Ernest Manning High School
20 Springborough Blvd., Calgary, AB T3H 0N7 t | 403-249-3131 f | 403-777-7839 e | [email protected]
School Council Meeting
March 3, 2016
In attendance: Susanna Law (Chairperson), Ethan Askey (Vice-Chairperson), Alice
Kung (EMMPA), Myra Hood (Principal), Helen Mann (Assistant Principal), Trenna
Watson (Staff), Bojan Tosic, Amar Aziz, Suzanne Stalder, Michal Osman (Student
Council President)
Meeting called to order at 6:02 p.m.
Approval of March Agenda:
Motion: Ethan Askey
Seconded: Bojan Tosic
Carried
Approval of January 21, 2016 Minutes:
Motion: Ethan Askey
Second: Susanna Law
Carried
Susanna commends the administration for the support provided to students
surrounding the death of Evan and Jordan Caldwell. School council supported the staff
with coffee for the debriefing meetings. In addition a message of condolence was
placed on behalf of school council on the Parent Council Facebook site. It was well
received and shared several times over the 48 hours following the tragedy.
Myra
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The tragedy involving Evan Caldwell occurred on Friday, February 6 . The Chief
Superintendent’s office contacted Myra on the Saturday to inform her of the tragedy.
Myra worked with the chief’s office and crisis team during the weekend. We had 11
members of the crisis team, and 5 subs to help support the students and staff. All of
the subs were fully utilized. There was an outpouring of support for the school from all
CBE personnel.
The school supported with
• Remembrance book and photo/candles in conference room
• Commemorative ribbons were made
• Scripts were in place for the front office staff to assist with parent calls
• Area office came in to handle crisis situations
• Targeted students had support waiting in place at arrival (friends of Evan)
• Chief Superintendent came to the school himself which made a huge
difference for people
• Myra was talking live to the Chief’s office/Area office for constant direction
• We put a media halt in place and did not allow cameras into the school
• The chief made a TV presentation from the front of EMHS
• We will be marking Evan’s life at graduation and at the FIRST Robotics
completion and in other ways
Graduation Helen Mann:
• Graduation ceremony and banquet will both be held on May 25
• 9:30 at the Jubilee for ceremony & 6:00 at BMO for the Banquet
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Cost of tickets $105.
The first round of ticket distribution for the Jubilee will be the graduate + 3
tickets
We are in the final process with the valedictorian selection
The Class historian and the various speeches will be decided by next week
We are currently working on the 2017 graduation, hoping to find a larger venue
We understand the need to have more tickets so we are pursuing other
avenues, but we do not want to lose the pomp and ceremony so a new venue
must meet EMHS standards
A new date must be close to the end of May
School Play: Susanna
The school play will take place in the spring. Dates to be determined
Band program (EMMPA): Alice
The Concert Band received gold recognition at the International Band Festival!
• Next Friday night is the Big Band Cabaret, tickets are still available
• Catering will be done by an outside caterer this year.
• Vincent Massey will be coming to perform as well
Athletics
We are close to the playoffs in Basketball. The junior girls and boys’ team and the
senior boys have qualified for the semi-finals which will be held in the next week.
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Jenny Stevenson (PE Learning Leader) came to Susanna with a proposal for
PE for new mats. She has requested 28 athletic floor mats at a cost of
$1462.78.
Downtown does the sourcing for the best price using CBE approved vendors
A motion to support will be discussed during the treasury report
Robotics update
• Myra and the students will leave for San Antonio for first completion middle of
next week
• The FIRST Western Canada Regional Robotics Competition will take place
from April 4-6 at the Olympic Oval in Calgary. The competition will be hosting a
Stampede pancake breakfast this year to welcome the 36 registered teams
that are coming to participate. There will be 11 teams coming from the US,
Mexico, Israel and one from Australia this year. The competition is open to the
public.
Science Olympics
• Changes to the annual Science Olympics this year:
• Usually held at the Big Four Building in Feb. This year they will be held at the
Olympic Oval on Saturday April 9.
