year of grace’, users needed to re-select the option to
include the alternate date format and add the required text in financial reporting fields after
selecting ‘next year’ in the financial reporting fields table.
In this release of the Xcede Master Sheets and Templates there is the capacity to use the
selections and stored text for a ledger that was used in the current year.
This following compliance and management text reports have been amended accordingly:
AuditorIndDec.xlsx
DrDeclar.xlsx
AuditReport.xlsx
DrReport AIFRS.xlsx
Trust:
AuditReportTrust.xlsx
DrDeclarTrust.xlsx
ManDeclarTrust.xlsx
Incorporated
Association:
IAAuditRep.xlsx
IACertificate.xlsx
IACommittee
Report.xlsx
Partnership:
AuditReportPship.xlsx
DeclarPship.xlsx
ManDeclarPartner.xlsx
Non-Reporting
Corporate Trustee:
DrDeclaT.xlsx
Superannuation
Fund:
SFAuditNR.xlsx
Company:
ManDeclarDr.xlsx
SFTDecNR.xlsx
Please note that this facility was previously made available for the compliance and management
compilation reports.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
COMPLIANCE ACCOUNTS CHANGES
This section detail what enhancements and changes have been made to reports that are
included in a compliance or compliance style jobstream only.
THE PRIMARY STATEMENTS
Directors’ Report
A minor change has been made to the signature section of the report. It now states ‘This
directors' report is signed in accordance with a resolution of the board of directors’.
Primary Statements & Associates and Joint Arrangements
Included in the Xcede Master Sheets this year is a supporting note titled ‘Associates and Joint
Arrangements’. This note combines and expands the disclosure previously made in three
notes; Investments Accounted for Using the Equity Method note; Associated Companies note;
and Joint Venture Operations note.
In previous releases, financial reporting fields were available to support disclosure on
investment in associates. Some of that disclosure and the applicable financial reporting fields
were included in the primary statements. Accordingly, the following primary statements have
been amended to remove these obsolete financial reporting fields:
•
All Balance Sheets;
•
All Statements of Profit and Loss; and
•
All Statements of Changes in Equity.v
This year where disclosure is required to be included on associates and joint arrangements,
journal entries need to be input into the general ledger to reflect any balances in the financial
statements. Next financial reporting fields are available to construct and complete the
‘Associates and Joint Arrangements’ note. Please see page 31 for information on completing
the supporting note.
Master Chart Template & Associates and Joint Arrangements
As noted journal entries need to be input to include disclosure on associates and joint
arrangements in the primary statements. An account has been allocated on the Master Chart
Template, Account 225, ‘Share of net profits of associates and joint venture entities’, as the
specific income account that should be used where disclosure on associates and joint
arrangements is required to be included on the face of the Statement of Profit or Loss:
Please note that we are aware that account 225 may currently be allocated on a client chart or
practice master chart, and therefore would be printed incorrectly on the Statement of Profit or
Loss. Accordingly a restriction has been placed on the usage of this account and it is only
printed separately to all other revenue accounts on the Statement of Profit or Loss where the
Associates and Joint Arrangements note has been included in the notes to the financial
statements. Where this disclosure is not required then account 225 can be used as any other
revenue account.
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Extract from the trial balance for Niphredil Pty Ltd:
Please note that account 225 is already open and active on the client chart. Where the financial
reporting field that controls the inclusion of the Associates and Joint Arrangements note is set to
‘No’ then the balance in account 225 is included with all other relevant income on the Statement
of Profit or Loss.
Where disclosure on associates and joint arrangements is included in the financial statements
then ‘Yes’ has been selected in the financial reporting field above. This setting ensures that
account 225 is printed separately on the face of the Statement of Profit or Loss
Ensure the description on account 225 is correct where this account is printed separately.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
SUPPORTING NOTES
Note 1: Summary of Significant Accounting Policies
There have been a few changes to Note 1: Summary of Significant Accounting Policies in this
year’s release of the Xcede Master Sheets.
There can be variations in the wording for Note 1 shown in the publication Thomson Reuters
Publication: 2015 XYZ Model Financial Accounts for the accounting policy notes between the
various entities. This variation of text can be due to the particular circumstances shown for a
model or the text may vary only slightly. In general, the approach we have taken is to use the
same text for an accounting policy note in each of the entities. This is primarily to promote
consistency between the entities. However, we note that there can be deliberate variations in
the default text stored in some circumstances for a particular entity.
A: Default Text Changes on the Entity Templates
A few changes have been made to the default text stored on the entity templates this year.
These changes have been made in line with the disclosure displayed in the Thomson Reuters
Publication: 2015 XYZ Model Financial Accounts.
In addition to changes to specific accounting policies detailed below, there were amendments
made to the default text stored on the entity templates, some changes as minimal as a few
words, others more substantial, for the following accounting policy notes:
•
Financial Instruments Policy Note (Classification and Subsequent Measurement)
•
Impairment of Assets
•
Income Tax Expense
We suggest the default text stored in the financial reporting fields that
support Note 1: Summary of Significant Accounting Policies should be
reviewed prior to refreshing any ledgers. Where any of the default text is not
suitable for the majority of a particular group of ledgers then that text should
be amended on the particular template prior to refreshing any ledgers. This
saves time when completing note 1 to the financial statements for a specific
ledger.
Statement of Financial Position vs. Balance Sheet in Accounting Policy Notes
Please note that ‘Statement of Financial Position’ included in Volume 2 of XYZ Model Financial
Accounts, General Purpose Financial Reporting is generally, but not always shown as ‘Balance
Sheet’ in the Volume 2 of XYZ Model Financial Accounts, Special Purpose Financial Reporting.
The non-reporting association model uses the term ‘Assets and Liabilities Statement.
In Xcede Master Sheets, there are glossary items available on the entity templates that give the
user control over whether ‘Statement of Financial Position’ or ‘Balance Sheet’ is selected. The
term ‘Statement of Financial Position’ is stored as the default for compliance or compliance style
reports and ‘Balance Sheet’ is the default text stored for management accounts.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
The default text stored on the entity templates that are used when printing accounting policy
notes refers to ‘statement of financial position’ rather than ‘balance sheet’. Where you are
printing the long form Note 1 with management accounts you may wish to amend the
terminology used. The term ‘statement of financial position’ can be found stored in the following
accounting policy notes:
•
Business Combinations Policy Note
•
Cash and Cash Equivalents Policy Note
•
Comparative Figures Policy Note
•
Goods and Services Tax Policy Note
•
Financial Instruments Policy Note
B: Interests in Joint Arrangements Policy Note
An Interest in Joint Arrangements policy note is included in Note 1 this year. A new group of
financial reporting fields has been opened on the entity templates in the section ‘Note 1:
Significant Accounting Policies’ to support any required disclosure. Default text has been added
to most of these new fields, which can be amended to suit the ledger as required.
The Interests in Joint Arrangements policy can be included when generating Note 1 by request;
however, the default has been set to ‘No’, so the policy is excluded. To include the new policy,
simply remove the tick to the left that connects this new financial reporting field to the template
in the first financial reporting and select ‘Yes’. In line with all other accounting policies, the title
for the policy can be amended where applicable. Review and amend the default text as
required, in the same way. Save any changes made. Do not replace the template tick to the
left or the changes made to your ledger are lost.
Finally, there is a blank financial reporting field that can be used to include additional disclosure
on interests in joint arrangements where required.
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C: New Accounting Standards for Application in Future Periods Policy Note
The various AASB amendments change from year to year as the date of application of the
amendment is reached for any Accounting Standard, and for the specific entity. The inclusion
of the detail on amendments to the Australian Accounting Standards and their impact is
controlled by financial reporting fields. The financial reporting fields group titled ‘Accounting
Standards for Application in Future Periods Policy Note’ contains a default list of amendments
to the Accounting Standards. This list includes amendments shown in the publication 2015 XYZ
Model Financial Accounts, and therefore should be reviewed on completion of a financial report
and any additional amendments added to ensure the note discloses all issued amendments at
date of preparation.
D: Revenue and Other Income Policy Note
Further to the Interest in Joint Arrangements policy note being optionally included, disclosure on
dividends received from associates and joint ventures can also be optionally included. Two new
financial reporting fields have been opened on the entity templates in the group ‘Revenue and
Other Income Policy Note’. The default has been set to ‘No’, so the disclosure is excluded. To
include the disclosure on dividend, simply remove the tick to the left that connects the
appropriate financial reporting field to the template and select ‘Yes’. Review and amend the
default text as required and save any changes made. Do not replace the template tick to the
left or the changes made to your ledger are lost.
