Council of Deans
Date: Wednesday, August 5, 2015
Location: Administration Boardroom
Time: 2:00 p.m.
 Approval of Council of Deans Minutes – July 8, 2015 Meeting (pages 1-3)
 Discussion Items:
1. General Faculty and Staff meeting Monday
2. Adjunct Faculty meeting topics
3. Faculty availability
4. Intersession advisement
5. Grade distribution report
6. Sample departmental briefings (pages 4-6)
7. HLC re-accreditation: Changes to Faculty Qualification expectation (Handout) Provide the
names of any faculty members who do not meet the updated HLC expectations by September
15, 2015.
8. Computer deployment update—Debbie Goode
9. Final Early Alert Update for Summer 2015—Dr. Oty (page 7)
10. Enrollment Update for Fall 2015—Dr. Oty (Handout)
11. Remaining Seat Report for Fall 2015—Dr. Oty (Handout)
 Reminders:
1. The 2014-2015 Fact Book has been posted at http://www.cameron.edu/iraa/factbook.
2. Fall 2015 Student Information Sheet and Syllabus Attachment are available online at
http://www.cameron.edu/academic_affairs. Please remember that all syllabi should include a
listing of required and recommended course materials with the ISBN numbers. If a faculty
member requires the purchase of an access code or other virtual instructional materials, then
that should be listed clearly on the syllabus too.
3. FLAC— Please submit non-instructional assignments for Fall to Mandy. Use the Fall and
Spring FLAC process outlined in the Quick Reference Guide provided at training last year.
Let Jaime know if you need a Fall and Spring reference guide.
If there are any changes made after the lock dates please be sure to submit a new payroll
action form as soon as possible. Failure to submit a corrected payroll action form may result
in incorrect payments.
4. RSVP needed for WEAVEonline training session. To RSVP for the training, please send an
email to [email protected] with the following information: Name of attendee and
Program(s) attendee will be working on. The training will be limited to the first 30 employees
who register. WEAVEonline office hours and training session dates listed in calendar below.
5. New Faculty Meeting—have offices ready for faculty---make sure they have a computer,
their name on the door and that keys are ready.
 Important Dates:



Council of Deans – Wednesday, September 2, 2015 at 2:00 p.m. in the Administration
Boardroom
Council of Chairs – Thursday, August 20, 2015 at 2:00 p.m. in the IBC/RMA Executive
Boardroom
Regents Meeting Dates (for curriculum proposal purposes)
 The University of Oklahoma Board of Regents
Board Meeting Dates
Topics Due
Drafts Due
September 16-17, 2015
July 27
August 10
October 27-28, 2015
September 3
September 18
December 1-2, 2015
October 8
October 22




