• The challenge this year is to transport a brick 30 feet using only the power of
two stationary fans
• The event will be open to the public
Debate club
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Ernest manning will be hosting the annual debate competition on Nov 4 next
school year. There has been an enormous response so far.
Principal’s report
Exam time/Flex Phase
• Four documents available on-line
• Learning opportunities will be provided as follows:
o Credit Recovery student 45 to 49 are contacted to participate
o Diploma preparation courses
o Tutorial sessions
o Fitness centre modules for athletes to help keep them in condition
during the off seasons
o Collaborative learning spaces
o Open computer lab
o CALM
o HCS 3000 - workplace safety
o FOD – Food safety program
• This will keep the students much more involved during the flex phase
supporting our continuous learning model
• Just about every member of staff will be constantly booked with providing
service (i.e. marking IPPs, Review sessions, teaching, etc.)
• Not called exam schedule now called FLEX Phase
• The idea is to provide more personalization opportunities
• Parents are expected to work through the FLEX Phase schedule with their
students to determine what will work best for their family
• Once the grade 10 students are finished with their examinations there will be a
burst of activities to keep students engaged
• The FLEX Phase documents are data rich, please take a minute to review
• We are reviewing with teachers constantly for additional ideas
We are trying to provide a Continuous Learning Environment and are waiting to hear
about summer program approval from the area office. We want to be continuously
open for students.
• We are looking at both July and August for classes, however we need the
engagement from teachers in order to proceed
• Success levels for summer classes were amazing last year
• We want to have our own teachers to teach in the summer as they know our
student’s history and have established relationships with them.
• An advantage of doing EMHS summer programs is that our Student Services
team will immediately adjust the timetables for the following year.
• The Copernican model focuses on 1-2 subjects at a time for a shorter duration
• For our level 2 students we are working on a Copernican model that will allow
them to take the 20-2 /30-2 level all morning to complete both levels in a
semester
• We are also extending time to finish a program
• We are changing the timetable to reflect an early shift and a late shift for
teachers who select this option.
• We are building out the Culinary Arts program to have two teams of teacher
and chef each in order to provide food service from early morning to early
evening
• We will be going from a 4 period day to a 6 period day
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This allows for enormous flexibility
Credit recovery is available throughout the year
We continue to embrace changes to further personalize the student
experience
Gymnasium is to be refreshed with additional risers and new floor
• We are looking for new risers in the gym that will allow for another 200 seats
• We have to redo the floor designs
• Focussing on Griffin pride - the gym entrance will be painted over spring break
to have a large Griffin welcome
• In the fall the gym will look brand new
Ernest Manning’s expectations for student behaviour
• We have high standards and students who are not achieving these high
standards will be asked to remediate
Staff Appreciation
Susanna
• Recommendation is to have the event catered this year during parent teacher
interviews as often difficult to get donations from busy families and we are only
having one staff appreciation meal this year.
• Susanna presented a proposal to go with Bubba Q catering. They are able to
provide a Texan barbeque meal for 100 staff within our proposed budget of
$1000.00 and have catered other school appreciation dinners. Beverages and
dessert will be extra.
• Parent / Teacher interviews will be on Monday April 25, 12:00 – 8:00 p.m.
• Set up will be around 4:00.
Treasurer’s report
Kris Schaffer was unable to attend. Information was presented by Susanna Law
Current balance in the School Council Account: $9, 396.54
(Includes outstanding items, staff appreciation, and the student scholarships)
Goal is to keep $ 5000 base each year.
Annual report will be submitted for June.