Associates and Joint Arrangements Note
General Information
Included in this release of the Xcede Master Sheets and Templates is the ‘Associates and Joint
Arrangements’ note. The note combines and expands the disclosure previously made in three
notes; Investments Accounted for Using the Equity Method note; Associated Companies note;
and Joint Venture Operations note.
This note discloses information about principal joint operations and about principal associates
and joint ventures; commitments and contingent liabilities in respect of associates; commitments
and contingent liabilities in respect of joint ventures; summarised financial information for
associates and/or joint ventures.
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The details required to construct the note are added to financial reporting fields opened for this
purpose on each of the entity templates. Please note that for this note there are three groups of
financial reporting fields:
•
The first group contains the financial reporting fields that support all general text disclosure
for associates and joint ventures except the information that is specific to a particular
associate or joint venture;
•
The second group stores the financial information peculiar to each associate or joint
venture; and
•
The third group stores the financial information regarding principal joint operations only.
This section of the note has a group of fields available that are separate from the fields
required to be completed for an associate or joint venture.
There are up to six sections that can be included in the note that may be applicable to the
ledger; information about principal joint operations; information about principal associates and
joint ventures; commitments and contingent liabilities in respect of associates; commitments and
contingent liabilities in respect of joint ventures; summarised financial information for
associate/s; and summarised financial information for joint venture/s.
The note details information on joint operations as well as information on up to three associates
or joint ventures. Where information is required to be disclosed on associates and/or joint
ventures, the specific information should be added first
Financial Information for Associates & Joint Ventures
The financial information for up to three associates or joint ventures is added to the second
group of financial reporting fields associated with the note:
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
The following two screen shots shows fields available for the first associate or joint venture;
which are common to both types of entities:
•
Add the name of the first associate or joint venture.
•
Select ‘Yes’ where the first entity is an associate or select ‘No’ where a joint venture.
•
Next add the place of incorporation for the associate or joint venture. Where the place of
business is separate to the place of incorporation, the place of business can be added.
•
Add the proportion of ordinary share interests/participating share for the associate or joint
venture and add the percentage for the investment in the both current and the prior year.
•
The measurement method for the associate or joint venture is added along with the carrying
amount of the associate or joint venture.
•
There are two financial reporting fields available that can be used to store information on the
first associate or joint venture. Information such as a description of the associate or joint
venture; strategic reason for investment; etc., should be added into these two fields.
•
Disclosure can be added for up to two items of capital expenditure. Add the text description
and amount for each of the applicable capital expenditure items.
•
Disclosure can be added for up to three contingent liabilities. Add the text for each of the
applicable contingent liabilities. This text disclosure can be of a minimal amount, or there
may be a few paragraphs required to explain the particular contingent liability. An optional
value for the contingent liability can be added where required.
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•
The balances for the summarised financial position for the first associate or joint venture are
added to the four fields indicated above.
•
The balances for the summarised financial performance for the first associate or joint
venture are added next.
•
Finally to complete this section, there are fields available to complete the reconciliation to
carrying amounts where those balances have not been previously added.
For a joint venture there is more information required to complete the summarised financial
information section. The following fields are available for the first joint venture only:
•
There are three more balances required to complete the summarised financial position
section.
•
There are a number of balances required to complete the summarised financial
performance section.
The two screen shots above shows the fields available for each of the three associates or joint
ventures that can be included in the Associates and Joint Arrangements note.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Constructing the Associates and Joint Arrangements Note
There are up to six sections that can be included in the note that may be applicable to the
ledger, so the information provided below has been divided into these sections.
•
Information about principal joint operations;
•
Information about principal associates and joint ventures;
•
Commitments and contingent liabilities in respect of associates;
•
Commitments and contingent liabilities in respect of joint ventures;
•
Summarised financial information for associate/s; and
•
Summarised financial information for joint venture/s.
Please note that the inclusion of the Associates and Joint Arrangements note as a whole is
controlled by one field. The six sections of the note detailed above can be separately included
or excluded as required. To include any disclosure on associates and joint arrangements,
select ‘Yes’ in the first financial reporting field:
The title of the Associates and Joint Arrangements note can be amended where required, to
reflect the disclosure made in the note.
Information about Principal Joint Operations
The particular financial reporting fields that support disclosure on principal joint operations are
stored in the third group of financial reporting fields. Creating a separate group of fields allows
the disclosure principal joint operations, where required to be easily completed:
•
This section of the note can be included by selecting ‘Yes’ in the applicable financial
reporting field. Remember to turn on the note as a whole also.
•
Review the title for this section and amend where required.
•
There are four financial reporting fields available to include text disclosure on this item.
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Where the entities’ share of assets employed in the joint operation is to be included in this note,
the information and applicable balances are added to the relevant financial reporting fields:
•
Where details of the entity’s share of assets employed by the joint venture are included then
a default text paragraph is printed. This paragraph can be amended as required.
•
The details for up to five current assets can be added. For each current asset add the name
of the current asset as well as the value.
•
The details for up to five non-current assets can also be added, along with the details of any
applicable provision accounts. For each non-current asset add the name of the non-current
asset as well as the value. Similarly add/review the title and value for the provision account,
if any.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
•
Finally for this section, the details for up to two current liabilities and/or up to two non-current
liabilities can be added. For each current liability add the name of the liability as well as the
value.
Information about Principal Associates and Joint Ventures
The second part of the note is available to disclose information about principal associates and
joint ventures, where required:
•
This section can be included by selecting ‘Yes’ in the applicable financial reporting field, or
this section of the note can be excluded without removing the default text (the note as a
whole needs to be turned on also).
•
The heading to this section can be amended where required.
•
Next is a financial reporting field that contains default text. This text can be amended or
removed as applicable. Where further text disclosure is required, there is a second field
available.
•
A further financial reporting field is available for text to be input that is printed at the end of
this section of the note.
Please note that there are various pieces of information that need to be added for an associate
and/or a joint venture to complete this section of the note. Information including the name of the
associate or joint venture; and carrying amount of the investment at period end. The financial
reporting fields that are specific to a particular associate or joint venture were detailed earlier
starting on page 32.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Commitments & Contingent Liabilities in Respect of Associates
The next section of the note details information on commitments and contingent liabilities in
respect of associates:
•
As for previous sections, this section can be included by selecting ‘Yes’ in the applicable
financial reporting field, or this section can be excluded without removing any default text.
•
The heading to this section can be amended or removed as appropriate. Where there are
capital commitments but no contingent liabilities for the associates, then the heading should
be amended as applicable and vice versa.
•
The default text stored in the next financial reporting field regarding capital commitments
can be amended or removed as required.
•
There is an additional financial reporting field available that can be used where further
disclosure on capital expenditure is required.
•
The default text stored in the next financial reporting field regarding contingent liabilities can
be amended or removed as required.
•
There is an additional financial reporting field available that can be used where further
disclosure on contingent liabilities is necessary.
Please note that the detail regarding capital expenditure and contingent liabilities for an
associate, where required, needs to be added for an associate and/or a joint venture to
complete this section of the note. The financial reporting fields that are specific to a particular
associate or joint venture were detailed earlier starting on page 32.
Commitments & Contingent Liabilities in Respect of Joint Ventures
The fourth part of the note Associates and Joint Arrangements details information on
commitments and contingent liabilities in respect of joint ventures. The financial reporting fields
that the support this disclosure are used in exactly the same way as described in the previous
section (Commitments & Contingent Liabilities in Respect of Associates). The fields available
for commitment and contingent liabilities for joint ventures are shown below:
Please note that the detail regarding capital expenditure and contingent liabilities for a joint
venture, where required, needs to be added for an associate and/or a joint venture to complete
this section of the note. The financial reporting fields that are specific to a particular associate
or joint venture were detailed earlier starting on page 32.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Summarised Financial Information for Associates
The fifth part of the note details summarised information on associates. As noted previously,
there is capacity to add data on up to three associates (or joint ventures) and these fields were
detailed earlier starting on page 32).
The following financial reporting fields complete this section of the note. As for previous parts of
the note, this section can be included by selecting ‘Yes’ in the applicable financial reporting
field, or this section can be excluded without removing the default text or any data that has been
added. There is a heading available that can be edited as required.
There is a financial reporting field that has default text stored that can be amended as required
and a further field where another paragraph of text can be added to complete any disclosure.
