Proposal Title: Career Development Center Keyboard Specialist 2
Point Person and Contact Information: Amy Benedict-Augustine, Director
110 Netzer Administration Building
436-2534
[email protected]
Department: Career Development Center (CDC)
Amount Requested: minimum $29,278 annually
Proposal Summary:
Hiring a full-time Keyboard Specialist 2 (KBS 2) would provide consistent, professional support
for the Internship Coordinator (IC) and Student Employment Coordinator (SEC) whose work is
tied directly to experiential learning. Currently, Temporary Service student employees provide
administrative support 30 hours per week when classes are in session.
Additionally, the KBS 2 would support and enhance the implementation and production of the
annual First Destination Survey and Report, the Summer Experience Survey and Report, and the
Five Year Alumni Survey and Report. These surveys and reports will provide invaluable
outcome data regarding SUNY Oneonta student and alumni career paths.
Narrative:
Proposal significance and objectives.
The KBS 2 will provide consistent, professional support to the IC and SEC so they can focus on
program development and oversight. The KBS 2 will call local employers three times a year to
update part-time job and postings on DragonLink; be the first point of contact for students with
questions regarding Temporary Service employment, part-time jobs, summer jobs, and
internships; and manage the administrative details for the Summer Opportunities Fair (which
hosted 44 local and regional employers and 150 students in February 2013) and the New York
City Internship Fair (which hosted 35 New York City area employers and ~150 students in
January 2013). Increased communication with students, faculty, and employers via DragonLink
will be another responsibility.
The CDC is receiving an increasing number of requests for student/graduate outcome data from
the First Destination Survey Report. For example, in the past several months a coach wanted
data to include with recruiting materials; a prospective student wanted to know about internships
and first destinations of students in her intended academic department; and a department chair
wanted to know about the employers and graduate schools of graduates from his department.
Plans are already in place to collaborate with the School of Business and Economics to add
specific questions for their majors to the First Destination Survey with the results included in
their AACSB accreditation report. The former Senior Survey achieved an impressive 85%
response rate with limited details about students’ specific postgraduation plans. The former
Alumni Survey had detailed information about students’ specific postgraduation activities
approximately one year after graduation but had a 10 – 15% response rate. In May 2012, the
Career Development Director initiated a web-based First Destination Survey. Collaboration with
the Registrar’s Office, academic departments, and Alumni Affairs resulted in detailed
information for approximately 54% of the students’ specific postgraduation plans. A 100%
response rate would be ideal; an 85 – 95% response rate is more realistic. Increasing the
response rate will require focused, persistent follow-up. The KBS 2 would be tasked with 3-, 6-,
and 9-month follow-up mailings along with individual phone calls to bring the response rate to
more acceptable levels. A Five Year Alumni Survey will be initiated in the future.
The IC collaborated with the Summer Session Director to administer a Summer Experience
Survey in October 2013 to learn about SUNY Oneonta students’ Summer 2013 activities. As
with the First Destination Survey, the KBS 2 could manage follow-up mailings and phone calls
to achieve suitable response rates.
The Keyboard Specialist 2 contributes to the SP2010 with regard to Student Engagement,
Community Partnerships, and Global Connectedness.
Student Engagement - Engage students as active participants in their cognitive, personal, and
professional growth by promoting opportunities with articulated learning outcomes.
• Provide professional development opportunities for faculty and staff to enhance use of
educational practices associated with high levels of learning and development.
• Design activities to enhance advising and mentoring programs.
• Increase participation of students in civic, service, leadership, and stewardship activities.
Higher Education research shows that experiential learning enhances student engagement. In
2010 the National Association of Colleges and Employers (NACE) stated: An internship is a
form of experiential learning that integrates knowledge and theory learned in the classroom with
practical application and skills development in a professional setting. Internships give students
the opportunity to gain valuable applied experience and make connections in professional fields
they are considering for career paths. Part-time jobs and Federal Work Study assignments are
also experiential learning.
Community Partnership - Create and enhance partnerships that are mutually beneficial to the
campus and community.
• Develop additional experiential learning opportunities with external partners, including
internships and service-learning projects.
• Enhance the engagement of alumni and friends of the College in mutually beneficial endeavors.
SUNY Oneonta students and alumni are connecting with local, regional, national, and
international employers of all sizes and varieties for Federal Work Study assignments, part-time
jobs, summer jobs, internships, and full-time jobs. Positive experiences strengthen town-gown
relations and enhance the college’s reputation.
