4/21/2010
Table of Authorities:
It’s Easier Than You Think
April 21, 2010
Table of Authorities
The act of inserting a TOA is easy if…
you’ve properly categorized and marked
your citations throughout your pleading.
 How?

◦ 2007: Reference Ribbon> Insert Table of
Authorities
◦ 2003: Insert > Reference > Index and Tables

When you want to update, Right Click
and Update
References Ribbon | Insert Table of Authorities
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4/21/2010
Insert | Reference | Index & Tables
Table of Authorities

HOW? A TOA draws from all of the “marked”
citations in a document. A “marked” citation will be
tagged with special information (which can be modified).

A tag for a citation may look something like this:
U.S. v. DiPrima, 472 F.2d 550, 551 (1st Cir.
1973) { TA \l “U.S. v. DiPrima, 472 F.2d 550
(1st Cir. 1973)” \s “472 F2d. at” \c9 }
Huhh????

What does this mean?
U.S. v. DiPrima, 472 F.2d 550, 551 (1st Cir.
1973) { TA \l “U.S. v. DiPrima, 472 F.2d 550
(1st Cir. 1973)” \s “472 F2d. at” \c9 }
◦ The full or long citation follows the code “ \l ”
 Purpose: Identifies how the citation should look in the TOA
◦ The short citation follows the code “ \s ”
 Purpose: Helps Word Mark All remaining citations for the case.
◦ The last code – “ \c ” is the category number.
 Purpose: Organizes your Table of Authorities into Categories.
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Setting Up Categories

Most trial and appellate briefs are likely to
have at least two different categories of
authorities
◦ Here are some sample categories you could
set up before you begin to mark your
citations:





Supreme Court of the United States
Other Federal Authority
State Court Decisions
Statutory Provisions
United States Constitution
Setting Up Categories



2007: References Ribbon>
Mark Citation Button>
Category,
2003: Insert>Reference>
Index and Tables>
Mark Citation> Category,
OR
Alt+Shift+I>Category
The first seven categories
are pre-defined. Scroll down
until you find an unused
option (8, 9, 10, etc.)
Replace the # with your
own custom category.
Marking Citations

For Most Citations
◦ Highlight the first citation
◦ 2007: References
Ribbon>Mark Citation
◦ 2003:
Insert>Reference>
Index and Tables> Mark
Citation
◦ OR Alt+Shift+I
◦ Correct your long cite to
remove pinpoint cite
◦ Correct short citations, so
that you can “mark all” –
e.g., “994 F.2d at”
◦ Select Mark All
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Finding the Next Citation

Select “Next Citation”
and Repeat the
Process:
◦ Select Next Citation
◦ Highlight the entry
◦ Alt+Shift+I
◦ Correct your long cite
to remove pinpoint cite
◦ Correct short citations,
so that you can "mark
all“ – e.g., “994 F.2d at”
◦ Select Mark All
Marking Citations

Second Occurrence of same long citation:
◦ Best practice for briefs is to repeat a long
citation if a short citation would be confusing to
the reader – e.g., new page, new subheading, etc.
◦ Treat as a new citation (with a couple twists)
Select Next Citation
Highlight the entry
Alt+Shift+I
BUT – instead of correcting the long and short citation,
simply pick the case from the Short Citation List.
 AND – Select Mark (NOT Mark All)




Marking Citations

Second Occurrence of same long citation example
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Marking Citations

Deadling with "Id.___” and “In re”
◦ GREAT NEWS!! MS Word 2007 will find “Id.” and “In re” by using
the next citation button
◦ 2003: Select Edit>
Find OR Ctrl-F to
search for cases of
"Id.“
◦ In the case of “Id.”,
simply select from
the short citation
drop down box to
find the related case.
◦ Treat “In re” like
you would any
new case
◦ Select Mark
TEST YOUR KNOWLEDGE
What is the short-cut for marking
citations?
 What is the purpose of the Short
Citation function in Word? And how do I
create one?

To Update a TOA…
Simply insert a new TOA over the old one
OR right-click anywhere on the TOA and
select “update field”
 Then “update page numbers only” or
“update entire table”

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4/21/2010
Don’t forget to complete our survey 
THANK YOU
Rachel R. Medina
Training Coordinator
LSNTAP
[email protected]
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