Current Requests:
• Matts for the PE program (submitted by Jenny Stevenson) $1462.78.
o Motioned to accept by Suzanne Stalder
o Carried-all in favour
• Coffee for staff during the time of crisis (submitted by Susanna Law) $237.43
o Motioned by Bojan Tosic to approve
o Carried-all in favour
• Staff appreciation (submitted by Susanna Law) $1200.00
o Motion to accept by Alice Kung
o Carried-all in favour
This would leave $7700.00 left in our operating account
Key Communicator
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Myra
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Susanna Law attended the last COSC at the CBE meeting as Bojan was
unable to attend
Public engagement board wanting to engage parents on a variety of subjects
“Engagement builds trust but you need trust to gain engagement” CBE
There will be material on the CBE website for feedback
The budget meeting will be at Area IV office on March 8
CBE Admin wants to see what really matters to parents regarding education
Last night there was time for questions and time for table discussions
Some ideas
o Volunteer sign up.org or volunteer genie etc…
Our swag store will open in the fall in the front of the sewing room. There will
be a Cheer Shop online
We will also have parent swag
Leadership students will staff the shop with snacks
The shop would be open at night for a major game events
The after school program in Culinary Arts will also provide food for after school
major events
A breakfast program will be offered before school by the culinary arts
department
Andy Johnson will be at next meeting to discuss MakerSpace and Brendan
McDermott’s proposal for support for the EM High Broadcasting project (see below). A
Budget / Vision document was provided (a 3 year plan)
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We will have a green wall for EM next year – comparable with industry
standard equipment. Using an authentic environment
Area will also be a Makerspace. Students will be able to print their projects on
oversize paper in this space
We will have EMHS TV next year
Safety moment: Helen Mann
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Helen is our OH&S person
We are used as a model for the CBE
Helen prepares a package for each teacher that includes
o Map of school
o Escape route
o First aid kit locations
o AED devices (we have 3 – one mobile unit)
o Trained first aiders with room locations
o Emergency direction folders are left on the desk for sub teachers
o Calendar
o CBE Slips trips and falls document
o Emergency preparedness & response plan, including Tornado
response (updated every September)
o Lockdown instructions
There are 6 fire drills a year (done at odd times to ensure we are prepared)
We recently completed our mock evacuation
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New Business:
1. Clothing Drive: Susanna Law for Deanna Hebert
Deanna would like to organize clothing and shoe drive in support of the Awo Taan
Healing Lodge and the shelters they support as they are in dire need of clothing for
tweens & teenagers. Donation bins will be available during the week of parent teacher
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interviews April 25- 30
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A booth for clothing collections will be set up next to the school council table
during parent teacher interviews to allow parent to bring donations in that
night.
School council will request support from school council for assistance with
advertising and collection. Michael Osman to talk to Deanna regarding how
support can be provided
There will also be a School Council Parent Volunteer table set up for parent/teacher
interviews. Bojan has committed to helping Susanna volunteer at the table to talk to
parents about the School Council’s activities and objectives.
Michael Osman – Student Council president
• Student council has ordered their jackets and they are very impressive
• The next formal will be held on April 21. It will be an Oscar red carpet theme
• We hope to have the Food trucks again this year
• Michael will meet with Susanna to get food truck contacts
• We have pizza cards that donates money to student council
Next meeting April 14 @ 6:00
Meeting Adjourned at 8:04
Motioned for Adjournment by Suzanne Stalder
Seconded by Ethan Askey
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Parent Advisory Committee
Meeting called to order at: 8:05
Treasurer’s Report
Presented by Susanna Law
• Current balance is $15,664.51
• There has been a Broadcasting request from Brendan McDermott to support
the 3 year plan for the implementation of the EM High Broadcasting program
o A motion was made by Ethan Askey to support funding for phase 1.
This will cover the foundation of the broadcasting equipment
o The amount requested was $3986.00
o Suzanne Stalder seconded the motion
o Motion carried-all in favour
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We will find out in May about the next casino date
Our Parent Advisory Committee (PAC) financial records need to be audited
Alice Kung has agreed to do it. She is a certified CGA
o This will need to be done by June, 2016
Meeting was adjourned at 8:25
Motioned by: Alice Kung
Carried-all in favour
Next meeting April 14 @ 6:00 in the Conference Room
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