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Summarised Financial Information for Joint Ventures
The last part of the note details summarised information on joint ventures. The following
financial reporting fields are available to complete this section of the note and are used in
exactly the same way as described in the previous section (Summarised Financial Information
for Associates). The fields available to complete the section on summarised information on joint
ventures:
Associates and Joint Arrangements & Operating Segments Note
At the end of the ‘Associates & Joint Arrangements: General Disclosure on Associates & JVs’
group of financial reporting fields are a number of fields that are available for use where
disclosure on associates and joint arrangements is required to be included in the Operating
Segments note.
There are financial reporting fields available to store data required to be included in the
‘segment performance’ section of the Operating Segments note. Simply check the description
and amend as appropriate, and add the required amounts into the relevant fields.
There are also financial reporting fields that can be used to store data required to be included in
the ‘segment assets’ section. Again, check the description and amend as appropriate, and add
the required amounts into the relevant fields.
Additional Disclosure required for Associates and Joint Arrangements
Finally, there is a financial reporting field available for use where any additional text disclosure
is required to complete this note.
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Obsolete: Investments in Associates Note
As noted above the ‘Associates and Joint Arrangements’ note combines and expands the
disclosure previously made in three notes; Investments Accounted for Using the Equity Method
note; Associated Companies note; and Joint Venture Operations note. Accordingly the Xcede
Master Sheets required amendment to remove disclosure previously included in various
supporting notes based on obsolete financial reporting fields.
The following notes have been amended to remove previously required disclosure:
•
Capital and Leasing Commitments;
•
Cash Flow;
•
Contingent Liabilities and Contingent Assets;
•
First Time Adoption of AIFRS;
•
Retained Profits; and
•
Reserves.
The following notes have been deleted:
•
Investments Accounted for Using the Equity Method; and
•
Investment in Associates.
The Revenue note required amendment to include a change as a result of the new Associates
and Joint Arrangements note being included in this year’s release.
Income Tax Expense Note
Two changes have been made to the Income Tax Expense note in this year’s release:
•
Where the Income Tax Expense note is printed in the ‘year of grace’ (next year) the
descriptions used for the reconciliation items are now sourced from the text stored in the
current year in the financial reporting field table. Previously, these text descriptions would
have been required to be added into the financial reporting field table set to ‘next year’.
Please note that where a new reconciliation item is required to be input for year of grace
only, then the description for this new item is added into a field where the financial reporting
field table has been set to current year.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
•
Additionally, where the first financial reporting field shown below has been set to ‘Yes’ to
enable the tax effect component is to be added by the user, the descriptions used where
printing the note in ‘year of grace’ are now sourced from the descriptions stored for the
current year.
Interests in Subsidiaries Note
The ‘Interest in Subsidiaries’ note has been included in this year’s release of the Xcede Master
Sheets and Templates, and discloses information where relevant on principal subsidiaries;
whether there are significant restrictions on access to assets or ability to settle liabilities;
acquisition and/or disposal of controlled entities; transactions with non-controlling interests; and
summarised financial information of subsidiaries of material non-controlling interests.
The details required to construct the note are added to financial reporting fields opened for this
purpose on each of the entity templates. The note can be included by selecting ‘Yes’ in the first
financial reporting field in the group ‘Interests in Subsidiaries’:
There are many fields available to complete the note, so the information provided below has
been divided into six sections.
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Information about Principal Subsidiaries
The first part of the note allows information to be disclosed on principal subsidiaries:
•
This section can be included by selecting ‘Yes’ in the applicable financial reporting field.
•
The heading to this section can be amended as appropriate.
•
Review the default text and amend as required.
•
Add the name of each subsidiary, principal place of business, ownership interest held and
proportion of non-controlling interests. Details on up to five subsidiaries can be added.
•
There is an additional financial reporting field available that can be used where further
disclosure on principal subsidiaries is required and there a further text statement that can be
amended where required.
Significant Restrictions
There are financial reporting fields available in this section to allow disclosure to be made on
whether there are significant restrictions over the company’s ability to access or use assets, and
settle liabilities:
•
Selecting ‘Yes’ in the first financial reporting field to include this section.
•
The heading to this section can be amended where required.
•
There is a financial reporting field that has default text stored, which can be amended as
applicable.
•
The relevant disclosure on significant restrictions can be added to the four fields available
for this purpose.
Reckon Limited | PAGE 43 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Acquisitions of Controlled Entities
The next section of the note details the acquisition of controlled entities where they occurred
during the financial period:
•
This section can be included by selecting ‘Yes’ in the applicable financial reporting field.
•
The heading to this section can be amended as appropriate.
•
Enter text disclosure to be printed prior to the purchase consideration items, as required
•
The description and amount for up to nine purchase items can be added to financial
reporting fields available. Enter each purchase consideration item as a positive number and
each item that reduces the purchase consideration as a negative number.
•
There are seven financial reporting fields available that are used to complete the disclosure
on acquisition of controlled entities.
Reckon Limited | PAGE 44 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Transactions with Non-controlling Interests
Transactions with non-controlling interests are added to the applicable financial reporting fields
where this section of the note is required:
•
This section is included by selecting ‘Yes’ in the applicable financial reporting field.
•
The heading to this section can be amended as appropriate.
•
Enter text disclosure to be printed prior to the purchase consideration items, as required
•
The description and amount for up to five purchase items can be added to financial
reporting fields available. Enter each purchase consideration item as a positive number and
each item that reduces the purchase consideration as a negative number.
•
Additional text disclosure can be added which is printed after the purchase consideration
items, where relevant.
Disposal of Controlled Entities
Where a controlled entity has been disposed of during the year disclosure can be included by
selecting ‘Yes’ in the applicable financial reporting field. Then check the default heading and
amend as required before adding the required text disclosure to the two financial reporting fields
available for this purpose:
Reckon Limited | PAGE 45 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Summarised Financial Information of Subsidiaries with Material Non-controlling Interests
The final section of the note details information on summarised financial information of
subsidiaries with material non-controlling interests:
•
This section is included by selecting ‘Yes’ in the applicable financial reporting field and the
heading to this section can be amended or removed as appropriate.
•
There is a financial reporting field that prints before the detailed information on subsidiaries.
Review the default text and amend as required.
•
Next the financial data is added for the up to two subsidiaries. Firstly add name of the
subsidiary and the applicable summarised financial position balances.
•
Finally, add the applicable summarised financial performance balances and statement of
cash flows balances.
The same fields shown above for subsidiary 1 are available for subsidiary 2.
Parent Information Note
In this release there is a new supporting note available for a company ledger only. The Parent
Information note can be included in a set of financial statements where required for a company.
The note is constructed using financial reporting fields, as the information is not available in the
particular company ledger.
A new group of financial reporting fields has been opened on the entity templates to support any
required disclosure. The Parent Information note generates following Note 1, so the applicable
financial reporting fields are included in the section ‘Compliance Notes: Statement of Profit or
Loss & Comprehensive Income’.
Reckon Limited | PAGE 46 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
The Parent Information note can be included when generating an income statement by request;
however, the default has been set to ‘No’, so the note is excluded. To complete and include the
new note:
•
Remove the tick to the left that connects the first financial reporting field to the template and
select ‘Yes’.
•
Review and amend as required the default text in the second financial reporting field.
•
Add the balances for current assets, non-current assets, current liabilities, non-current
liabilities, issued capital and retained earnings, as appropriate.
•
Where information on reserves needs to be included for the parent entity, add a description
of the reserve as well as the balance for each reserve.
•
Add the balances for total profit and total comprehensive income, as appropriate
•
Where text disclosure on additional items, such as contingent liabilities is required, add a
title for the disclosure along with the applicable text.
Save any data added or changes made.
Reckon Limited | PAGE 47 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Profit Note
A minor change has been made to the profit note to allow the accounts shown in the following
table to print their account descriptions where this note is being printed for a reporting entity:
204
Movement in net market values
207
Debt defeasance
209
Foreign currency exchanges
211
Share of partnership profit
212
Fair value gain
213
Gain on revaluation of investment
property
Previously these accounts printed a ‘hard-coded’ description based on the Xcede Master Chart.
Related Party Transactions Note for a Trust
The Related Party Transactions note for a trust has changed this year to display the disclosure
on remuneration of key personnel under ‘Transactions with Related Parties’. Previously this
disclosure was included under the section ‘Key Management Personnel’.
