SGPC:378
Draft Minutes of Stoke Golding Parish Council
Minutes of the 378th meeting of Stoke Golding Parish Council held in the Methodist Church Hall on
rd
Wednesday 3 May 2017
Attendance: Cllr R Terheege (in the chair), S Beale, C Pegg, P Goodsell, N Smith, Parish Clerk Theresa
Case, Borough Councillor Reg Ward and a resident.
378/1
Apologies for Absence County Councillor Ivan Ould, Cllrs Mitchell and Fisher.
378/2 To elect Chairman of the Council
It was RESOLVED and unanimously AGREED to appoint Cllr Terheege as Chair.
378/3 To receive Chairman’s acceptance of office
Cllr Terheege thanked the team for their support and work.
378/4 To elect Vice-Chairman of the Council
It was RESOLVED and unanimously AGREED to appoint Cllr Beale as Vice-Chair.
In his absence a report by County Councillor Ivan Ould had been circulated to all councillors.
Borough Councillor Reg Ward reported on the following:
 Morris Homes – variation of condition and 1 extra dwelling.
 Severn Trent – drainage issue at Convent corner.
A resident queried the changes to the jitty kissing gate and was reassured that the gate remained unchanged
and had just been renovated. He also asked for the Parish Council to consider moving the dog waste bin on
the corner of Whitemoors Road and Roseway to the opposite corner.
RESOLVED ACTION: Clerk to investigate relocation of the dog waste bin.
Meeting returned to item 378/5 on the agenda.
378/5
To establish committees for the ensuing year, to appoint their members and review terms
of reference
Members of standing committees were re-appointed on block. Cllrs Pegg and Goodsell will continue to
liaise with the developers to secure the community land at the convent site. The Neighbourhood
Plan Advisory Committee will include Cllrs Mitchell (chair) and Beale. The NPAC Terms of Reference remain
unchanged, however, the requirement for meetings every two months has been suspended.
378/6 To appoint Financial Officer
It was RESOLVED and unanimously AGREED to appoint Theresa Case as RFO.
378/7 Declarations of interest on items on the agenda and dispensations:
Cllr Mitchell has previously declared an interest in all planning items due to his position as member and acting
Chair of the Stoke Golding Heritage Group and, therefore, requested a dispensation.
It was RESOLVED and unanimously AGREED to accept the dispensation request, allowing Cllr Mitchell to
participate in discussion and vote on all matters relating to planning applications in this meeting and future
meetings for a period of four years.
378/8 Confirmation of 377th meeting minutes:
It was RESOLVED that the minutes of the Parish Council meeting held on 5th April 2017 were unanimously
AGREED and the Chairman signed the minutes of the 377th meeting as a correct record of the meeting.
378/9 Matters arising:
Crime Report for February 2017 – The following figures were obtained from the police.uk website: 1 vehicle
crime near Ivy Close and 1 theft near Station Road - , investigations complete, no suspects identified and 1
other crime near Hall Drive still under investigation.
Village Planters – Cllr Fisher reports that these have now been relocated.
RESOLVED ACTION: Clerk to thank Malc Watson.
Jitty railings – work should be carried out in June 2017.
Benches – the new bench has been received and will be installed shortly. A site meeting for the turning of the
bench at Fisher’s Farm will also be arranged.
Xmas tree – Cllr Fisher will meet with HBBC Tree Officer in June.
Thornfield Road street sign – It was RESOLVED and unanimously AGREED to proceed with a repair at a
cost of £120.
APM – apologies received from the Mistress Hester Hodges Foundation
378/10 Reports of elected officers of the council and the clerk:
a) Financial Progress Report
The following was RESOLVED:
 The Financial Report was unanimously AGREED and it was signed by the Chairman.
 Income for the month of April 2017 was NOTED at £33,534.50.
 Expenditure for the month of April 2017 was VERIFIED at £5,999.28.
 The bank reconciliation for the month of April 2017 was NOTED.
b) Reports of Council representatives and Clerk:
Emergency tree work, quotes and weed killing were discussed.
The following was RESOLVED:
 It was AGREED to proceed with the removal of soil at both cemeteries, at a cost of £190.00.
 It was AGREED to proceed with removal of a fallen tree at the recreation field, at a cost of £168.00.
 Emergency tree work was AGREED, at a cost of £131.00.
 It was AGREED to obtain a quote for emergency tree work at Hinckley Road Cemetery and proceed
with necessary work.
 To ACTION the Clerk to obtain the LCC weed killing schedule.
Xmas tree electricity was discussed.
It was RESOLVED and unanimously AGREED to reimburse the resident the sum of £15.00.
c) Playground inspection:
Monthly report: NOTED.
RESOLVED ACTION: Cllr Smith to obtain a price for new matting in front of the football wall area.
378/11 Planning Application Matters:
Planning application procedures were discussed and reviewed as follows:
a) New Applications:
5 Stoneley Road, SG – two storey rear extension and erection of porch – no concerns.
St Margaret’s Church Yard, SG – works to trees – no concerns.
b) Amended: None
c) Permissions approved:
Stoke Lodge, Hinckley Road, SG – variation of condition 2 of planning permission 14/00279/HOU to increase
the footprint and amend the design of approved extension.
d) Refusals: None
e) Appeals: None
f) Withdrawn: None.
378/12 Review inventory of land and assets
An up-to-date asset list was circulated to all councillors prior to the meeting.
The following was RESOLVED:
 The asset list was NOTED.
 To ACTION the Clerk to publish the asset list on the Stoke Golding Village Website.
