WASHINGTON DISTRICT LIBRARY
Regular Board Meeting Minutes
February 16, 2016
Washington District Library Board met on February 16, 2016, and was called to order at 7:00 p.m. by President
Joan Ruppman.
Members present: Alice Arn, Linda Fitzgerald, Stacey Morris, Susan Newton, John Thomas, and Joan
Ruppman
Sunita Shastry was absent.
Also present: Randall Yelverton (Director) and Lori Haller (Recording Secretary)
Recognition of visitors: There were no visitors.
Public Comment: No public comment was made.
Consent Agenda Items
1. Minutes of Meetings
a. Regular Board Meeting – January 19, 2016
2. Financial Statements
a. Income Statement
b. Balance Sheet
c. Payroll Report
d. Check Register
e. Budget Worksheet
Linda Fitzgerald asked to pull the Budget Worksheet. Linda inquired about the donations line. Randall
Yelverton explained the donations line item is similar to a placeholder, keeping track of what comes in and goes
out. Randall added the library does not spend more in donations than what is received.
Susan Newton asked about an invoice for t-shirts. Randall Yelverton responded the invoice was for summer
reading t-shirts which the library sells during the summer reading program. Susan recommended price shopping
next year’s summer reading t-shirts.
Linda Fitzgerald made a motion to approve the Consent Agenda Items. Alice Arn seconded the motion. Roll
call vote: Alice Arn, yes; Linda Fitzgerald, yes; Stacey Morris, yes; Susan Newton, yes; John Thomas, yes; and
Joan Ruppman, yes. The motion passed.
Treasurer’s Report
Stacey Morris made a motion to review and file the Treasurer’s Report. John Thomas seconded the motion. Roll
call vote: Linda Fitzgerald, yes; Stacey Morris, yes; Susan Newton, yes; John Thomas, yes; Alice Arn, yes; and
Joan Ruppman, yes. The motion passed.
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WASHINGTON DISTRICT LIBRARY
Regular Board Meeting Minutes
February 16, 2016
Director’s Report
 Spoke with three groups of middle school students from Saint Patrick Catholic School about library
research skills. The students used the library for writing research papers.
 Began working on a library project with Bradley University marketing students.
 Spoke with the library’s lawyer on Friday, January 15, 2016. The lawyer has not received a response
from Five Points regarding the sale of land. Randall Yelverton will follow up with the library’s
lawyer to see what can be done.
 Attended an online class about conducting Board meetings.
 Met with Lori Haller and a volunteer representative from the Community POWER Project to discuss
plans for storage and moving forward.
 Met with a representative from TBS about a book edge scanner system.
 Currently obtaining quotes for digitizing the library’s microfilm.
 Attended an online session about patron security.
 Attending Library Legislative Day in Springfield, Illinois, on Friday, February 19, 2016.
 Volunteered to serve on the Illinois State Library committee to review the Illinois Public Library
Annual Report.
 Preparing to install new public computers at the branch library and main library, adding one
additional public computer at the branch library.
 Tried contacting the owner of the company that prints the library newsletter multiple times regarding
problems with how the last newsletter was printed. The invoice remains unpaid because the owner
has not responded.
 Spoke with staff at last month’s library staff meeting about how to work with suspicious patrons.
 Started circulating adult coloring book kits.
 Started a new book discussion group for adults. The next scheduled time to meet is April 18, 2016,
at 11:00am.
 Purchased adult education courses to add the library’s collection.
 Received the Economic Interest Statements for all of the library Board members.
 Youth Services Director Lexie Walsh will be returning on March 1, 2016.
 Sandi Biagini returned to work on February 1, 2016.
 The responses from the district surveys collected over the summer have been compiled.
 The main library experienced a 78% increase in circulation in January 2016 as compared to January
2015.
 Five Points has not reached out to the library in regards to the sale of land, and the library’s lawyer
has not received a response to the letter he sent to Five Points. Susan Newton suggested inviting the
WACC Board President to the next library Board meeting. Joan Ruppman asked Randall Yelverton
to provide to the library Board copies of the correspondence between Randall and Five Points and
between the library’s lawyer and Five Points.
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WASHINGTON DISTRICT LIBRARY
Regular Board Meeting Minutes
February 16, 2016
Approve Accountant’s Contract for Annual Audit
Randall Yelverton stated he looked at several accounting firms that work with libraries in the area. Randall
recommended the library renew its contract with Gorenz and Associates for FY2017. Linda Fitzgerald made a
motion that the library renews its contract with Gorenz and Associates for FY2017. Alice Arn seconded the
motion. Roll call vote: Stacey Morris, yes; Susan Newton, yes; John Thomas, yes; Alice Arn, yes; Linda
Fitzgerald, yes; and Joan Ruppman, yes. The motion passed.
Distribute Statements of Economic Interest
Randall Yelverton distributed Statements of Economic Interest to the Board members.
Discuss Upcoming Budgeting Process
Randall Yelverton informed the Board that he will begin staff evaluations at the end of February 2016. Randall
asked to meet with the Personnel & Policy Committee sometime after March 15, 2016. Randall added the
Executive Committee will need to choose a day and time after the April 2016 Board meeting for the director’s
evaluation, and the Finance Committee will need to meet after the April 2016 Board meeting to discuss the
library’s budget for next year. Randall expects to have a budget recommendation for the Board by the May
2016 Board meeting.
Committee Reports
There were no reports.
WACC Report
Linda Fitzgerald reported the WACC Board met with P. J. Hoerr and reworked the plan for the Five Points
south entrance to reduce the cost. Five Points is ready to move forward with the south entrance and will begin in
about three months. A security audit of Five Points was performed. Linda will check with Vikki Poorman, Five
Points General Manager, to see if the main library was included in the audit. Vikki Poorman handed out next
year’s business plan to the WACC Board.
Public Comment
There was no public comment.
Board Comment
There was no comment.
Adjourn
Stacey Morris made a motion to adjourn. Linda Fitzgerald seconded the motion. All ayes. The meeting was
adjourned at 8:50 p.m.
Lori Haller (Recording Secretary)
WDL_Regular_Board_Minutes_Feb_16_2016
Stacey Morris (Secretary)
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