Accordingly the financial reporting fields that support the disclosure on remuneration of key
personnel on the entity templates have been relocated further down the financial reporting fields
table.
To distinguish this disclosure from other transactions with related parties, there is a new
financial reporting field available that stores a heading than can be amended as required.
Following the ‘remuneration of key personnel’ fields there is an information field that indicates
the next group of financial reporting fields are used for related party transactions; loans to
related parties; and loans from related parties, where required.
Reckon Limited | PAGE 48 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Related Party Transactions Note for a Partnership
The Related Party Transactions note for a partnership has also changed this year to display the
disclosure on remuneration of key personnel under ‘Transactions with Related Parties’. Please
see the previous section for details.
Revenue Note
The revenue note has been amended in this year’s release to support two enhancements:
•
Associates and Joint Arrangements Note: The revenue note excludes account 225 where
disclosure on Associates and Joint Arrangements is included in the financial statements.
Please see page 27 for more information.
•
Enhancement: In this release, direct expenses can be allocated against other farm income.
Please see page 9 for more information.
SELF-MANAGED SUPERANNUATION FUND ACCOUNTS
CHANGES
Note 1: Summary of Significant Accounting Policies
The income tax accounting policy note has been amended in line with the disclosure displayed
in the Thomson Reuters Publication: 2015 XYZ Model Financial Accounts for a self-managed
superannuation fund.
Annual Fund Information Statement
In this year release of Xcede Master Sheets and Templates, the Annual Fund Information
Statement has been retired and the supporting financial reporting fields used to prepare this
report, have been removed from the superannuation fund template. Previously the group of
financial reporting fields used with the Annual Fund Information Statement was positioned on
the template as shown below:
Reckon Limited | PAGE 49 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Further, the following jobstream and the two reports that comprised the Annual Fund
Information Statement have been removed from the superannuation fund template:
Reckon Limited | PAGE 50 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
SECTION 2: THE TEMPLATES
All Standard Templates
The nine standard templates that accompany the XPA Master Sheet release each year have
been amended to update the release date to ‘August 2015’:
Master Chart Template & General Ledger Accounts
Associates & Joint Arrangements
Where an entity has interests in other entities then the relevant balances can be included when
preparing the financial statements and a supporting note constructed from financial reporting
fields. Account 225, ‘Share of net profits of associates and joint ventures’ have been allocated
on the Master Chart Template as the specific income account that should be used where
disclosure on ‘Associates & Joint Arrangements’ is required:
Please note that account 225 is only printed separately to all other revenue accounts on the
income statement where the ‘Associates & Joint Arrangements’ note has been included in the
notes to the financial statements. Where this disclosure is not required then account 225 can
be used as any other revenue account
Entity Templates & Financial Reporting Fields
As for previous releases of the templates, changes have been made to the financial reporting
fields; many have been amended or deleted; and new ones added. Please refer to the main
body of the release notes for full details of changes made to the Xcede Master Sheets and how
those changes necessitate the addition or amendment or deletion of financial reporting fields.
Detailed here are the main changes made.
Reckon Limited | PAGE 51 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
New Groups of Financial Reporting Fields
New Group: Management P&L - Using Account 189 as Direct Expenses for Other Farm Income
(Section: Management Accounts)
New group of financial reporting fields is available in the section ‘Management Accounts’ to
support the new enhancement where account 189 can be used as a direct expense account
when printing other farm income accounts in management reports.
New Group: Note 1 & Year of Grace (Section: Note 1 – Significant Accounting Policies)
New group of financial reporting fields is available in the section ‘Note 1 – Significant
Accounting Policies’ to support the new enhancement where the current year text stored on a
ledger can be used when printing Note 1 in ‘year of grace’.
New Group: Interests in Joint Arrangements Policy Note (Section: Note 1)
New group of financial reporting fields is available in the section ‘Note 1 – Significant
Accounting Policies’ to support the new accounting policy note, Interests in Joint Arrangements.
New Groups: Associates & Joint Arrangements (Section: Compliance Notes Statement Financial
Position)
Three new groups of financial reporting fields is available in the section ‘Compliance Notes to
Statement Financial Position’ to support the disclosure on associates and joint ventures.
New Group: Interests in Subsidiaries (Section: Compliance Notes Statement Financial Position)
New group of financial reporting fields is available in the section ‘Compliance Notes to
Statement Financial Position’ to support the disclosure on interests in subsidiaries.
Reckon Limited | PAGE 52 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Amended Groups of Financial Reporting Fields
Amended Group: Compilation Report (Section: Text Reports and Declarations)
Amended group of financial reporting fields in the section ‘Text Reports and Declarations’; new
fields are available to support the changes to the compilation reports re-issued under ‘APES
315 Compilation of Financial Information’.
Amended Group: Management Financial Statements (Section: Glossary)
New financial reporting fields available in the section ‘Glossary’ to support the new
enhancement where account 189 can be used as a direct expense account when printing other
farm income accounts in management reports.
Amended Group: Livestock Accounts (Section: Management Accounts)
Amended group of financial reporting fields in the section ‘Management Accounts’; a new field is
available to support the enhancement where the descriptions for livestock accounts (100 to 169)
can be printed from the client chart on the ledger.
Amended Group: Livestock Accounts (Section: Management Accounts)
Amended group of financial reporting fields in the section ‘Management Accounts’; a new field is
available to support the enhancement where the descriptions for livestock accounts (100 to 169)
can be printed from the client chart on the ledger.
Amended Group: Capital & Leasing Commitments (Section: Compliance Notes S’ment Financial
Position)
Amended group of financial reporting fields in the section ‘Compliance Notes to Statement
Financial Position’; the financial reporting fields that previously supported the disclosure on
capital and other commitments regarding associates have been deleted.
Reckon Limited | PAGE 53 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Amended Group: Contingent Liabilities & Assets (Section: Compliance Notes Statement Fin
Position)
Amended group of financial reporting fields in the section ‘Compliance Notes to Statement
Financial Position’; the financial reporting fields that previously supported the disclosure on
contingent liabilities and assets regarding associates have been deleted.
Amended Group: First-Time Adoption of AIFRS (Section: Compliance Notes Sment P&L & Comp
Income)
Amended group of financial reporting fields in the section ‘Compliance Notes to Statement Profit
or Loss & Comprehensive Income’; the financial reporting fields that previously supported the
disclosure change to AIFRS regarding associates have been deleted.
Company Template Only
In addition to the new and amended financial reporting fields common to all entity templates
noted above, the following new groups are available or have been amended on the company
template:
New Groups of Financial Reporting Fields
New Group: Parent Information (Section: Compliance Notes S’ment Profit or Loss & Comp Inc)
A new note ‘Parent Information’ can be included for a company ledger this year, where required.
A new group of financial reporting fields are available to support this note and the note prints
after note 1 where it is included in a set of financial statements:
Reckon Limited | PAGE 54 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Trust Template Only
In addition to the new and amended financial reporting fields common to all entity templates
noted above, the following new groups are available or have been amended on the trust
template:
Amended Groups of Financial Reporting Fields
Amended Group: Compilation Report – Corporate Trustee (Section: Corporate Trustee Accounts)
Amended group of financial reporting fields in the section ‘Corporate Trustee Accounts’; new
fields are available to support the changes to the compilation reports re-issued under ‘APES
315 Compilation of Financial Information’.
Amended Group: Taxable Income Reconciliation Statement (Section: Management Accounts)
New financial reporting field available in the section ‘Management Accounts’ to support the new
enhancement where the distributions to beneficiaries balance to be excluded from taxable
income and the calculation of income tax payable for a trust ledger.
Superannuation Fund Template Only
In addition to the new and amended financial reporting fields common to all entity templates
noted above, the following sections or groups have been deleted or amended on the
superannuation fund template:
Deleted Section of Financial Reporting Fields
Deleted Section: Annual Fund Information Statement
The ’Annual Fund Information Statement’ section and group of financial reporting fields was
removed from the superannuation fund template.
Reckon Limited | PAGE 55 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Amended Groups of Financial Reporting Fields
Amended Group: Compilation Report – Corporate Trustee (Section: Corporate Trustee Accounts)
Amended group of financial reporting fields in the section ‘Corporate Trustee Accounts’; new
fields are available to support the changes to the compilation reports re-issued under ‘APES
315 Compilation of Financial Information’.
Reckon Limited | PAGE 56 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
SECTION 3: NEW, DELETED & AMENDED XCEDE
SHEETS
New Sheets
M'ment Notes - Other
Farm IncomeA.xlsx
M'ment Notes - Other
Farm Income.xlsx
New management notes that are called from the profit and loss
statements; either ‘ManInc&Exp.xlsx’ or ‘Manp&l.xls’. These notes
are required to support the enhancement where direct expenses
can be allocated against other farm income (accounts 170 – 189)
using the last account in this range, account 189, as an expense
account. This format is controlled by a financial reporting field.
