BowlsDraw.co.za
User’s Manual
Elbert Broere
Version 2
Sectional Play – Knockout
Playoffs
22 September 2012
The BowlsDraw system is the system for administrating Lawn Bowls competitions in South
Africa. It takes the hassle out of record keeping and makes the task of finding a competent
Competition Secretary so much easier seeing that all the expertise is build into the system.
BowlsDraw.co.za Users Manual, Sectional Play – Knockout
Click on the title to go to the required section.
Table of Contents
1
Capturing Results ............................................................................................................................ 3
1.1
Round and Section selection................................................................................................... 3
1.2
Results ..................................................................................................................................... 3
2
Team Cancellations ......................................................................................................................... 4
3
Team Members ............................................................................................................................... 5
4
Functions from the Draw phases still available .............................................................................. 5
5
Press ................................................................................................................................................ 6
6
5.1
Press Addresses....................................................................................................................... 6
5.2
Results to Press ....................................................................................................................... 7
5.2.1
Selecting rounds .............................................................................................................. 7
5.2.2
Sending e-mail................................................................................................................. 7
5.2.3
Resulting e-mail............................................................................................................... 8
Available reports ............................................................................................................................. 9
6.1
Section Results ........................................................................................................................ 9
6.2
Playoffs .................................................................................................................................. 10
6.2.1
Up to semi-finals ........................................................................................................... 10
6.2.2
Finals ............................................................................................................................. 11
6.3
Reports from the previous phases still available .................................................................. 12
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1 Capturing Results
NB: Before capturing any results make sure all late entries have been inserted into the sections.
1.1 Round and Section selection
A drop-down list of rounds is available with their scheduled dates and times. Click on one of
the rounds.
A drop-down list of sections is also available. Click on one of the sections. Note: Only sections
where teams have proceeded to the selected round will be available for selection.
When both round and section are selected the system will proceed to the next step.
1.2 Results
Results of games played can now be entered. In above example we see one game that was a
draw and two games where there was a win. In Knockout a draw is not accepted.
Where one of the teams was withdrawn, defaulted or disqualified please use the Team
Cancellations function on the menu to cancel the team, and then come back to this function
to update the scores.
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2 Team Cancellations
When a team is cancelled during sectional play this function does the necessary.
 Select a section. The team list for the section is displayed.
 Select a team. The team is highlighted and a reason panel is displayed.
 Click on the reason, i.e. Withdraw, Defaulter or Disqualification. The team is marked as
such.
 If a previously cancelled team is selected a further option is available in the reason
panel, i.e. Re-instate. When this option is selected the team will be re-instated but no
scores are re-instated. These scores are to be re-captured manually be means of the
Enter Results function.
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3 Team Members
Whenever a competition includes the completion of declaration forms teams compositions can,
and therefore in some cases will, differ from the original entry forms. It is important to capture
these differences as soon as possible after the start of the competition.
Select the Team Members option which will render above screen. Select the appropriate
section and team. A screen will be opened to update the team. See BowlsDraw.Entries for more
detail on updating a team.
4 Functions from the Draw phases still available
It remains possible to review Schedule Dates and Schedule Venues
These functions are described in detail in the handbook BowlsDraw.Draw.
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5 Press
The system makes provision to send results to the press.
5.1 Press Addresses
The first step is to create a press address list. This list is created once for a Controlling Body
and all competitions make use of the same press address list.
The function can be found in the menu under the heading Administrative. This is only
available to the MasterUser.
When the function is entered existing addresses are listed. Any of the addresses can be
changed or deleted or a new address can be added. The Results to Press and Logs to Press
functions will send e-mails to these addresses.
Hint. It might be a good idea to include other addresses as well, e.g. District secretaries’
addresses on National competitions.
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5.2 Results to Press
Competition results can be sent after each round or after a day’s play to the addresses
registered in 5.1.
5.2.1
Selecting rounds
Select the rounds which you want to send to the press. In the example rounds 1, 2 and 3
were selected. Click on Format Message when completed.
5.2.2
Sending e-mail
The message which was formatted by the system is displayed. This message may be altered
if so required. When satisfied with the message click on ‘Send the e-mail’. No further action
is required.
If all results have not been entered yet a warning is displayed. You have the choice to
 Send the incomplete information or
 Select the results capturing program to enter the missing scores. When completed
the Results to Press function can be initiated again.
There is also a ‘View e-mail addresses’ button. Clicking on this button will cause the list of
current e-mail addresses to be displayed, but this is purely of an informative nature.
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5.2.3
Resulting e-mail
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6 Available reports
6.1 Section Results
Results are available in the same format as the published draw.
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6.2 Playoffs
Where more than one section was created when the draw was done a play-off draw was
simultaneously done. A Playoff draw is a knockout draw where the section winners are
automatic entries into the draw.
In the example used in this manual the playoff option selected when defining the competition
was a playoff for Gold, Silver and Bronze. This differs slightly from a playoff where only Gold
and Silver are determined.
6.2.1
Up to semi-finals
Where playoffs are played up to
Gold en Silver the winner would
have been shown and the
finalists’ results would have
been available.
As the Gold, Silver and Bronze
option was selected in this
example results are only shown
up to the semi-finals. The semifinals winners and runners-up
are transferred to the finals
report and the Finals results are
shown in the Finals report.
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6.2.2
Finals
The results of the Finals and the
Bronze-playoff are shown in this
report.
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6.3 Reports from the previous phases still available
Knockout Draw, Section List, Team List and Entry Summary reports are still available.
These reports are described in detail in the handbooks BowlsDraw.Draw and
BowlsDraw.Entries.
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