Location
Norman
Lawton
Norman
The Oklahoma State Regents for Higher Education
o September 2-3, 2015
o October 21-22, 2015
o November 5, 2015
o December 2-3, 2015
August 6-7, 2015 – New Faculty Orientation, 8:30am-4:00pm in the Buddy Green Room
August 10, 2015 – Faculty Offices Open
August 10, 2015 – General Faculty and Staff Meeting, 8:30 a.m. in the McCasland Ballroom
August 10, 2015 – Fall 2015 Faculty Load and Compensation records will be available
August 10, 2015 – Duncan Adjunct Faculty Workshop, 6:00-8:30 p.m., Learning Resource
Room
August 11, 2015 – School of Liberal Arts Back to School meeting at 10:00 a.m.
August 11, 2015 – WEAVEonline training session, 2:00-4:00 p.m., Ross 101
August 11, 2015 – Lawton Adjunct Faculty Workshop, 6:00-8:30 p.m., McCasland Ballroom
August 12, 2015 – School of Education & Behavioral Sciences Back to School meeting at
2:00 p.m.
August 14, 2015 –School of Business Back to School meeting at 10:30 a.m.
August 14, 2015 –School of Science and Technology Back to School meeting at 1:00 p.m.
August 14, 2015 – Intersession classes end
August 17, 2015 – Fall classes begin
August 18, 2015 – WEAVEonline office hours, 2:00-4:00 p.m., Ross 101
August 21, 2015 – Last date to enroll or add a class (8 week classes)
August 21, 2015 – Last date to drop without entry on transcript (8 week classes)
August 21, 2015 – Last date to drop with refund (8 week classes)
August 24, 2015 – Last date to enroll or add a class (16 week classes)
August 24, 2015 – Nominations for Convocation speakers due
August 25, 2015 – Adjunct lock date for 1st 8 weeks, 12 weeks, 16 weeks, August
intersession and any section with an end date during the 1st 8 weeks (F8 and 16 position
suffix) should be locked by the appropriate Dean/Supervisor. All adjunct and full-time
faculty payroll action forms submitted to the Human Resources Department
August 26, 2015 – WEAVEonline office hours, 2:00-4:00 p.m., Ross 101
August 26, 2015 – Do not lock any 2nd 8 week courses prior to this date (S8 position suffix).
Any 2nd 8 week courses locked prior to this date will be loaded with 1st 8 week and 16 week
courses and will no longer be available to adjust in Aggie Access and may result in incorrect
payments.
August 27, 2015 – Webinar: Incorporating Tutor.com into your course; 2:00 PM Central
August 28, 2015 – Last date to drop without entry on transcript (16 week classes)
August 28, 2015 – Last date to drop with a refund (16 week classes)
September 4, 2015 – Endowed Lectureship Proposals due
September 4, 2015 – Final Endowed Lectureship Project Reports and Donor Letters due






















September 4, 2015 – Deadline to register for the 6th Annual Promoting Undergraduate
Research Workshop and/or Conference
September 7, 2015 – Labor Day Holiday
September 10, 2015 – Faculty Curriculum Vitae due
September 14, 2015 – Mid-term grades posted by 4:00pm (8 week classes)
September 15, 2015 – Personnel Requests FOR 2016-2017 due to VPAA
September 15, 2015 – Names of any faculty members who do not meet the updated HLC
expectations are due
September 17, 2015 – CEP Meeting at UCO
September 17, 2015 – 6th Annual Promoting Undergraduate Research Workshop, “How to
Develop Inquiry-Based Learning Activities” with Professor Mick Healey, Higher Education
Consultant, 1-4pm, Presbyterian Health Foundation Conference Center, OKC
September 18, 2015 – Convocation
September 18, 2015 – Webinar: Incorporating Tutor.com into your course; 1:00 PM Central
September 18, 2015 – 6th Annual Promoting Undergraduate Research Conference with
Professor Mick Healey, 8am-4pm, Presbyterian Health Foundation Conference Center, OKC
September 28, 2015 – Last date to withdraw with an Automatic "W" (1st 8 week classes)
October 5, 2015 – All information entered into WEAVEonline and designated as “final”
(Academic Programs, Library, University Success Programs, and Developmental Education)
October 5, 2015 – Last date to withdraw from a class with signature (1st 8 week classes)
October 5, 2015 – All information entered into WEAVEonline and designated as “final”
(Academic Programs, Library, University Success Programs, and Developmental Education)
October 12, 2015 – 1st 8 week classes end
October 13, 2015 – 2nd 8 week classes begin
October 14, 2015 – Final grades posted by 4:00pm (1st 8 week classes)
October 14, 2015 – Mid-term grades posted by 4:00pm (16 week classes)
October 15-18, 2015 – Fall Break
October 22, 2015 – All adjuncts teaching 2nd 8 weeks (S8 position suffix) and all full-time
faculty should be locked by the appropriate Dean/Supervisor and all 2nd 8 week payroll action
forms submitted to the Human Resources Department by 5:00 p.m.
October 31, 2015 – Student computer labs software installation requests for spring 2016 due