M'ment Notes - Other
IncomeA.xlsx
New management note that is called from the profit and loss
statement ‘ManInc&Exp.xlsx’. This note is required to support the
enhancement where account 045 now generates a supporting note
detailing the active subaccount balances where appropriate.
Notes - Associates Joint
Arrangements.xlsx
New compliance note that details information on disclosure of
interests in other entities.
Notes - Interests in
Subsidiaries.xlsx
New compliance note that details information on disclosure of
interests in subsidiaries.
Notes - Parent
Information.xlsx
New compliance note that discloses information on the parent
entity, including significant balances. The note is available for a
company ledger only.
TB Output.xlsx
New management report that can be run from one ledger and the
results imported into another ledger. The trial balance from the
source ledger is output to an Xcede sheet and the balances
imported into a second ledger. This report assists where an
incorrect entity type has been selected when setting up a new
ledger, for example.
Reckon Limited | PAGE 57 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Deleted Sheets
Notes - Equity
Accounted
Investments.xlsx
Compliance notes that previously disclosed information on account
794, Shares in associated companies. This disclosure is now
included in the ‘Associates and Joint Arrangements’ note.
Notes - Investments in
Associates AIFRS.xlsx
Compliance note that previously disclosed information on
investment in associates. This note has been replaced with the
‘Associates and Joint Arrangements’ note.
SFAccs.xlsx
SFAnnual.xlsx
The Annual Fund Information Statement has been retired and
therefore the two sheets that comprise this report have been
deleted and removed from the superannuation fund template.
Amendment of Existing Sheets
Compliance Reports: Large & Small Companies, Discretionary & Unit Trusts, Partnerships
& Incorporated Associations
AuditorIndDec.xlsx
DrDeclarTrust.xlsx
AuditReport.xlsx
DrDeclaT.xlsx
AuditReportPship.xlsx
DrReport AIFRS.xlsx
AuditReportTrust.xlsx
IAAuditRep.xlsx
DeclarPship.xlsx
IACertificate.xlsx
DrDeclar.xlsx
IACommittee Report.xlsx
Balance Sheet.xlsx
Amended the command that calls the ‘Contingent Liabilities’ and
‘Capital and Leasing Commitments’ notes to remove any reference
to financial reporting fields used with the obsolete note ‘Investment in
Associates’.
Balance Sheet OB.xlsx
Enhanced to allow the alternate
date selected in the current year
to be used when printing these
text reports in the ‘year of grace’.
Balance Sheet TP.xlsx
Removed all commands and references to financial reporting fields
used with the obsolete note ‘Investment in Associates’ that were
included with these balance sheets.
Balance Sheet TP
OB.xlsx
Enhanced to allow the ‘Associates and Joint Arrangements’ note be
called by request for a ledger.
Enhanced to allow the ‘Interests in Subsidiaries’ note be called by
request for a ledger.
Reckon Limited | PAGE 58 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Compliance Reports: Large & Small Companies, Discretionary & Unit Trusts, Partnerships
& Incorporated Associations
Changes in Equity IA
L.xlsx
Changes in Equity IA
P.xlsx
Changes in Equity
L.xlsx
CompReport.xlsx
Changes in Equity P P.xlsx
Changes in Equity P.xlsx
Changes in Equity T L.xlsx
Changes in Equity T P.xlsx
Removed all commands and
references to financial reporting
fields used with the obsolete note
‘Investment in Associates’ that
were included with these
statements of changes in equity.
Amended the reporting and non-reporting compilation reports based
on the re-issued standard ‘APES 315 Compilation of Financial
Information’. A new financial reporting field controls which version of
the compilation report is printed (the 2009 version or the 2015
version). Additionally, the organisation name, optional four heading
lines and ABN/ACN that print at the top of the page prior to the start
of the compilation report can be excluded, by request. The practice
address lines can also be excluded where applicable. Finally, there
is the capacity to include a ‘Note Regarding Basis of Accounting’
where this disclosure is required.
Amended a style issue in the address section of the report.
DrReport AIFRS.xlsx
Amended the signature section of the report to be ‘This directors'
report is signed in accordance with a resolution of the board of
directors’.
Removed all commands and references to financial reporting fields
regarding the obsolete note ‘Investment in Associates’ on the
following header tabs used with the statements of changes in equity:
‘HEADER12’; ‘HEADER13’; ‘HEADER17’; ‘HEADER19’;
‘HEADER20’
Headers Footers.xlsx
Amended the following header tab to add the capacity to control the
inclusion of the heading rows on the compilation report:
‘HEADER2’
Where you have customised headers and/or footers then please note
that there may be issues when you upgrade to the new sheets.
Reckon Limited | PAGE 59 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Compliance Reports: Large & Small Companies, Discretionary & Unit Trusts, Partnerships
& Incorporated Associations
Comp Income
Statement.xlsx
Income Statement
Nil.xlsx
Income Statement TP.xlsx
Income Sment UDFF.xlsx
Income Sment TP UDFF.xlsx
Income Statement.xlsx
Income Statement.xlsx
Income Statement
TP.xlsx
Income Sment
UDFF.xlsx
Income Sment TP
UDFF.xlsx
Enhanced to allow the selections
and stored text for a ledger that
was used when preparing Note 2
(where the split note 1 and 2 is
required) in the current year to be
used in the ‘year of grace’.
Enhanced to include the capacity to allocate direct expenses against
other farm income (accounts 170 – 189) using the last account in this
range, account 189, as an expense account. The account balances
included for revenue, other revenue and other expenses are
changed depending on whether the enhancement is included or
excluded by selecting ‘Yes’ or ‘No’ in a new financial reporting field.
Removed all commands and references to financial reporting fields
used with the obsolete note ‘Investment in Associates’ that were
included with these income statements.
Added the capacity to isolate account 225, ‘Share of net profits of
associates and joint venture entities’ where the ‘Associates and Joint
Arrangements’ note is called by request for a ledger.
Income Statement.xlsx
Income Sment
UDFF.xlsx
Enhanced to allow the ‘Parent Information’ note be called by request
for a company ledger.
Note 1 AIFRS Alt.xlsx
Enhanced to include the capacity to use the selections and stored
text for a ledger that was used when preparing Note 1 in the current
year, to prepare Note 1 in the ‘year of grace’ (next year).
Note 1 Non-Reporting
AIFRS.xlsx
Upgraded to include or delete financial reporting fields, in line with
the entity templates where default text changes have been made as
shown in Thomson Reuters Publication, ‘2015 XYZ Model Financial
Accounts’.
Note 1 Reporting
AIFRS.xlsx
Note 1 Non-Reporting
AIFRS Note 2.xlsx
Note 1 Reporting AIFRS
Note 2.xlsx
Enhanced to include a new accounting policy note, titled ‘Interests in
Joint Arrangements’.
Enhanced to include the capacity to use the selections and stored
text for a ledger that was used when preparing Note 1 in the current
year, to prepare Note 1 in the ‘year of grace’ (next year).
Amended to bold the sub-headings used in the ‘Depreciation’ policy.
Note 1 - Non-Reporting
Corporate Trustee.xlsx
Reckon Limited | PAGE 60 OF 77
Amended to fix issues with incorrect cross-references.
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Compliance Reports: Large & Small Companies, Discretionary & Unit Trusts, Partnerships
& Incorporated Associations
Notes - Adopt
AIFRS.xlsx
Notes - Adopt AIFRS
TP.xlsx
Notes - Contingent Liabilities
AIFRS.xlsx
Notes - Reserves AIFRS.xlsx
Notes - Cash Flow.xlsx
Notes - Retained Profits.xlsx
Removed all commands and
references to financial reporting
fields used with the obsolete
note ‘Investment in Associates’
that were included with these
notes.
Notes - Commitments
AIFRS.xlsx
Notes - Abnormal Items
- Trustee.xlsx
Amended to remove the imbedded column headings.
Notes - Auditors
Remuneration
AIFRS.xlsx
Amended to add a sub-heading.