378/13 Review parish councillor’s areas of responsibility
The following was RESOLVED and unanimously AGREED:
 CHAIR: Cllr Rachel Terheege – Sport in Stoke Golding (SISG) Committee.
 VICE: Cllr Sarah Beale – play equipment, compliance, Neighbourhood Plan Advisory Committee,
Village Hall Management Committee and SISG.
 Councillors:
Cllr Chris Pegg – ground maintenance, cemeteries, recreation ground, Convent Site Development
Committee and Chair of SISG.
Cllr Fisher – play equipment, SISG and Chair of the Village Hall Management Committee.
Cllr Mitchell – Chair of the Neighbourhood Plan Advisory Committee.
Cllr Goodsell – Chair of the Convent Site Development Committee.
Cllr Smith – play equipment.
 All councillors share responsibility for planning issues.
 To ACTION the Clerk to publish on the Stoke Golding Village Website.
378/14 Review of standing orders and financial regulations
There have been no changes during the previous year to legislation or the NALC models adopted by the
Parish Council, therefore, no action is required.
378/15 RFO to report on the audit for the previous financial year and certify the
accounting statements
The following was RESOLVED and unanimously AGREED:
 The internal audit report was NOTED.
 The explanations of individual variances and reserves were NOTED.
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 It was NOTED that the RFO certified the accounting statements on 1 May 2017.

It was NOTED that the period for the exercise of public rights will be from 5th June to 14th July 2017.
378/16 To approve the annual governance statement
It was RESOLVED and unanimously AGREED to consider and approve the annual governance statement
and this was signed by the Chair and the Clerk.
378/17 To approve the accounting statements for 2016/17 prior to submission to the external auditors
It was RESOLVED and unanimously AGREED to consider and approve the accounting statements and these
were signed by the Chair.
378/18 Confirmation of arrangements for annual insurance cover with effect from 1st June
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The Parish Council is committed to a five year fixed discounted deal until 1 June 2020.
It was RESOLVED and unanimously AGREED to proceed with renewal of the insurance with Zurich, at a cost
of £2,080.76.
378/19 Review any matters arising from the annual parish meeting
The following was RESOLVED:
 To ACTION Cllr Mitchell to investigate investment options for the Women’s Hall Charity.
 To ACTION Dave Marriott to investigate bird boxes and grazing.
 To ACTION the Clerk to thank DM for his work.
378/20 Neighbourhood Plan
The following was RESOLVED:
 The minutes of the NPAC meeting held on 15th March were NOTED.
 A progress report by Cllr Mitchell was NOTED.
 It was AGREED to proceed with the questionnaire data analysis by the RCC, at no cost to the PC.
 It was AGREED to proceed with the 2nd grant application for £10,800.
378/21 Sport in Stoke Golding (SISG)
Cllr Pegg reported that the appointment of an architect and quantity surveyor by Pro-help will take place within
a week and an expression of interest in FA funding had been submitted.
378/22 Trees
Cllr Pegg has discussed the funding of requested tree work at Hinckley Road Cemetery with the resident.
RESOLVED ACTION: Cllr Pegg to pass the final quote to the resident for consideration.
Boundary issues were also discussed.
378/23 Cricket – approve payment schedule and revised pitch hire agreement
It was RESOLVED and unanimously AGREED to proceed with the requested payment plan for six monthly
payments of £74 and to approve the revised pitch hire agreement.
378/24 Wykin Lane Cemetery sign
The following was RESOLVED:
 It was AGREED to proceed with repair of the sign, at the cost of £150.
 It was AGREED to proceed with new posts and re-installation of the sign, at the cost of £70.
 It was AGREED that funding will be provided by the Charity of Thomas Barton.
378/25 To resolve upon the monthly schedule of payments
It was RESOLVED that the schedule of payments was unanimously AGREED and the Chairman signed the schedule.
The Parish Council to proceed with payments as follows: April 2017 – refund of unspent NP grant £1,341.69,
cemetery administrator expenses £94.23 and May 2017 – electricity to pavilion £38.00, admin – clerk’s salary and
office expenditure £511.40, Severn Trent Water – village hall supply £192.10, Glasdon – new bench £598.52, Geoff
Cowley & Co - internal audit £390.00, Zurich – PC insurance £2,080.76, Brookfield Signs – repair of sign £180.00,
grave digger £50.00, L&RPA annual membership £30.00, ground maintenance - contract £1,253.63, additional work –
moss killing and fallen tree £269.40, playground inspection and flag £50.00.
378/26 To receive and consider such communications as received by the Chairman of the council
Written
Resident’s query - Churchyard trees and community orchard.
RESOLVED ACTION: Clerk to reply to resident and Cllr Pegg to speak to Harbours.
Resident’s query – housing development monitoring.
RESOLVED ACTION: Clerk to reply to resident.
HBBC – domestic abuse information. NOTED
Leicestershire and Rutland Playing Fields Association – annual subscription £30.
It was RESOLVED and unanimously AGREED to proceed with renewal of membership.
Verbal
BBC radio Leicester – enquiry regarding the tree warden vacancy.
RESOLVED ACTION: Cllr Goodsell to reply.
378/27 To consider items needed to be brought to public’s attention
None
378/28 Any Other Business
Parish Forum meeting and emergency planning was discussed. The next Parish Forum Meeting will be on
29th June at 6.30, venue tbc.
MATTERS FROM WHICH THE PUBLIC MAY BE EXCLUDED - There were none.
The meeting closed at 9.15pm
Next meeting:-
Methodist Hall, Wednesday 7th June 2017 at 7pm