Global Connectedness - Promote increased cultural understanding, immersion, and inclusion
by enhancing opportunities for greater interaction in the global arena.
• Enhance coordination of global educational activities for faculty, staff, and students.
• Expand service-learning, internships, and scholarship opportunities in other countries and with
international organizations by engaging and supporting faculty and staff.
• Develop incentives and recognition systems to encourage student engagement in global,
international, and study-abroad programs.
SUNY Oneonta is poised to sign contracts with the Academic Internship Council and Connect
123 which will result in internship opportunities in several international locations. This will
enhance a growing international experiential education program for SUNY Oneonta students.
How did your unit’s assessment process contribute to the decision to submit this request?
This proposal relates directly to several goals and objectives from the CDC assessment plan:
Goal #1: To offer programs to teach career decision making and career planning skills.
Objectives
B. To offer individual advising and counseling opportunities to assist students in career
decisions.
C. To offer services that help students prepare for future careers and employment.
D. To offer programs that educate students about strategies for future career success,
employment, and employers’ expectations.
Goal #2: To provide opportunities for students to learn about career advancement
strategies and success.
Objectives
A. To offer resources to students that will help them with the job search process.
B. To provide programs which inform students about graduate education opportunities and
requirements relevant to their career field.
C. To provide programs and services to assist students with identifying job opportunities
with one strategy being “Post part-time…job opportunities on DragonLink.” The
expected outcome is to increase student usage of DragonLink by 10%.
Goal #3: To offer employment service that will provide opportunities to students seeking
employment.
Objectives
A. To make students aware and provide on- and off-campus part-time job listings for
currently enrolled students.
Goal #4: To provide students, alumni, faculty, staff, employers, and family members
opportunities to learn about office services.
Objectives
B. To provide direct marketing of CDC services through publications and online resources
to students, faculty, staff, employers, and family members with a key strategy being
“Increase use of DragonLink to communicate with students.”
Currently a portion of both the SEC’s and the IC’s time and talent manages the administrative
portions of these goals, objective, and strategies. With a full-time KBS 2 to provide consistent,
professional support, the IC and SEC could direct more time and talent into program
development and oversight.
How will the activity be assessed, using measurable, documented outcomes?
A combination of quantitative and qualitative measures will be used to assess outcomes. A
detailed Performance Program will help guide the major activities of the KBS 2. On-going
meetings will also be used to assess progress. Various reports from BANNER and DragonLink
will provide the quantitative measures. An annually published, web-based First Destination
Survey Report will be a measurable, documented outcome. In the future, published Summer
Experience Survey Reports and Five Year Alumni Survey Reports would follow.
Implementation strategy and timeline.
If approved, a “Request to Search and Hire” form could be completed in mid-April 2014 and
posted on-campus through the normal classified posting process with the appropriate Civil
Service list canvassed by late April 2014. Once a search is conducted and an offer made and
accepted, a Keyboard Specialist 2 could start on July 1, 2014.
FY13/14 StAR Proposal -- Budget Template
Proposal Title: CDC Keyboard Specialist 2
Point Person and contact information
Name: Amy Benedict-Augustine
Campus Phone: 2534
Campus e-mail: [email protected]
Department/Unit: Career Development Center
Budget Detail
please enter whole dollars; enter fractions of positions in decimals (e.g. 1/2 time = 0.50)
Number of
Recurring
1-time Costs by year
FY2015-16
FY2013-14
FY2014-15
Use of Funds Description
Positions
(ongoing)
Personnel Costs:
Ongoing Salaries (PSR)
Temporary Salaries (Temp Service)
Student Employment (Student Temp Service)
Other Than Personnel Costs (OTPS) and Campus Recharges:
Materials & Supplies
Travel (not related to Professional Development)
Contractual Services
Professional Development
General Equipment
Contracts related to Equipment Maintenance
Campus Storehouse
Campus Telephone
Campus Mail
Campus Print Shop
Capital Costs -- renovation
Capital Costs -- new construction
Total Costs:
1.00
1.00
Other Funding Sources:
$29,278
$0
$0
$0
$29,278
$0
Projected
Amount
Available:
New Funds (i.e. projected revenue generation)
Savings
Reallocation of funds from existing resources (include account number, funding source)
Total Projected Other Funding Sources:
Total 1-time
Costs
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0