Notes - Beneficiaries
Funds Assets.xlsx
Notes - Beneficiaries
Funds.xlsx
Amended to stop a superfluous subtotal from printing in the current
account when there are no debits balances active for a particular
beneficiary.
Notes - Borrowings.xlsx
Amended to remove some obsolete financial reporting fields.
Notes - Commitments
AIFRS.xlsx
Amended to remove the section where the capital commitments in
respect of associates were previously disclosed.
Notes - Company or
Trust Details.xlsx
Amended to create a text box where the principal activity is printed.
Notes - Contingent
Liabilities AIFRS.xlsx
Amended to remove the section where the contingent liabilities and
contingent assets in respect of associates were previously disclosed.
Notes - Financial
Instruments AIFRS.xlsx
Amended the note to allow the user to include or exclude disclosure
on ‘Financial Assets Pledged as Collateral’ using a financial reporting
field.
Notes - Income Tax
AIFRS.xlsx
Amended to allow the text descriptions stored in the current year in
the financial reporting field table to be used when printing this note in
the ‘year of grace’.
Reckon Limited | PAGE 61 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Compliance Reports: Large & Small Companies, Discretionary & Unit Trusts, Partnerships
& Incorporated Associations
Notes - Issued
Capital.xlsx
Amended to remove disclosure on number of shares partly at the
end of the financial period.
Notes - Profit
AIFRS.xlsx
Amended to allow accounts 204; 207; 209; 211; 212; and 213 to
print their account descriptions where this note is being printed for a
reporting entity, instead of a ‘hard-coded’ description that was
previously used.
Notes – PPE.xlsx
Notes - Property Plant &
Equipment AIFRS.xlsx
Notes - Property Plant &
Equipment AIFRS
1Pg.xlsx
Notes - Provisions
AIFRS.xlsx
Notes - Related Party
Transactions
AIFRS.xlsx
Notes - Receivables
AIFRS.xlsx
Notes - Revenue
AIFRS.xlsx
Notes - Revenue
Function.xlsx
Notes - Trust Liabilities
AIFRS.xlsx
Reckon Limited | PAGE 62 OF 77
Notes - Property Plant &
Equipment AIFRS Alt.xlsx
Notes - Property Plant &
Equipment AIFRS Alt 1Pg.xlsx
Amended to update the note
number reference where the
‘Movement in Carrying Amounts’
note has been included in the
jobstream.
Amended to correct an issue with a subheading within the note.
Amended the ‘Related Party Transactions’ note for a trust ledger in
line with Thomson Reuters Publication, ‘2015 XYZ Model Financial
Accounts’.
Amended to add a heading for a section where text only is printed
for all entity type ledgers.
Amended to correct an issue where the note was printing debit
signed balances not credit signed balances in the section 'Provision
for Impairment of Receivables'.
Enhanced to include the capacity to allocate direct expenses against
other farm income (accounts 170 – 189) using the last account in this
range, account 189, as an expense account. The account balances
included for revenue, other revenue and other expenses are
changed depending on whether the enhancement is included or
excluded by selecting ‘Yes’ or ‘No’ in a new financial reporting field.
Enhanced to exclude account 225 where the Associates and Joint
Arrangement note has been selected to print in the notes to the
financial statements.
Amended to change a cell reference.
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Reports for Non-reporting Corporate Trustee
CompRepT.xlsx
Amended the reporting and non-reporting compilation reports based
on the re-issued standard ‘APES 315 Compilation of Financial
Information’. A new financial reporting field controls which version of
the compilation report is printed (the 2009 version or the 2015
version). Additionally, the organisation name, optional four heading
lines and ABN/ACN that print at the top of the page prior to the start
of the compilation report can be excluded, by request. The practice
address lines can also be excluded where applicable. Finally, there
is the capacity to include a ‘Note Regarding Basis of Accounting’
where this disclosure is required.
Amended a style issue in the address section of the report.
DrDeclaT.xlsx
Enhanced to allow the alternate date selected in the current year to
be used when printing these text reports in the ‘year of grace’.
DrReport AIFRS.xlsx
Amended the text in the signature section of the report.
Amended the following header tab to add the capacity to control the
inclusion of the heading rows on the compilation report:
Headers Footers –
Trustee.xlsx
‘HEADER2’
Where you have customised headers and/or footers then please note
that there may be issues when you upgrade to the new sheets.
Reckon Limited | PAGE 63 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Reports for Non-Reporting Defined Contributions Superannuation Funds
SFAuditNR.xlsx
SFAuditRep
Appendix.xlsx
Amended in line with the Thomson Reuters Publication, ‘2015 XYZ
Model Financial Accounts’ and a pro-forma report from ‘Advance
Desktop Super’.
SFAuditRep Cover.xlsx
SFAuditNR.xlsx
SFTDecNR.xlsx
SFIndexS.xlsx
SFComp.xlsx
Enhanced to allow the alternate date selected in the current year to
be used when printing these text reports in the ‘year of grace’.
Amended to correct an issue where the rental statement was printed
before the operating statement.
Amended the reporting and non-reporting compilation reports based
on the re-issued standard ‘APES 315 Compilation of Financial
Information’. A new financial reporting field controls which version of
the compilation report is printed (the 2009 version or the 2015
version). Additionally, the organisation name, optional four heading
lines and ABN/ACN that print at the top of the page prior to the start
of the compilation report can be excluded, by request. The practice
address lines can also be excluded where applicable. Finally, there
is the capacity to include a ‘Note Regarding Basis of Accounting’
where this disclosure is required.
Amended a style issue in the address section of the report.
SFNote 1 - AIFRS.xlsx
Enhanced to include the capacity to use the selections and stored
text for a ledger that was used when preparing Note 1 in the current
year, to prepare Note 1 in the ‘year of grace’ (next year).
SFNotes - Livestock
Trading.xlsx
Enhanced to allow users to over-ride the ‘hard coded’ descriptions
available on the Xcede Master chart in favour of sourcing the
account description directly from the client chart on a ledger.
SFNotes - Rental
Trading.xlsx
Amended to improve the final total where multiple properties are
printed.
SFNotes - Vested
Benefits.xlsx
Amended the note to stop a doubling up of balances in particular
circumstances.
SFOpStatementNR.xlsx
Amended to ‘name’ the cells that print rental balances to improve
rounding between reports.
Reckon Limited | PAGE 64 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Management Reports
CompReportMan.xlsx
Amended the reporting and non-reporting compilation reports based
on the re-issued standard ‘APES 315 Compilation of Financial
Information’. A new financial reporting field controls which version of
the compilation report is printed (the 2009 version or the 2015
version). Additionally, the organisation name, optional four heading
lines and ABN/ACN that print at the top of the page prior to the start
of the compilation report can be excluded, by request. The practice
address lines can also be excluded where applicable. Finally, there
is the capacity to include a ‘Note Regarding Basis of Accounting’
where this disclosure is required.
Amended the following header tab to add the capacity to control the
inclusion of the heading rows on the compilation report:
Headers Footers M'ment.xlsx
‘HEADER2’.
Where you have customised headers and/or footers then please note
that there may be issues when you upgrade to the new sheets.
Livestock.xlsx
LivestockDiv.xlsx
Enhanced to allow users to over-ride the ‘hard coded’ descriptions
available on the Xcede Master chart in favour of sourcing the
account description directly from the client chart on a ledger.
ManDeclarDr.xlsx
ManDeclarPartner.xlsx
Enhanced to allow the alternate date selected in the current year to
be used when printing these text reports in the ‘year of grace’.
ManDeclarTrust.xlsx
ManBS.xlsx
Reckon Limited | PAGE 65 OF 77
Amended to correct an issue with an incorrect note number in the
loan receivables section of the report.
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Management Reports
CoverMan.xlsx
ManDivTradAcrossL.xl
sx
ManAppn.xlsx
ManPLNN NA.xlsx
ManPLNNP.xlsx
ManDiv.xlsx
ManDivTradAcrossP.xl
sx
ManDiv1.xlsx
ManDivTrading.xlsx
ManDiv2.xlsx
ManDivTradingT.xlsx
ManDiv2Qtr.xlsx
ManInc&Exp.xlsx
ManDiv13P 2.xlsx
ManInc&ExpNN.xlsx
ManDiv13P C.xlsx
ManInc&Exp5Yr.xlsx
ManDiv13P.xlsx
ManInc&ExpProj.xlsx
ManDivI&EAcrossL.xlsx
ManManuf.xlsx
ManDivI&EAcrossP.xlsx
ManPL13.xlsx
ManDivI&EQtr.xlsx
ManPL6.xlsx
ManDivI&EQtrC.xlsx
ManPL4.xlsx
ManDivInc&Exp.xlsx
ManPLQtr.xlsx
ManDivInc&Exp1.xlsx
ManP&L UDF.xlsx
ManDiv13P C.xlsx
Amended to correct a rounding issue and an issue with opening
stock.
ManDivI&EQtrC.xlsx
Amended to correct an issue with opening stock.
Reckon Limited | PAGE 66 OF 77
ManP&L.xlsx
ManPL%.xlsx
ManPLVar.xlsx
ManPLNN.xlsx
ManPLNNP
TYLY.xlsx
ManPLSub.xlsx
ManPLSub UDF.xlsx
ManRent.xlsx
ManRent5Yr.xlsx
Enhanced to
allow the
selections and
stored text for a
ledger that was
used when
preparing Note
2 (where the
split note 1 and
2 is required) in
the current year
to be used in
the ‘year of
grace’.
ManTrading.xlsx
ManTrading5Yr.xlsx
ManTradingNN.xlsx
ManTradingProj.xlsx
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Management Reports
ManDivI&EQtrC.xlsx
ManPLQtr.xlsx
ManDiv13P C.xlsx
ManDivTradAcrossL.xlsx
ManP&L UDF.xlsx
ManGroupP.xlsx
ManDiv.xlsx
ManPLNN NA.xlsx
ManGroupL.xlsx
ManDivInc&Exp1.xlsx
ManPLNNP.xlsx
ManInc&ExpNN.xlsx
ManDiv13P.xlsx
ManP&L.xlsx
ManInc&Exp.xlsx
ManDivI&EAcrossP.xlsx
ManPL%.xlsx
ManInc&Exp5Yr.xlsx
ManDiv2Qtr.xlsx
ManPLVar.xlsx
ManInc&ExpProj.xlsx
ManDiv13P 2.xlsx
ManPLNN.xlsx
ManManuf.xlsx
ManDiv1.xlsx
ManPL4.xlsx
ManPLNNP
TYLY.xlsx
ManPL6.xlsx
ManPLSub.xlsx
ManPL13.xlsx
ManPLSub
UDF.xlsx
ManDiv2.xlsx
ManDivI&EQtr.xlsx
ManDivInc&Exp.xlsx
ManDiv.xlsx
ManDiv1.xlsx
ManDiv1.xlsx
ManInc&Exp.xlsx
ManP&L.xlsx
Enhanced to
include the
capacity to
allocate direct
expenses against
other farm
income (accounts
170 – 189) using
the last account
in this range,
account 189, as
an expense
account and
displaying any
active
subaccounts for
account 189
when printing any
applicable profit
and loss
statements. This
format is
controlled by a
financial reporting
field.
Enhanced to allow users to over-ride the ‘hard coded’ descriptions
available on the Xcede Master chart in favour of sourcing the
account description directly from the client chart on a ledger.
Amended to correct an issue in the section ‘Cost of Goods Sold’.
The heading was excluded under certain circumstances.
Enhanced to allow the three profit and loss statements that
generate supporting notes to call a note for account 045 where that
account has active subaccount balances.
Previously account 045 did not generate a note where it had active
subaccount balances.
ManP&L UDF.xlsx
Amended to ‘name’ the cells that print rental balances to improve
rounding between reports.
ManInc&ExpNN.xlsx
Amended to correct a totalling issue.
ManPLSub.xlsx
Amended to correct a stray underscore
Reckon Limited | PAGE 67 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Management Reports
ManRent.xlsx
Amended to ‘name’ the cells that print rental balances to improve
rounding between reports.
M'ment Notes - Note 1.xlsx
Enhanced to include the capacity to use the selections and stored
text for a ledger that was used when preparing Note 1 in the current
year, to prepare Note 1 in the ‘year of grace’ (next year).
M'ment Notes - Livestock
TradingA.xlsx
M'ment Notes - Livestock
Trading.xlsx
M'ment P&L - Divisional Income Sections.xlsx
M'ment P&L - Divisional 13
- Income Sections.xlsx
M'ment P&L - Divisional
Qtr - Income Sections.xlsx
M'ment P&L - Income
Sections - Period
TYLY.xlsx
M'ment P&L - Income
Sections - Period.xlsx
Reckon Limited | PAGE 68 OF 77
M'ment P&L - Income Sections Variance.xlsx
M'ment P&L - Income Sections.xlsx
M'ment P&L - P4 - Income
Sections.xlsx
M'ment P&L - P6 - Income
Sections.xlsx
M'ment P&L - P13 - Income
Sections.xlsx
M'ment P&L - Qtr - Income
Sections.xlsx
M'ment P&L - Manufacture - Income
Sections.xlsx
M'ment P&L - Subacct - Income
Sections.xlsx
Enhanced to allow users
to over-ride the ‘hard
coded’ descriptions
available on the Xcede
Master chart in favour of
sourcing the account
description directly from
the client chart on a
ledger.
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Management Reports
M'ment P&L - Divisional - Income.xlsx
M'ment P&L - Divisional 13 - Income Sections.xlsx
M'ment P&L - Divisional Qtr - Income Sections.xlsx
M'ment P&L - Income Sections - Period TYLY.xlsx
M'ment P&L - Income Sections – Period.xlsx
M'ment P&L - Income Sections – Variance.xlsx
M'ment P&L - Income Sections.xlsx
M'ment P&L - Manufacture - Income Sections.xlsx
M'ment P&L - P4 - Income Sections.xlsx
Enhanced to include an
extra tab titled ‘Other
Farm Income’ which is
used where direct
expenses are allocated
against other farm
income using the last
account in the other farm
income account (170 to
189), account 189, as an
expense account.
M'ment P&L – P6 - Income Sections.xlsx
M'ment P&L – P13 - Income Sections.xlsx
M'ment P&L - Qtr - Income Sections.xlsx
M'ment P&L - Subacct - Income Sections.xlsx
M'ment P&L - Divisional Qtr - Income Sections.xlsx
M'ment P&L - Divisional 13 - Income Sections.xlsx
M'ment P&L - Divisional - Income Sections.xlsx
M'ment P&L - Income Sections.xlsx
M'ment P&L - Income Sections - Period.xlsx
M'ment P&L - Income Sections - Period TYLY.xlsx
M'ment P&L - Income Sections - Variance.xlsx
M'ment P&L - P4 - Income Sections.xlsx
M'ment P&L - P6 - Income Sections.xlsx
M'ment P&L - P13 - Income Sections.xlsx
M'ment P&L - Qtr - Income Sections.xlsx
M'ment P&L - Manufacture - Income Sections.xlsx
M'ment P&L - Subacct - Income Sections.xlsx
Reckon Limited | PAGE 69 OF 77
Enhanced to include the
capacity to allocate direct
expenses against other
farm income (accounts
170 – 189) using the last
account in this range,
account 189, as an
expense account and
displaying any active
subaccounts for account
189 when printing any
applicable profit and loss
statements. This format
is controlled by a financial
reporting field.
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Management Reports
M'ment Notes - Other
Expenses.xlsx
M'ment Notes - Other
Income.xlsx
M'ment Notes - Rental
Trading.xlsx
M'ment Notes - Rental
TradingA.xlsx
Enhanced these two supporting notes to include the subaccount
detail for account 045 where that account has active subaccount
balances.
Previously account 045 did not generate a note where it had active
subaccount balances.
Amended to improve the final total where multiple properties are
printed.
TaxRec.xlsx
Amended the taxable income reconciliation statement available for a
trust ledger to allow the distributions to beneficiaries balance to be
excluded from taxable income and the calculation of income tax
payable, where preferred.
TBalSub.xlsx
Amended the trial balance report to make the subaccount
descriptions for account 502 consistent with the rest of the accounts
in this range. In previous releases these subaccounts printed ‘Share
of profit’ or ‘Share of loss’, as applicable.
Reckon Limited | PAGE 70 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
SECTION 4: MANAGING TEMPLATES & XCEDE
MASTER SHEETS
This section details how to manage the Xcede general release which includes the Xcede Master
Sheets, entity templates, Master Chart template, Group template, Rental template and Division
template. Please contact your APS consultant if you require more information than is contained
in this guide.
Please make sure that you are able to upgrade your Xcede Masters Sheets and
upgrade your customised templates at the same time. Using the new 2015
sheets without upgrading your customised templates causes issues and
errors when you generate your reports.
Storing Xcede Sheets & Templates into XPA
To store the new templates, first check the location of your ‘Template Files’ directory by
selecting the Files menu, select Setup and Practice Settings.
The Xcede Master Sheets are stored in the ‘Sheets’ directory, and you can check the location of
your ‘Sheets’ directory on the same screen.
Xcede Sheets and the ‘Sheets’ Directory
Where you have customised any of your Xcede sheets a full backup of your ‘Sheets’ directory
must be taken prior to installing this Xcede Master Sheets release. You can do this by creating
a new directory folder on your system titled say, ‘Backup Sheets Directory August 2015’ and
storing a copy of your current Xcede sheets there.
Providing that you have renamed all of your customised sheets then installing an upgrade of the
Xcede Master sheets does not overwrite any changes that have been made to your Xcede
sheets.
Where you have not renamed sheets that have been customised for your practice then those
customised sheets need to be copied back to the ‘Sheets’ directory from the back-up directory
after this upgrade.
We also recommend that you review Section 3, New, Deleted and Amended Xcede Sheets on
page 52 to be aware of what changes have been made to the XPA Xcede Master Sheets in
case those changes are required to be made in any of your customised Xcede sheets.
Reckon Limited | PAGE 71 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
The Header & Footer Sheets
Generally, we recommend that you rename any spread-sheets when customising them. The
exceptions to this are the spread-sheets that control the headers and footers when printing a
financial report. This is because these header and footer sheets are referenced from most of
our Xcede Masters Sheets. We do recommend however, that a copy of any customised
headers and footers sheets are stored as a back-up away from the ‘Sheets’ directory. The
customised headers and footer sheets need to be restored to the ‘Sheets’ directory where a
new set of Xcede Master Sheets is added.
Where you have customised the header and footer files, please check the information below as
amendments have been made to these Xcede sheets in this release.
The following amendments have been made to the header sheet: ‘Headers Footers.xlsx’:
Removed all commands and references to financial reporting fields regarding the obsolete
note ‘Investment in Associates’ on the following header tabs used with the statements of
changes in equity:
‘HEADER12’; ‘HEADER13’; ‘HEADER17’; ‘HEADER19’; ‘HEADER20’
Amended the following header tab to add the capacity to control the inclusion of the heading
rows on the compilation report:
‘HEADER2’
The following amendments have been made to the header/footer sheet: ‘Headers Footers M'ment.xlsx’:
Amended the following header tab to add the capacity to control the inclusion of the heading
rows on the compilation report:
‘HEADER2’.
The following amendments have been made to the header sheet: ‘Headers Footers Trustee.xlsx’:
Amended the following header tab to add the capacity to control the inclusion of the heading
rows on the compilation report:
‘HEADER2’
Where you have customised header and/or footers then please be aware that there may
issues when you upgrade to the new sheets.
Reckon Limited | PAGE 72 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Customised Entity Templates
Where you have customised your templates you first need to upgrade each of your customised
templates to the appropriate 2015 standard templates. This needs to be performed prior to the
‘Refreshing’ of each of your existing ledgers, to be able to use any of the new enhancements
we have added this year.
Please take a backup copy of your customised templates before upgrading them.
Financial Reporting Fields
First refresh the financial reporting fields on your customised templates. The ‘Refresh’ button is
located on the financial reporting fields’ toolbar.
You are then asked to select the template from which you want to refresh the financial reporting
fields; select the appropriate entity template and click the ‘OK’ button.
Please note: that any changes you have made to the default text or settings on your
customised templates last year is not replaced on a refresh of financial reporting fields in this
year from the 2015 standard templates. ‘System fields’ are not amended/updated on a template
to template refresh as they are on a template to ledger refresh.
Where you have made many changes to the settings and data stored in financial reporting fields
on your customised templates and opened practice specific financial reporting fields then you
need to review these release notes and check the default data stored meets your reporting
requirements when preparing your 2015 financial statements.
Where you have made minimal changes to the settings on the table of financial reporting fields
and the main reason for maintaining a set of customised templates is to manage your practice
jobstreams then we recommend that you do not refresh the financial reporting fields. Rather,
re-customise the 2015 XPA templates and re-make any changes to the data and settings stored
on financial reporting fields. Review these release notes to see if there are any further settings
that need changing or data amendments required to make use of any enhancement included
this year. Then re-create the practice specific jobstreams. This method would ensure the 2015
data stored in the financial reporting fields on your customised templates is in line with the data
stored on the XPA 2015 templates.
Reckon Limited | PAGE 73 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
The Glossary Section
There have been new items added to the ‘Glossary Section’ on the entity templates in this
release in the group ‘Management Financial Statements’.
We recommend you review the default data in these financial reporting fields and where you
wish to apply these text changes to all or the majority of your ledgers then we recommend that
the relevant templates are amended prior to refreshing any ledgers. As noted above any
changes you have made to the default text or settings on your customised templates last year is
not replaced on a refresh of financial reporting fields in this year from the 2015 standard
templates. Please review the default text on your customised templates in the glossary section
to ensure it meets your requirements prior to refreshing any of your ledgers.
Amending the Term ‘Other Farm Income’ & Heading ‘Direct Expenses’: Profit & Loss Statements
A new enhancement included this year allows direct expenses to be allocated against revenue
from ‘Other Farm Income’, account range 170 to 189. The term ‘Other Farm Income’ which
prints as the heading and as part of the subtotal text, and the heading ‘Less Direct Expenses’
print in the profit and loss statement where this new enhancement is selected, can be amended
as required.
Adding the New Xcede Sheets to the Entity Templates
New sheets that are added to all Entity Templates
In this release there is only one new sheet that needs to be attached to your customised
company, trust, partnership, incorporated association and superannuation fund templates:
Sheet File Name
Description
TB Output.xlsx
New management report that can be run from one ledger and the results
imported into another ledger. The trial balance from the source ledger is
output to an Xcede sheet and the balances imported into a second ledger.
This report assists where an incorrect entity type has been selected when
setting up a new ledger, for example.
Reckon Limited | PAGE 74 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
To Add a New Xcede Spreadsheet to the Entity Templates
Select the ‘Reporting’ menu, ‘Spreadsheets’ and select the ‘Sheets’ directory in the ‘Directory’
box in the bottom left hand corner of the ‘Spreadsheets’ window. A list of available report
sheets is displayed in the ‘Files’ box to the right. Locate the file to be added to the template and
highlight it.
This example is showing the C:\ drive, but yours will probably be located on your network.
Double click the left mouse button to populate the name of the file in the ‘Sheet’ box. Enter a
description that describes as fully as possible the purpose of the spreadsheet.
Click the ‘Save’ button to add the spreadsheet to the entity template.
Reckon Limited | PAGE 75 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Refreshing Financial Reporting Fields for Existing Ledgers
Once you have loaded the 2015 XPA Xcede Master Sheets and templates into their respective
directories; upgraded your customised templates (where you have them); then each of your
existing ledgers needs to be refreshed against the applicable entity templates. This procedure
loads any new or amended financial reporting fields introduced with this release into your
ledger, and removes any fields that are no longer required.
To Refresh the Financial Reporting Fields
You are prompted to refresh the financial reporting fields where there are new financial
reporting fields open on the selected default template that are not opened on the ledger. You
must perform the refresh function when you select an existing ledger for the first time after
loading the 2015 release.
To refresh each ledger, select the Reporting menu, followed by Financial Reporting Fields,
and click the ‘Yes’ button on the following information message:
The ‘Select Existing XPA File’ window opens and the default template for the ledger is
automatically selected. Click the ‘OK’ button to select this template or you may change this
selection. The screen shot below shows the selection of the Company AIFRS template which
would have been the default template for the ledger being processed:
The default template is automatically selected for a trust, or partnership, or incorporated
association, or superannuation fund for an appropriate ledger in the same way.
The refresh function is also going to look at which financial reporting fields are open on the
ledger but NOT open on the entity template selected. An ‘Exceptions’ list displays which
includes any financial reporting fields that have been specifically created within your practice for
an individual ledger. These financial reporting fields are NOT opened on the template selected
to refresh from whether it be a practice-customised template or an XPA Standard Template.
Reckon Limited | PAGE 76 OF 77
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Please DO NOT delete any ledger specific financial reporting fields that you have created.
Simply click the ‘Continue’ button to update the financial reporting fields from the new AIFRS
template to retain any fields that have been specifically created within your practice.
Reckon Limited | PAGE 77 OF 77